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Waitākere
Ranges Local Board
12 May 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
· Women’s Health Action Trust – Patron
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· EcoMatters Environment Trust – Employee
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Greg Presland
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· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers Group – Committee Member
· Whau Coastal Walkway Environmental Trust – Trustee
· Combined Youth Services Trust – Trustee
· Glen Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· Waitakere Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends of Arataki Incorporated – Committee member
· EcoMatters Environment Trust – Trustee
· Charlotte Museum Trust – Trustee
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Deputy Chair
Denise Yates declared an interest in item 16 – line 10 and 12
Member Neil
Henderson declared an interest in item 16 – line 10, 12 and 13
Member appointments
Board
members are appointed to the following bodies. In these appointments the board members
represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal Ethics Committee – Member
· Rural Advisory Panel - Member
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Saffron Toms
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· Ark in the Park – Governance Group Member
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4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Update from Ward
Councillors
Secretarial
note: Apologies from Deputy Mayor Penny Hulse and Councillor Linda Cooper were
noted:
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Jennifer
Conlon, Glen Eden Business Association was in attendance and spoke about:
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Ambassador security programme for Glen Eden –
financial support
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Lighting in Glen Eden
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Laneways being cleaned regularly
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9.2
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Geoff
Davidson was in attendance and spoke about:
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Land purchase at 111 Bethells Road, Te Henga
and requesting Board support as we ask Council for financial backing
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9.3
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Pam
Robinson was in attendance and spoke about:
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Safety in Glen Eden
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9.4
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Aya Otomo
was in attendance and spoke about:
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Introducing the Waitakere Japanese
Supplementary School
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Resolution number WTK/2016/40
MOVED by Deputy Chairperson DA Yates, seconded by Member S Toms:
That the
Waitākere Ranges Local Board:
a) receive the public forum presentation from Jennifer
Conlon, Geoff Davidson, Pam Robinson and Aya Otomo and thank them for
attending the Waitakere Ranges Local Board Meeting.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Expansion of Glen Eden Business Improvement District
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Resolution number WTK/2016/41
MOVED by Member SR Tollestrup, seconded by Member NR Henderson:
That the
Waitākere Ranges Local Board:
a) approve the request from Glen Eden Business Association to
expand their BID area per the Auckland Region BID Policy (2011), within the boundary shown on the attached
map. (Attachment A)
b) recommend to the Governing
Body to strike the targeted rate for the expanded Glen Eden BID area, as
outlined in the proposed Auckland Council
Annual Plan 2016-2017, as of 1 July 2016 as
part of its approval of the Annual Plan.
c) subject to ratification of the decision (to agree to expand)
at a special general meeting in 2 weeks’ time of the Glen Eden Business
Association.
CARRIED
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13
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Kauri dieback coordinator work programme 2016/2017
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Resolution number WTK/2016/42
MOVED
by Member S Toms, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) approve allocation of
$48,000 from the board’s 2016/2017 budget to a project to raise awareness of
kauri dieback in the Waitākere Ranges, including the
appointment of a part-time kauri dieback coordinator to co-ordinate and
implement a comprehensive community engagement project in the Waitākere
Ranges Heritage Areas and to support the Auckland Council kauri dieback
programme.
CARRIED
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15
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Quarterly Performance Report - March 2016
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Resolution number WTK/2016/44
MOVED
by Chairperson S Coney, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) approve the Quarterly Performance Report for the Waitakere Ranges
Local Board for the period ended 31 March 2016.
b) has been reassured by Community Facilities that is able to deliver
the projects in the General Parks Development budget area in the current
financial year.
c) request that staff who have accountability for project oversight
of capital works projects regularly attend local board portfolio/workshop
sessions to provide insight to project delivery.
d) note that the Huia Sea Wall is now included in Coastal Renewals in
the proposed 2016/17 works programme.
CARRIED
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16
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Third Quarter Waitakere Ranges Local Board work programme review
and amendment
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Resolution
number WTK/2016/45
MOVED by Chairperson S Coney, seconded by Member
GB Presland:
That the
Waitākere Ranges Local Board:
a) approve
the following projects with the associated additions and changes to work
programmes, and reallocation of budget (see Attachment A) to deliver on the
local board plan and its priorities:
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Projects
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Budget
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Community services
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1
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Glen Eden: a future for everyone - understanding
and mitigating the impacts of population growth and gentrification
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20,000
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2
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Additional funding for
discretionary community grants
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10,500
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3
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Titirangi art history grant to support an Anne
McCahon exhibition
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8,000
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4
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Pacific focus readers and writers event – Going
West Trust
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10,000
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5
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Arts project to engage youth – “OneOne” Imagine
the Lane
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3,500
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Parks
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000
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6
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Small parks improvement project (Glucina Reserve)
- ecological restoration
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20,000
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7
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Design guidelines for local parks in the heritage
area
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2,000
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8
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Waitakere Ranges Greenways Plan
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15,000
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Planning and development
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0
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9
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Glen Eden Town Centre landscape plan
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10,000
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Environmental management
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000
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10
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WRHA programme - community weed bins
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25,000
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11
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Roadside weed projects
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10,000
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12
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Community Environmental Services - War on weeds
enhancement / Plastic bag campaign
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8,500
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13
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Ecological restoration – Ministry of Education
land, Seaview Rd, Piha
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5,000
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Heritage
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00
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14
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Heritage restoration grants – war memorials
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6,000
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Libraries
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00
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15
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Library – maker space equipment
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1,500
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Total
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155,000
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b) delegates authority to the Chair
to approve the minor budget variations, in consultation with the relevant
portfolio holder
CARRIED
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Deputy Chair Denise Yates declared an interest in Line 10
and 12 and took no part in the discussion or voting on this matter.
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Member Neil Henderson declared an interest in Line 10, 12
and 13 and took no part in the discussion or voting on this matter
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17
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Community halls assistance 2015-2016
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Resolution
number WTK/2016/46
MOVED by Deputy Chairperson DA Yates, seconded
by Member GB Presland:
That the
Waitākere Ranges Local Board:
a) approve allocation of $42,000
from the Community Group Assistance budget to support the operation of
community halls.
b) allocate the following
amounts through funding agreements to community organisations that operate
community halls:
Community
run/council owned halls
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Organisation
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Hall
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Amount
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1
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Laingholm and District Citizens
Association (1998) Incorporated
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Laingholm Village Hall
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3,600
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2
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Oratia District Ratepayers and
Residents Association Incorporated
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Oratia Settlers Hall
Oratia Small Hall
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7,200
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3
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Waiatarua Ratepayers and
Residents Association Incorporated
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Waiatarua Hall
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3,600
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4
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Waitakere Residents and
Ratepayers Association Incorporated
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Waitakere Domain Hall
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3,600
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Sub total
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18,000
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Community owned halls
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Organisation
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Hall
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Amount
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1
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Piha Community Centre Society
Incorporated
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Barnett Hall
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6,000
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2
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Huia Cornwallis Ratepayers and
Residents Association Incorporated
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Huia Hall
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6,000
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3
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Paturoa Bay Ratepayers and
Residents (Titirangi Beach) Association Incorporated
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Paturoa Bay Hall
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6,000
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4
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Waitakere Residents and
Ratepayers Association Incorporated
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Waitakere Township Hall
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6,000
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Sub total
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24,000
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CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.54pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
