Agenda of Waitematā Local Board

Waitematā Local Board

10 May 2016

Auckland Transport Quarterly Update to Local Boards

For the quarter - 1 January to 31 March 2016

File No.: CP2016/07898

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months 1 January – 31 March 2016.

Recommendation

That the Auckland Transport Quarterly update to Local Boards be received.

Comments

Significant activities during the period under review

Strategy and Planning

3. Transport for Future Urban Growth (TFUG)

Under the new business case approach AT has got approved funding to develop growth related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the following growth areas identified in Auckland Council's Future Urban Land Supply Strategy: The areas to be assessed are the Northwest, Southern Northern and Warkworth.

A multi-disciplinary and cross organisational team has been developed and is currently working from a co-located space on the four areas. Councillors, Local Boards, Iwi, Developers and other Stakeholders have been informed and Public Consultation has taken place. Sequencing Workshops have been scheduled for 22nd and 23rd of March. 2nd round of Public Consultation has been scheduled from 15th April.

4. Central Access Strategy

A Programme Business Case for the Central Access Plan (Isthmus to City Centre) is jointly being developed with New Zealand Transport Agency (NZTA) and Auckland Council. It is anticipated that a preferred programme which identifies a series of interventions to resolve growing bus patronage demands against corridor/terminus capacity constraints will be provided to the NZTA Board in May for their approval.

Public Transport (PT) Development

5. City Rail Link

Enabling Works ECI Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) 21 December 2015; Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, to commence in May 2016.
Main Works: Construction start 2018/19 FY subject to funding agreement with Government.

6. Double Decker Network Mitigation works

Mitigation works on identified risks for Double decker buses such as building verandas, street furniture, signage, low hanging power/phone lines, service poles, overhanging trees, and low bridge structures to allow the safe passage of double decker buses. Botany route is cleared for double decker bus with some minor works on defects list to be completed. Mt Eden and Northern Express bus routes to be cleared in March 2016.

7. PT Safety, Security and Amenity

An evaluation is underway of the benefits of installing ticket barriers at selected stations on the network to improve safety and security. Current projectsinclude completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Onboard train digital information screens will commence testing in April.

PT Facilities Infrastructure Development

· Wharf Renewals

Currently underway with the design of a number of urgent wharf renewal project requests received from AT Metro (25^th Feb). These are targeted to be completed by 30 June 2016. We are on track to deliver these.

· Bus Infrastructure Improvements

Still on target to spend the $4.7m budget. A significant number of physical works will be undertaken over May & June.

PT Operations

8. Highlights for the quarter

Rail patronage growth continues at around 20% year-on-year, and the month of March saw more than 1.6 million passenger journeys on the network, the highest month on record. Service delivery has maintained levels of around 95% of services arriving at the destinations on-time. The new operator tender process has been placed on hold, with the current contract with Transdev being conditionally extended for a period of up to 12-24 months, while the impacts on the rail services contract of long term projects such as CRL are assessed.

9. Integrated Fares

The 28 February 2016 annual AT Metro fare review included final fare zone boundary alignment between bus and rail prior to mid-2016 integrated fares implementation, including alignment at Orakei of two zone rail from the CBD with the existing two zone bus and removal of the inner CBD and airport mini-zones. An independent review of the proposed integrated fares product structure and price modelling by Deloitte is nearing completion and will support a final recommendation to the AT Board in April.

Road Design and Development

10. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. Funding application is in progress with NZTA. We are working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for LRT and heavy rail. The cycle strategy for the wider Mangere area is underway.

Services

11. Whangaporaoa Road Dynamic Lane Trial

In the last quarter designs for the trial along Whangaporaoa Road (between Red Beach Road and Hibiscus Coast Highway) have been assessed. A driver behaviour survey was undertaken, to understand perceptions of the trial and responses to a simplified scheme using just Light Emitting Diode (LED) in road markings. The purpose of this was to test reactions and guide design requirements for signage and LED requirements. The survey illustrated 21 scenarios with different markings and LED lights along the route i.e. no signage or overhead lane control arrows were assumed).

The outcome of the survey showed the following:

· Positives recognised:

· Improves traffic flow

· Flexible traffic control

· Better use of road space

· Increases road capacity

· Concerns raised:

· Confusing

· Accident risk

· Unclear (lane direction) – Need clear signage

· Need to educate

Understanding gained from the driver perception survey and traffic condition surveys will be applied to the design before consultation is undertaken.

12. Auckland Bike Challenge

The Auckland Bike Challenge was undertaken in February encouraging businesses and workplaces to support staff to cycle. The month-long online challenge has had a significant success in encouraging greater uptake of cycling in Auckland. It has been well supported by key stakeholders including Healthy Auckland Together, Auckland Regional Public Health, the Sustainable Business Network and Bike Auckland. A total of 166 workplaces took part, and over 2,860 people registering to ride a bike in February including 600 new cyclists. A total of 23,111 trips were logged amounting to over 329,374km travelled by bike.

13. Personalised Journey Planning for Commuters

Three Personalised Journey Planning (PJP) projects are underway in Kingsland/Morningside, Hauraki/Belmont and Stonefields residential areas. These are key areas for commuters to the city center and reflected congested corridors on the network. Residents in each area who currently drive alone in peak times were offered personalised journey planning advice on other suitable modes of transport, and those that commit to trialing a new option are provided with supporting incentives. The goal of these projects is to encourage residents to make a long-term change, supporting modal share changes and reducing morning peak congestion.

14. Safer Communities

The Safer Communities programme is now underway with the Community and Road Safety team working more intensively in high risk communities to increase safe access to active and sustainable transport modes. Community Transport team have delivered two safer Communities workshops for lead teacher and school management. These workshops were designed to provide information on the new delivery model for high risk communities and very successful with 21 school attending. This was followed by two lead teacher workshops for the schools outside of the high risk communities.

15. Walking School Bus - Walking School Bus Week: 15^th- 19^th February

Pedestrian safety is a high priority in the Auckland Region with an upward trend in Deaths and Serious Injuries (DSI) over the past five years. The Walking School Bus (WSB’s) Programme has an important role in improving pedestrian safety around schools while also reducing morning peak congestion. The Community and Road Safety team developed and delivered the first regional WSB’S promotion week for primary schools across the Auckland region. The key objective was to raise awareness of the benefits of the programme, seek more participation from parents and students as well as highlighting the road safety benefits the programme brings.

Currently, there are 154 schools in Auckland have WSB (out of 345 total schools in Auckland with primary aged students) with over 4000 children on WSB routes and more than 1000 volunteers. During the week, more than 4900 students registered to participate in the themed days across the week. AMI Insurance sponsored Thursday’s ‘Be Bright Be Seen’ theme day with guest walkers including Jerome Kaino and Police dogs, who walked with WSBs across the region. WSB Week was a great success with positive media promotion including interviews on Radio Live, Stuff.co.nz, and articles in local papers.

16. Road Corridor Delivery

The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes.

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor.

· Promoting design innovation and efficiency around how work is carried out on the network.

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

17. Key Highlights

In the 2015/2016 financial year we are planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (this includes 88.9 km of hotmix and 391.2 km of chip sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

Note* data is to February 2016

We are 81% of the way through our Pavement Rehabilitation projects. Table 2 following table outlines where key projects have been completed:

Table 2: Completed Rehabilitation Projects

Kohimarama Rd	Ranui Station Rd	Edmonton Rd	Robertson Rd	Linwood Rd
Te Irirangi Dr (Eastbound lanes)	Ormiston Rd	Whitford Road	Glenbrook Rd	Clyde Rd
Lakeside Dr	Maygrove Dr	Bringham Creek Rd	Mokoia Rd	Kahika Rd
Diana Dr	Glenmore Rd	South Head Rd	Waitoki Rd	Mahurangi East Rd
Hector Sanderson Rd	Rathgar Rd	Wairau Rd	Apirana Ave	Palm Rd
Access Rd	Riverhead Rd	Swaffield Rd	McAnnalley St	Botany Rd
Prince Regent Rd	College Rd	Hunua Rd	Roscommon Rd	Bairds Rd

The following table outlines the key priojects which are currently underway and are due for completion in Quarter 4

Table 3: Rehabilitation Projects still underway

St George Street	Cavendish Dr	Don Buck Rd	Sabulite Rd	The Drive
Gordons Rd	Kaipara Portage Rd	Woodcocks Rd	Prochester Rd	Great Sth Road
Wellington St/ Vincent St Roundabout.	Te-Irirangi Drive	Constable Road	Kitchener Rd	Nelson St (Pukekohe)
Whitford Maraetai Road

Year 5 (2015/16) of the UFB rollout is continuing and planning for Year 6 (2016/17) has already commenced.

Signatories

Author

Ivan Trethowen, Chair - Elected Member Relationship Manager AT

Attachments

No.	Title	Page
a View	A - Auckland Transport activities	15
b View	B - Travelwise Schools activities	57
c View	C - Decisions of the Traffic Control Committee	59
d View	D - Report against local board advocacy issues	65

Signatories

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata

Waitematā Local Board

10 May 2016

Auckland Transport Update - May 2016

File No.: CP2016/08615

Purpose

1. The purpose of this report is to respond to requests from the Waitematā Local Board on transport-related matters, inform the board on the current status of the board’s Local Board Transport Capital Fund (LBTCF), facilitate decisions on proposed and current LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. This report covers matters of specific application and interest to the Waitematā Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Waitematā Local Board:

a) Receive the report, Auckland Transport Update – May 2016.

Comments

Monthly Overview

3. Auckland Transport attended a workshop on Tuesday 5 April 2016 with the Waitematā Board on;

· Paid Parking Ponsonby/Parnell/CBD.

· Victoria Park entrance and bike racks.

4. Auckland Transport attended a workshop on Thursday the 14 April 2016 with the Waitemata Board on;

· Ponsonby Road budget review.

5. The monthly catch-up meeting was held on 20 April 2016. Board Member’s Coom, Dempsey and Thomas were present and received updates on:

· Quay Street cycleway project.

· Proposed amended Paid Parking Zones Eden Terrace.

· Grey Lynn Town Centre Project.

· Footpath improvements on Dryden Street.

· York Street renewal discussion.

· Footpath renewal – City Rd.

· Auckland Transport Code of Practice (ATCOP).

· Beaumont St Cycle connection.

· Feedback inner city cycle improvements.

Local board Transport Capital Fund (LBTCF)

6. The Waitematā Local Board’s funding allocation under the LBTCF is currently $469,789 per annum.

7. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#	Project Description	Progress/Current Status
216	· Newmarket Rail Station Artwork fencing · FEC estimate of $5,000	· The Board approved $5,000 towards the project · Handrail manufactured, installation planned mid 2016, Auckland Transport contractor currently in discussion with Kiwi rail re access to the area near the tracks
403	· Waitematā Greenways · Grey Lynn Park – shared path · Development of a wider, shared path that supports the Grey Lynn park development plan and the future Waitematā Greenways Route G1 cycle route	· The Board approved $350,000 towards the project · In progress, consultation being planned for the route
426	· Ponsonby Road pedestrian improvements Funding to create an improved pedestrian experience, including safety elements and amenity, on Ponsonby Road between Williamson and Franklin Road	· The Board approved $703,000 towards the project · Design released for public consultation in November 2015 · Board requested adjustments to plantings and planter boxes in McKelvie Street, revised plans to be given to the board to consult with businesses in the affected area · Mckelvie Street to have raised treatments · Board agreed on option 2 as presented at workshop on the 1 March 2016, with adjustment to Mckelvie Street
425	· Newmarket Laneways Streetscape improvements · Funding for concept design development for the Newmarket Laneways Plan. · Council has allocated $3.5m over the next two financial years to deliver the project	· The Board approved $500,000 towards the project · Concept designs with expanded scope including York and Kent Streets underway · Project being led by Auckland Council, in close consultation with Auckland Transport staff
	· Parnell Station footpath connection to Nichollas lane	· April 2016 Board approved Auckland Transport to proceed to ROC on the project and to bring back to the board for decision on funding, once completed
	· Victoria Park footpath upgrade under viaduct	· April 2016 Board approved Auckland Transport to proceed to ROC on the project and to bring back to the board for decision on funding once completed

The Waitematā Local Board’s Transport Capital Fund to date is summarised below.

Waitematā Local Board Transport Capital Fund summary:

Total funds available in current political term (Four years including 2012-13)	Amount Approved	Actual Expenditure	$1,879,156
Spent to Date on Completed Projects (including money spent on cancelled projects)As follows;			$ 79,505
Cancelled Projects
· Newmarket Streetscape Enhancement WTM/2012/365	200 to 250k	$13,320
· Great North Road advanced cycle stop boxes and feeder lane WTM/2012/365	28k	$720
· Kitchener Bowen, Victoria St intersections WTM/2012/365	28k	$ 2,920
· Residential traffic Calming project East of Ponsonby Rd WTM/2012/365	150k	$510
Completed Projects
· Grey Lynn Shops footpath Enhancement WTM/2012/365	20k	$20,000
· Drinking fountain – Four Sites WTM/2013/184	27k	$27,288
· Poynton Terrace Raised crossing WTM/2013/250	0	$ 1,900
· Drinking Fountains Carlton Gore Rd Nelson Street, Upper Queen Street – Installation	37k	$12,847
Total		$79,505
Committed to date on projects approved for design and/or construction as follows; · Newmarket Railway Station · Waitemata Greenways · Ponsonby Rd Pedestrian improvements · Newmarket Laneways · Total	5k 350k 703k 500k	$ 1,152 $17,638 $55,992 $24,969 $99,751	$1,558,000	Percentage of these 6% committed spent to date $99,751
Total budget left that needs to be allocated to new projects and spent by the end of the current political term			$241,651	The current four year budget is not fully committed. More projects need to be approved
Total of projects assessed to a Rough Order of Cost (ROC) stage but not approved by the Local Board			$0
Funds available from the next political term (2016-17)			$469,789	This is the full 2016-17 Waitematā LBTCF budget

Proposed Local Board Transport Capital Funds Projects

8. The Waitematā Local Board has $241,651 left available from the current term, to commit to further projects, the board can also consider committing funds from the 2016/17 political term, up to $469,789, giving the board approximately $711,440 available to it to fund approved projects that fit the criteria from the Local Board Transport Capital Fund.

9. In April 2016 the Waitematā Local Board approved the below project to proceed to a rough order of costs (ROC) for each project.

10. Projects;

· Parnell Station connection to Nicholls Lane

· Path under Victoria Park Viaduct, enhancements

11. Once rough orders of cost are completed Auckland Transport will bring indicative plans and ROC to the board for discussion and approval to proceed to detailed design and the Board’s official approval of funding.

Consultations

12. Public consultation has been undertaken on the proposals listed in the table below. Should the Board wish to give any feedback, the Board may choose to make its feedback through formal resolutions or request further engagement or a submissions analysis to be presented to the Board before a formal board position is made.

Recent Proposals Consulted On
*Proposal*	*Timeframe*
Pt Chev to City Cycle improvements	Feedback Closed and being analyzed
Ponsonby Paid parking Zone	Feedback Closed and being analyzed

Ponsonby Road Pedestrian Improvements Feedback awaiting report

13. Auckland Transport (AT) in conjunction, with the Waitematā Local Board sought public feedback on 2 proposed pedestrian improvement options along Ponsonby Road. The two options were designed to improve the Ponsonby Town Centre by making it more attractive and pedestrian friendly.

14. Proposed works included new raised tables at eight side streets, a central island on Mackelvie Street. The relocation of three and addition of one, pedestrian refuges, the relocation of a bus stop and footpath build out of the old indented stop and a net gain of 8 – 14 parking spaces (depending on the option).

15. Feedback on the proposal was invited from 16 November to 7 December 2015. In total 129 feedback responses were received: 31 via freepost feedback forms, 94 via the online survey, 3 emails and 1 voice mail.

16. Submitters were asked to rank their support for the options from ‘strongly support’ to ‘strongly oppose’ for each of the two options. Some submitters chose not to enter a response.

17. Both options received more support than opposition, and of the two, Option two received more support overall, as well as more ‘strongly support’ votes.

18. As a result of the feedback received on the proposal Auckland Transport has;

· Decided to proceed with Option Two as a preferred option

· Mackelvie Street design- further design investigations

· Considered installing a new pedestrian refuge on Ponsonby Rd close to Pollen Street

19. Feedback and Decision report attached, Appendix “A”

Franklin Road Project Update

20. On the 26 April 2016 the project team sent out a memo to the Waitematā Local Board, informing them of recent progress and to provide feedback by the 10 May 2016, on the final round of consultation as it relates to the design of the project.

21. See attachment B

New Crossing sound for Barnes Dance Intersections

22. A Barnes Dance, also known as a ‘scramble crossing’ or ‘exclusive pedestrian crossing’ is an intersection where all pedestrians are permitted to cross on all crossings simultaneously and all vehicles are stopped.

23. Auckland Transport is introducing a new crossing sound for Barnes Dance crossings in Auckland, starting with the Auckland CBD.

24. The new sound will be heard when the “Green man” signal is active. The new tone was chosen to help pedestrians to distinguish the difference between a Barnes Dance and standard crossings.

25. A standard crossing is where the crossing phase on each crossing runs independently of each other and where vehicles may be moving at the same time. i.e a person could be crossing from one side of the road to the other and a vehicle could be driving parallel through the same intersection.

26. Auckland Transport is making this change to help indicate to pedestrians when they are and aren’t able to cross at all crossings at the same time. Standard pedestrian crossings will retain their existing audio tone.

See attached map of CBD sites where Auckland Transport are looking to implement the changes:

Grafton Bridge taxi trial to end

27. Auckland Transport began a trial in September 2015 allowing taxis 24 hour access to Grafton Bridge with the intention to improve links between the city centre and Auckland City Hospital, Starship Children’s Hospital and Newmarket.

28. Several potential risks were identified with the trial including a reduction in cyclist safety and an increase in bus travel times. As a result strict rules were set for taxi drivers along with some monitoring metrics.

29. Despite a focus on educating approved taxi organisations and their drivers, the monitoring highlighted a widespread failure to adhere to the 30km/h speed limit on the bridge and the requirement for taxis not to overtake cyclists on the bridge.

30. These issues were identified as significant concerns at the outset of the trial and a commitment was made to stop the trial if taxi drivers failed to adhere to these conditions.

31. Auckland Transport has since decided to stop the trial and return Grafton Bridge to a bus lane only between the hours of 7am and 7pm. This change is due to be made at the end of this April 2016.

Open Streets 2016, Karangahape Road

32. On Sunday the 1 May 2016 Karangahape Road hosted Auckland’s biggest traffic free street event of 2016.

33. Open Streets 2016 provided a chance to take in live music, street dining, art installations, pop up performances and more on Auckland’s famous street. It was traffic-free between Upper Queen St and Ponsonby Road.

34. Everyone was invited to come along for a free, fabulous, fun-filled day out at Auckland’s biggest ever Open Streets event. Upper Queen Street to Ponsonby Road was to be completely vehicle-free. People were invited to come and experience the street like they have never seen it before.

35. The famous street was buzzing with live music, street dining, art installations, pop up performances and more. It was also used as an opportunity to give feedback on and ask questions about a major streetscape upgrade of Karangahape Road.

36. Auckland Transport encouraged people to cycle, walk or take public transport on the day.

37. Open Streets is an international initiative to temporarily close the road to vehicle traffic and to claim the street for walking, cycling, playing and socialising.

Consideration

Local Board views and implications

38. This report is for the Local Board’s information and action as required.

Māori impact statement

39. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

40. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Att A Ponsonby Rd Consultation Report 260416	79
b View	Att B Franklin Rd Project Memo	121

Signatories

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata

Waitematā Local Board

10 May 2016

City Fringe Market intelligence and Streetscape Improvement Research

File No.: CP2016/08286

Purpose

1. To agree to commission research under the Local Economic Development budget to provide market intelligence on the City Fringe area, and research the impacts on retail spend of streetscape improvements within the City Fringe.

Executive Summary

2. The Waitemata Local Board and City Fringe Business Associations met in September 2015 to discuss how they could develop a programme of activities that would help to co-ordinate actions to help increase the economic performance of the City Fringe area.

3. Two areas of interest were identified firstly to get more market intelligence in order to better analyse the City Fringe area. With a view to enabling the city-fringe BIDs to further develop programmes to attract retail and entertainment customers, operators and investors. Secondly to investigate the impacts of proposed streetscape improvements on retail spend in the City Fringe.

4. The Local Board is being asked to allocate $12,000 from the Local Economic Development Budget to commission Marketview to undertake research to provide market intelligence on the City Fringe, and also agree to commission research on streetscape improvements with locations to be agreed with Auckland Transport and the Business Associations. The cost of this research being $1,200 per location.

Recommendation/s

That the Waitematā Local Board:

a) Allocates $12,000 from the Local Economic Development budget to commission Marketview to undertake research in regard to the City Fringe covering gaps in the city fringe offering, customer makeup and spend, and Identifying potential opportunities for future markets.

b) Agrees to commission Marketview to undertake research into the impacts of Streetscape improvements on retail spend at locations to be agreed with Auckland Transport and Business Associations where Streetscape Improvements are proposed to commence in the next twelve months. At a cost of $1,200 per location, from the Local Economic Development budget line.

Comments

Background

5 The Waitemata Local Board and City Fringe Business Associations met in September 2015 to discuss how they could develop a programme of activities that would help to co-ordinate actions to help increase the economic performance of the City Fringe area.

6 One of the activities identified was to get more market intelligence in order to better analyse the City Fringe area. With a view to enabling the city-fringe BIDs to further develop programmes to attract retail and entertainment customers, operators and investors. Three areas of potential research were identified as follows:

· Engage with Marketview to discuss accessing targeted data for the city fringe – particularly identifying common trends, emerging markets or common customer groups

· Accessing other generic or commissioning bespoke information on market behaviours, trends and perceptions. This could include information on how retail and entertainment markets are heading – globally, in New Zealand and then drilling down to the city fringe

· Disseminating any available research quantifying the impact on customer spending from streetscape upgrades that enhance the pedestrian or cycling experience.

Proposed Research

7 Marketview have been contacted to scope out potential research to provide targeted City Fringe wide data in regard to the three areas of interest. Marketview have advised that they are able to provide research into the following areas:

i. Identify gaps in the city fringe offering by:

· Identifying current retail trends in the city fringe

· Comparing these with other parts of Auckland and New Zealand

· Identifying how these trends differ between different store types

ii. Understanding the customer makeup and spend by identifying:

· Who lives in the catchment area

· Are they spending in the area

· Where else are they spending

· How does the spend differ between store types

· How much do the customers spend online

· From where else in Auckland and New Zealand do the city fringe customers come

· Are there major differences between week days and weekends

iii. Identifying the potential opportunities by assessing:

· Where retail is forecast to go both in the city fringe area and in the rest of Auckland

· What are the best growth opportunities for the city fringe area

iv. provide research around customer spending to better understand the impacts of street scape improvements, by undertaking

· a time-series analysis of retail sales on affected streets, before, during, and after the upgrades.

· Enabling Marketview to measure some impacts on the relevant retailers in terms of retail spend.

· Potential locations are Karangahape Road and Ponsonby road where streetscape upgrades are currently proposed.

8 The costs of undertaking the research into the gaps in the 'City Fringe' offering, Customer make up of the City fringe and the opportunities for the City Fringe would be $12,000 (excl GST). The analysis of the impacts of streetscape improvements on spend would be $1,200 (excl GST) per location.

City Fringe Business Association Views

9 Following discussion with the Local Board at its workshop on the 16 February 2016, The City Fringe Business Associations were contacted to seek their views on the proposed research to ensure that it covered the areas that they had identified in September 2015. The Newmarket Business Association and the Uptown Business Association provided the following comments:

Newmarket Business Association

10 Regarding Market Intelligence the Business Association (BA) considered that they had access to large parts of what is being proposed via the quarterly Paymark reports provided by Marketview. Although the BA acknowledged that any additional insights would be welcomed.

11 The BA has suggested that an additional area, under ‘potential opportunities’ to consider could be the city fringe night time economy.

12 In regard to the Streetscape research the BA is keen to have like for like data comparisons – in terms of retail v retail, hospitality v hospitality. The BA is keen to understand how Elliott Street, Darby Street and O’Connell Street have performed pre, during and post upgrade.

Uptown Business Association

13 The BA considered that the information in around understanding the customer makeup and spend provided similar information to what the current Marketview data reports that they receive quarterly (and annually). However the other suggested actions were consider to be useful.

Other comments received

14 In addition to the BA responses Gill Plume Team Leader Business Improvement District ( BID) Partnerships also provided the following comments:

· Market intelligence – considered this to be an excellent approach,

· Streetscape improvement and measurement of impact – Had not heard of this approach before but is interested in how it can be done; a direct relationship between retail spend and streetscape improvements. Also wondered if visitor numbers were an indicator.

15 A copy of the comments received are attached at attachment A to this report.

16 In response to the comments raised by the BA’s regarding the market intelligence research it is considered that there are differences in the information that will be provided and a comparison between the information in the current reports and what is proposed is provided below.

BID Annual Market Activity Report

City Fringe Proposal

· Monthly Spending in the BID area

· How the BID area compares to key competitor areas

· Which parts of NZ are customers coming from

· Which countries are international visitors coming from

· Online trends for the BID catchment area

· Long terms spending trends

· Age profile,

· Gender profile,

· Breakdown of spend by retail category

· Who lives in the catchment area

· Are they spending in the area

· Where else are they spending

· How does the spend differ between store types

· How much do the customers spend online

· From where else in Auckland and New Zealand do the city fringe customers come

· Are there major differences between week days and weekends

17 It is important to note that the research proposal is to have information for the City Fringe area as a whole, rather than on an individual BID area basis, which is not currently provided in the current BID reports. This will provide the City Fringe BID’s with the opportunity to see how they are performing in comparison with the City Fringe as opposed to individual BID areas, while also allowing the City Fringe BIDs and Local Board to take a strategic look at the City Fringe. As such it is considered appropriate to include these elements in the research commission.

18 In regard to the streetscape imporvement research the comments from the Newmarket Business Association area noted and staff will seek to engage with Auckland Transport to establish whether any research has been undertaken on the impacts of streetscape improvements identified by the BA.

Next Steps

19. To commission MarketView to undertake market intelligence research as outlined above for the City Fringe Area.

20. In regard to the Streetscape improvement research ATEED staff will liaise with Auckland Transport and the Business Associations to identify streetscape programmes that can be researched to assess their impacts.

21. Oversight of the commission will be provided by ATEED and the results reported back to the Waitemata Local Board and Business Associations.

Consideration

Local Board views and implications

22. The proposed initiative, it is considered, will contribute to the delivery of the Waitemata Local Boards City Fringe Local Economic Development action plan, specifically actions 1.2 and 1.3. The research proposals have also been discussed with the Local Board at its workshop on the 16 February 2016 resulting in support subject to communication with the City Fringe Business Associations.

Māori impact statement

23. There are no direct impacts on Maori as a result of this report.

Implementation

24. ATEED will commission the research on behalf of the Local Board, with a target completion date of end June. The results of this work will be reported back to the Local Board.

Signatories

Author

John Norman - Strategic Planner Local Economic Development

Attachments

There are no attachments for this report.

Signatories

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata

Waitematā Local Board

10 May 2016

Waitematā – Local Grants Programme 2016/2017

The new Community Grants policy includes the previous grants schemes under the activity areas of Arts and Culture, Events, Community Development, Environment and Natural Heritage, Historic Heritage and Sports and Recreation.

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

· A distinctive, high-quality urban environment that embraces our heritage

· Connected, accessible and safe transport choices

· Waitematā, the innovative economic hub of Auckland

· The natural environment is respected and enhanced

· Quality parks, open spaces and community facilities created for people to use and enjoy

· Strong communities that are inclusive, vibrant and engaged

Our Local Grants Programme aims to provide contestable community and events grants to local communities and is operated under three grant schemes and one expression of interest process:

Grants:

1. Quick Response Grants

2. Local Grants

3. Accommodation Grants

Expressions of interest:

1. Local Events Development Fund

Multi-board funding

Applications to multiple local boards will be considered on a case by case basis.

Our priorities for the local grants programme

The Waitematā Local Board welcomes grant applications for services, projects, events and activities that align with one or more of the following local board plan priorities:

· Our distinctive heritage and historic places is promoted and preserved

· Improved pedestrian and cycling safety and travel options

· Our streets work as great public spaces

· A people-focused city centre, connected to a vibrant waterfront

· Waste is minimised as we work towards zero waste to landfill by 2040

· Our local waterways are cared for and levels of pollutants reduced

· Our natural heritage is protected and enhanced

· Residents are encouraged to grow their own food

· Work towards Waitematā becoming a low-carbon community

· More opportunities are created for people to enjoy our parks and open spaces

· People are more active in local arts, events and recreation activities

· We have places for children and people to gather, be active and be involved

· Our communities can participate fully in community life

· Maori culture and heritage is promoted

· Support community-led initiatives and action

· Improve actual and perceived safety in our community

· Improve the health of our community

· Develop and encourage community participation

· Achieve equitable distribution of funds across the board area as a whole and support our diverse communities

· Support voluntary contribution

Lower priorities:

We will also consider applications for other services, projects, events and activities. However, these may be considered a lower priority.

The following lower priorities apply to Quick Response Grants, Local Grants,

Accommodation Grants and Local Events Development Fund:

· Catering

· Travel expenses

· Ticketed events

· Activities that primarily benefit a third party (e.g. activity to gain money for an organisation

· Operational costs

· Commercial entities and promotion of commercial entities

· Activities that primarily benefit communities outside the Waitematā area

· Wages and salaries, with the exception of fees for professional services

Exclusions

In addition to the eligibility criteria outlined in the Community Grants Policy, the Waitematā Local Board will not fund:

Exclusion one: Alcohol

Exclusion two: Legal Costs

Exclusion three: Debt Repayments

Exclusion four: Retrospective Grants

Exclusion five: Promotion of political goals or religious ministry activities

Exclusion six: Vehicles

Exclusion seven: Groups who have not completed past grant accountability requirements

Exclusion eight: Groups requesting funding over the maximum amount set by the local board for quick response and local grants.

Note: staff will return any application that is in excess of local board funding limits requesting that an amended application be submitted within the funding limits.

The following groups or organisations will not be funded:

· “Political parties

· Internal applicants (including funding projects, programmes or facilities run by Auckland Council or its employees)

· Auckland Council CCO’s

· Organisations receiving statutory funding from council via compulsory annual levies under the Auckland regional Amenities Funding Act (ARAFA)

· Other local authorities government agencies or public sector entities.

Accountability measures

The Waitematā Local Board requires that all successful applicants provide:

· Accountability measure one – After the project, event or activity has been completed provide a report or record (e.g. photo, newsletter, press clipping).

· Accountability measure two - Invitation to the activity to be extended to the board

· Accountability measure three – Recognition of the Boards support, which may include the inclusion of local board logo (available on request) on advertising and display of Local Board branding/banners at events

Grants approach for Quick Response Grants, Local Grants and Accommodation Grant

The Waitematā Local Board operates three grants schemes to support the Waitematā grants programme and a separate expression of interest process for local development events:

1. Quick response grants between $300 and $3,000 (four rounds a year)

2. Local grants (two rounds a year)

o Minimum amount per grant: $3,000

o Maximum amount per grant: $7,500

3. Accommodation grant (one round a year)

o Minimum amount per grant: $2,500

o Maximum amount per grant $20,000

b) Accommodation Grant Definition

d) Community organisations can apply for Accommodation grants to cover rental and/or lease payments, Auckland Council rates and regular, ongoing venue hire costs.

f) Accommodation Grant Criteria

· applicants need to be a community organisation, as outlined in the Community Grants Policy

· accommodation costs applied for are for the period 1 July 2016 to 30 June 2017

· evidence of the accommodation costs are provided

· the organisation is not the leaseholder of an Auckland Council community lease or community occupancy agreement

· if the applicant is requesting a grant for a venue that has an Auckland Council community lease or community occupancy agreement, the council’s approval for the sub-lease or hireage needs to be verified by the applicant.

· the application cannot be for hireage costs of a council managed venue or externally managed council facility

· the organisation is located in the local board area and benefits the Waitematā local board area.

· the organisation has been operating for a full financial year prior to the application date.

· the organisation has provided its last full year financial statements and/or audited accounts.

· the application is not for religious ministry activities

· the organisation is not a political party or the grant requested is not for the purposes of a political party

Grants Funding allocation

The following budgets have been allocated:

Local contestable grants funding allocation	Budget^{^[1]}
Quick response and local grants	$125,000
Accommodation Grant	$125,000

Expression of Interest Approach for Local Events Development Fund

A separate annual expression of interest approach for the Local Events Development Fund is available for events which enable partnerships with established and emerging community-led events. The fund supports these events to become a regular and celebrated part of the Waitematā event calendar.

1. Local events development Fund

The local events development fund will be open for expressions of interest from 2 May 2016 to 10 June 2016.

This grant will support and develop events which:

· are locally specific and environmentally responsible

· enable partnership with established and emerging community-led events to support their development to their full potential

· enable events to be professionally run while remaining community-focused

· enable events to be financially sustainable and to become a regular and celebrated part of the Waitematā event calendar

· encourage smoke-free events, particularly those targeting children, young people and their families

· ensure that local events cater for our young people, providing a range of free and safe opportunities for them to attend and perform

· are of a certain scale with minimum grants of $5,000

· Local events Development Fund (one round a year with one further round only if required ^{^[2]})

o Minimum amount per grant: $5,000

Exclusions for Local Events Development Fund:

Under the Local Events Development Fund, the Waitematā Local Board will not fund:

Exclusion one: Alcohol

Exclusion two: Legal Costs

Exclusion three: Debt Repayments

Exclusion four: Retrospective Grants

Exclusion five: Promotion of political goals or religious ministry activities

Exclusion six: Vehicles

Exclusion seven: Groups who have not completed past grant accountability requirements

Exclusion eight: Ticketed events

Exclusion nine: Individual or team events, conferences, private functions or award ceremonies

Note: If your expression of interest is unsuccessful you may still be eligible to apply for a local or quick response grant.

Expression of Interest Funding allocation

For the Local Events Development Fund, the following budget has been allocated:

Local Expressions of Interest Grants Allocation	Budget^{^[3]}
Local Events Development Fund	$25,000

Application dates

Grant rounds for 2016/2017 will be as follows:

2016- 2017 funding rounds	Opening	Closes	Projects to occur after	Decision made
Round six: local events development grant	2 May 2016	10 June 2016	July 2016	July 2016
Round one: quick response and local grants	2 May 2016	10 June 2016	Aug/Sept	July 2016 for Quick Response. 9 August 2016 for Local Grants
Round two: quick response and local events development fund (if required)	13 June 2016	14 October 2016	December	November/December 2016
Round three: quick response and local grants	17 October 2016	28 February 2017	April/May	March 2017 for Quick Response. April 2017 for Local Grants
Round four: quick response only	1 March 2017	21 April 2017	July	May 2017

Grant rounds for 2017/18 will be as follows:

2017- 2018 funding rounds	Opening	Closes	Projects to occur after	Decision made
Round five: local events development fund	24 April 2017	5 June 2017	Aug/Sept	July 2018
Round one: quick response and local grants	24 April 2017	5 June 2017	Aug/Sept	July 2018

Waitematā Local Board

10 May 2016

Chair's Report

File No.: CP2016/08736

Executive Summary

1. Providing the Chair with an opportunity to update the local board and community on the projects and issues he and the Waitemata Local Board have been involved with since the last meeting.

Portfolios

Board Chair: Governance, Local and Civic Leadership, Board Strategy, Policy and Planning Leadership

Portfolios: Arts, Culture & Events (lead), Parks & Open Spaces

Positions: Heart of the City, Auckland City Centre Advisory Board

Committees: Finance and Grants, Central Facility Partnerships (chair), Auckland Domain Committee (deputy chair)

Recommendation/s

That the Waitematā Local Board:

a) That the Chair’s Report be received.

b) That the Waitemata Local Board consider its position on any matter raised within this report.

Comments

Activities undertaken from 30 November 2015 to 1 May 2016

This report covers activities undertaken during the period from Monday 30 November 2015 to Sunday 1 May 2016.

Highlighted activities, projects and issues

There are some specific activities, projects and issues that I wish to highlight; some for board members’ interest and as appropriate, some for decision.

1 Introduction

Over the last period, the Board has concluded another busy year last year, and after a refreshing break, developed annual plan proposals and concluded extensive community consultations on this, amongst other projects. During this period, Board members also continued to progress Local Board Plan priorities and current and proposed Local Board Agreement local projects and community concerns in their respective portfolio areas, LIPs proposals, residents, business association and community advocacy, providing input to regional policies, plans and strategies in workshops and briefings, providing input into resource and landowner consent matters, and responding to constituent and media enquiries.

2 Shared Governance Engagement

2.1 Engagement with Mayor/Governing Body

Local Board Chairs/Finance & Performance Committee members’ themed discussions, Town Hall, 30 November 2015.

Presenter to Extraordinary meeting on the Unitary Plan, Town Hall, 24 February 2016. An extraordinary day in this life of this council. Out of scope submissions were withdrawn, with this board arguing in favour of this position for process reasons. There were some ugly moments at the meeting from those clearly opposed to intensification per se that did not sit well with this board.

3 Board Strategies, Policy and Planning Update

3.1 Annual Plan 2016/17 (contains Local Board Agreement for 2016/17)

In 2016/17 we plan to invest $11m to renew and develop assets in Waitemata and $23 million to maintain and operate these assets. We are also continuing our business as usual such as supporting local groups to run their activities through the events and grants programmes, funding arts and community development programmes and delivering local restoration and environmental projects.

Last year’s supported projects proceed apace. Stage Two of Weona-Westmere Coastal has now commenced, which includes the walkway infrastructure such as boardwalks, final path surfacing, interpretation and planting. Detailed design of stage 2 of the Myers Park redevelopment is now complete and the tender is due to go out shortly, with physical works now scheduled to occur in the second half of 2016, allowing the Pop Up Globe Theatre to complete its successful season.

Consultation was recently completed on the proposed concept designs for the redeveloped Ellen Melville Centre community hub and upgraded Freyberg Square, with construction due to commence in August 2016. We have $4m available for the Newmarket Laneways streetscape improvements project. Concept designs are currently being developed for 3 identified areas, Teed Street, Kent Street and York Street, and we will then be able to make an informed decision on which streetscape improvement can be undertaken within the available budget.

We have allocated funding to complete the Greenways Route through Grey Lynn Park. This will align with a separate Auckland Transport project to connect to Cox’s Bay Reserve. We have also just recently undertaken consultation on a proposal to improve the pedestrian experience along Ponsonby Road; a priority action identified in the 2014 Ponsonby Road Plan.

This year the Local Board has identified several priorities. Following the recent launch of Waitemata’s Low Carbon Action Plan we have allocated increased spend on low carbon initiatives, as well as looking at the feasibility of installing a photovoltaics system at Grey Lynn Community Centre to convert solar energy into direct current electricity.

We are keen to leverage from existing renewal programmes in our local parks and open spaces. Last year we completed a number of park development plans, which has provided us with a very strong framework to identify the priority projects. Western Park’s paths, lighting and playground and the Grey Lynn Park southern playground are to be prioritised this year.

The POP Programme created sensory garden at Studio One Toi Tu is proposed to have the creation of seating space and an entrance sign.

Other changes that we are proposing include increasing the budget for the now annual Myers Park Medley event, to allow us to deliver an even better community focussed event. The Board is also proposing to deliver a new pathway through the Symonds Street Cemetery to connect K Road to Grafton Cycleway, as well as completing the installation of new interpretation and wayfinding signage, and a maintenance budget to maintain headstones.

We wish to investigate the feasibility of installation of a solar heating solution at Parnell Baths. This could possibly extend the pools opening hours or make the start and end of the season more desirable to users.

We also intend to continue supporting with increased budget community-led development and place making projects such as the work that is currently being undertaken to create an open space design at 254 Ponsonby Road and the development of a bicycle pump track at Grey Lynn Park.

A key role of the local board is to advocate for initiatives that the local board may not have decision making responsibilities for. Some of the key advocacy areas include the continued roll out of the Residential Parking Zone Scheme – with Ponsonby Road being next.

In collaboration with Albert Eden and Puketapapa, we are to see one or more sites in the central area to provide drop-off locations for local residents, for a larger Community Recycling Centre processing site to be located in Maungakiekie-Tamaki.

May – Workshop to consider Local Board Agreement

6 and 9 May: LB/GB advocacy discussions

June – Agree Local Board Agreement

30 June: governing body adopt Local Board Agreements

3.2 Facilities Partnerships

Advocacy Project - Re-establish the Facility Partnership Fund

The Central Facilities Partnership Committee is a collective of the seven Isthmus and Gulf Islands local boards that has overseen Council investment in new community or school facilities on a partnership basis. The Committee decided which community improvement projects to support; whether they were multi-sport clubroom upgrades, school arts pavilions or sportsfield artificial turfing. Support enabled fundraising committees to seek Foundation North and sports trust funding to supplement their fundraising efforts and complete some significant projects. In return, community access arrangements were agreed lasting many years. In the last five years some $45m worth of projects have been supported for $10m of rates-funded investment. The Committee has recently celebrated the opening of the upgraded Mt Wellington Tennis Club, the Tri-Star Gymnastics Pavillion in Mt Roskilll, the Joyce Fisher Sport Centre at Epsom Girls Grammar, and will see the new clubrooms of the West End Tennis Club at Coxes Bay opened shortly.

The Mayor, supported by the Governing Body, abolished the $2m per year central fund supporting this rates-friendly system last year, to part fund a new $10m capital fund made available to all local boards, in turn replacing a nearly equivalent Small Local Improvement Projects budget already available to central local boards. The result is that individual local boards cannot possibly do what the partnership fund did on anything approaching the same project scale. On top of that, projects must complete with demands for smaller local parks and Council facility priority projects. The Committee remains to oversee the remaining incomplete projects it has supported and to advocate for the re-establishment of the scheme. Community groups with projects still in the pipeline, like Richmond Rovers League Club of Grey Lynn Park, are left wondering where their project seed funds are to come from. This is one example of financial prudence running counter to good community outcomes.

A report was considered by the Committee on the 14th March 2016, which provided the members with an update on what advocacy positions had been taken to date by each central local board and identified upcoming opportunities to establish and present joint advocacy positions.

It was considered that a consistent approach, across the seven central local boards would create a stronger advocacy position on the re-instatement of the Central Facility Partnership Fund.

The Committee agreed to develop joint advocacy positions that reflect the purpose and agreed terms of reference of the Committee and support the reinstatement of a similar fund.

A report went to all the seven central local boards at the end of April seeking agreement from each of the seven central Local Boards, who are members of the Central Facility Partnership Committee, to develop joint advocacy positions on the future re-instatement of the Central Facility Partnership Fund. Waitemata Local board supported this position.

This advocacy position will again feature in this month’s meeting with Governing Body’s Finance & Performance Committee Annual Plan advocacy presentation.

3.3 Open and Closed Cemetery Maintenance Budget

Advocacy Project - Open and Closed Cemetery Maintenance Budget.

Following the presentation of this advocacy position to the December 2015 Finance and Performance Committee further information was requested from officers. Officers advice is that headstones are owned by families and are not a Council asset. This is despite some headstones being over 160 years old.

To date, Council policy is not to apply ratepayer funding to the maintenance and upkeep of private memorials. The base service level regarding headstones is that Council does not undertake any maintenance of headstones. However, from time to time expenditure has been approved on a case by case basis at Symonds Street. The local board holds a different view and is against the Council’s position, which was adopted by Auckland City Council with a former maintenance budget. The community must care for its collective historical heritage. We will continue to pursue this issue.

3.4 New Local Board Offices

The local board has re-located to new shop front premises at 52 Swanson Street, City Centre, off St Patrick’s Square. Consider yourself invited to drop in to our new ‘democracy shop’ any time to chat to any local board member present, or local board services staff members based within our office as pictured above.

4 Project Updates

Community

4.1 Grey Lynn Community Centre

The Board were informed that following investigations as part of the Grey Lynn Community Centre roof renewal it was determined that there are serious water egress issues and a remedial design for the roof needs to be developed and constructed. Cove Kinloch has been engaged to manage this project and proposed outcomes of the investigation and proposed approach are being discussed with the board.

4.2 Child Friendly City Accreditation

The New Zealand Child Friendly accreditation process is changing following feedback received by UNICEF NZ, which will mean that Waitemata is currently unable to seek accreditation until the process has been finalised. It is not yet known how long this will take. At the March Child Friendly Waitematā Steering Group meeting, stakeholders representing Auckland Council’s departments, community groups, organisations and universities discussed a way forward for the group. Participants decided that, while it may be frustrating not having clear deadlines, there is an opportunity to be involved in co-designing the accreditation process for New Zealand. This will ensure that that the views of the communities, agencies and groups they represent are accurately reflected in the process. The last Steering Group meeting was held on April 27 and focused on the group’s terms of reference and process planning. A stocktake of all the activity taking place in the local board area is currently being undertaken in Waitemata, led by the Steering Group, as part of the accreditation process.

4.3 Accessibility Plan Review

An initial review of the Board’s current Accessibility Plan has been completed. Staff facilitated three internal workshops with other units, departments and CCO's to review the Waitemata Accessibility Plan 2012-15; review scope included actions achieved in current plan, collective recommendations for revision of the new plan using the adopted Council Disability Operational Action Plan (December 2015) and the Draft Accessibility Toolkit framework.

The Myers Park Medley Event that was held on 28 February met some accessibility outcomes with marketing, amenities and Blind Foundation facilitated guided walks at the event. In quarter four, the Community Empowerment Unit will continue to explore engagement with wider stakeholders. The Community Empowerment Unit staff will present findings and recommendations on the review to a Local Board workshop in May.

4.4 Community Centre Funding Agreements

Officers are considering recommendations with regards to multi-year funding agreement criteria. The recommendations are for three year agreements for Grey Lynn Community Centre and Ponsonby Community Centre, and for Parnell Trust one year due to lease expiring end of June 2016. A report is currently being prepared for the Waitemata Local Board for resolution.

4.5 Ellen Melville Centre

The project is underway. The tender period will be May/June. The resource consent has been received for the building works.

Natural Environment

4.6 Resource Recovery Centre

Advocacy Project - Develop Central Community Recycling Centre

At a workshop with the Albert Eden Local Board in February, the concept that was agreed was to develop a Community Recycling Centre including a men’s shed, repair, café and an environmental education centre. The area required is approx. 5,000 m2. No paper, glass, plastic drop-off area or processing capacity. Shared use of existing vehicle entrance and car park and area retained for horticultural beds.

Timeline for project:

April-June 2016 – stakeholder consultation, planning and engaging consultant

May-Dec 2016 – planning, costing, consenting

Feb-June 2017 – physical site works.

The operator for the site will be sought using social procurement principles as in Waiuku, Helensville and Devonport.

Waste solutions team is working with Earth Action Trust and Grey Lyn 2030 to build capacity and expertise so they are prepared to participate in the procurement process.

Council-owned site secured for waste processing in Victoria St, Onehunga and site assessment begun.

4.7 Low Carbon Plan Implementation

Waitematā Low Carbon Community Network: To date, a contractor has been engaged and a project plan drafted. A placeholder website has been developed. Current focus is on the establishment of a steering group.

Feasibility study will scope a trial food waste collection for businesses. Discussions with internal council teams with expertise in food waste collections and working with businesses have begun. A contractor has been engaged and scoping is continuing.

Transport

4.8 Auckland Cycle Network

Advocacy Project – Auckland Cycle Network.

Auckland Transport is undertaking a consultation in the western area of Waitemata (from Pt Chevalier to Herne Bay) which will cover the basic Auckland Cycle Network including the Boards greenways routes. A brochure including a map of the area has been delivered to 17,000 households, asking for comment on where they would like to see improvements to cycle infrastructure and what they think needs doing and where. This could include removal of barriers, which routes would be of most use or where they don’t currently feel comfortable. The outcomes of the consultation will be used into the design and shape of the cycle programme for Waitemata.

4.9 Greenways Regional Fund

Advocacy Project - Greenways Regional Fund.

A briefing was held for local boards in March to report on progress. Colenso BDDO is providing services in kind and is looking at Auckland-wide branding of Greenways which may include a recommendation to change the name. We don’t support this. A Greenways Design Manual has been developed by AC and AT. Policy staff are working on funding issues and will be working with each board on funding allocations.

The local board will have an opportunity to work with staff on funding priorities for gGreenways.

4.10 Auckland Transport Capital Fund

$241,651 remains to be allocated which needs to be spent by the end of the electoral term, October 2016. The option of applying this funding to the interior redecoration of the station at Parnell is no longer feasible due to the building not being re-located until the end of 2016. Several options are currently being explored for the remaining capex budget, primarily including Parnell Station connection to Nicholls Lane and Victoria Park path enhancements under Viaduct. There are also potential additional costs required to progress the Newmarket Laneways Teed Street project and the Ponsonby Road Pedestrian Improvements project that are currently being quantified. All options are expected to be reported back to the board for decision in June 2016.

4.11 Parnell Train Station Links

Advocacy Project - Secure the future protection of the historic linkage between Parnell Village and the Domain and the Greenways Route alongside Waipapa Stream.

A report has gone to the AT Board recommending services start prior to the Sarawia St crossing being closed and replaced. A decision is expected by June.

We expect shortly to have heard good news from the Auckland Transport Board that Parnell Train Station is to become operative in the first quarter of 2017, not awaiting any Cowie Street bridge outcome. AT are investigating costs of a connecting path from the station to Nicholls Lane. Waitemata Local Board has offered to co-fund this new otherwise unfunded pedestrian access through Auckland Domain to the Carlaw Park site to connect the station to Stanley Street in time for the opening.

Heritage, Urban Design & Planning

4.12 Bonus Floor Through Link Provisions

A report went to last month’s April business meeting. A list of sites is available for uploading on the local board’s website. There is potential for an FY17 project to increase the usefulness of the list.

Sport and Recreation

4.13 Grey Lynn Park changing rooms

Parks are bringing forward work on this project with design work to be carried out in FY17 and construction in FY18. The work will be funded through renewals and the Sports growth fund. The building will be future proofed to allow for additional club space to be added and a bookable community space will be investigated as part of the design process.

4.14 Ponsonby Cruising Club

Panuku Development Auckland are continuing to work with the Ponsonby Cruising Club and Richmond Yacht Club to resolve the future of their leases. They are endeavouring to encourage amalgamation of the clubs and re-use of their present buildings.

5 Portfolio Updates

5.1 Events, including Civic

5.1.1 Events Programme

The Waitemata Local Board based events that Council Events or ATEED have consulted the local board on, for events occurring since April, are attached and marked as Attachment A.

5.1.2 Grey Lynn RSC ANZAC Day

Funding support for Grey Lynn ANZAC ceremony was approved with a grant of $4,650. The event was again a great success, with large numbers in attendance, and three local schools making and laying wreaths. The Chair was one of those who addressed the ceremony, Pippa Coom and the Chair laid the wreath, and Deborah Yates also attended.

Attached and marked as attachment B is a copy of the Chair’s address to the ceremony.

The Board also continued to support the Auckland Domain Cenotaph 11am civic session with a wreath laying, which member Vernon Tava laid, and the Newmarket event with a wreath laying which member Rob Thomas laid.

5.1.3 City Rail Link Activation Project – lower Queen Street

Auckland Transport will implement the City Rail Link (CRL) project on behalf of Auckland Council. In preparation for enabling works in 2016/2017, AT has now removed buses from lower Queen Street (between Quay and Customs Streets) meaning this section of street will become principally a pedestrian zone. Concurrent to the removal of buses from lower Queen Street will be the commencement of a significant private development by Precinct Properties Ltd on the Downtown Shopping Centre site.

Pedestrian counts in the area indicate that over 50,000 people walk lower Queen Street during a typical weekday. This is driven primarily by the fact that it is the key link between waterfront and city centre as well as arrival point for core transport hubs at Britomart, the ferry building and Queens Wharf (for cruise passengers).

With the buses and associated infrastructure removed later this month, and the road corridor not required by CRL construction works till May 2017, a temporary 12-month activation programme will be implemented commencing late April/early May.

Auckland Transport has engaged a supplier, Fresh Concept, to develop and implement the activation programme. Fresh Concept has experience in both private and public sector activation projects and has implemented and managed the activation of Silo Park on behalf of Panuku Development Auckland for the last five years.

Guiding principles for the activation aim to ensure a dynamic programme is developed (versus. not static and unchanging); mobile, flexible infrastructure is utilised so the space can accommodate small activation as well as major events when required; a health and safety plan is developed for the duration of the programme (under AT guidance); a dedicated site manager is appointed; high quality infrastructure, events, programmes and activities are implemented and a clear pedestrian route through the activation area at peak commute times is maintained.

Fresh Concept has developed, will curate and implement a programme, which includes the edges to the north, south and east to ensure physical separation between the activation area and adjacent trafficable zones; develop an identity, website and social media strategy for lower Queen Street (A 4 Downtown); implement and manage all operational requirements for the activation area, including production and day to day operations; secure third party funding partnerships to fund the activation; provide an evaluation report at the end of the activation period.

Vehicle access to Tyler Street and egress from Galway Street will be maintained.

Barbara Holloway’s City Centre Targeted Rates funded activation team have now also been asked by Auckland transport to work with Fresh Concepts to enhance the proposals and funding available to her team with possible options for this space.

5.2 Arts & Culture

5.2.1 POP Programme

The POP programme for 2016 started on 4 April and runs until the end of May. The POP Facebook page is a good source of information on the programme. The programme includes a repeat of two successful 2015 projects, POP Plinths and POP Ping Pong, alongside ten new projects. The new POP projects were developed in collaboration with artists following an open call for proposals held in November 2015 at Studio One Toi Tū. New projects include POP Hula, POP Skip Jump, POP Gardens, POP Riders and more.

The first weeks of POP 2016 have been successful, receiving good feedback from Aucklanders and media coverage for POP Skip Jump and POP Riders. The project received good publicity on TV3 breakfast recently with the Chair also interviewed (as shown above).

This series of POP is the busiest yet involving a repeat of two successful projects from last year, alongside 13 new projects led by diverse individuals and organisations from Auckland’s creative communities. POP Ping Pong by Alt Group and POP Riders by White Face Crew were the first projects to launch this season. Both projects continue in the week of 11 April and will be joined by POP Up Stories by Auckland Libraries from 11 April and POP Hula by Jae Kang from 16 April. POP provides innovative and engaging art, installations and activations in public space for Aucklanders. The 2016 series of POP will be primarily centred in the Waitematā area, and for the first time some projects will appear in other Auckland suburbs. We welcome that.

5.2.2 Ellen Melville Centre public art

Artist Lisa Reihana has completed a detailed design for a permanent public artwork as part of the revitalisation of the Ellen Melville Centre. The artwork entitled Justice is a bronze sculpture that references the life of Ellen Melville and includes the scales of justice positioned above a decorative wall drawing. It will be installed on the hall's O'Connell St façade.

5.2.3 Pop Up Globe

The Globe Pop-up event received resource consent with formal Board support. It has been a huge success, but will come to a close very shortly. We congratulate the risk-taking and innovative team of creatives involved.

5.3 Parks & Open Spaces

5.3.1 Fukuoka Friendship Garden

Approval has been given to proceed with this project, resource consent has been granted and building consent is imminent. The Council’s executive management has agreed to underwrite the costs while other avenues to top up the funding are pursued. The revised timeframe would see the opening ceremony being held in mid-late November; the timeframe is subject to the chosen contractor confirming they can deliver and the availability of materials.

This timeframe conflicts with the proposed visit in September by the Mayor of Fukuoka and discussions are underway on ways to accommodate this.

5.3.2 254 Ponsonby Road Development

Advocacy Projects – 254 Ponsonby Road

The Interim Steering group held a community engagement tea party on Sunday 14 February 2016 to gather community interest in being part of the formal facilitation (steering) group and wider communication network. The group developed flyers, used local noticeboards, an existing contact database and local media (Ponsonby News/radio) to promote the public meeting that was hosted on 16 March 2016. A total of 39 people attended, ten people (including representatives from the Youth Collective) are interested in being on the facilitation group and nine want to be part of the wider communication network group. A handover meeting was held on 6 April 2016 for both the interim steering group and new facilitation group members to progress the community led planning process for the development of this site. Panuku Development Auckland are organising the numbering of the site so that it can be known as 254. Rachel Orr will continue to be their Council liaison when they need to engage the Council and communications.

5.3.3 Myers Park Underpass

Auckland Transport has advised that the Mayoral Drive bridge does not present a high risk for AT and as such the structure has been excluded from further investigation. Before finalising a revised project programme, work will need to be done with AT to finalise a solution to allow regular inspections for the structure so AT can give technical approval to the design.

It is estimated that consents may be achieved around mid-May with a likely start time on- site of mid-July (allowing for materials lead time) and a potential February 2017 completion of construction.

5.3.4 Victoria Park Entranceway – Fanshawe Street Bus Stops

A concept has been submitted for this new entrance and has now been progressed to detailed design. The bus stops will have minimal encroachment on the park but will be spaced further along the road with the rear wall being just over the boundary but no excavation within the park will occur. Landowner consent letter is being drafted as surfaces and dimensions of path have been agreed.

5.3.5 Weona-Westmere Coastal Walkway

This project is progressing. The Stage I walkway is open for access and locational and way finding signage is being developed. The Stage II boardwalk is under construction.

5.3.6 Auckland Domain Committee

I am deputy chair of the Auckland Domain Committee, which has governance of the regionally significant Auckland Domain, with board members Vernon Tava and Rob Thomas. This is the only joint committee of the Governing Body, Independent Maori Statutory Board and a local board of Auckland Council, and has recently overseen the publication of a first draft masterplan and events protocol for the Domain. The plan will be finalised shortly.

5.4 Auckland City Centre Advisory Board

Attached and marked as Attachment C is the April 2016 Progress Update Report.

6 In the Press Update

Some of the activities since the last report of local Board activities were as follows:

6.1 Community Leadership

· The Hobson, March, April and May 2016 editions – Chair/Board’s monthly report.

Copies are attached and marked as Attachment D.

· Ponsonby News, February, March, April and May 2016 editions – “Chair’s Waitemata Local Board Report”. Chair, Board, monthly reports.

Copies are attached and marked as Attachment E.

7 Meetings/Events

In addition to responsibilities in constituency work and community engagement, and any matters noted above, I have undertaken the following Portfolio or Board Chair responsibilities:

7.1 Community & Civic Leadership:

Attended:

· Local Board Chairs/Finance & Performance Committee members themed discussions, Town Hall, 30 November 2015

· Waitemata Local Board Business Meeting, Jubilee Hall, 8 December 2015

· Visit to St Patrick’s Cathedral, 9 December 2015

· Waitemata Local Board Business Meeting, Grey Lynn Community Centre, 9 February 2016

· Auckland Domain Committee meeting, 10 February 2016

· Speaker at Western Bays Community Group, AGM, Ponsonby Community Centre, 22 February 2016

· Parnell Trust Move Celebration, 23 February 2016

· LB Chairs’ Forum Agenda run through, Town Hall 22 February 2016

· Chaired Local Board Chairs Forum meeting, 22 February 2016

· Presenter to Extraordinary meeting on the Unitary Plan, Town Hall, 24 February 2016

· Grey Lynn and Arch Hill Residents Associations meeting (Have your Say), Grey Lynn RSC, 24 February 2016

· Governing Body and Local Board Chairs meeting, Town Hall, 25 February 2016

· Parnell Groups Have Your Say, Parnell Jubilee, 25 February 2016

· Prize Presenter Prize Giving Ceremony and Auction Art in a Day, Jubilee Building, 27 February 2016

· Speaker at Myers Park Medley Festival, 28 February 2016

· Citizenship Ceremony Round 1, 29 February 2016

· Waitemata Local Board - opening of new office, 2 March 2016.

· Have Your Say Event, Town Hall, 3 March 2016. Poorly attended, but complimented our better attended community meetings.

· Public meeting Annual Plan Consultation, Waitematā Local Board , 10 March 2016

· Grafton Residents Association Have Your Say event, Outhwaite Hall, 14 March 2016

· Meeting with Newton Residents Association, 15 March 2016

· Speaker at farewell for David Haigh, Grafton Residents Association, 20 March 2016

· Meeting RAG re Review, 24 March 2016

· Auckland Domain Committee, 30 March 2016

· Meeting with Parnell Community Committee re Options regarding Jubilee Building lease, 1 April 2016

· Speaker at Central Facilities Partnership Committee Tri Start Gymnastics Celebration of Completion Stage II Building, Mt Roskill, 5 April 2016.

· Meeting on Safety in Central Auckland, Auckland Central Police Station, 8 April 2016

· Reclaim our Park (& Albert Park Safety Audit), Albert Park Rotunda, 8 April 2016

· Community Garden Opening, Francis St Reserve, 9 April 2016

· Waitemata Local Board Business Meeting, Jubilee Hall, 12 April 2016

· Speaker at opening of Central Facilities Partnership Joyce Fisher Sports Centre, Epsom Girls Grammar School, 14 April 2016.

· Anzac Day Service at Grey Lynn RSC, 1 Francis St, 25 April 2016.

· Friends of Symonds St Cemetery monthly Meeting, 26 April 2016

· Waitemata Local Board Extraordinary Meeting, 26 April 2016

7.2 Board Leadership

Attended:

· Weekly update with relationship manager, Waitemata Local Board, 30 November 2015

· Waitemata Local Board workshop, 1 December 2015

· Auckland Development Committee workshop, 1 December 2015

· Catch up with Relationship Manager and Engagement Advisor, Waitemata Local Board, 2 December 2015

· Introduction to Development Programme Office, 2 December 2015

· Auckland Domain Committee workshop, 2 December 2015

· Waitemata Local Board Grants Committee, 2 December 2015

· Catch up meeting with Cathy McIntosh, 7 December 2015

· Weekly update with relationship manager, Waitemata Local Board, 7 December 2015

· Meeting with new Relationship Manager, Waitemata Local Board, 9 December 2015

· Parks Portfolio monthly meeting, Waitemata Local Board, 9 November 2015

· Waitemata Local Board workshop, 10 December 2015

· End of Year Christmas with Waitemata Local board members and staff, The Sweat Shop, 10 December 2015

· Weekly update with relationship manager, 14 December 2015

· Elected Member Professional Development, Working Collaborately Course, Albert St, 25 January 2016

· Weekly update with relationship manager, 25 January 2016

· Meeting with Fairfax, 26 January 2016

· Catch up meeting with Cathy McIntosh, 26 January 2016

· Meeting with Parks and Transport officers on Victoria Park Entranceway and Fanshawe St Bus Stops, Waitemata Local Board, 26 January 2016

· Meeting on Facility Partnership Committee, Waitemata Local Board, 27 January 2016

· Events-ATEED bimonthly portfolio meeting, 27 January 2016

· Events portfolio meeting, 27 January 2016

· Finance Committee and LIPs portfolio meeting, Waitemata Local Board, 28 January 2016

· Waitemata Local Board workshop, 2 February 2016

· Agenda run-through for February 9 Business Meeting, 2 February 2016

· Arts and Culture Portfolio monthly meeting, 3 February 2016

· Waitemata Local Board workshop, 35 Graham St, 11 February 2016

· Weekly update with relationship manager, Waitemata Local Board, 15 February 2016

· Waitemata Local Board workshop, 16 February 2016

· Meeting with the University of Auckland, 16 February 2016

· Upzoning Grey Lynn, meeting with constituent, 16 February 2016

· Filming for the Auckland Domain Masterplan, 17 February 2016

· Events Portfolio monthly meeting, 17 February 2016

· Weekly update with relationship manager, 22 February 2016

· Legal briefing re H&S, Town Hall, 22 February 2016

· Waitemata Local Board workshop, 35 Graham St, 23 February 2016

· Catch up meeting with Cathy McIntosh, 23 February 2016

· Bonus-floor provisions meeting, Waitemata Local Board, 24 February 2016

· Arts and Culture portfolio monthly meeting, 24 February 2016

· Waitemata Local Board new office blessing, 52 Swanson St, 25 February 2016

· BID review meeting, Waitemata Local Board, 25 February 2016

· Finance Committee, 25 February 2016

· Weona walkway photoshoot, 26 February 2016

· Weekly update with Relationship Manager, Waitematā Local Board, 29 February 2016

· Agenda run-through for 8 March Business Meeting, 29 February 2016

· Community Empowerment Open Day, Bledisloe House, 29 February 2016

· Waitemata Local Board workshop, 1 March 2016

· Parks Portfolio monthly meeting, 3 March 2016

· Weekly update with Relationship Manager, Waitematā Local Board, 7 March 2016

· Waitemata Local Board Business Meeting, 52 Swanson Street, Auckland, 8 March

· Auckland Development Committee, 10 March 2016

· Transport for Future Urban Growth, Aotea Square, 14 March 2016

· Re-establishing the Facility Partnership Committee, 14 March 2016

· Weekly update with relationship manager, 14 March 2016

· Waitemata Local Board workshop, 15 March 2016

· Events Portfolio monthly meeting, 16 March 2016

· Meeting regarding renaming of Khartoum Place, 16 March 2016

· Auckland Development Committee meeting, 135 Albert Street, 16 March 2016

· Parks Portfolio monthly meeting, 17 March 2016

· Local Board Briefing on the new Health and Safety at Work Act 2015, 135 Albert Street, 18 March 2016

· Local Board Chairs Forum meeting, 21 March 2016

· Elected Members - Local Government Excellence Programme LGNZ Briefing, 21 March 2016

· Weekly update with relationship manager, Waitemata Local Board, 21 March 2016

· Catch up meeting with Cathy McIntosh, 22 March 2016

· Waitemata Local Board workshop, 22 March 2016

· Alternative Funding Sources meeting, Town Hall, 23 March 2016

· Finance & LIPs Portfolio Meeting, 24 March 2016

· Waitemata Local Board workshop, 29 March 2016

· Waitematā Local Board Grants Committee, 30 March 2016

· Arts and Culture portfolio monthly meeting, 31 March 2016

· Newmarket Laneways Working Group, 31 March 2016

· Ponsonby Cruising Club, 31 March 2016

· Mayoral catch-up, 31 March 2016

· Weekly update with Relationship Manager, Waitematā Local Board, 4 April 2016

· Weekly catch-up with Cr Mike Lee, 4 April 2016

· Waitemata Local Board workshop, 5 April 2016

· Media catch-up, 5 April 2016

· Meeting with Manco Engineering Group, 5 April 2016

· Agenda run-through with Democracy Advisor, Waitemata Local Board, 6 April 2016

· Regional Strategy and Policy Committee and Local Board Chairs workshop on draft BID Policy, Town Hall, 6 April 2016

· Parks Portfolio monthly meeting, 7 April 2016

· Meeting with AT Elected Member Relationship Manager, 7 April 2016

· Briefing on High Street Framework, 7 April 2016

· Weekly update with Relationship Manager, Waitematā Local Board, 11 April 2016

· Weekly catch-up with Cr Mike Lee, 11 April 2016

· Interview with TV3 (Paul Henry Team), Aotea Square, 12 April 2016

· Finance and Performance Committee members and Local Board Chairs Briefing on budget refresh, Town Hall, 12 April 2016

· Auckland Development Committee to consider Unitary Plan matters, Town Hall, 13 April 2016

· Hui with Iwi regarding Khartoum Place name change, Albert St, 13 April 2016

· Meeting with stakeholders to consider project to rename Khartoum Place, Waitemata Local Board Office, 13 April 2016

· Waitemata Local Board workshop, 14 April 2016

· Weekly update with relationship manager, 18 April 2016

· Local Board Chairs Forum meeting, 18 April 2016

· Waitemata Local Board workshop, 19 April 2016

· Meeting with Democracy Advisor, Waitemata Local Board, 20 April 2016

· Events Portfolio monthly meeting, 20 April 2016

· Parks Site Visit, Dove Myer Robinson Park, 21 April 2016

· Waitemata Local Board workshop, Waitemata Local Board, 26 April 2016

· Presentation by Fresh Concept on Lower Queen St Activations, 26 April 2016

· Media catch-up, 26 April 2016

· Events Portfolio – ATEED meeting, Waitemata Local Board, 27 April 2016

· Arts and Culture Monthly Portfolio Meeting, 27 April 2016

· Auckland Development Committee, Town Hall, 27 April 2016

· Visit to Symonds St Cemetery, 28 April 2016

· Pop Up Globe Catch up, 28 April 2016

· Finance Committee, Waitemata Local Board, 28 April 2016

7.3 Events

Attended:

· Franklin Road Christmas Light Event, 1 December 2016

· Opening of Nelson St Off-Ramp Cycleway, 3 December 2015

· ASB Classic, Tennis Arena, 13 January 2016

· Auckland Seafood Festival Industry Event, Viaduct Event Centre, 29 January 2016

· Tamaki Herenga Waka Festival Gala Evening, The Cloud, 29 January 2016

· Cricket game Blackcaps vs Australia, Eden Park, 3 February 2016

· Launch of the Auckland Pride Parade Festival, 4 February 2016

· The Phantom of the Opera, The Civic, 11 February 2016

· Twelfth Night, Pop Up Globe, 18 February 2016

· Auckland Lantern Festival Opening Ceremony, 19 February 2016

· Auckland Pride Parade, 20 February 2016

· La Cucina Dell'Arte, Circus Ronaldo Big Top, NZ Herald Festival Garden, 2 March 2016

· Carabosse Fire Garden, 4 March 2016

· Westpac Auckland Business Awards, The Langham Hotel, 23 March 2016

· Jam on Toast, Grey Lynn Community Centre, 10 April 2016

· Opening Ceremony 2016 Japan Day Festival, The Cloud, 10 April 2016

· Flick Electric Co. Comedy Gala, Auckland ASB Theatre, 22 April 2016

· Arj Baker (Comedy Festival), SkyCity Theatre, 29 April 2016

7.4 City Centre Economic Development

(Heart of the City & Auckland City Centre Advisory Board)

I sit as local board representative on Auckland City Centre Advisory Board, with representatives of many city centre sector groups such as business and residents, universities and the private sector, advising Council on all matters affecting the City Centre. The Board primarily oversees the expenditure of the city centre targeted rate collected from city businesses and residents, on top of general rates all other Aucklanders pay, to the tune of an additional $20.8m per annum. The additional rate funds improvements to the city centre and has been fundamental over many years now in seeing the revival of the city centre as a more pedestrian friendly international city centre, with its shared spaces, and improved public spaces and facilities. The next project is a significant improvement to K Road’s pedestrian environment and a dedicated cycleway. Many think the city centre is getting more than its fair share of your rates, but it is primarily this additional rate that has funded the transformation of our city centre outside the waterfront, and will continue to do so.

I am also the board’s representative on the Heart of the City business association executive that represents CBD businesses and promotes the city centre as a destination. Heart of the City is the largest by some margin of the many Business Improvement Districts throughout Auckland that rate their business membership through a partnership with Council to help build local economies through self-management. HoTC has a BID budget of some $4m per annum so is a significant player in advocacy and business promotion of the city centre. Local board members ensure oversight of the rate collected and are the liaison with Council. Other members sit on the Newmarket, K Road, Ponsonby, Parnell and Uptown BIDs, which collectively constitute about 45% of Auckland’s economic activity.

· End of Year Function with Heart of the City, 8 December 2015

· Heart of the City Board meeting, 16 December 2015

· Auckland City Centre Advisory Board meeting, 16 December 2015

· Heart of the City Board meeting, 17 February 2016

· Heart of the City Board meeting, 16 March 2016

· Auckland City Centre Advisory Board workshop and meeting, 23 March 2016

· Heart of the City Board Meeting, 20 April 2016

· Auckland City Centre Advisory Board, 27 April 2016

Signatories

Author

Shale Chambers, Chair, Waitemata Local Board

Attachments

No.	Title	Page
a View	Council/ATEED events have consulted on, for events occurring from April 2016	219
b View	Grey Lynn RSC 2016 ANZAC Day Chair’s Address	223
c View	Auckland City Centre Advisory Board April Projects Update Report.	225
d View	The Hobson, Chair’s March, April and May 2016 Local Board column	233
e View	Ponsonby News, “Chair’s Waitemata Local Board Report” – February, March, April and May 2016	237

Signatories

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata

Waitematā Local Board

10 May 2016

Deputy Chair’s Monthly Report

File No.: CP2016/08747

Executive Summary

1. This report covers my Waitematā Local Board activities from 1 April until 1 May 2016 as Deputy Chair, lead for the Community and Transport portfolios, and Chair of the Grants Committee, and with positions on the Ponsonby Business Association Board and Ponsonby Community Centre Committee and Board liaison for the Parnell Community Centre.

Photo: Reverend Mua Strickson- Pua leads the Anzac day service at the Grey Lynn RSC

Recommendation/s

That the Waitematā Local Board:

a) That the report be received.

Comments

Highlights

Annual budget 2016/17

An extraordinary meeting of the Board was held on 26 April to confirm the Board’s position on Local Development Initiatives budgets, our advocacy positions and regional annual plan issues.

Included in the report for the meeting was an overview of 147 submissions received for Waitematā. The board received clear support for the priority projects we wish to take forward in 16/17.

Franklin Road

Following a community liaison group meeting in early April Auckland Transport released the latest designs for the upgrade of Franklin Road.

Features include:

· Improved pavement surface, footpaths and drainage.

· Protecting tree root zones from vehicles by redefining the berm area.

· Providing for the safe movement of pedestrians, cyclists and vehicles.

· Retaining as much street parking as possible.

· Working with utility providers to minimise disruption and deliver an integrated programme of works.

· Improving street lighting – suspended lighting is currently proposed

I am particularly pleased to see included in the design raised tables on all the side streets. This is a pedestrian safety outcome the Local Board has advocated for since the beginning of the project.

A final round of engagement was undertaken on the detailed design by Auckland Transport until 10 May. Stage 1 (utility upgrade) physical works is due to start in May. Stage 2 works will start in October/November. The current completion date is mid to late 2017

Renaming lower Khartoum Place

In December 2015 I brought a Notice of Motion to the Board proposing the renaming of lower Khartoum Place with a suitable name associated with women’s suffrage, and in recognition of the Women’s Suffrage Centenary Memorial 1893-1993 ‘Women Achieve the Vote’.

The proposal received Board support opening the way for a name changing process to commence. Consultation on naming options is taking place until 25 May.

Greenways Design Guide

Work is underway on a design guide which covers both on-street and parks and open space greenways that is intended to become the key resource for the implementation of greenways across Auckland.

The feedback I collated in Attachment A was provided on behalf of the Waitematā Local Board to the Greenways team.

Photo right: progress on the widening of the Greenways route through Grey Lynn Park

Signage trial

As part of a Regional signage project Auckland Transport is trialling various signage elements in four precincts. Signage being trialled includes street signs, pedestrian signs, information hubs (large and small), cycling signs and routes, and public transport signage.

It is good to see the trial at Wynyard Quarter with signage designed for tourists and locals to be able to navigate around central Auckland attractions. There are lots of positive features included including te reo Maori. However as the Transport portfolio has previously highlighting we still consider the background colour is too dark, the map is not useful without showing where it fits into a wider area and the descriptions are too subjective. The map also shows Wellesley Street as a walking route through to the Domain – a long standing issue we have raised with ATEED and Auckland Transport.

Weona – Westmere Walkway

Phase one of the Weona –Westmere walkway is now open and phase two is well underway. It is now possible to take a scenic walk along coast line that has not been accessible for over 80 years. After visiting on beautiful day in April I felt very proud that the Board (with Shale leading the way) has stuck with this project for the last 5 years. I think locals and visitors will be very impressed when the 1.4km route is fully opened in September.

Maungawhau/Mt Eden is glorious to visit now the maunga is free of vehicles

Mt Eden is not in Waitematā but I give thanks to all those who worked so hard over the last 10 years to get cars off the summit. On a recent visit at sunset it was great to see how many people were enjoying the easy walk to the top.

Berm planting guidelines

The Board gave feedback on Auckland Transport’s draft guidelines in September last year. We are still waiting on the final draft that was promised before Easter.

In the meantime I am enjoying all the neighbourly interactions that occur whenever I am outside looking after my (non-complying) berm.

Parking – the good, the bad and the ugly

I have been following up on a number of parking issues and concerns outlined in Attachment B.

Auckland Conversations – The value of well designed cities

Joe Minicozzi, Principal of Urban3 presented, in a very entertaining way, the research that illustrates the benefits of urban density, heritage conservation and mixed-use developments. These have an economic impact that lead to creating sustainable and vibrant cities.

The image right shows the maths of land value plus improved value (CV) applied to Auckland (by Kent Lamberg from MR Cagney).

Workshops and meetings

From 1 April until 1 May 2016 I attended:

· Ponsonby Community Centre Board meeting on 4 April

· Waitematā Local Board workshop on 5 April

· Communications catch up on 5 April

· Franklin Road Community Liaison Meeting on 5 April

· Ponsonby Road paid parking zone consultation open day at Studio One on 6 April

· Parks portfolio meeting on 7 April

· Elected member professional development focus group meeting on 8 April

· Albert Park safety meeting on 8 April organised by Hon Nikki Kaye with Superintendent Richard Chambers, Inspector Jill Rogers, Area Commander for Auckland City Central and Gary Davy from the Police, Naisi Chen (Chinese NZ Students Association) and Will Matthews (President AUSA) and Auckland Council representatives

· Youth Voice Phase 2 Cluster Workshops on 9 April at Auckland Central Library to explore youth-led models options under an empowered communities approach

· Richmond Rovers strategic plan community meeting on 11 April

· Waitematā Local Board business meeting on 12 April in Parnell

· Waitematā Local Board hui with iwi regarding Khartoum Place name change

· Elected member development programme - political advisory group meeting on 13 April

· Stakeholder meeting regarding the Khartoum Place name change on 13 April

· Ponsonby Business Association Board meeting on 14 April

· Waitematā Local Board workshop on 14 April

· Wynyard Quarter neighbours forum on 19 April

· Waitematā Local Board workshop on 19 April

· Ponsonby Business Association meeting for PBA members with Auckland Transport’s parking team on 19 April

· Monthly Transport portfolio catch up on 20 April

· Meeting to discuss the Board’s transport advocacy positions on 21 April

· Waitematā Local Board workshop on 26 April

· Presentation from Fresh Concept on Lower Queen St Activation Plans

· Waitematā Local Board Extraordinary Meeting on 26 April - Annual Budget information

· Auckland Transport open day on the wayfinding signage trial at Wynyard Quarter

· Community portfolio meeting on 27 April

· Inner City Network meeting and presentation on accessibility

Events and functions

From 1 April until 1 May 2016 I attended:

· Auckland Theatre Company’s You can always hand them back at Sky Theatre on 2 April (at the invitation of ATC)

· Bike breakfast at Scarecrow café on 6 April

· Auckland Conversations on 7 April

· Opening of the SKIP/ Women’s Centre Francis Reserve (photo right) community garden on 9 April

· Jam on Toast at the Grey Lynn Community Centre 10 April

· Japan Day at the Cloud opening reception on 10 April

· Kokako turns 15 celebratory event on 15 April

· Welcome morning tea for the new general manager of the K’rd Business Association on 15 April

· Farewell to Charlotte from Splice on 15 April

· Between Tides at Westmere beach on 17 April

· Anzac day service hosted by the Grey Lynn RSC

· Open Streets K’rd on 1 May (photo below with Margaret Lewis from the K’rd Business Assocation and Kathryn King, Auckland Transport’s walking and cycling manager who hosted the event). Congratulations to everyone involved in putting on such a fantastic event. K’rd was full of people enjoying the vehicle – free space.

Signatories

Author

Pippa Coom, Deputy Chair, Waitemata Local Board

Attachments

No.	Title	Page
a View	Attachment A feedback on the greenways design guide	249
b View	Attachment B Parking the good, the bad and ugly	251

Signatories

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata

Waitematā Local Board

10 May 2016

Report to the Local Board of Member Vernon Tava April 2016

File No.: CP2016/08606

Purpose

1. This report covers my Waitematā Local Board Activities during April 2016 as Deputy Chair of the Finance Committee; Deputy Chair of the Hearings Committee; Lead of the Parks and Open Spaces portfolio; Heritage, Urban Design and Planning portfolio holder; and Local Board representative on the K Road Business Association.

Executive Summary

2. Attended a meeting against anti-Asian violence organised by the Chinese Students Association of New Zealand on the evening of 1 April at University of Auckland

3. Opening of the Francis Street Reserve community garden, an initiative of the Women’s Centre and SKIP on 9 April

4. Laid wreath for the Local Board at the ANZAC Day Civic Ceremony on the Cenotaph at Auckland War Memorial Museum on 25 April

5. Local Board Extraordinary Meeting on Annual Budget on 26 April

6. The Local Board received a report on improving compliance procedures and public awareness of bonus floor provisions and through-site links in the Waitematā city centre area.

7. I keep track of resource consent applications as they are received by Council, requesting further information, plans and Assessments of Environmental Effects for applications of interest. Significant applications are referred to the relevant residents’ associations for their input which I then relay to planners as part of the Local Board’s input. Reporting of resource consent applications, planning portfolio input, hearings and decisions in the Local Board area for this month is detailed in the Heritage, Urban Design and Planning section of this report under the headings ‘Planning’: ‘Resource Consents’

Recommendation/s

That the Waitematā Local Board:

a) Receive the Monthly Report of Member Tava

Comments

Meeting against anti-Asian violence

In the wake of a recent spate of attacks against young Chinese in Auckland, in the city centre and Albert Park, the Chinese Students Association of New Zealand organised a meeting at the University of Auckland on the evening of 1 April to discuss the public response. There was a large turnout almost filling the Fisher & Paykel lecture theatre (the University’s largest) and large panel of speakers including Councillor Mike Lee and Mayoral candidate, Hon. Phil Goff MP. Auckland Central MP, The Hon. Nikki Kay, called a meeting of police, parks staff and the Chair and Deputy Chair of this Local Board ( I did not attend); they concluded that the Local Board will produce a report on lighting, CCTV and other safety options. In the meantime, Cr Lee has spoken with City Watch who will now be patrolling Albert Park. Ultimately, I agree with Cr Lee’s position that the most effective solution to the inner-city crime problem is increased police patrols.

ANZAC Day Commemorations

I was honoured to be the Local Board’s representative at the Civic Ceremony this year, attending with Cr Mike Lee, laying the wreath at the Cenotaph.

Portfolio Report: Parks & Open Spaces

Portfolio Responsibilities

Decision-making for and oversight of local parks and public council open spaces, including beaches, coastal walkways, reserves, sports fields, playgrounds, non-road reserve plazas and boat ramps. This includes location and naming of new parks, design and maintenance of park facilities and settings, and supporting community events and planting programmes in parks. Landowner consent delegation in respect of local parks and open spaces. Regulatory and policy oversight of local dog management. Advocacy to achieve local priorities relating to parks network development and input into the management and use of regional parks located within the local area.

Francis Reserve Community Garden Opening

On 9 April, we opened the Francis Street Reserve community garden, an initiative of the Women’s Centre and SKIP: designed to give single mothers and their children the opportunity to share a dedicated safe, open space which allows mothers to not have to watch their children as closely as usual and the children an opportunity to experience the growth cycle and seasonality of growing produce.

Western Springs Masterplan

Regional Facilities Auckland (RFA) have been leading the stakeholder engagement and meetings for the Western Springs Masterplan to which the Local Board currently has allocated $20,000. The purpose of the plan is to bring together the various individual stakeholder plans and consider common issues such as transport and the implications of Western Springs becoming more of a regional and events destination. Due to staff capacity issues and also the approach of first trying to bring together the stakeholders and build relationships and share direction this has not been able to happen this financial year.

Dove Myer Robinson Park

Parks will raise tarseal to concrete block edge where only a few millimetres gap is apparent to make flush with adjacent ground levels and eliminate trip hazard; set plaques into tarseal and remove concrete plinths; remove path to nowhere but renew steps to allow access up steep bank

Remove lower half circular path and reinstate to grass. The current plantings the lower circular path will be removed and replanted with low growing species such as carex and meulenbekia.

Some additional seats will be added.

Portfolio Report: Heritage, Urban Design and Planning

Planning

Bonus Floor Provisions and Through-Site Link Report

This month the Local Board received a report from Opus with the purpose of mutually improving compliance procedures and public awareness of bonus floor provisions and through-site links in the Waitematā city centre area. The paper’s summary is as follows:

Executive Summary:

1. The city centre has many buildings and sites that required more floor space than was/is allowed.

2. As a result they have had to implement Bonus Floor Provisions.

3. These are typically pedestrian easements through the site, and often public viewing decks, plazas, artwork and other provisions that provide public amenity on the site.

4. Many of the conditions of these bonus floor provisions have been lost in the past few decades, due to inconsistent tracking of the provisions.

5. A list was compiled of all bonus floor provisions from multiple people and sources knowledge. This register currently lies with the compliance team.

6. The sites have now been audited, and since the beginning of the project, have significantly increased in compliance (~95%).

7. Some sites are still non-compliant, as they are under construction, or have more complex situations (See 35 Hobson Street).

8. There are improvements to be made in the auditing process, and in improving public knowledge of the provisions.

9. This report will find that some sites can be audited less frequently, through risk criteria.

10. The report will also make recommendations on improving public knowledge of the provisions in order to increase their amenity value.

The Local Board, through the Heritage, Urban Design and Planning portfolio, is now examining how to make this information more accessible to the public.

Resource Consents

The portfolio request information on resource consent applications of interest as a matter of course. The Local Board can have input into the decision on public notification of a resource consent application but not into the substantive matters of the application. The input of the Local Board is not binding on the commissioner making the decision. Nonetheless, on some significant applications we will include substantive comments along with our views on notification.

· R/LUC/2016/1258, 410 Great North Road, Grey Lynn. Replace an existing office building with a smaller office which will be fabricated offsite and installed above a new three-car garage on the site. This application with plans was forwarded to representatives of the Grey Lynn and Arch Hill Residents Associations for input and they did not raise any objections to take forward to the planners so we did not have input into this notification decision.

· R/LUC/2016/1263, 22 Princes Street, Auckland Central. University of Auckland seek consent for alterations to the clock tower building, a category A scheduled building in the District Plan and a registered building with Heritage New Zealand. The alterations are internal works such removal of internal partitions, floor coverings and ceilings and upgrades to lighting and fire alarms. The application is a restricted discretionary activity under the Operative Plan and a discretionary activity under the Proposed Auckland Unitary Plan (PAUP). We did not have input into this notification decision.

· R/LUC/2016/1296 - 203-271 Victoria Street West, Auckland Central. Auckland Council are proposing, in conjunction with Spark, to establish a basketball court, north of the existing skate park in Victoria Park. The project is adjacent to the Beaumont Street road frontage, nearby the Quest Apartments. Consent is sought for earthworks, structures for recreation within Public Open Space 1, works located within a Māori heritage area / site and place of significance to Mana Whenua, and a new driveway for the underbridge car park which is located within an interchange control area (due to proximity to the intersection of Beaumont and Fanshawe Streets). The overall activity status of the application is discretionary. We did not have input into this notification decision.

· R/LUC/2016/1317, 156 Victoria Street West, Auckland Central. The application is for the demolition of an existing building on 156 Victoria Street. Consent matters include the demolition of an existing building and consideration of site management, edge treatment and site amenity. Demolition would enable the site to be used temporarily as a non-ancillary commuter carpark, and also enable access to 51-59 Nelson Street for that building’s proposed demolition in the future. Council is processing a separate resource consent application by Wilsons carparking to establish the non-ancillary commuter carpark for a 3 year period (ref: R/LUC/2016/1204.) We did not have input into this notification decision.

· R/LUC/2016/1294 at 36-42 Customs Street East. This application is for internal and limited external works to Australis House, Britomart Precinct, to accommodate future tenancies (such as office, retail, food and beverage and other permitted activities) in the basement, and ground to fourth floors of the building. No specific tenancy fitouts area proposed, rather this consent will provide a “global” approach to enable future fit outs to an agreed “Tenancy fit-out guidelines and procedures” document. Consent is required as a restricted discretionary activity under the Operative Plan and for a discretionary activity under the PAUP for alterations to a scheduled building. We did not have input into this notification decision.

· R/LUC/2016/1371, 230 Richmond Road, Grey Lynn. Additions and alterations to existing dwelling. Work on a house in a special character area overlay. Infringement of height to boundary controls by vertical height of 1.2m over the 10.8m horizontal length western boundary, infringement of site coverage by 6.6%, street fence taller than 1.2m. The affected neighbours provided written consent for the height to boundary infringement so we did not have input into the notification decision.

· R/TRC/2016/1366, 50-52 Ponsonby Road, Ponsonby. Pruning of Pōhutukawa tree. Foundation North propose to prune one scheduled Pōhutukawa tree located on the site, adjacent to Crummer Road. The pruning is according to the specifications of Council’s Heritage Arborist. The tree was pruned in 2012 to restructure the canopy and a second round of pruning is warranted to manage the subsequent regrowth. We did not have input into the notification decision.

· R/LUC/2016/1513, R/REG/2016/1514, 1 Halsey Street, Auckland Central. Construction of accommodation and retail building. The application is for the construction of a new 8-storey apartment building with retail tenancies to the Halsey Street frontage and associated parking on levels 1 (ground) and 2 (level with Dock Street at rear) . A demolition consent in respect of the existing building was granted in January 2016. A total of 28 apartments are proposed with a mix of one and two bedroom units. 12 car parking spaces are provided with car lift servicing level 1 parking. Consents are required for the erection of a new building, infringement of MTFAR by 379m², modification of a loading space requirement, site contamination (regional and NES) and works in the dripline of a street tree. Overall consent status is non-complying. We did not have input into the notification decision.

· R/LUC/2016/1485, 50 Cook Street, Auckland Central. Consent is sought to demolish the existing buildings located at 50 & 52 Cook Street, and to construct a 15 storey apartment building comprising ground level retail, and a mixture of studio, one-bedroom and two-bedroom apartments above. The proposed works require consent for varying matters including earthworks for the excavation of a basement/pit, works within the dripline of two street trees, and numerous development control modifications, including outlook space, verandah length, car parking and loading area design, and loading space shortfall. Due to insufficient information submitted with the application in regard to effects relating to contamination and groundwater, the application will be rejected under section 88 and returned to the applicant.

Resource consent matters of significance this month

Extension of Pop Up Globe Season by One Month

R/LUC/2016/1206. Pop up Globe Auckland Limited are looking to establish the temporary activity for a replica pop up globe representative of the original Globe theatre in London for an extended time period. The applicant was granted consent in September for the Globe under the reference number R/LUC/2015/3537. This consent is for the time period covering 1/01/2016 to 6/05/2016. The applicant is now seeking consent to continue the activity from the 06/05/2016 to 5/06/2016. The proposal is a discretionary activity. Although this extension will delay the commencement of works on the Myers Park Stage II development, we have agreed given the unique contribution that this event has made to the cultural life of the city.

Integrated Development Plan: 100 Halsey Street

R/LUC/2016/1206, R/REG/2016/1209: Integrated Development Plan (IDP) including 2 buildings for hotel, entertainment, offices and public car parking, and R/LUC/2016/1208: land use consent for IDP Stages 1A and 1B. Consent is sought for an Integrated Development Plan covering the block of Wynyard Quarter bound by Halsey Street, Pakenham Street West, Daldy Street and Gaunt Street, and land use consent for two buildings for various hotel, entertainment, car parking, and office purposes. Specifically the entertainment facility is to be known as the All Blacks Experience (“ABEX”.) Consent matters include; Integrated Development Plan with height control infringement; demolition (of part of the existing bus depot workshop and associated offices annexure) and construction of buildings; car parking; maximum parking space infringement; the provision of more than 100 parking spaces; earthworks; and the development of a contaminated site and short term discharge. This is a revised application from one lodged last year. The main difference being that a 10-year ‘sunset’ clause on the use of the car parking building for non-ancillary parking is introduced to ensure its temporary nature and limits put in place that the spaces are used during working hours by occupants of Wynyard Quarter.

136 Grafton Road: Alterations to the Scheduled B Building formerly housing the Whitecliffe Art School and now the Church of Scientology

R/VCC/2010/4573/1. The proposal varies a 2010 consent (which received an extension earlier this year to allow works which are underway to be completed in accordance with the original consent.

This application triggers local board input as it involves works to the exterior of a Scheduled B building at 136 Grafton Road. The works are associated with signage on the façade of the building. The proposal involves: a cross is proposed to be located on the parapet at high level on the face of the main building at the corner of Grafton and Carlton Gore Roads; a cross is also proposed to be erected on the chapel facing onto Carlton Gore Road. This will replace an existing cross on the building. Two banners are proposed to be erected on each of the Grafton Road and Carlton Gore Road frontages. Four banners are proposed to be erected on the facades of the building facing into the internal courtyard, two on each of the north and south east elevations. We requested public notification of this application on the basis of effects on the heritage structure; effects of the signage in terms of size and coverage of heritage frontage of building; effects of lighting on occupants of apartment building across the road (‘Phoenix Gardens’ at 135-145 Grafton Road).

Digital Billboard: 25-27 Quay Street, Auckland Central

R/BEX/2015/4792. Digital signs have been a controversial issue of late on account of their brightness and visibility from significant distances. The consultant planner has advised the applicant that they are unable to support the application. The proposal did not receive the support of council’s urban design expert on the basis that this is not a suitable location given in particular the design and development aspirations for the location. The application is supportable from a traffic and lighting perspective based on the reviews undertaken. The applicant now wishes to proceed to a hearing with an Independent Commissioner making the final determination. At this stage the hearing is likely to be mid/end of May.

Meetings / Events Attended / Appearances

1 April:

· Attended meeting about anti-Asian violence in the city organised by the Chinese Students Association of New Zealand

7 April:

· Parks Portfolio meeting

9 April:

· Opening of the Francis Street Reserve Community Garden

12 April:

· Local Board Business Meeting

14 April:

· Local Board workshop

o Ponsonby Road Project update

o Karangahape Road Streetscape Enhancement project update

o Local Board work programme bi-monthly report

o Newmarket Laneways Project

19 April:

· Local Board Workshop

21 April:

· Parks portfolio meeting

25 April:

· Laid wreath for the Local Board at the ANZAC Day Civic Ceremony on the Cenotaph at Auckland War Memorial Museum

26 April:

· Local Board workshop:

· Local Board Extraordinary Meeting on Annual Budget

28 April:

· Finance Committee meeting

Consideration

Local Board views and implications

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Māori impact statement

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Implementation

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Attachments

There are no attachments for this report.

Signatories

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata

[1] Budgets are reviewed and agreed annually through the Annual Plan process

[2] Local Events Development Fund - please note that all funding for a given financial year may be allocated in the first funding round so event organisers are encouraged to apply as early as is practical

[3] Budgets are reviewed and agreed annually through the Annual Plan process

Item	Topic	Lead officer	Notes
1	Review of Community Grants Programme for 2016/2017	Marion Davies, Community Grants Operations Manager, Danielle Hibson, Community Grants Advisor, Fran Hayton, Environmental Grants and Incentives Manager	The officers presented a review of the Community Grants Programme for the next financial year and sought input from the members
2	Alcohol Ban delegations to the Auckland Domain Committee	Daniel Pouwels, Policy analyst, Community and Social Policy, Shyrel Burt, Principal Policy Analyst, Community and Social Policy	The aim of this presentation was to clarify the issue of delegations for alcohol bans for events in the Domain Park. The officers put forward their recommendation and sought feedback from the Board.
3	AT update	Ivan Trethowen, AT Relationship Manager, Mark Miller, Parks Advisor, Waitematā	The officers provided an update on the Paid Parking Zones schemes in the Waitemata Local Board area and on the Victoria Park cycle racks and entrance way.
4	Sport Facilities Investment Plan	Nadia de Blaauw, Principal Policy Analyst, Community and Social Policy, Nancy Chu, policy Analyst, Community and Social Policy	The members provided feedback on the work that is being developed to launch a Sports Facilities Investment Plan.

Item	Topic	Lead officer	Notes
1	Ponsonby Road update	Ivan Trethowen, Lukshmi Ranasinghe (AT)	The Board received an update on this project, particularly in relation to the estimated construction costs.
2.	Karangahape Road Streetscape Enhancement project	Gavin Flynn, Development Programme Office Ana Hancock, Auckland Planning Office Henry Crothers, LandLAB	The officers provided a briefing on draft concepts designs for this project and sought feedback from the Board.
3	Bi-monthly report	Trina Thompson Youth Collective representatives present for this item: Alex Johnston and Nurain Janah	The bimonthly report was presented by Local Board staff
4	Newmarket Laneways Project	Lisa Spasic, Development Programme Office David Irwin, Isthmus Albert Ang, AT	The Board received a presentation on the concept design for the Newmarket Laneways Project.

Item	Topic	Lead officer	Notes
1	Community facilities draft renewals work programme 2016/2017	Hannah Alleyne, Senior Programme Planner, Community Facilities Angie Bennett, Associate Systems Improvement Analyst, Community Facilities	The Community Facilities draft renewals work programme 2016/17 was presented to the Board and the proposal renewals for the next financial year were discussed
2.	Community leases draft work programme 2016/2017	Ron Johnson, Community Lease Advisor, Community Facilities	The officers presented the Community leases draft work programme and sought feedback from the Board
3	Parks draft renewals work programme 2016/2017	Mark Miller, Parks Advisor, Waitematā Parks, Parks, Sport and Recreation	The members provided input on the Parks draft renewals work programme for 2016/17.
4.	Draft annual business plans for Tepid Baths, Parnell Baths and Pt Erin Pool	Davin Bray, Aquatic and Recreation Facilities Contract Manager, Parks, Sport and Recreation, Jane Franich, Contract Relationships Advisor, Parks, Sport and Recreation Darryl Hamilton, Manager, Tepid Baths Kirsty Knowles, Operations Manager, CLM	The draft annual business plans for Tepid Baths, Parnell Baths and Pt Erin Pool were presented to the board.
5.	Grey Lynn Community Centre roof - update	Terrena Griffiths, Community Places Project Manager Steve Hahm, Events Facilitator, ACE, Tony Ashton, Property Coordinator, Community Facilities Jimmy Bester, Renewal Programme Coordinator, Community Facilities Darryl August and Steve Crook, CoveKinloch	The officers presented the proposed options to address the issues with the roof of Grey Lynn Community Centre and received input from the Board
6.	Annual plan advocacy	Trina Thompson	The Board discussed possible additional advocacy items and changes to existing advocacy items as a result of feedback on draft annual plan.

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Authors	Corina Claps - PA/Liaison Waitemata Local Board
Authorisers	Trina Thompson - Senior Local Board Advisor - Waitemata