Minutes of Waitematā Local Board

Waitematā Local Board

10 May 2016

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2016/1

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board:

Confirm the ordinary minutes of its meeting, held on Tuesday, 12 April 2016 and the extraordinary minutes of its meeting, held on Tuesday, 26 April 2016 as a true and correct record.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Cheryl Adamson - Parnell Inc

Resolution number WTM/2016/2

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That Cheryl Adamson be thanked for her attendance and presentation.

CARRIED

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

Attachments

a 9.1 Management of Banners

9.2

Russell Hoban and Ian Shirley - Antisocial Behaviour

Resolution number WTM/2016/3

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:

CARRIED

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

Attachments

a 9.2 Suburban Amenity Values

9.3

Caitlin Bush and John Loof - Cancer Society

Resolution number WTM/2016/4

MOVED by Member GJ Moyle, seconded by Deputy Chairperson PJ Coom:

That Caitlin Bush and John Loof be thanked for their attendance and presentation.

CARRIED

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

Attachments

a 9.3 Auckland Smoke Free Policy

9.4

Paul Wacker - Pump track plans for Grey Lynn Park

Resolution number WTM/2016/5

MOVED by Member RAH Thomas, seconded by Chairperson S Chambers:

That Paul Wacker be thanked for his attendance and presentation.

CARRIED

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

Attachments

a 9.4 Grey Lynn Pump Track Plans

9.5

David Batten - Reimaging Great North Rd

Resolution number WTM/2016/6

MOVED by Member VI Tava, seconded by Deputy Chairperson PJ Coom:

That David Batten be thanked for his attendance and presentation.

CARRIED

9.6

Andrea Reid - Pollinator Paths

Resolution number WTM/2016/7

MOVED by Member RAH Thomas, seconded by Member DA Yates:

That Andrea Reid be thanked for her attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Notice of Motion

Resolution number WTM/2016/8

MOVED by Member DA Yates, seconded by Member CP Dempsey:

a) That the Waitematā Local Board requests the Auckland Council Parks Department investigate the full range of options that could work towards mitigating the costs of removing or reducing the use of Glyphosate as an herbicide in our parks.

b) That the Notice of Motion and resolution be circulated to all Local Boards for their information.

CARRIED

Auckland Transport Quarterly Update to Local Boards

For the quarter - 1 January to 31 March 2016

Resolution number WTM/2016/9

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Quarterly update to Local Boards Report be received.

b) That Ivan Trethowen - Elected Member Relationship Manager, be thanked for his attendance.

CARRIED

Auckland Transport Update - May 2016

Resolution number WTM/2016/10

MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board:

a) That the Auckland Transport Update – May 2016 report and the tabled report on the Auckland Transport Ponsonby Road and MacKelvie Street Pedestrian Improvement project be received.

b) That the Waitematā Local Board:

i) Approves the tabled Ponsonby Road Streetscape Improvement Option B to be taken to detailed design.

ii) Requests that Auckland Transport review the location of street trees and or greening of the design and provide full costings of the options available.

iii) Delegates final approval of the MacKelvie Street design to the Transport Portfolio leads, Member Pippa Coom and Member Christopher Dempsey.

c) That Ivan Trethowen - Elected Member Relationship Manager, be thanked for his attendance.

CARRIED

City Fringe Market intelligence and Streetscape Improvement Research

Resolution number WTM/2016/11

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the City Fringe Market Intelligence and Streetscape Improvement Research report be received.

b) That the Waitematā Local Board:

i) Allocates $12,000 from the Local Economic Development budget to commission Marketview to undertake research in regard to the City Fringe covering gaps in the city fringe offering, customer makeup and spend, and Identifying potential opportunities for future markets.

ii) Agrees to commission Marketview to undertake research into the impacts of Streetscape improvements on retail spend as part of the Ponsonby Road and Newmarket Streetscape Improvement Projects at a cost of $1,750 per location from the Local Economic Development budget.

CARRIED

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

Resolution number WTM/2016/12

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015 be received.

CARRIED

Waitematā Local Board Community Grants Programme 2016/2017

Resolution number WTM/2016/13

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Waitematā Local Board Community Grants Programme 2016/17 report be received

b) That the Waitematā Local Board delegates to the Chair and Deputy Chair of the Waitematā Local Board Grants Committee approval of the final form of the Community Grants Programme.

c) That Danielle Hibson - Community Grants Advisor, be thanked for her attendance.

CARRIED

Extra temporary changing rooms at Grey Lynn Park

Resolution number WTM/2016/14

MOVED by Member RAH Thomas, seconded by Member GJ Moyle:

a) That the Extra temporary changing rooms at Grey Lynn Park report be received

b) That the Waitematā Local Board allocate $4,600 from its Community Response Fund budget for the provision of two extra temporary changing room facilities at Grey Lynn Park until the end of August 2016.

c) That Duncan Chisholm - Sport and Recreation Advisor be thanked for his attendance.

CARRIED

Community-led precinct vision for Great North Road

Resolution number WTM/2016/15

MOVED by Member VI Tava, seconded by Member CP Dempsey:

a) That the Community-led precinct vision for Great North Road report be received

b) That the Waitematā Local Board:

i) Agrees to allocate $10,000 from its Community Empowerment Fund to the Grey Lynn Residents Association to lead a community-led precinct vision for the area of Great North Road between Newton Road and Surrey Crescent.

ii) Delegates approval of the scope and outline of the project to the Heritage, Urban Design and Planning Portfolio holders in consultation with the Waitematā Strategic Broker.

c) That Shamila Unka - Strategic Broker be thanked for her attendance.

CARRIED

Contributions Policy Variation A

Resolution number WTM/2016/16

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Contributions Policy Variation A report be received.

b) That the Waitematā Local Board supports the proposed variations to the 2015 Contributions Policy of increasing the number of funding areas for stormwater from 22 to 36 and parks from 4 to 26.

CARRIED

Approval of Conference - 2Walk and Cycle, Moving Toward Healthy Communities 2016 Conference

Resolution number WTM/2016/17

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Approval of Conference – 2 Walk and Cycle, Moving Toward Healthy Communities 2016 Conference report be received

b) That Waitematā Local Board:

i) Approves Member Pippa Coom’s attendance at 2Walk and Cycle Conference in Auckland from 6 July to 8 July 2016 at a cost of $791.30 (plus GST) for the registration fee, to be funded from the FY15/16 professional development budget.

ii) Approves Member Christopher Dempsey’s attendance at 2Walk and Cycle Conference in Auckland from 6 July to 8 July 2016 at a cost of $791.30 (plus GST) for the registration fee, to be funded from the FY15/16 professional development budget.

CARRIED

Recommendations from the Waitematā Local Board Grants Committee
4 May 2016

Resolution number WTM/2016/18

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:

a) That the Recommendations from the Waitematā Local Board Grants Committee report be received.

b) That the Waitematā Local Board:

i) Approves the following Accommodation Grants 2015/2016 applications, as listed in Table One.

Table One:

Organisation name	Address for support	Total Granted
Rape Crisis Incorporated Auckland (Rape Prevention Education	26a Crummer Road Grey Lynn	$8,540.00
End Child Prostitution, and Trafficking (ECPAT) Child Alert Trust	26a Crummer Road Grey Lynn	$3,899.00
OUTLine New Zealand Incorporated	31 Hargreaves Street Ponsonby	$7,500.00
Raukatauri Music Therapy Trust	15 Surrey Cresent Grey Lynn	$5,850.00
New Zealand Dance Festival Trust - Tempo Dance Festival	Wellesley Studios, 113 Wellesley Street West	$3,900.00
Script to Screen	195 Ponsonby Road Freemans Bay	$9,527.00
Stuttering Treatment And Research Trust (START)	541 Parnell Road Parnell	$5,000.00
Audio Foundation	sub-basement, 4 Poynton Terrace, Auckland Central	$4,047.00
Te Karanga Charitable Trust	Suite 28/179-183 Karangahape Road Auckland Central	$10,000.00
The Auckland Film Society Inc	Academy Cinemas 44 Lorne Street Auckland Central	$4,316.00
Show Me Shorts Film Festival Trust	1/26 Putiki Street Grey Lynn	$2,438.00
Massive Company Trust	Suite F5, Level 5 99 Queen Street Central Auckland	$3,300.00
Indian Ink Trust	Level 1 323 Queen Street Central Auckland	$3,015.00
Theatre Stampede Charitable Trust	26 Sackville Street, Grey Lynn	$5,450.00
DANZ- Dance Aotearoa New Zealand	147 Great North Road Eden Terrace	$3,900.00
Rainbow Youth Inc	11 Edinburgh Street Newton	$10,000.00
Objectspace	8 Ponsonby Road Ponsonby	$5,576.00
Artspace (Aotearoa) Trust t/a ARTSPACE NZ	Level 1, 300 Karangahape Road, Newton	$8,000.00
Fun and Games Toy Library Inc.	Parnell Cathedral Brighton Road, Parnell	$3,492.00
New Zealand Society of Authors (PEN NZ Inc)	Level 14, 56 Wakefield Street Auckland Central	$1,500.00
Body Positive Incorporated	1/2-1/3 Poynton Terrace Auckland Central	$5,000.00
Lifewise	385 Queen Street Auckland Central	$5,000.00
The New Zealand Dance Advancement Trust (on behalf of The New Zealand Dance Company)	113 Wellesley Street West, Auckland Central	$3,750.00
The Basement Theatre Trust	Bottom Two Floors 321 Queen Street, Auckland Central	$2,000.00
$125,000

ii) Declines the following Accommodation Grants 2015/2016 applications, as listed in Table Two due to being lower priority applications and insufficient funds.

Table Two:

Organisation	Address for support	Requested	Declined
New Zealand Aids Foundation (NZAF)	31 Hargreaves Street, St Mary’s Bay	$20,000	$0
YWCA Auckland	27 Gillies Ave, Newmarket	$20,000	$0
Falling Apple Charitable Trust	123 Grafton Road, Grafton	$20,000	$0
Epilepsy Association of New Zealand Auckland	66 Surrey Crescent Grey Lynn	$12,860	$0
Auckland Children’s Christmas Parade Trust	Level 1, 100 Mayoral Drive Auckland CBD	$20,000	$0
Pompallier Tennis Club	11 Green Street, Ponsonby	$15,557	$0
New Zealand Olympic Committee	Hulme Court, 350 Parnell Road, Parnell	$20,000	$0

iii) Notes the officers’ recommendations that the following applications, as listed in Table Three are ineligible.

Table Three:

Organisation	Address	Requested	Declined	Reason for Ineligibility
Artists Alliance	1B Ponsonby Road Grey Lynn	$10,000	$0	The organisation is the leaseholder of an Auckland Council property
Parnell Community Trust	545 Parnell Road	$20,000	$0	The accommodation is not located in the local board area
Chinese New Settlers Services Trust	20 Clifton Court, Panmure	$20,000	$0	Application cannot be for hireage costs of a council managed venue or externally managed council facility
Parent Aid Waitakere	7 Trading Place Henderson	$2,000	$0	The accommodation is not located in the local board area
Ponsonby Cruising Club	141 – 151 Westhaven Drive Auckland Central	$25,000	$0	The organisation is the leaseholder of an Auckland Council property
Vagahau Niue Trust	26 Deas Place, Otahuhu	$25,000	$0	The accommodation is not located in the local board area
The Auckland Performing Arts Centre at Western Springs Inc	100 Motions Road, Western Springs	$20,000	$0	Application does not meet the accommodation grant definition

c) That the Artists Alliance Accommodation Grant application be referred to the Waitematā Local Board Grants Committee for consideration under the quick response round in June, with the exemption of the maximum sum criteria.

CARRIED

Chair's Report

Resolution number WTM/2016/19

MOVED by Member RAH Thomas, seconded by Member VI Tava:

That the Chair’s Report be received.

CARRIED

Deputy Chair’s Monthly Report

Resolution number WTM/2016/20

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Deputy Chair’s Report be received.

CARRIED

Board Members’ Reports

Resolution number WTM/2016/21

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the written report of Member Vernon Tava be received.

b) That Board Members’ Christopher Dempsey, Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2016/22

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

That the workshop proceeding notes for the meetings held on 5, 14, 19 and 26 April 2016 be received.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.22 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates