I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

Date:                       Time: Meeting Room: Venue:	Monday, 16 May 2016 6.00pm Level 2, Reception Lounge Auckland Town Hall 301-305 Queen Street Auckland
Youth Advisory Panel OPEN AGENDA

MEMBERSHIP

Chairperson	Flora Apulu	Manurewa
Deputy Chairperson	Alex Johnston	Waitematā
Members	Janice Auva'a	Henderson-Massey
	Lit Wei Chin	Kaipātiki
	Savannah Cox	Rodney
	Loniana Fifita	Maungakiekie-Tāmaki
	Danielle Goh	Upper Harbour
	Matthew Greive	Ōrākei
	Georgina Halstead	Waiheke
	Antony Kapeli-Sua	Papakura
	Mosa Mafile'o	Puketāpapa
	Ben Moimoi	Albert-Eden
	Caroline Paepae	Māngere-Ōtāhuhu
	Lesina Ponifasio	Ōtara-Papatoetoe
	Micah Stininato	Waitākere Ranges
	Caryn Strang	Franklin
	Mackenzie Valgre	Howick
	Sam Yoon	Devonport-Takapuna
	Aileen Zhou	Whau
Liaison Councillor	Linda Cooper, JP

(Quorum 9 members)

Jaimee Maha Democracy Advisor 9 May 2016 Contact Telephone: (09) 890 8126 Email: jaimee.maha@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The Terms of Reference set out the purpose, role and protocols of the Panel. 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

Purpose

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

Outcomes

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

Annual work programme

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

Submissions

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

This does not prevent individual members being party to submissions outside their role as Panel members.

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

Review

The form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.

Youth Advisory Panel 16 May 2016

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Extraordinary Business                                                                                                7

5          Update on Council's Waste Minimisation and Management Plan                           9

6          Update from Libraries - Intergenerational Engagement                                         13

7          Civil Defence and Emergency Management - Christchurch Visit Update            15

8          Updates from Youth Advisory Panel Members                                                       19

9          Working Party and Sub-committee Updates                                                            29

10        Youth Advisory Panel - Work Programme Update                                                  31

11        Consideration of Extraordinary Items 

1          Apologies

An apology from Liaison Councillor LA Cooper has been received.

2          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3          Confirmation of Minutes

That the Youth Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Monday, 4 April 2016, as a true and correct record.

4          Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Youth Advisory Panel 16 May 2016

Update on Council's Waste Minimisation and Management Plan

File No.: CP2016/08434

Purpose

1.       To update the Youth Advisory Panel on progress towards implementing the Waste Management and Minimisation Plan (WMMP).

2.       To give effect to the agreed Youth Advisory Panel work programme sub-programme ‘Auckland’s Environment’ to give youth a voice in core environmental work programmes of council.

Executive Summary

3.       The Auckland Council Waste Management and Minimisation Plan (WMMP) was adopted in June 2012. It sets out a vision and strategic objectives for achieving council’s overall goal of zero waste to landfill by 2040.

4.       In summary Auckland Council’s WMMP work programme is mainly on track and achieving its key targets to achieve this goal. With new waste services to support this change planned to be introduced as follows:

·     a new region wide model for inorganics collection from September 2015

·     standardised recycling receptacles across the region by the end of 2016

·     phasing in of user-charge refuse services, complemented by the introduction of organic waste collection services, commencing between from 2018.

5.       Main achievements in regards to implementing the WMMP to date include:

·     The successful procurement of the inorganic services contract and preparation for service implementation from September 2015.

·     Contracts awarded to local community groups to operate the Waiuku, Devonport and Helensville Community Recycling Centres and collaborative planning with these groups to redevelop the sites.

·     Organic (food) waste collection trials on the North Shore, Manurewa and Papakura received positive feedback from residents. Learnings gained from the trials are supporting the design and procurement for a regional level service.

·     Engagement activities to both prepare communities for change and achieve waste minimisation outcomes successfully delivered.

·     The Waste Minimisation and Innovation Fund funded another 63 community, business, Maori and school waste minimisation projects in the 2015/16 financial year.

·     Opening of a “Zero Waste experience hub” for visitors to the Learning Centre at the Waitakere Transfer Station.

6.       The ‘Auckland’s Environment’ sub-programme of the 2016 Youth Advisory Panel work programme aims to work in collaboration with council’s environmental work programmes to ensure that this environmental mahi is informed by and gives effect to a youth voice, specifically listed projects such as the Waste Management and Minimisation Plan.

7.       To give effect to this sub-programme staff from the Waste Solutions Department will provide a verbal update on the implementation of this transformational change project and community engagement for this.

8.       Youth Advisory Panel members are requested to provide input, feedback and advice on how the WMMP engagement can be undertaken for youth. 

Recommendations

That the Youth Advisory Panel:

a)      thank staff from the Waste Solutions Department, for their presentation.

b)      provide advice on how youth can be engaged with the Waste Management and Minimisation Plan changes.

Consideration

Local Board views and implications

10.     Local boards receive regular reports on council’s progress towards implementing the WMMP through the Infrastructure and Environmental Services performance update reports. Boards are also updated on specific projects through workshops and meetings.

11.     Local boards have been involved in the development of and provided funding for various waste minimisation projects in 2014/2015. For example, Whau and Henderson-Massey Local Boards supported the resource recovery trial at the Waitākere Refuse and Recycling station (in association with McLaren Park Henderson South community house) described above. Five southern local boards (Papakura, Māngere-Ōtāhuhu, Manurewa, Howick and Ōtara-Papatoetoe) have also provided funding to a support a scoping study into the potential for resource recovery facilities and opportunities in south Auckland.

12.     A number of local boards have also expressed support for initiatives to reduce single use of plastic bags and packaging, including Whau and Waiheke.

13.     The Albert-Eden, Puketāpapa and Waitematā Local Boards have also actively advocated for the establishment of a central community recycling centres.

Māori impact statement

14.     As noted in the WMMP, the tangata whenua world view reflects the WMMP’s emphasis on an integrated life cycle approach to the management of natural resources and the concepts of zero waste, waste recovery and waste minimisation.

15.     The work to date conducted with mana whenua and mataawaka in Tāmaki Makarau is the beginning of a journey towards building collaboration and capacity that create a mind-set and behaviour change to seeing waste as a resource and minimising waste to landfill.  Tailored engagement and development approaches to working with mana whenua and mataawaka have been developed.

16.     Ngāti Whātua is continuing to be contracted to deliver Para Kore Ki Tāmaki to assist marae across the Auckland region to become zero waste. Ten additional marae have joined the programmes, bringing the total number of marae involved to 20. Participating marae are currently achieving a 60-70 per cent diversion rate. This year more marae will be invited to join where there is team capacity to deliver the project effectively across all its marae

17.     Para Kore Ki Tāmaki have also been championing waste minimisation at several large Māori events and are  developing a Zero Waste Event Management social enterprise funded in part through the WMIF.

18.     Ngāti Rehua Ngātiwai ki Aotea Trust also received funding from the WMIF for a feasibility study for resource recovery activities on Great Barrier. Council is working with them to collaboratively explore opportunities for resource recovery on Great Barrier.

Implementation

19.     N/A.

Attachments

There are no attachments for this report.     

Signatories

Authors	Parul Sood - Manager Waste Planning Mara Bebich - Stakeholder Liasion Manager
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel 16 May 2016

Update from Libraries - Intergenerational Engagement

File No.: CP2016/08432

Purpose

1.       To receive an update on the planning of library events for the International Day of the Older Person, and to provide suggestions for future intergenerational engagement.

Executive Summary

2.       Morgan Borthwick, Libraries Adviser – Inclusiveness, will provide a verbal update on the planning of several library events to mark the International Day of the Older Person (IDOP 2016).

3.       Youth Advisory Panel members are requested to provide input, feedback and advice on how future intergenerational engagement can be undertaken between senior citizens and Auckland youth.

Recommendations

That the Youth Advisory Panel:

a)      thank Morgan Borthwick, Libraries Adviser – Inclusiveness, for his presentation.

b)      provide advice on how intergenerational engagement can be addressed in future.

Attachments

There are no attachments for this report.    

Signatories

Authors	Jaimee Maha - Democracy Advisor
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel 16 May 2016

Civil Defence and Emergency Management - Christchurch Visit Update

File No.: CP2016/08260

Purpose

1.       To receive feedback from the Civil Defence and Emergency Management trip to Christchurch, and establish a working party to engage with staff on CDEM matters as they arise.

Executive Summary

2.       In December 2015, during the informal engagement phase of the Civil Defence and Emergency management Group Plan consultation, two Youth Advisory Panel (YAP) members were identified to visit Christchurch to meet with their counterparts from several pre-identified Youth Groups. Panel members Tony Kapeli-Sua and Ben Moimoi were selected to represent the Youth Advisory Panel in this opportunity. The objective of the visit was to learn from the Canterbury earthquake sequence strategies for building resilience in the youth community.

3.       The draft Group Plan outlines the proposed action points for the next five years to help make Auckland the world’s most liveable city. The actions of this plan include

·        strengthening our community connectedness

·        increasing our knowledge of and awareness of hazards and risks

·        advocating for policy change to mitigate negative outcomes of emergencies

·        working closely with partners to communicate, and

·        managing risk for effectively and working with community to improve Auckland’s readiness for emergencies.  

4.       The Christchurch visit included:

·        participation in a Red Cross youth ‘think tank’ workshop about post-earthquake youth collaboration;

· discussions with:

o Christchurch YMCA (community youth hub);

o Canterbury Youth workers collective;

o Selwyn District Youth Council;

o Youth Voice Canterbury; and

o Christchurch Student Army. 

·           a tour of Christchurch’s red zone and the outer suburbs of Christchurch.

5.       During our discussion with the various Christchurch youth groups, we learnt:

·        That we need to ensure young people are involved in the decision making process and consulted with and listened to at the beginning of discussions

·        That it’s important to develop strong networks and connections before an emergency happens

·        That being mindful and responsible for young people entails looking after their physical and mental wellbeing and involving them in any decision making process

·        Amongst all the logistics of a post-emergency situation, initiatives like Red Crosses – Bounce www.bounce.org.nz  and Gap Filler www.gapfiller.org.nz  that helped to bring back life and fun in difficult circumstances.

6.       Staff from the CDEM group recognise that it is important that it continues to work with the Auckland Youth Advisory Panel to ensure a youth voice is included in this plans and associated actions. The proposed establishment of a Civil Defence and Emergency Management working party is one way to achieve this goal.

Recommendations

That the Youth Advisory Panel:

a)      note the feedback from the Civil Defence and Emergency Management trip to Christchurch in December 2015.

b)      establish a Civil Defence and Emergency Management working party to engage with staff on civil defence matters as they arise.

Comments

Background

7.       The Auckland Civil Defence and Emergency Management Group are reviewing the current emergency response plan for Auckland and developing the next generation plan. In December 2015, during the informal engagement phase of the Civil Defence and Emergency management Group Plan consultation, two Youth Advisory Panel (YAP) members were identified to visit Christchurch to meet with their counterparts from several pre-identified Youth Groups.  The objective of the visit was to learn from the Canterbury earthquake sequence strategies for building resilience in the youth community.

8.       The draft Group Plan outlines the proposed action points for the next five years to help make Auckland the world’s most liveable city. The actions of this plan include

·        strengthening our community connectedness

·        increasing our knowledge of and awareness of hazards and risks

·        advocating for policy change to mitigate negative outcomes of emergencies

·        working closely with partners to communicate, and

·        managing risk for effectively working with community to improve Auckland’s readiness for emergencies.  

What was learnt from the Christchurch visit

9.       Being mindful and responsible for young people entails looking after their wellbeing and involving them in decision making. Young people should be consulted and listened to, either directly or through youth workers who will effectively communicate the needs of young people. To do this, young people should not be theorized over but directly asked and involved in the decision making process.

10.     Connections and networks are important before an emergency to make sure that the response to and subsequent recovery from it is as seamless as possible. Therefore it is important that young people are involved in developing strategies to build their own resilience. Council should aim to include youth in discussions from the beginning. The implementation of the group plan is going to rely on these connections with the youth community through the Youth Advisory Panel and other suggested forums.

11.     Amongst all the logistics of a post emergency situation there were initiatives like Red Cross’ Bounce www.bounce.org.nz  and Gap Filler www.gapfiller.org.nz  that helped to bring back life and fun in difficult circumstances.  It would be advantageous to be proactive in this regard, having organizations in Auckland design and be ready to facilitate such things in the event and aftermath of an emergency.

12.     Connections in the youth space are important to share ideas encourage each other and collaboratively scope and create more solutions. In the event of an emergency situation it is important for all organisations and people supporting youth to be connected and in communication and collaboration.

Recommendation & Action

13.     Staff from the CDEM group recognise that it is important that to continue to work with the Auckland Youth Advisory Panel to ensure a youth voice is included in this plans and associated actions. The establishment of a Civil Defence and Emergency Management working party is one way to achieve this goal and would allow civil defence matters to be considered and discussed, the establishment of this group is recommended in this report.

Consideration

Local Board views and implications

14.     No local board views were sought in the development of this report. However, this information could be provided to local boards when CDEM works with local boards on engaging youth in the context of emergency management. 

Māori impact statement

15.     The percentage of Māori youth impacted by Christchurch was not determined. It is recognised that it needs to be a consideration - especially for any Auckland CDEM framework that is developed around engaging youth in the context of emergency management.

Implementation

16.     There are no implementation issues.

Attachments

There are no attachments for this report.    

Signatories

Authors	Roslyn Prictor – Emergency Management Advisor (CDEM)
Authorisers	Aaron Davis – Head of Emergency Management Operations Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel 16 May 2016

Updates from Youth Advisory Panel Members

File No.: CP2016/06708

Purpose

1.       To receive updates from Youth Advisory Panel members on local actions and issues.

Executive Summary

2.       These updates are provided by members to share local information and highlight any matters of concern to the youth of Auckland. This information can be taken by members back to their respective local youth voice mechanisms as appropriate.

3.       At the time the agenda was compiled, update requests had been received from:

·    Caryn Strang – Franklin

·    Caroline Paepae – Māngere – Ōtāhuhu

·    Danielle Goh – Upper Harbour

·    Aileen Zhou – Whau

Recommendation

That the Youth Advisory Panel:

a)      note the updates from the panel members.

Attachments

No.	Title	Page
aView	Franklin Youth Advisory Board Update - May 2016	21
bView	Hearing Everyday Youth (Upper Harbour) Update - May 2016	23
cView	Whau Youth Board Update - May 2016	25

Signatories

Authors	Jaimee Maha - Democracy Advisor
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel 16 May 2016

Youth Advisory Panel 16 May 2016

Youth Advisory Panel 16 May 2016

Youth Advisory Panel 16 May 2016

Working Party and Sub-committee Updates

File No.: CP2016/08416

Purpose

1.       To provide the Youth Advisory Panel working parties and the communications sub-committee an opportunity to update the panel on actions.

Executive Summary

2.       The Youth Advisory Panel will receive updates on actions and progress from the following working parties and the Communications sub-committee:

·        Communications Sub-committee – Deputy Chairperson A Johnston, Members L Chin, and D Goh

·        Youth Awards 2016 Working Party – Chairperson Flora Apulu, Members J Auva’a, S Cox, L Fifita, M Greive, T Kapeli-Sua,  M Stininato, M Valgre, and A Zhou

·        Auckland is My Playground Steering Group – Members M Stininato and B Moimoi

·        Mayor’s Youth Traction Plan and Youth Connections Liaisons – Members L Chin, M Greive, and S Yoon

·        Community Summit Working Party – Chairperson F Apulu, Deputy Chairperson A Johnston, Members T Kapeli-Sua, and M Mafile’o

·        Empowered Communities Approach Working Party – Chairperson F Apulu, Members J Auva’a, L Chin, M Mafile’o, B Moimoi, and M Valgre

·        Rangatahi Roopu Working Party – Member M Valgre (lead), Members S Cox, L Fifita,  T Kapeli-Sua, M Mafile’o, B Moimoi, and L Ponifasio

Recommendations

That the Youth Advisory Panel:

a)      thank the working party and sub-committee leads for their updates.

b)      forward sub-committee and working party updates for the attention of respective local youth voice mechanisms.

c)      appoint new members to working parties.

Attachments

There are no attachments for this report.     

Signatories

Authors	Amanda Kelly - Specialist Advisor
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel 16 May 2016

Youth Advisory Panel - Work Programme Update

File No.: CP2016/08410

Purpose

1.       To receive an update on the Youth Advisory Panel’s work programme.

Executive Summary

2.       The Youth Advisory Panel provides advice to Auckland Council to ensure that the views and needs of young people of Auckland are incorporated in council’s decision-making, by:

·    reviewing and commenting on the content of council’s strategies, policies, plans, bylaws and projects

·    advising council on ways to communicate and engage effectively with their communities.

·    bringing to the attention of council any matters that they consider to be of particular importance for or concern to youth.

3.       Since its establishment in 2011, the Youth Advisory Panel has advised on more than 20 council policies including the Significance and Engagement Policy, Arts and Culture Strategic Action Plan, Long-term Plan 2015-2025, and the 2016 Local Government Elections.

4.       The Youth Advisory Panel organised a Youth Summit at Roskill Youth Zone on 30 April 2016. More than 100 young people attended from 21 local youth voice groups to discuss community empowerment and youth participation in the 2016 local government elections.

5.       Youth Advisory Panel meetings are set for 4 July and 8 August 2016. The term for all demographic panels ends in 9 September 2016, one month prior to the 2016 Local Government Elections.

6.       Due to the impending local government elections, Democracy Services will distribute a memo regarding the Auckland Council Local Government Election Year Policy.

7.       The Terms of Reference for the advisory panels states that “the form and functioning of the panel may be reviewed prior to or after, the end of the panel term in September 2016.”

8.       Auckland Council is arranging an independent review process in readiness for the 2016-2019 council term. Austin Kim will discuss the timeframe and scope of the review, if required.

9.       This is an information-only report. Any substantial changes to the work programme will need to be made through a formal resolution of the panel.

Recommendation

That the Youth Advisory Panel:

a)      receive the Youth Advisory Panel work programme update.

Attachments

No.	Title	Page
aView	Youth Advisory Panel - Work Programme May 2016	33
bView	Youth Advisory Panel - Advice and Feedback Schedule May 2016	35

Signatories

Authors	Jaimee Maha - Democracy Advisor
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel 16 May 2016

Youth Advisory Panel 16 May 2016

Youth Advisory Panel 16 May 2016