Agenda of Albert-Eden Local Board

Albert-Eden Local Board

01 June 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Request for traffic calming measures in Pt Chevalier 6

9.2 Albert-Eden Local Board grant to the Gribblehirst Community Hub 6

10 Extraordinary Business 6

11 Notices of Motion 7

11.1 Notice of Motion - Call to Oppose Electric Cars in Bus Lanes 7

11.2 Notice of Motion - to seek an amendment to proposed lease at 18-20 Huia Road Pt Chevalier – Learning at the Point Community Kindergarten 8

11.3 Notice of Motion - Reallocation of unspent local board budgets 10

12 SH16/20 mitigation funding - confirmation of projects 13

13 Auckland Transport Update - June 2016 19

14 Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 January to 31 March 2016 23

15 New Road Name Approval for a Private Road created by the residential subdivision by Housing New Zealand at 60-70 Daventry Street, Waterview 53

16 Albert-Eden Community Grants Programme 2016/2017 129

17 Mt Albert community centre funding agreement and licence to occupy and manage 137

18 Local Board input into the Empowered Communities Approach Progress Update Report 143

19 Performance Report for the Albert-Eden Local Board for the quarter ending March 2016 147

20 Governance Forward Work Calendar 191

21 Governing Body Members' update 197

22 Chairperson's Report 199

23 Board Members' Reports 201

24 Reports Requested/Pending 225

25 Albert-Eden Local Board Workshop Notes 229

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) Confirms the minutes of its ordinary meeting, held on Wednesday, 4 May 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Request for traffic calming measures in Pt Chevalier

Executive Summary

1. Mark Graham, resident, will be in attendance to deliver to the Board a Public Forum presentation regarding proposed traffic calming measures along local streets in Pt Chevalier.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Mark Graham, resident, for his attendance and Public Forum presentation.

9.2 Albert-Eden Local Board grant to the Gribblehirst Community Hub

Executive summary

1. Denise Bijoux and Patrick Harris, Gribblehirst Community Hub, will be in attendance to deliver a Public Forum presentation in support of the proposed Albert-Eden Local Board grant to its group, as outlined in Chairperson Haynes’ ‘Notice of Motion – reallocation of unspent local board budgets’ for the 1 June 2016 business meeting.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Denise Bijoux and Patrick Harris, residents, for their attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Call to Oppose Electric Cars in Bus Lanes

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Easte for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 1 June 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) That the report be received.

b) Notes;

i. the Government’s recently stated intention of allowing electric cars to use bus lanes as one of a set of initiatives to increase the uptake and use of such vehicles.

ii. that Bus Priority Lanes and the Northern Busway have made a significant contribution to increasing public transport patronage over the last 14 years.

iii. that Auckland Transport intends to improve existing bus priority lanes and significantly increase the number of them over the next few years.

iv. allowing even small numbers of cars to use the bus lanes or the busway would undermine their effectiveness by impeding buses, leading to increased passenger journey times and reducing bus drivers’ ability to keep to schedule.

v. allowing cars to use the bus lanes or the busway would undermine their enforcement

vi. that the final decision on allowing electric cars into bus lanes is the perogative of the relevant operator – in the Auckland Region the on-road bus priority lanes are operated by Auckland Transport and the Northern Busway is operated by the Northern Motorway Alliance, a subsidiary of NZTA.

c) Urges Auckland Transport and the New Zealand Transport Agency to protect the integrity of existing and future Bus Lanes by resisting efforts to allow their use by electric cars.

d) Requests that these resolutions be circulated to the Mayor and Councillors and other Local Boards.

Background

Author

Graeme Easte – Member, Albert-Eden Local Board

Attachments

a Member Easte - Notice of Motion - Call to Oppose Electric Cars in Bus Lanes.................................................................................................... 241

11.2 Notice of Motion - to seek an amendment to proposed lease at 18-20 Huia Road Pt Chevalier – Learning at the Point Community Kindergarten

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Chairperson Haynes, Deputy Chairperson Fryer and Board Member Easte for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 1 June 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) Agrees pursuant to Standing Order 3.10.17, to revoke the following section of the resolution of the Albert-Eden Local Board, adopted at its ordinary meeting held on Wednesday, 2 March 2016:

Resolution number AE/2016/29

a) Grants a new lease to the Learning at the Point Community Kindergarten Incorporated for the premises at 20 Huia Road Pt Chevalier, subject to public notification and iwi consultation and there being no submissions, on the following terms and conditions;

i) A term of 3 years.

ii) Annual rental of $5,500 plus GST per annum, noting that this in line with the group’s previous rental.

iii) That a community outcomes plan be negotiated with Learning at the Point Community Kindergarten Incorporated and approved by the Local Board Portfolio Holders and attached as a schedule to the lease document.

iv) All other terms and conditions in accordance with the council community occupancy guidelines.

and that the following be resolved in substitution thereof:

i) An initial term of three years with a three year right of renewal;

ii) Rent—$1.00 plus GST per annum if requested;

iii) A specific amendment: ‘11.4 (c) If there are any development works occurring or proposed to occur on the Land subject to the lease, the Landlord may in its sole discretion terminate the lease by giving six (6) months’ notice’; and in doing so does not incur any obligation to find the lessee other premises;

iv) That a community outcomes plan be negotiated with Learning at the Point Community Kindergarten Incorporated and approved by the Local Board Portfolio Holders and attached as a schedule to the lease document;

v) All other terms and conditions in accordance with the council community occupancy guidelines.

b) Requests staff, if required, to report to the Board after advertising on any submissions prior to granting of the new lease.

Background

Staff reported to the 2 March 2016 business meeting seeking approval for a new lease to the Learning at the Point Community Kindergarten at 18-20 Huia Rd Pt Chevalier.

At the meeting the Board approved a lease of 3 years with no right of renewal.

Subsequently Board members met with the Learning at the Point Community Kindergarten to discuss their future plans and based on those discussions I consider it prudent that the Board reconsider its decision to grant a 3 year lease.

This Notice of Motion recommends the resolution passed by the Board on 2 March 2016 be amended to delete the reference to a three year lease term to be replaced with an initial three year lease term with a three year right of renewal and it recommends that the annual rental be reduced to $1. In addition, it recommends adding a ‘specific amendment’ on page 3 of the lease allowing for the termination of the lease on 6 months’ notice in the event that there are any development works occurring or proposed to occur on the Land subject to the lease.

All other terms and conditions of the 2 March 2016 resolution would remain in effect.

A consequence of this reconsideration is the iwi consultation and public notification will need to be redone as the term of the lease has changed.

Authors

Peter Haynes – Chairperson, Albert-Eden Local Board

Glenda Fryer – Deputy Chairperson, Albert-Eden Local Board

Graeme Easte – Member, Albert-Eden Local Board

11.3 Notice of Motion - Reallocation of unspent local board budgets

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Chairperson Haynes for inclusion on the agenda for the Albert-Eden Local Board meeting being held on day, Wednesday, 1 June 2016:

Recommendation/s

That the Albert-Eden Local Board:

a) Recommend to reallocate $10,000 from the Economic Development portfolio and $5,000 from the Events portfolio to fund the following projects:

i. $6,000 towards a discretionary grant for Eden Arts

ii. $6,000 towards a discretionary grant for Gribblehirst Community Hub

iii $3,000 towards an oral history of the proposed Dominion Road motorway, which will support the local board’s Heritage Festival exhibitions.

b) Forward recommendations A (i) and (ii) to the Community Empowerment unit for their information and action.

Background

This Notice of Motion presents the Albert-Eden Local Board (the local board) with a proposal to ensure all unspent local board budgets for the 2015/2016 financial year are allocated.

The local board has $15,000 available to reallocate towards projects that can be committed by 30 June 2016. This amount is drawn from:

$10,000 underspend from the Economic Development Portfolio’s Grants to support business associations and Business Improvement Districts (BID) initiative.
$5,000 due to the Event’s Portfolio’s Bungalow Festival initiative being delivered under budget.

Based on staff advice, it is proposed that the unspent budget be reallocated towards projects and initiatives as outlined in the following table:

Staff have advised that the proposed projects can be committed by 30 June 2016.

Author

Peter Haynes – Chairperson, Albert-Eden Local Board

Attachments

a Eden Arts event budget........................................................................ 243

b Gribblehirst Community Hub funding application................................ 245

Albert-Eden Local Board

01 June 2016

SH16/20 mitigation funding - confirmation of projects

File No.: CP2016/06213

Purpose

1. To confirm the list of projects to be delivered by funds from the SH16/20 Waterview connection project prior to a report on the updated expenditure plan going to the Finance and Performance Committee.

Executive Summary

2. The SH16/20 Waterview connection project is providing revenue in the order of $3.24M to the Albert-Eden Local Board. In addition a jointly managed Albert-Eden and Whau fund is providing a further $3.58M to the Albert-Eden and Whau Local Boards.

3. Initial reports to the local board, back in 2013, allocated some of this funding. A report to the Strategy and Finance Committee in September 2013 provided their approval of the proposed expenditure plan for the Albert-Eden and Whau Local Boards in relation to the SH16/20 Waterview Connection project.

4. The Albert Eden Local Board has received a number of reports since 2013 providing an update on the revenue being received from NZTA and confirming the allocation of this funding.

5. This report follows a workshop with the local board on 16 March 2016 that reviewed the overall allocation of the funding from the three specific budgets that sit under the wider SH16/20 funding for Albert-Eden and the recent allocation of $400,000 from the Albert-Eden and Whau joint fund. The revised expenditure plan, shown in Attachment A, now needs to be formally approved.

6. A report will then go up to the Finance and Performance Committee that will cover all budgets that sit under SH16/20 Waterview connection project. This will provide the committee with an update on the total revenue anticipated from the project, which should be reflected in the next annual plan round. In addition, it will include an updated expenditure plan from each board.

Recommendation/s

That the Albert-Eden Local Board:

a) Confirm the allocation of funding from the Waterview Improvements budget, as outlined in Attachment A, which includes:

i) Waterview play space contribution and opening event ($301,184)

ii) Heron Park concept plan implementation ($466,476)

iii) Completion of the Waterview Heritage Trail ($51,000)

iv) Tutuki Reserve upgrade ($80,000)

v) New signs ($7,500)

vi) Time charges ($8,000)

b) Confirm the allocation of funding of the Phyllis Reserve Development budget, as outlined in Attachment A, which includes:

i) Phyllis Reserve field upgrade ($675,000)

ii) Contribution to new road/entrance ($242,225)

iii) Time charges ($5,000)

c) Confirm the allocation of funding of the SH16/20 General Park Restoration budget, as outlined in Attachment A, which includes:

i) Noise wall contribution ($80,000)

ii) Harbutt path connection ($20,520)

iii) Anderson Park Concept Plan implementation ($380,225)

iv) Watercare growth charges for Waterview Reserve ($66,412)

v) Delphine Reserve contribution to LDI and renewal project ($35,000)

vi) Completion of Chamberlain Park planning and iwi costs ($36,340)

vii) Chamberlain Park event ($4,545)

viii) Oakley Creek Reserve improvements ($105,000)

ix) Howlett Esplanade planting ($35,000)

x) Murray Halberg Park improvements ($125,000)

xi) Meola Creek (Chamberlain Park) planting ($100,000)

xii) Heron Park to Holly St connecting path contribution ($50,000)

xiii) Phyllis Reserve improvements ($73,355) or if not required, will be used to contribute to Chamberlain Park developments

xiv) Project management and design time charges ($17,000)

d) Confirm the allocation of funding in FY17 of the $400,000 from the AE/Whau SH16/20 joint budget, as outlined in Attachment A, to Phyllis Reserve improvements.

e) Note there are still unallocated funds sitting within the AE/Whau SH16/20 joint budget, currently around $185,000, and further consideration will be given to the allocation of this early in the next financial year.

Comments

7. The Albert-Eden Local Board is receiving revenue from NZTA generated from lease payments, compensation and property disposals related to the SH16/20 Waterview connection project. This income is either targeted to designation conditions, or is to be used for parks projects in communities impacted by the motorway development.

8. At this stage the funding anticipated for Albert-Eden is in the order of $3.24M.

9. There are three budget lines receiving funding from the SH16/20 Waterview connection project that Albert- Eden specifically benefits from. These are:

i. Improvements to Waterview Reserves - $1,071,942 specific to delivering projects in the Waterview area, this was largely allocated in 2013 to specific projects identified in the Waterview Precinct Plan.

ii. Phyllis Reserve Development - $966,437 specific to the sports field development to replace the field lost at Waterview Reserve.

iii. SH16/20 General Park Restoration – estimated at $1,201,702 made up of funding coming from Waterview Reserve, the substrata payment and St Lukes works. Allocation of these funds was covered in a report to the local board on 2 December 2015 and was discussed further at the Board’s workshop on 16 March 2016.

10. In addition the Albert-Eden and Whau Local Boards have a jointly managed fund, currently estimated at $3,580,069 from the Alan Wood corridor. Initial decisions on the allocation of this funding were made back in October 2013, including the purchase of properties to enhance Valonia Reserve and contributing to the development of a connection of the shared path to Trent St.

11. A further report on 2 September 2015 provided a contribution to the Valonia ablution block, provision for play equipment and other improvements in Alan Wood Reserve and funded a naming project for the reserves and new bridges in the Alan Wood Corridor. In addition the Albert-Eden and Whau Local Boards agreed to allocate $400,000 to each board from the remaining joint budget. This has left $184,348 unallocated and it was agreed a decision on this be made early in FY17.

12. The board discussed allocating this $400,000 to the Phyllis Reserve improvements at their workshop on 16 March 2016.

13. There are a number of reserves that are receiving considerable funding, including:

a) Heron Park – a report to the board on 6 April 2016, outlined the costs and proposed programme for implementing the Heron Park Concept Plan. Works are underway to deliver new and realigned paths, address drainage issues and undertake planting and landscaping.

b) Phyllis Reserve – a master plan has been prepared that proposes major redevelopment of the park. Funding has been allocated from all three budget lines to this reserve to deliver increased field capacity, a new road, entrance and parking area, decommissioning and landscaping of the old road access, removal of the dog club building, development of a perimeter loop path, play equipment and a drinking fountain.

c) Anderson Park – a concept plan has been prepared which proposes improving the access into the park by widening and lighting the access ways, addressing security, upgrading the car park and playground and new park furniture and signs.

d) Murray Halberg – to address poor connections between the car park, the buildings and the fields it is proposed concrete hardstand/paths and spectator seating are developed.

e) Oakley Creek – discussions with Wendy Johns of Friends of Oakley Creek have identified a number of areas where improvements to paths, connectivity, safety and signage could be undertaken. Scoping of these works in underway.

14. When the SH16/20 Waterview connection project was first reported to the Strategy and Finance Committee back in 2013 it was estimated that the overall revenue from NZTA would be in the order of $8M. Since this time, the estimate has increased to $10.45M as a result of an increase in the lease valuations and additional property agreements being confirmed. This includes the budgets mentioned above, plus an estimated $3.64M that the Whau, Henderson-Massey and Waitemata Local Boards will receive.

15. A further report to the Finance and Performance Committee is required to provide an update on the expenditure plan to reflect the board’s decisions on the allocation of this funding and the increase in the total revenue.

Consideration

Local Board views and implications

16. This report follows the local board workshop on 16 March 2016 when this list of projects was discussed.

17. Over the next year or so as the works are completed on the SH16/20 project and NZTA are able to confirm the land permanently required and final valuations are completed, further updates will be provided to the board on the final anticipated revenue from this project.

Māori impact statement

18. Mana whenua are included in the Community Liaison Group and have been involved in the Board of Inquiry process that established the management framework for the SH16/20 Waterview connection project.

19. Engagement with mana whenua with an interest in the Albert-Eden area has been undertaken through the delivery of specific projects, such as the Waterview Heritage Trail and the implementation of the Heron Park works. It is anticipated where any matters may have a significant impact on sites of significance to mana whenua, or mana whenua have an identified interest in a project, that appropriate consultation will be undertaken.

Implementation

20. The projects funded by this income are being delivered by Council’s Parks, Sport and Recreation team. Funding from these budgets will also contribute to projects being delivered by Auckland Transport and NZTA’s contractors.

21. Progress of these projects will be reported to the board as required.

Attachments

No.	Title	Page
a View	Expenditure Plan for the SH16/20 Waterview Connection funding	17

Signatories

Author

Annette Campion - Policy Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

Auckland Transport Update - June 2016

File No.: CP2016/10078

Purpose

1. This report updates the Board on the current status of its Local Board Transport Capital Fund and projects, responds to resolutions made by the Board and issues raised by board members and, provides information on matters of specific application and interest to the Albert-Eden Local Board.

Executive summary

2. Project Update - The report provides information on the Board’s current Transport Capital Fund projects.

3. And also provides information on:

a) The financial status of the Albert-Eden Local Board’s Transport Capital Fund

b) Issues raised by Albert-Eden Local Board

c) General information items.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives this report.

b) Requests that Auckland Transport proceed to a firm estimate of cost for traffic calming measures on Cricket Avenue.

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

4. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects.

5. The Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project	Description	Status	Projected Cost
St Andrews Rd Ped Facility	Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road.	Authorised by Board for implementation. Project being set up for resourcing.	$18,000
New North Road LED Streetlighting	Customised light poles and LED lighting upgrade	Under construction	$400,000
Sandringham Road LED Streetlighting	Customised light poles and LED lighting upgrade	We expect installation in May/June 2016	$120,000
Mount Eden Road LED Streetlighting	Customised light poles and LED lighting upgrade	Under construction	$220,000
Owairaka Park Pedestrian Bridge	Pedestrian bridge	Allocated to 2016/17 budget	$138,000
Mt Albert Train Station Pedestrian Bridge/Stairs	Pedestrian bridge better connecting station to Mt Albert Town Centre	Under construction	$ 1,100,000 (NZTA Subsidy $550,000)
Cricket Avenue Speed Tables	Traffic calming	Rough order of cost provided Jan 2016.	$109,000
Mt Eden/Normanby Intersection Improvements	Road safety improvements to intersection	Proposal being prepared for consultation.	$169,310
Waterbank/Herdman/Daventry Safety Improvements	Traffic calming	Board authorised to Design and FEC. Project being set up for resourcing.	$114,000
Anderson Park Walkway Lighting	Improved walkway lighting	Rough order of cost provided March 2016. With Parks for design.	$188,000
Truro/Lancing Traffic Calming	Traffic calming	Board authorised to Design and FEC. Project being set up for resourcing.	$89,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	With Parks for preparation of ROC.	-

6. See below for a financial update of expenditure against the Local Board Capital Fund as of the 17th of May 2016.

Traffic Calming on Cricket Avenue

7. The Board requested Auckland Transport investigate a Rough Order of Cost for traffic calming on Cricket Avenue, this has been determined at $109,000. This allows for:

a) Two speed tables similar to others constructed in the vicinity

b) Ancillary signage, road marking and lighting.

8. It does not allow for any services relocation although it is unlikely any would be required.

9. A resolution requesting that Auckland Transport proceed to a Firm Estimate of Cost can be found above.

General Information Items

More train services for the west

10. Due to strong growth on the Western Line, on Monday 9^th of May Auckland Transport began running more trains on the Western Line.

11. Trains now operate every 10 minutes Monday to Friday between 0600 and 0900 towards Britomart and from 1430 to 1900 westbound. During the day services operate every 20 minutes and at other times and on the weekend every 30 minutes.

12. In the 12 months to the end of March public transport use in Auckland increased by 4.1% and now exceeds 81.4 million passengers’ trips a year. Train passenger numbers were up 19%.

Issues Register

Description

AT Response

Resolution number AE/2015/135

“b) requests Auckland Transport to investigate and report back to the Board regarding pedestrian safety on St Lukes Road between Morningside Drive and New North Road, including the intersection of Taylors Road.”

The investigation is ongoing and we anticipate it will be complete by July 2016

Attachments

There are no attachments for this report.

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 January to 31 March 2016

File No.: CP2016/09689

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months 1 January – 31 March 2016.

Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the Auckland Transport Quarterly Update to Local Boards.

Comments

Significant activities during the period under review

Strategy and Planning

2. Transport for Future Urban Growth (TFUG)

Under the new business case approach, AT has received approved funding to develop growth related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the following growth areas identified in Auckland Council's Future Urban Land Supply Strategy: Northwest, Southern, Northern and Warkworth.

A multi-disciplinary and cross organisational team has been established on these four growth areas and is currently working from a co-located space. Councillors, local boards, iwi, developers and other stakeholders have been informed and public consultation has taken place. Sequencing Workshops were scheduled for 22-23 March and the second round of public consultation scheduled from 15 April.

3. Central Access Strategy

A Programme Business Case for the Central Access Plan (Isthmus to City Centre) is jointly being developed with New Zealand Transport Agency (NZTA) and Auckland Council. It is anticipated that a preferred programme which identifies a series of interventions to resolve growing bus patronage demands against corridor/terminus capacity constraints will be provided to the NZTA Board in May for their approval.

Public Transport (PT) Development

4. City Rail Link

Enabling Works ECI Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) 21 December 2015; Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, to commence in May 2016. Main Works: Construction start 2018/19 FY subject to funding agreement with Government.

5. Double Decker Network Mitigation works

Mitigation works on identified risks for Double decker buses such as building verandas, street furniture, signage, low hanging power/phone lines, service poles, overhanging trees, and low bridge structures to allow the safe passage of double decker buses. Botany route is cleared for double decker bus with some minor works on defects list to be completed. Mt Eden and Northern Express bus routes to be cleared in March 2016.

6. PT Safety, Security and Amenity

An evaluation is underway of the benefits of installing ticket barriers at selected stations on the network to improve safety and security. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Onboard train digital information screens will commence testing in April.

PT Facilities Infrastructure Development

7. Wharf Renewals

Design is currently underway on a number of urgent wharf renewal project requests received from AT Metro (25th Feb). These are targeted to be completed by 30 June 2016. AT is on track to deliver these.

8. Bus Infrastructure Improvements

AT is still on target to spend the $4.7m budget. A significant number of physical works will be undertaken over May and June.

PT Operations

9. Highlights for the quarter

Rail patronage growth continues at around 20% year-on-year, and the month of March saw more than 1.6 million passenger journeys on the network, the highest month on record. Service delivery has maintained levels of around 95% of services arriving at the destinations on-time. The new operator tender process has been placed on hold, with the current contract with Transdev being conditionally extended for a period of up to 12-24 months, while the impacts on the rail services contract of long term projects such as CRL are assessed.

10. Integrated Fares

The 28 February 2016 annual AT Metro fare review included final fare zone boundary alignment between bus and rail prior to mid-2016 integrated fares implementation, including alignment at Orakei of two zone rail from the CBD with the existing two zone bus and removal of the inner CBD and airport mini-zones. An independent review of the proposed integrated fares product structure and price modelling by Deloitte is nearing completion and will support a final recommendation to the AT Board in April.

Road Design and Development

11. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. A funding application is in progress with NZTA and the team is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for light and heavy rail. The cycle strategy for the wider Mangere area is underway.

Services

12. Whangaparaoa Road Dynamic Lane Trial

In the last quarter, designs for the trial along Whangaparaoa Road (between Red Beach Road and Hibiscus Coast Highway) have been assessed. A driver behaviour survey was undertaken, to understand perceptions of the trial and responses to a simplified scheme using just Light Emitting Diode (LED) in road markings. The purpose of this was to test reactions and guide design requirements for signage and LED requirements. The survey illustrated 21 scenarios with different markings and LED lights along the route (i.e. no signage or overhead lane control arrows were assumed).

The outcome of the survey showed the following:

Positives recognised:

· Improves traffic flow

· Flexible traffic control

· Better use of road space

· Increases road capacity

Concerns raised:

· Confusing

· Accident risk

· Unclear (lane direction) – Need clear signage

· Need to educate

Understanding gained from the driver perception survey and traffic condition surveys will be applied to the design before consultation is undertaken.

13. Auckland Bike Challenge

The Auckland Bike Challenge was undertaken in February encouraging businesses and workplaces to support staff to cycle. The month-long online challenge has had a significant success in encouraging greater uptake of cycling in Auckland. It has been well supported by key stakeholders including Healthy Auckland Together, Auckland Regional Public Health, the Sustainable Business Network and Bike Auckland. A total of 166 workplaces took part, and over 2,860 people registering to ride a bike in February including 600 new cyclists. A total of 23,111 trips were logged amounting to over 329,374 km travelled by bike.

14. Personalised Journey Planning for commuters

Three Personalised Journey Planning (PJP) projects are underway in Kingsland/ Morningside, Hauraki/Belmont and Stonefields residential areas. These are key areas for commuters to the city centre and reflect congested corridors on the network. Residents in each area who currently drive alone in peak times were offered personalised journey planning advice on other suitable modes of transport, and those that commit to trialling a new option are provided with supporting incentives. The goal of these projects is to encourage residents to make a long-term change, supporting modal share changes and reducing morning peak congestion.

15. Safer Communities

The Safer Communities programme is now underway with the Community and Road Safety team working more intensively in high risk communities to increase safe access to active and sustainable transport modes. The Community Transport team has delivered two safer Communities workshops for lead teacher and school management. These workshops were designed to provide information on the new delivery model for high risk communities and were very successful with 21 schools attending. This was followed by two lead teacher workshops for the schools outside of the high risk communities.

16. Walking School Bus – Walking School Bus Week 15-19 February

Pedestrian safety is a high priority in the Auckland Region with an upward trend in Deaths and Serious Injuries (DSI) over the past five years. The Walking School Bus (WSB) Programme has an important role in improving pedestrian safety around schools while also reducing morning peak congestion. The Community and Road Safety team developed and delivered the first regional WSBs promotion week for primary schools across the Auckland region. The key objective was to raise awareness of the benefits of the programme and seek more participation from parents and students, as well as highlighting the road safety benefits the programme brings.

Currently, 154 schools in Auckland have WSBs (out of 345 total schools in Auckland with primary aged students) with over 4000 children on WSB routes and more than 1000 volunteers. During WSB Week, more than 4900 students registered to participate in themed days across the week. AMI Insurance sponsored Thursday’s ‘Be Bright Be Seen’ theme day with guest walkers including Jerome Kaino and Police dogs, who walked with WSBs across the region. WSB Week was a great success with positive media promotion including interviews on Radio Live, Stuff.co.nz, and articles in local papers.

17. Road Corridor Delivery (RCD)

The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

18. RCD Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (including 88.9 km of hotmix and 391.2 km of chip seal), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

Note* data is to February 2016

19. The team is 81% of the way through its Pavement Rehabilitation projects. Table 2 following outlines where key projects have been completed.

Table 2: Completed Rehabilitation Projects

20. The following table outlines the key projects which are currently underway and are due for completion in Quarter 4.

Table 3: Rehabilitation Projects still underway

21. Year 5 (2015/16) of the UFB rollout is continuing and planning for Year 6 (2016/17) has already commenced.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2015/16) ending 31 March 2016	29
b View	Travelwise Schools activities broken down by local board	43
c View	Traffic Control Commitee Decisions broken down by local board	45
d View	Local Board Advocacy Report	51

Signatories

Authors

Various Auckland Transport authors

Authorisers

Ben Halliwell, Elected Member Relationship Manager, Auckland Transport

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

New Road Name Approval for a Private Road created by the residential subdivision by Housing New Zealand at 60-70 Daventry Street, Waterview

File No.: CP2016/09614

Purpose

1. The purpose of this report is to seek approval from the Albert-Eden Local Board to the name for a new private road created by way of a subdivision at 60-70 Daventry Street, Waterview pursuant to section 319(1)(j) of the Local Government Act 1974.

Executive Summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for naming a new road or private road/accessway. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council. Local boards have been allocated decision making responsibility for the naming of roads pursuant to section 319(1)(j) of the Local Government Act 1974.

3. In February 2016 Housing New Zealand proposed ‘Vi Campbell Way’ as the name for the road in recognition of a tenant that formerly lived in one of the Housing New Zealand dwellings on the Daventry Road site. Mrs Campbell passed away last year, but was a prominent member of the Waterview community and actively contributed to many of the local community groups throughout her life.

4. Housing New Zealand has proposed one preferred (Vi Campbell) and two alternate names (Tarāpunga and Torea) for this development. Housing New Zealand consulted 12 local iwi advising of the proposed names and asking for comments and alternative options. No objection was raised or alternative names suggested.

5. At a workshop in February 2016, the Albert-Eden Local Board requested that Housing New Zealand carry out an additional consultation to determine community support of a range of names. This took place at Waterview Coffee Project on 7 May 2016. ‘Vi Campbell Way’, ‘Traherne’ and ‘Puweto’ are three preferred names voted for at the event. The applicant’s preferred name ‘Vi Campbell’ was the most supported name received the highest votes. The community feedback in relation to the proposed names has attached in Attachment A.

6. Following assessment against the road naming criteria, the road name ‘Vi Campbell Way” (the applicant’s preferred road name) was determined to meet the road naming policy criteria. The name ‘Vi Campbell Way’, proposed by the applicant is recommended for approval to the Local Board

Recommendation/s

That the Albert-Eden Local Board:

a) Approves the road name ‘Vi Campbell Way’ proposed by Housing New Zealand, for the new private road, created by way of a subdivision, at 60-70 Daventry Street, Waterview pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

7. The site is located at 60-70 Daventry Street, Waterview and is legally described as Lot 1 DP188534, Lot 2 DP 188534, Lot 4 DP 198381, Lot 3 198381, Lot 2 DP 198381, Lot 1 DP 198381. Council granted consent on 14th July 2015 (R/LUC/2015/1184 and R/REG/2015/1190) for the demolition of 6 existing dwellings and construction of 17 dwellings, supporting infrastructure and a shared access way. This shared access way relates to this road naming application, and is identified below in yellow. It is located off Daventry Street and will access 16 of the units.

8. The Auckland Council Road Naming Guidelines allows that where a new road or private road/accessway needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. Housing New Zealand (the applicant) has a preferred name ‘Vi Campbell Way’ for the new private road created by way of subdivision, and has suggested Tarāpunga Lane and Torea Lane as alternative options.

9. The two other preferred names ‘Traherne’ and ‘Puweto’ preferred by the community are unable to be considered for this development as consultation from local iwi on these two names has not been carried out and approval from Land information New Zealand has not been obtained.

10. It is noted that Housing New Zealand would require 4 new names for the new developments in Waterview. The other names supported by the community would be held over for consideration for the new development.

Figure 1: Location of the subject accessway highlighted in yellow.

Decision Making

11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

12. The applicants proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. All names adhere to the general principles and objectives. The significance of each proposed names is outlined in the table below.

Preference	Originally proposed road names	The significance of the proposed road name.
First	Vi Campbell Way	Vi Campbell was a long term Housing New Zealand Waterview Tenant (1917-2004) and a prominent member of the community. While living at 60 Daventry Street, Waterview, Mrs Campbell became involved in a programme where carpenters returning from the war were employed to build houses for Returned Servicemen. Mrs Campbell was a secretary of the Waterview Residents Association and Treasurer of the Friendship Club. She actively petitioned and secured telephone boxes, pathways, shops, a local hall, tennis courts and playgrounds in the Waterview area.
Second	Tarāpunga Lane	The development lies within close proximity to the Motu Manawa-Pollen Island Marine Reserve and in line with the renaming of Saxon/ Oakley Reserve to Kuaka Reserve. Tarāpunga and Torea are both birds that inhabit the Marine Reserve area.
Third	Torea Lane

As the applicant’s preferred name (Vi Campbell Way) meets the criteria, it is recommended for consideration for approval.

Consideration

Local Board views and implications

13. The decision sought from the Albert-Eden Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The Applicant sent correspondence to the 12 local iwi listed for the Albert / Eden Local Board Area, advising of the proposed street name and asking for comments and alternative options. Only Nga Maunga Whakahii o Kaioara Development Trust (Ngati Whatua o Kaipara) responded, to say that for this location they refer to and support the position of Ngati Whatua o Orakei. No objection was raised or alternative names suggested by any of the 12 local iwi contacted.

Consultation

15. Housing New Zealand held a Community Consultation Event on 7 May 2016 in Waterview and asked the community to vote on a range of names, including Vi Campbell, Puweto, Traherne, Torea, Aua, Tamure and Tarapunga. The name ‘Vi Campbell’ received the highest number of votes.

16. Housing New Zealand has spoken to Lena O’Neil , Mrs Campbell’s surviving sister. Mrs O’Neil was very supportive of the Corporation seeking to commemorate her older sister. She has provided a letter of evidence to confirm this and the spelling of her sisters name as “Vi Campbell”.

17. Housing New Zealand sent correspondence to the 12 local Iwi listed for the Albert / Eden Local Board Area, advising of the proposed street name and asking for comments and alternative options. Only Nga Maunga Whakahii o Kaioara Development Trust (Ngati Whatua o Kaipara) responded, to say that for this location they refer to and support the position of Ngati Whatua o Orakei. No objection was raised or alternative names suggested by any of the 12 local iwi contacted, which suggests their support for the names.

18. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed name ‘Vi Campbell Way’ meets their criteria and standards.

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Albert-Eden Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Development Programme Office Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a View	Community Feedback	57

Signatories

Author

Jian Chen - Senior Subdivison Advisor

Authorisers

John Dunshea - General Manager Development Programmes Office

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

Albert-Eden Community Grants Programme 2016/2017

File No.: CP2016/09779

Purpose

1. The purpose of the report is to present the Albert - Eden Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Albert-Eden Local Board Community Grants Programme 2016/2017 for adoption (see attachment A).

Recommendation/s

That the Albert-Eden Local Board:

a) Adopts the Albert-Eden Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Albert-Eden Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. The Albert-Eden Local Board workshopped their grant programme on 30 March 2016 and requested a reduction in the number of quick response rounds from five to three, to encourage more applications for the available quick response rounds. Dates for the 2016/2017 grant rounds have also been included in the programme.

9. Once the local board community grants programme for the 2016/2017 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

10. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

11. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

12. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board Grants Programme 2016/2017	131

Signatories

Author

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

Mt Albert community centre funding agreement and licence to occupy and manage

File No.: CP2016/09155

Purpose

1. To approve the funding agreements and licences to occupy and manage the community operated community centres, houses and hubs within the Albert-Eden Local Board area.

Executive Summary

1. The local board has a role in determining the term of funding agreements for groups who run local community centres, houses and hubs. The current agreements expire on 30 June 2016 and this report seeks a decision from the local board on future funding; the term of the agreement and approval of the licence.

2. The Albert-Eden local board has two community groups who run local community houses and centres. These are:

· Epsom Community Centre Incorporated (ECCI)

· Young Men’s Christian Association of Auckland Incorporated (YMCA)

3. Council has three options for the term of funding agreements and licence to occupy and manage, which are:

· continuation of an annual agreement

· a three year term

· a five year term.

4. The groups recommended for funding are both stable and experienced.

5. Staff have developed a set of criteria to help assess the appropriate term for centres, houses and hubs within the local board area. It is recommended that both Epsom Community Centre and the YMCA remain on a one year term for reasons outlined in the below table.

Recommendation/s

That the Albert-Eden Local Board:

a) Approve a funding agreement with YMCA for the 2016-2017 year, terminating on 30 June 2017, for the operation of the MT Albert Community Centre.

b) Approve funding of $10,940.00 to the YMCA, to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

c) Approve a funding agreement and licence to occupy and manage with Epsom Community Centre Incorporated for the 2016-2017 year, terminating on 30 June 2017, for the operation of the Epsom Community Centre.

d) Approve funding of $21,880.00 to Epsom Community Centre Incorporated, to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

e) Approve Licence to Occupy and Manage Epsom Community Centre at 202 Gillies Ave, Epsom, being Pt Lot 3 DP 24459.

i) Term – 1 year commencing 1 July 2016

Comments

6. Community facilities are an important part of realising the vision for Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

7. Local boards exercise oversight of community centres, houses and hubs. Where the facilities are operated by community organisations, local boards approve the funding, licence to occupy and the term of these arrangements.

8. Staff have developed a simple criterion for guiding decision making regarding the term of these agreements.

(a) 1 year term:

A one year term is recommended in a variety of situations such as where a new committee has been recently established or the current governance structure is unstable, a group maybe underperforming or if there are changes in location, buildings or licence terms which need to be worked through by the group in the short term.

(b) 3 year term:

An experienced organisation delivering stable operations or an established organisation with significant change in the membership/governance

A multi-service organisation delivering high service outcomes.

9. At the end of the approved term staff will assess each centre, house and hub against the established criteria and make recommendations to the local board.

Allocating funding for FY 2016-17

10. Staff recommendations and comments are outlined in the table below:

Recommended funding for community centres, houses and hubs
Community Group	Term of grant (from 1 July 2016)	Total to be allocated	Purpose of funding	Comment
Epsom Community Centre Incorporated (ECCI)	One Year	$21,880 plus annual CPI adjustment	To deliver the proposed work programme at the Epsom Community Centre	ECCI has occupied and operated the council owned site on Gillies Avenue since 1982. It has approximately 61,000 visitors through its doors per annum, and caters to all ages including a Crèche. There is one manager who works 35 hours per week. It is recommended that this organisation remain on a one year term at this stage due to ongoing negotiations with ECCI on accountabilities and outcomes.
YMCA	One Year	$10,940 plus annual CPI adjustment	To deliver the proposed work programme at the Mt Albert Community Centre	The YMCA has operated the Community Centre part of this council owned site on New North Road since 2002. The YMCA has approximately 51,000 visitors through its doors per annum, and caters to all ages. There is one Auckland Council contact for the occupation and operation of the entire facility including the community centre. There is one manager and a number of YMCA staff that support the activities and the operations of the community centre space. A one year term will enable a review of the current funding model, to better understand if it is the most appropriate model for the Mount Albert community.

Terms and conditions of grants, and ongoing monitoring

11. Staff will continue to monitor, assess and report progress and performance to Local Board on a regular basis during the term of the grant.

Consideration

Local Board views and implications

12. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

13. Mt Albert YMCA endeavour’s to improve well-being among Maori within the work programmes they deliver. Council staff continue to work with both centres to ensure the support and development of programmes and activities directly improve well-being and outcomes for Maori.

Implementation

14. Following decision making, staff will finalise the agreements with the operating group.

Attachments

No.	Title	Page
a View	Epsom Community Centre Site plan	141

Signatories

Authors

Jennice Stringer - Senior Administrator

Kate Holst - Team Leader Programmes and Partnerships North/Central

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

Local Board input into the Empowered Communities Approach Progress Update Report

File No.: CP2016/10079

Purpose

1. To provide an opportunity for local boards to formally feedback on the progress and implementation of the Empowered Communities Approach to date.

Executive summary

2. On 4 June 2015, the Regional Strategy and Policy Committee approved the implementation of the Empowered Communities Approach.

3. The Community Empowerment Unit was established to lead and operationalise the Empowered Communities Approach. The unit became operational on 1 October 2015.

4. In March 2016, the Regional Strategy and Policy Committee received its first update on the transition and implementation of the new structure and approach.

5. Local board views are being sought to inform the July 2016 progress update report to the Regional Strategy and Policy Committee.

6. This report provides an opportunity for the local board to formalise its views on progress made to date.

Recommendation/s

That the Albert-Eden Local Board:

a) Formally endorse the feedback on the progress and implementation of the Empowered Communities Approach to date.

Background

7. The Mayor’s Proposal for the Long Term Plan 2015 – 2025 (LTP) included developing an Empowered Communities Approach to the work of Auckland Council and sought changes to the community development function as follows:

· To transition delivery to a more empowered community approach;

· To move away from direct delivery (and therefore save overheads) and fund community groups to deliver more;

· For local boards to play a much more active role by allocating more funding through the boards.

8. The Budget Committee approved the proposal on 7 May 2015. It resolved to:

a) Note that an Empowered Communities approach will be implemented during the 2015/2016 financial year with detail of the proposed Community Development and Safety model to be presented to the Regional Strategy and Policy (RSP) Committee on 4 June 2015;

b) Note that the associated savings target of $1.6 million in 2015/2016 and $2.0 million per annum each year thereafter, until 2025, has been included in the budget and that any necessary review of implementation and related budget can be undertaken as part of the Annual Plan 2016/2017 process.

(Resolution number: BUD/2015/18

9. On 4June 2015, the Regional Strategy and Policy Committee resolved to:

a) Endorse the implementation of the ECA which will result in a new operating model for the Community Development and Safety unit;

b) Request that progress against outcomes, implementation of the structure and operation of the model be reviewed and reported back to the Regional Strategy and Policy Committee in February and July 2016;

c) Endorse that additional funding to deliver locally driven initiatives be considered as part of the 2016/2017 Annual Plan.

(Resolution number: REG/2015/41)

10. The Empowered Communities Approach provides clear strategic direction for a whole of council shift to working in ways that are more empowering of communities.

The approach:

· provides a framework to enable council to deliver services in a more effective and empowering way;

· supports community-led development and builds on the Thriving Communities’ Action Plan Ngā Hāpori Momohi (April 2014);

· involves a shift away from direct service delivery to supporting community-led initiatives, with a view to embedding a new way of working across the council family;

· encourages flexibility to meet the varying requirements of communities and local boards, rather than taking a ‘one size fits all’ approach.

11. The Community Empowerment Unit was established to lead and operationalise the Empowered Communities Approach. The unit became operational on 1 October 2015.

Progress update report

12. In March 2016 the Regional Strategy and Policy Committee received an update on the progress of the implementation of the new structure, the operational model and outcomes of the approach to date. Staff will be presenting a further update to the Committee in July 2016.

13. This report provides an opportunity for the local board to formalise its views on progress to date of the implementation of the approach to inform the July 2016 Regional and Strategy update report.

Three year evaluation

14. The Empowered Communities Approach is being evaluated over a three year period. An evaluation plan is currently being developed.

15. To ensure a good spread of data and input from a variety of viewpoints and experiences (elected members, community groups and staff), the local boards’ views captured during this process will also help inform the baseline and formative phase of the wider three year evaluation.

Consideration

Local board views and implications

16. Local board feedback will help inform the report to the Regional Strategy and Policy Committee in July 2016 on the progress and implementation of the Empowered Communities Approach to date.

17. Local boards are providing feedback on the following questions:

· What do you see working well in the initial stages of the roll out of the Empowered Communities Approach?

· In the future, how would you know that the Empowered Communities Approach is working well in your local board area?

· What has been the impact of transitioning into an Empowered Communities Approach for your local board area?

· What do you see as the key barriers to the implementation and uptake of the Empowered Communities Approach?

· How can the Community Empowerment Unit ensure that the approach is embraced by the whole of council for the betterment of the community?

Māori impact statement

18. The council’s Māori Responsiveness Framework has guided and shaped the Empowered Communities Approach.

19. Te Waka Angamua (TWA) is involved in the cross-council evaluation reference group.

20. The Community Empowerment Unit is also developing more enabling and responsive ways of working with mana whenua, mataawaka, marae and Māori organisations across the region to nurture community-led development initiatives.

Implementation

21. The Empowered Communities Approach will continue to be implemented and evaluated with the model being operational in the 2016 /2017 financial year.

Attachments

There are no attachments for this report.

Signatories

Author

Madelon de Jongh - Senior Policy Advisor

Authorisers

Anna Bray - Policy & Planning Manager - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

01 June 2016

Performance Report for the Albert-Eden Local Board for the quarter ending March 2016

File No.: CP2016/06744

Purpose

1. To update the Albert-Eden Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board Agreement.

Executive Summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments also present quarterly performance reports to the local boards.

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report.

5. The attached report contains the following reports this quarter;

· Local Community Services including Libraries

· Local Environmental Management

· Local Sports Parks and Recreation

· Local Board Financial Performance

Recommendation/s

That the Albert-Eden Local Board:

a) Receive the Performance Report for the Albert-Eden Local Board for the financial quarter ended March 2016.

Comments

6. In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local Board views and implications

7. This report informs the Albert-Eden Local Board of the performance to date for the period ending March 2016.

Māori impact statement

8. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board Performance Report to March 2016	149

Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

No.	Title	Page
a View	Albert-Eden Local Board Workshop Notes - 26 April 2016	231
b View	Albert-Eden Local Board Workshop Notes - 27 April 2016	233
c View	Albert-Eden Local Board Workshop Notes - 11 May 2016	235
d View	Albert-Eden Local Board Workshop Notes - 18 May 2016	237

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards