Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 15 June 2016 at 1.06pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

 


Albert-Eden Local Board

15 June 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

There were no acknowledgements.

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

There was no public forum.

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

There were no notices of motion.

 

11

Adoption of Local Board Agreement 2016/2017

 

Resolution number AE/2016/105

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:  

That the Albert-Eden Local Board:

a)      Adopts local content for the Annual Plan 2016/2017 (Attachment A), including:

i.          a Local Board Agreement 2016/2017

ii.         a message from the chair

iii.        local board advocacy

iv.        local activity budgets

v.         local performance targets.

b)      Adopts Local fees and charges schedules for 2016/2017 (Attachment B).

c)      Notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.

d)      Agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017.

e)      Expresses concern regarding the processes involved in the discussion and development of the local board agreement, and seeks a review with an end to holding meaningful discussions with the Governing Body for the next annual agreement.

CARRIED

 

Secretarial Note:       Under Standing Order 3.15.5 Member Langton requested that her dissenting vote be recorded.

 

 

12

Albert-Eden Local Board Libraries Work Programme 2016/2017

 

Resolution number AE/2016/106

MOVED by Member H Arlington, seconded by Member LA Corrick:  

That the Albert-Eden Local Board:

a)      Approves the 2016/2017 Libraries work programme (Attachment A).

b)      Delegates authority to the Libraries portfolio Member Arlington to propose and make minor changes to the 2016/2017 Libraries work programme.

CARRIED

 

 

13

Parks, sport and recreation draft annual work programme financial year 2016-2017

 

Resolution number AE/2016/107

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Approves the Albert-Eden Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report.

b)      Delegates authority to Parks and Open Spaces portfolio holders to make minor changes to parks-related initiatives, as outlined in the 2016/2017 Parks, Sport and Recreation work programme up to a value of $10,000.

c)      Delegates authority to Sport and Recreation portfolio holders to make minor changes to the Sport and Recreation Facility Investigation Fund (AE) initiative, as outlined in the 2016/2017 Parks, Sport and Recreation work programme up to a value of $10,000.

CARRIED

 

Secretarial Note:       Under Standing Order 3.15.5 Member Langton, Member Corrick and Member Woolfield, requested that their dissenting votes to resolution a) be recorded.

 

 

14

Albert-Eden Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number AE/2016/108

MOVED by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer:  

That the Albert-Eden Local Board:

a)      Approves the 2016/2017 work programme for Albert-Eden Local Board Community Facility Renewals.

b)      Notes that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

c)      Delegates authority to the Community Facilities portfolio holders to make minor changes to the renewals programme, as outlined in the 2016/2017 Community Facilities Renewals work programme.

CARRIED

 

 

15

Albert-Eden Local Board Achievements Report December 2014 -  June 2016

 

Resolution number AE/2016/109

MOVED by Chairperson PD Haynes, seconded by Member GD Easte:  

That the Albert-Eden Local Board:

a)      Approves the Albert-Eden Local Board Achievement Report December 2014 - June 2016.

b)      Delegates authority to the Chair and Deputy Chair to approve the designed version of the Albert-Eden Local Board Achievements Report December 2014 – June 2016 and make any minor changes.

c)      Requests officers proceed with the production and appropriate distribution of the Albert-Eden Local Board Achievements Report December 2014 – June 2016.

CARRIED

  

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

1.44 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................