I hereby give notice that an ordinary meeting of the Council Controlled Organisations
Governance and Monitoring Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 7
June 2016
9.30am
Room 1, Level
26
135 Albert Street
Auckland
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Council Controlled Organisations
Governance and Monitoring Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Deputy Mayor Penny Hulse
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Deputy Chairperson
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Cr Calum Penrose
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Members
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Cr Anae Arthur Anae
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Cr Cameron Brewer
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Cr Dr Cathy Casey
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Member Precious Clark
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Cr Ross Clow
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Cr Linda Cooper, JP
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Cr Chris Darby
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Cr Denise Krum
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Cr Dick Quax
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Cr Penny Webster
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Member Glenn Wilcox
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Cr George Wood, CNZM
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Ex-officio
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Mayor Len Brown, JP
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(Quorum 7 members)
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Jaimee Maha
Democracy Advisor
31 May 2016
Contact Telephone: (09) 890 8126
Email: jaimee.maha@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities
The committee will undertake the Auckland Council’s
responsibilities for CCOs through:
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Setting policy relating to CCO governance
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Director appointments
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Approving SOIs
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Monitoring performance
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The committee will also have responsibility for the over sight
of, and making appointments to, Council Organisations and exempt CCOs and COs
Powers
(i) All powers necessary to perform the committee’s
responsibilities.
Except:
(a) powers that the Governing Body
cannot delegate or has retained to itself (see Governing Body responsibilities)
(b) where
the committee’s responsibility is limited to making a recommendation only
(ii) Power to establish subcommittees.
Exclusion of the public – who needs to leave the
meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
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Access to confidential information is managed on a “need to know”
basis where access to the information is required in order for a person to
perform their role.
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Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
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Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
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In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
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The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
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However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
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All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
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Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
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Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
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All staff supporting the meeting (administrative, senior
management) remain.
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Other staff who need to because of their role may remain.
Local Board members
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Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the matter
affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
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Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Council Controlled
Organisations Governance and Monitoring Committee
07 June 2016
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 9
2 Declaration of Interest 9
3 Confirmation of Minutes 9
4 Petitions 9
5 Public Input 9
6 Local Board Input 9
7 Extraordinary Business 9
8 Notices of Motion 10
9 Forward Work Programme Update - June 2016 11
10 Consideration of Extraordinary Items
PUBLIC EXCLUDED
11 Procedural Motion to Exclude the Public 15
C1 Auckland Council Investments Ltd update - Ports of Auckland
Ltd director appointments 15
C2 Correction to Board Appointment 15
C3 Board Appointments: Mangere Mountain Education Trust (MMET)
and Manukau Beautification Charitable Trust (MBCT) 15
C4 Board Appointments - Tamaki Redevelopment Company Limited 16
C5 Shortlist candidates for board appointments on Auckland
Council's Council Controlled Organisation (CCOs) 16
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Council Controlled Organisations Governance and
Monitoring Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 29 March 2016, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Democracy Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish to
speak. The meeting Chairperson has the discretion to decline any application
that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
8 Notices of Motion
At the close of
the agenda no requests for notices of motion had been received.
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Council
Controlled Organisations Governance and Monitoring Committee
07 June 2016
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Forward Work
Programme Update - June 2016
File No.: CP2016/07761
Purpose
1. To receive a progress update on
the Council Controlled Organisations Governance and Monitoring Committee
forward work programme to the political term ending September 2016.
Executive
Summary
2. The Council Controlled
Organisations Governance and Monitoring Committee approved its forward work
programme at its 1 December 2015 meeting (resolution number COU/2015/93).
3. This report updates the
committee on the progress against the forward work programme since the 1
December 2015 meeting.
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Recommendation/s
That the Council Controlled
Organisations Governance and Monitoring Committee:
a) receive the Council Controlled
Organisations Governance and Monitoring Committee forward work programme June
2016 update.
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Attachments
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No.
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Title
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Page
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aView
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Forward Work Programme Update - June 2016
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13
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Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Stephen Town - Chief Executive
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Council
Controlled Organisations Governance and Monitoring Committee
07 June 2016
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Council
Controlled Organisations Governance and Monitoring Committee
07 June 2016
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) exclude the public from the following part(s)
of the proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution follows.
This resolution is made in reliance on section
48(1)(a) of the Local Government Official Information and Meetings Act 1987 and
the particular interest or interests protected by section 6 or section 7 of
that Act which would be prejudiced by the holding of the whole or relevant part
of the proceedings of the meeting in public, as follows:
C1 Auckland Council Investments Ltd update - Ports of Auckland Ltd
director appointments
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular, the
presentation of this report will contain personal and private information
regarding potential directors.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C2 Correction to Board Appointment
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular, the report
contains information about the appointment of directors on Auckland Council's
CCOs.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C3 Board Appointments: Mangere Mountain Education Trust (MMET) and
Manukau Beautification Charitable Trust (MBCT)
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report
contains private information about the candidates for the positions of
trustee in the Mangere Mountain Education Trust and Manukau Beautification
Charitable Trust.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C4 Board Appointments - Tamaki Redevelopment Company Limited
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains information about
individuals who have applied for the board vacancies on the Tamaki
Redevelopment Company Limited.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C5 Shortlist candidates for board appointments on Auckland
Council's Council Controlled Organisation (CCOs)
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains information regarding
the short-listing of candidates for director vacancies on Auckland Councils
Council Controlled Organisations and is private information about individual
applications.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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