Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 14 June 2016 at 6.00pm.

present

Chairperson	Joseph Bergin
Members	Mike Cohen, QSM, JP
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

ABSENT

Member

Dr Grant Gillon

for absence

ALSO PRESENT

Councillors	Chris Darby	[arrived 6.15pm, item 9.1; until 8.27pm, item 19]
	George Wood	[arrived 7.46pm, item 14]

IN ATTENDANCE

Youth Representative

Ian Lim

Devonport-Takapuna Local Board 14 June 2016

1 Welcome

2          Apologies

Resolution number DT/2016/80

MOVED by Member M Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) accept the apology from Member Grant Gillon for non-attendance.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number DT/2016/81

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 May 2016, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Queen's Birthday Honours
	Janice Dawson CNZM – Jan was made a Companion of the New Zealand Order of Merit in this year’s Queen’s Birthday Honours for services to governance. The Milford resident and well-known local personality has been involved in a number of charitable organisations as well as some of New Zealand’s most established company names. Whilst her accomplishments truly are too numerous to list a few more notable ones were acknowledged with her citation. Jan is most well known as a trailblazer for women in business having been a director of Air New Zealand, AIG Insurance, Meridian Energy, Goodman Fielder and Beca. Last year, she was appointment as chairwoman of the board of Westpac New Zealand making her the first New Zealand woman to chair the board of a major bank. She has more than 30 years experience in the financial and accounting sector and is the former chairwoman and chief executive of KPMG New Zealand, again the first woman to achieve this status. As well as her business prowess, Jan has been heavily involved in academic and sporting organisations. George Farrant CNZM – George was made a Companion of the New Zealand Order of Merit in this year’s Queen’s Birthday Honours for services to heritage preservation. He is a senior Auckland Council officer having been heritage manager since 1982 and Principal Heritage Advisor for the central area since the 2010 amalgamation. During that time, he developed a system to identify and protect heritage and conservation areas, which members of the Board are well aware is no small task. He is also credited with establishing the Auckland Heritage Festival which continues to grow year on year and remains a very important feature for an area such as ours. Institutional knowledge such as George’s is so important in the ever evolving and changing Auckland local government structures. Heather Bell ONZM – Heather was made an Officer of the New Zealand Order of Merit in this year’s Queen’s Birthday Honours for services to education. The Hauraki resident and current principal of Rosebank School, Heather has dedicated over 30 years to the education sector locally, nationally and internationally. A significant portion of her time in this sector was working with the Education Review Office helping to establish a national framework for challenging schools to do better. Annette Presley ONZM – Annette was made an Officer of the New Zealand Order of Merit in this year’s Queen’s Birthday Honours for services to business and women. The Takapuna resident has made a major contribution to business both locally and in Australia and is recognised for her support of a number of charities. She most notably co-founded several successful telecommunications and information technology companies on both sides of the Tasman. Dr Niall Patrick Kelly ONZM – Patrick was made an Officer of the New Zealand Order of Merit in this year’s Queen’s Birthday Honours for services to children’s health. The Devonport resident devised and was a driving force behind the establishment of New Zealand’s first multiagency child protection services, Puawaitahi. He has conducted several world leading studies into child abuse, including seminal papers on inflicted head injury and sexually transmitted infections in children. He is in strong demand for court cases as New Zealand’s foremost expert witness on child protection. He has been influential in developing policy and practice for Child Youth and Family, Police and the health sector. Dr Kelly chaired the Paediatric Society of New Zealand Child Protection Special Interest Group from 2000 to 2012. Barry Sinclair MNZM – Barry was made a Member of the New Zealand Order of Merit in this year’s Queen’s Birthday Honours for services to cricket. The Northcote resident played 21 test matches between 1962 and 1968, and captained the New Zealand team in three tests. He joined the North Shore Cricket Club where he played in the premier team and devoted himself to mentoring and coaching young players. He has made significant contributions to the game at club cricket level as an administrator, fundraiser, and coach, and has provided leadership and support to the Past Players Hardship Trust initiative, and their community programme Hooked on Cricket. He was made a patron of the North Shore Cricket Club and inaugural patron of the New Zealand Cricket Players’ Association. Raymond Garth Beatson QSM – Garth was awarded a Queen Service Medal in this year’s Queen’s Birthday Honours for services to community and veterans. The Bayswater resident was a firm advocate for supporting the veterans of the Vietnam War and their families for a number of decades. In addition to this, he has worked with Rotary International for a number of years serving the community focusing on education.
	Resolution number DT/2016/82 MOVED by Chairperson J Bergin, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) acknowledge the following Devonport-Takapuna residents for their achievements: i) Janice Dawson CNZM ii) George Farrant CNZM iii) Heather Bell ONZM iv) Annette Presley ONZM v) Niall Patrick Kelly ONZM vi) Barry Sinclair MNZM vii) Raymond Garth Beatson QSM CARRIED

6.2	Marion and John Hill – Sunnynook Community Centre
	The dynamic duo have demonstrated a whole new level of devotion to the community. Between the two of them, they have poured over 34 years of service into the Sunnynook Community Centre. Marion, having been a coordinator for the centre has been an integral part of the highly utilised and efficient community centre we have come to know as the heart of the entire Sunnynook community. Marion, together with the centre manager Bronwyn, has done the work of a small army and is widely known and loved by the varied community groups that use the centre. John has been Treasurer of the Sunnynook Community Centre’s Management Committee for almost 24 years with only a brief hiatus where he served as the auditor. To volunteer in this kind of role for such an extended period and throughout the evolution of financial management from chequebooks and ledgers to MYOB and internet banking, shows how truly committed to the community he is. After their collective three and a half decades of hard work, Marion and John have both decided to retire North and the board adds its voice to that of the large community in Sunnynook who wish them well.
	Resolution number DT/2016/83 MOVED by Chairperson J Bergin, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) acknowledge Marion and John Hill for their contribution and service to the Sunnynook Community Centre CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Fiona Downes – Castor Bay Ratepayers’ and Residents’ Association –Auckland Transport Monthly update
	Resolution number DT/2016/84 MOVED by Member M Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      receive the presentation from Fiona Downes from the Castor Bay Ratepayers’ and Residents’ Association, regarding the Auckland Transport Monthly update for June 2016, and thank her for her attendance. CARRIED

9 Public Forum

9.1	Bill Ralph - Submission to the Proposed New Lease to Golf Warehouse Limited at Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna
	Resolution number DT/2016/85 MOVED by Member DP Hale, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a)   receive the public forum presentation from Bill Ralph regarding the proposed New Lease to Golf Warehouse Limited at Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna, and thank him for his attendance. CARRIED

Secretarial Note:         Councillor Chris Darby arrived at 6.15pm.

9.2	Tony Lewis - Submission to the Proposed New Lease to Golf Warehouse Limited at Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna
	A document was provided by Tony Lewis. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2016/86 MOVED by Member DP Hale, seconded by Member JRK O’Connor: That the Devonport-Takapuna Local Board: a)      receive the public forum presentation from Tony Lewis regarding the proposed New Lease to Golf Warehouse Limited at Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna, and thank him for his attendance. CARRIED
	Attachments a     Tony Lewis' presentation

10 Extraordinary Business

There was no extraordinary business

11 Notices of Motion

There were no notices of motion.

12	Barry’s Point Reserve 37 Fred Thomas Drive, Takapuna – New Lease to Golf Warehouse Limited
	Helga Sonier, Senior Engagement Advisor from Panuku Development Auckland, was in attendance to support this item.
	Resolution number DT/2016/87 MOVED by Member DP Hale, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a)      confirm its resolution number DT/2015/173 to grant the lease term of 10 years, in respect of the lease to Golf Warehouse Limited at Barry’s Point Reserve 37 Fred Thomas Drive, Takapuna, subject to the conditions described in that resolution. CARRIED
	Resolution number DT/2016/88 MOVED by Member DP Hale, seconded by Member M Cohen: b)      request that when Panuku Development Auckland negotiates the details of the lease with Golf Warehouse Limited, that the level and extent of responsibility for remediation of Barry’s Point Reserve 37 Fred Thomas Drive, Takapuna be addressed. CARRIED
	Pursuant to Standing Order 3.15.5, Member O’Connor requested that her dissenting vote against a) be recorded.

13	Monthly Local Board Services report - May 2016
	James Field, Programme Manager Destination and Marketing ATEED; Pramod Nair, Lead Financial Advisor; and Chris Dee, Senior Local Board Advisor, were all in attendance to support this item. Four Heritage Walks of Devonport brochures were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number DT/2016/89 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the report. b) provide a grant of $3,442 to the Devonport Rotary Club from its Locally Driven Initiatives (LDI) planning and development budget for the reprint of 5000 of each of four variants of the Devonport Heritage Trail brochures. c) advise Panuku Development Auckland that the board’s preferred activity for 3 Victoria Road is the establishment of a visitor information centre on its ground floor, and ask staff to assist the new legal entity under the working name of ‘Shore Coast Tourism’ to establish its activity at that site. d) provide a grant of $30,000 to the Shore Coast Tourism or a nominated business association from its Locally Driven Initiatives (LDI) planning and development budget as an establishment grant to assist in setting up a visitor information centre at 3 Victoria Road, Devonport. e) reallocate $19,000 from its Locally Driven Initiatives (LDI) environmental response fund allocated to neighbourhood projects in the Wairau Creek estuary and catchment to the Milford Residents Association to prepare and install signage, and to undertake design and consenting work necessary as preparatory activity prior to the installation of a viewing platform on the Omana Road side of the Wairau Creek estuary. f) transfer any 2015-2016 Locally Driven Initiatives (LDI) budget remaining after all allocation decisions other than the local grant application decisions have been made to the board’s 2015-2016 Local Grants budget to reduce the significant shortfall against the grant applications received relative to the budget remaining. g) thank ATEED, the Milford, Takapuna Beach and Devonport Business Associations and the Strategic Broker for their hard work in establishing the Shore Coast Tourism cluster. CARRIED
	Attachments a     Heritage Walks of Devonport

14	Grant of new community lease at 2 Mary Poynton Crescent, Takapuna
	Maureen Buchanan, Community Lease Advisor was in attendance to support this item.
	Resolution number DT/2016/90 MOVED by Member M Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) grant a new community lease to Yes Disability Resource Centre Trust for the land and building at 2 Mary Poynton Crescent, Takapuna, being Part Lot 3 DP 62330 (refer to Attachment A of the agenda report) subject to the following: i)       term – ten years commencing 1 October 2016 with one right of renewal for ten years; ii)      rent – $1.00 plus GST per annum if requested; iii)     annual subsidised maintenance fee - $1,000 per annum plus GST; iv)     the Yes Disability Resource Trust community outcomes plan as approved being attached to the lease document: and. v)      that authority to approve the community outcomes plan be delegated to the Recreational and Community Facilities Portfolio Holders, or in the alternative the Chairperson. b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. c) note that the extended lease term will enable the Yes Disability Resource Centre Trust to attract more significant funding from a larger number of sources than would otherwise be the case. d) grant $50,000 from its 2015-2016 Locally Driven Initiatives budget (LDI) to Yes Disability Resource Centre Trust to assist with first year administration and property expenses of the new youth centre. e) reassign any remaining funds of the $33,000 granted to ANCAD under resolution DT/2015/51, to Yes Disability Resource Centre Trust to assist with the establishment of a new youth centre at 2 Mary Poynton Crescent, Takapuna. f) ask Yes Disability Resource Centre Trust to use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Auckland Council’s Smoke-Free Policy. g) thank Maureen Buchanan, Haley Scovell and Zella Morrison for all of their hard work on the project. h) acknowledge and thank Youthline and YMCA for their robust and considered expressions of interest to manage the youth facility. CARRIED

Secretarial Note:         Councillor George Wood arrived at 7.46pm.

Secretarial Note:         The meeting adjourned at 7.55pm and reconvened at 8.02pm.

15	Grant of new and termination of existing community lease to North Shore Budget Services Incorporated at the Mary Thomas Centre, 3 Gibbons Road, Takapuna.
	Maureen Buchanan, Community Lease Advisor was in attendance to support this item.
	Resolution number DT/2016/91 MOVED by Member DP Hale, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) grant a new community lease to North Shore Budget Service Incorporated for the 104m²  ground floor premises (refer to Attachment A of the agenda report) in the Mary Thomas Centre, 3 Gibbons Road, Takapuna subject to the following: i)       term – one year commencing 1 August 2016 with one right of renewal for one year; ii)      rent - $1.00 plus GST per annum if requested; iii)     operational charge (including utilities) - $2,600 per annum plus GST; and iv)     the North Shore Budget Service Incorporated Community Outcome Plan as approved being attached to the lease document (refer to Attachment B of the agenda report). b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. c) approve the termination of the lease dated 1 October 2012 held by North Shore Budget Service Incorporated for the 65m² Gibbons Room on the first floor of the Mary Thomas Centre, 3 Gibbons Road, Takapuna, with effect from 31 July 2016. d) ask North Shore Budget Service Incorporated to use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Auckland Council’s Smoke-Free Policy. CARRIED

16	Devonport-Takapuna Local Board Community Facilities Renewals Work Programme 2016/2017
	Pramod Nair, Lead Financial Advisor was in attendance to support this item.
	Resolution number DT/2016/92 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      approve the 2016/2017 work programme for Devonport-Takapuna Local Board Community Facility Renewals (as attached in Attachment A of the report). b)      note that the 2016/2017 funding envelope is indicative to deliver this programme of work, and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope. CARRIED

17	Community Lease Work Programme 2016/2017
	Pramod Nair, Lead Financial Advisor was in attendance to support this item.
	Resolution number DT/2016/93 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      approve the community lease 2016/2017 work programme as detailed in Attachment A of the agenda report. CARRIED

18	Devonport-Takapuna Local Board Arts, Community and Events Work Programme 2016/2017
	Pramod Nair, Lead Financial Advisor and Zella Morrison, Strategic Advisor were in attendance to support this item.
	Resolution number DT/2016/94 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) approve the 2016/2017 Arts, Culture and Events work programme (Attachment A of the agenda report), subject to the following amendments: i. an increase in the budget for the youth voice and youth-led initiatives from $54,000 to $61,000 to cover support for the youth centre at 2 Mary Poynton Crescent, Takapuna, noting that the additional $7,000 will be drawn from the board’s locally driven initiatives (LDI) operational community response fund. ii. remove work programme ID No 2294 – Community grants (DT) as it is a duplication of work programme ID No 2908 – Local community and events grants, noting that the figure shown for work programme ID No 2294 ($37,000) is already included in the budget figure provided for work programme ID No 2908 ($278,000). b) approve the following community arts organisation funding agreements noting that budgets that sit within Asset Based Services (ABS) will attract a Consumer Price Index adjustment: i. Devonport Historical Society, $20,000. ii. Michael King Writers’ Studio, $34,827 iii. North Shore Brass Inc., $17,000 iv. North Shore Theatre and Arts Trust (for the Pumphouse Theatre), $82,425 v. The Depot, $77,780 vi. The Lake House Trust Inc., $65,445 vii. The Rose Garden Community Centre, $54,949 c) subject to the increase in the youth voice and youth led initiatives budget being increased to $61,000, releases funding of $50,000 for a youth coordinator to Yes Disability Resource Centre Trust as a contribution towards the total cost of employing a youth coordinator at 2 Mary Poynton Crescent, Takapuna, noting that the remaining $11,000 is to support youth programming and administration. CARRIED

19	Devonport-Takapuna Local Board Libraries Work Programme 2016/2017
	Darryl Soljan, Manager Customer Experience North and West Libraries, and Pramod Nair, Lead Financial Advisor were in attendance to support this item.
	Resolution number DT/2016/95 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a)      approve the 2016/2017 Libraries work programme (Attachment A of the agenda report), subject to an increase in 1.5 hours at Takapuna Library be accommodated by a reduction of 1.5 hours at Devonport Library, in relation to the late night service. b)      the financial implications of the decision made in resolution a) be reported back to the board at a subsequent meeting. CARRIED

Secretarial Note:         Chris Darby left the meeting at 8.27pm.

20	Parks, sport and recreation draft annual work programme financial year 2016-2017
	Pramod Nair, Lead Financial Advisor was in attendance to support this item.
	Resolution number DT/2016/96 MOVED by Member M Cohen, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a)      approves the Devonport-Takapuna Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report; b)      delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s. CARRIED
21	Adoption of Local Board Agreement 2016/2017
	Pramod Nair, Lead Financial Advisor was in attendance to support this item. The updated Local Board Agreement 2016/2017 was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2016/97 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      adopt local content for the Annual Plan 2016/2017 as tabled at the meeting, including: i.          a Local Board Agreement 2016/2017; ii.         a message from the Chairperson; iii.        local board advocacy; iv.        local activity budgets; and v.         local performance targets. b)      adopt local fees and charges schedules for 2016/2017 (refer to Attachment B in the agenda report). c)      notes: i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016; ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement; and iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016. d)      agree that the Chairperson be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017. CARRIED
	Attachments a     Devonport-Takapuna Local Board Agreement 2016/2017

22

Devonport Community House and Sunnynook Community Centre funding agreements and licence to occupy and manage

Resolution number DT/2016/98 MOVED by Member M Cohen, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) approve a funding agreement with Sunnynook Community Centre Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of the Sunnynook Community Centre.  b) approve funding for Sunnynook Community Centre Incorporated of $60,385 per annum to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed. c) approve a funding agreement with Devonport Community House Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of the Devonport Community House. d) approve funding for Devonport Community House Incorporated of $42,810 per annum to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed. e) approve a licence to occupy and manage to Devonport Community House Incorporated for the Devonport Community House at 30 Clarence Street, Devonport, Auckland being Lot 2 DP 33402, Lot 3 DP 33402, Lot 1 DP 33402, Lot 1 DP 32626 as outlined in Attachment A to the agenda report, on the following terms and conditions: i)       Term – 3 years commencing 1 July 2016; and ii)      Rent - $1.00 plus GST per term , if requested. f) ask Devonport Community House and Sunnynook Community Centre to use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the Auckland Council’s Smoke-Free Policy. CARRIED

23	Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund
	Mat Walsh, Sport and Recreation Advisor was in attendance to support this item.
	Resolution number DT/2016/99 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) support the allocation of the residual $2.5 million Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme, and that it be retained regionally for distribution in an equitable manner based on identified need across the Auckland region. b) appoint Member Cohen and Gillon, as relevant portfolio holders, responsibility to prepare feedback on the draft Sport and Recreation Community Access Scheme guidelines, noting that all members are invited to attend the working party meetings. c) note that as local board feedback on the draft Sport and Recreation Community Access Scheme guidelines will be considered by the Parks, Sport and Recreation Committee at its July meeting, and that the board will have to submit its feedback prior to its July business meeting. CARRIED

24

Housing for Older People Partnering Proposal

Resolution number DT/2016/100 MOVED by Member JRK O'Connor, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) appoint Members Gillon and O’Connor, as the relevant portfolio holders, responsibility to prepare draft feedback on the Housing for Older People partnering proposal, noting that all members are invited to attend the working party meetings. b) note that draft feedback will be presented to the 19 July business meeting of the board for adoption, prior to its distribution to the governing body. CARRIED

25

Devonport-Takapuna Local Grants, Round Two 2015/2016

Kim Hammond, Community Grants Advisor was in attendance to support this item.

Resolution number DT/2016/101

MOVED by Chairperson J Bergin, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) allocate funds to the Devonport-Takapuna Local Grants, Round Two, 2015/16 applications, as follows:

Applicant and application number	Funding for	Amount allocated
Chamber Music New Zealand Trust LG1602-216	Towards the artist fee and concert manager fee for the Chamber Music New Zealand Family Concert featuring London Conchord Ensemble at the Bruce Mason Centre in October 2016	$2000
Devonport Business Association LG1602-217	Towards the wages of an events coordinator, purchase of health and safety materials, purchase and hire of construction materials, health and safety consultants fee, hireage of security staff and promotional and marketing costs for the Glow Devonport event in October 2016	$10,000
The Operating Theatre Trust, trading as Tim Bray Productions LG1602-218	Towards the venue hire and ticketing costs for The Pumphouse Theater, lighting costs, mail-out costs and advertising costs for “A Lion in the Meadow” and other stories between July to October 2016	$10,000
North Shore Brass Incorporated LG1602-224	Towards the venue hire of Birkenhead College, accommodation costs for trainers, advertising and printing costs for the music workshops between June to July 2016	$1000
The PumpHouse Theatre LG1602-225	Towards the cost for an electrician to install fittings and cabling of the Coal Bunker Studio at The Pumphouse Theatre between in July 2016	$3496
Action Education Incorporated LG1602-229	Towards the facilitation costs for the Spoken Word poetry workshops between July and September 2016	$0
Club Gordon (formerly The Prescott Club) LG1602-207	Towards the costs of transportation and entertainment for Club Gordon between July to March 2017	$2500
Depot Arts and Music Trust LG1602-209	Towards the costs to film ten local artists and upgrade the website between August 2016 to March 2017	$2000
New Zealand Centre for Gifted Education LG1602-221	Towards the wages for the specialist educator between June 2016 to March 2017	$0
Project Litefoot Trust LG1602-210	A contribution to the direct field team implementation costs, vehicle and administration costs of LiteClub implementation for Devonport Bowling Club, Glenfield Rugby League Club, and Pupuke Boating Club	$3000
Milford Business Association LG1602-204	Towards the costs for the Christmas by the Lake event on 26 November 2016	$15,000
Spy Events Limited - Summer Days Festival Takapuna LG1602-206	Towards costs for the Takapuna Beach Summer Days Festival in January 2017	$15,000
The Active Living Group LG1602-214	Towards the costs of hiring staging, marquees, sound equipment, insurance, fencing and other costs for the Devonport Christmas Festival Dane in the Park event in December 2016	$5590
North Shore Marathon Limited LG1602-226	Towards the traffic management costs for the North Shore Marathon in September 2016	$3450
Takapuna Beach Business Association LG1602-230	Towards the costs of staging, sound, road closure and entertainment activities at the Takapuna Beach Christmas Carnival in December 2016	$15,000
Lewis Walton Family Trust LG1602-208	Towards the costs to replace the original roof at 8 Bayview Road, Takapuna between August to September 2016	$0
Michael Booth LG1602-223	Towards the roof replacement for 14 Rewiti Avenue Takapuna between January and February 2017	$0
Scout Association of New Zealand 1st Devonport Scout Group LG1602-213	Towards the costs to uplift and remove section of pathway of north side of building and installation of new nova coil subsoil drainage at The Den, Allenby Avenue, Devonport between June to August 2016	$4500
Forrest Hill Milford United Association Football Club Incorporated LG1602-222	Towards the insurance costs between July 2016 to June 2017	$0
Wakatere Boating Club Incorporated LG1602-227	Towards the purchase of a marquee for regatta's between July to September 2016	$3000
Total allocated		$95,536

b)      allocate funds to the multiboard applications under the Devonport-Takapuna Local Grants Programme 2015/2016, Round Two, as follows:

Applicant and application ID	Funding for	Amount allocated
North Shore Women's Centre LG1602-205	Towards the wages for the community resource worker and social worker between June 2016 to May 2017	$2000
North Shore Centres of Mutual Aid Incorporated LG1608-204	Towards operational costs for two mutual aid centres for isolated older people between July 2016 and December 2016	$2000
La Leche League North Shore LG1608-216	Towards room hireage, ongoing training for leaders, library purchases and information handouts between April and March 2017	$450
Yes Disability Resource Centre LG1608-217	Towards the costs for design, proofing, printing and folding of the monthly “Yes Disability” newsletter and four quarterly reports between May 2016 to May 2017	$1000
North Shore Group Riding for the Disabled LG1606-214	Towards the hireage of a sanitary unit, purchase of horse food, stationary, electricity and phones costs between July 2016 to June 2017	$1525
Youthline Auckland Charitable Trust LG1608-216	Towards the preparation and repair of a building to create a North Auckland Youthline Community Centre between June and December 2016	$0
StarJam Charitable Trust LG1617-206	Towards the tutor fees and venue hire of the North Harbour Life Centre between 1 July 2016 to 30 June 2017	$2000
Kaipatiki Project Environment Centre LG1608-212	Towards costs of an event manager, marketing manager, advertising and publicity for “Ecofest North” between 1 October 2016 and 31 October 2016	$0
Netball Northern Zone LG1602-201	Towards the costs of a feasibility study to investigate the options to increase the capacity of netball courts on the North Shore between 19 May to 31 July 2015	$1500
Badminton North Harbour LG1602-215	Towards the costs to repaint the outside of the facility at 47 Bond Crescent, Takapuna in October 2015	$29,000
Badminton North Harbour LG1608-215	Towards the purchase of new computers, laptops, docking stations, mouse and keyboards, including installation and a computer database between June to July 2016	combined with application LG1602-215 above
Gymnastics Community Trust LG1608-229	Towards wages for the recreational gymnastics programme coaches between May 2016 and July 2016	$3000
North Harbour Syncronised Swimming Club LG1606-223	Towards the purchase of uniforms for the competitors and judges for the North Island Synchronised Swimming competition in July 2016	$0
Total allocated		$42,475

c) allocate funds to the multiboard applications under the Devonport-Takapuna Local Grants Programme 2015/2016, Round Two, as follows:

Applicant and application ID	Funding for	Amount allocated
Sunnynook Scout Group QR1602-402	Towards the removal of the old roof guttering and replacement at 90 Sunnynook Road, Sunnynook in May 2016	$1962

d) request that staff work with applicants to ensure the applications for future funding align with outcomes and objectives of the local board plan.

CARRIED

26	Auckland Transport Monthly Update - June 2016
	Resolution number DT/2016/102 MOVED by Member JRK O'Connor, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)         note the Auckland Transport Monthly Update - June 2016. CARRIED

27	Health, Safety and Wellbeing May 2016 Update
	Resolution number DT/2016/103 MOVED by Chairperson J Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a)      note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Wellbeing May 2016 Update”. CARRIED

28

Revocation of Exemptions Under Section 6 (3) of the Fencing of Swimming Pools Act 1987

Resolution number DT/2016/104 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      revoke the existing exemption granted to 29 Summer Street, Devonport, as the owner of the property and the circumstances relating to the exemption have changed, the exemption relates to an activity not usually carried out in conjunction with the pool, and there is a potential significant danger to young children. b)      revoke the existing exemption granted to 21 Cheltenham Road, Devonport, as the owner of the property and the circumstances relating to the exemption have changed, the exemption relates to an activity not usually carried out in conjunction with the pool, and there is a potential significant danger to young children. c)      defer any decision to revoke the existing exemption granted to 4 Flagstaff Terrace, Devonport until an additional site visit can be completed by the Chairperson, and Members Hale and Gillon. CARRIED

29	Ward Councillors Update
	Resolution number DT/2016/105 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      thank Cr George Wood for his update to the Devonport-Takapuna Local Board           on the activities of the governing body. CARRIED

30	Board Members' reports
	Resolution number DT/2016/106 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the board members’ report from Members Mike Cohen. CARRIED
	Resolution number DT/2016/107 MOVED by Member JRK O'Connor, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: b) receive the board members’ report from Member O’Connor. c) publicly recognise the enormous contribution from those community members, especially the Edmunson family who stripped and painted each and every paling on the fence surrounding  Lake Town Green. CARRIED
	MOVED by Member JRK O'Connor, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: d) urgently request that Auckland Transport review the Anzac Street car parking charges, and report back to the board. The motion was put to the vote by a show of hands and was declared LOST by 3 votes to 2. LOST
	Attachments a     Member Mike Cohen's report - June 2016 b     Member Jan O'Connor's report - June 2016

31	Chairperson's reports
	Resolution number DT/2016/108 MOVED by Chairperson J Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a)      receive the Chairperson’s report. b)      approve a budget of up to $5,000 from the 2016/17 Civic Events Budget for the opening of the Takapuna Beach Playground. CARRIED

32        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................