Agenda of Ethnic Peoples Advisory Panel

I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 22 June 2016

6.00pm

Ground Floor, Boardroom
Auckland Town Hall
301-305 Queen Street
Auckland

Ethnic Peoples Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Dave Tomu
Deputy Chairperson	Anita Keestra
Members	Asoka Basnayake
	Naoe Hashimoto
	Yee Yang 'Square' Lee
	Angela Lim
	Mabel Msopero
	Pratima Nand
	Wong Liu Shueng
	Christian Dee Yao
Liaison Councillor	Councillor Denise Krum

(Quorum 5 members)

Tam White

Democracy Advisor

17 June 2016

Contact Telephone: 09 890 8156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The Terms of Reference set out the purpose, role and protocols of the Panel.

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

Purpose

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

Outcomes

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

Annual work programme

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

Submissions

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

This does not prevent individual members being party to submissions outside their role as Panel members.

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

Review

The form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.

1 Apologies

Apologies from Member C Yao and Member W Shueng have been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ethnic Peoples Advisory Panel:

confirm the ordinary minutes of its meeting, held on Wednesday, 11 May 2016, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ethnic Peoples Advisory Panel

22 June 2016

Auckland Libraries' Response to Auckland's Diversity

File No.: CP2016/11915

Purpose

1. To inform the Ethnic Peoples Advisory Panel about the Auckland Libraries’ initiatives that support international students, migrants and refugee families.

Executive summary

2. Shivangi Pradhan, Libraries Adviser Multicultural Service will present to the Ethnic Peoples Advisory Panel about initiatives that support international students, migrants and refugee families.

3. Auckland Libraries Community Languages Collection Management Policy Implementation Plan was completed in May 2016. As a result of the implementation of the plan:

a) the community language collections are more accurately matched with the relevant community libraries based on languages spoken in each library catchment area; this makes the collections more accessible to communities.

b) the profile of each community language collection has been updated to reflect the need and demand from the relevant community.

4. In response to the shift in customer preference, Auckland Libraries has now introduced digital community language collections in Chinese, German, Spanish, Afrikaans, Russian, Korean, Arabic and Tagalog and are available on the major e-book platform OverDrive.

5. In support of safety for international students in the central city, Auckland Libraries provides a dedicated space to police liaison officers each week. Every Thursday morning a ‘Cop Chat’ is held for an hour to build awareness about the safety issues faced by international students.

6. Panmure community library provides space and computers to Burmese refugee school aged students who get tutoring support from Satya Sai organisation. While the students get homework help, parents spend their time learning English through conversations. Recently, the group also celebrated ‘Thingyan’ Burmese New Year at the library.

Recommendation

That the Ethnic Peoples Advisory Panel:

a) receive the presentation on Auckland Libraries, and thank Shivangi Pradhan for her attendance.

Attachments

There are no attachments for this report.

Signatories

Author

Shivangi Pradhan - Libraries Adviser Multicultural Service

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Bernard Te Paa - Pae Urungi Tuhono - Manager Maori Outcomes

Ethnic Peoples Advisory Panel

22 June 2016

Auckland Libraries: International Day of the Older Person (IDOP)

File No.: CP2016/12120

Purpose

1. To update the Ethnic Peoples Advisory Panel on the planning for a library event to mark International Day of the Older Person (IDOP) 2016, and request input.

Executive summary

2. Morgan Borthwick, Libraries Adviser Inclusiveness, will present to the Ethnic Peoples Advisory Panel on the planning for a library event to mark International Day of the Older Person (IDOP) 2016.

3. Morgan will also request input from the Ethnic Peoples Advisory Panel on the success criteria for the planned activity and further advice on marking IDOP.

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) receive the presentation regarding a library event to mark International Day of the Older Person 2016 and thank Morgan Borthwick for his attendance

b) provide input on the success criteria for the planned activity and offer further advice on marking International Day of the Older Person.

Attachments

There are no attachments for this report.

Signatories

Author	Morgan Borthwick - Libraries Adviser Inclusiveness
Authoriser	Bernard Te Paa - Pae Urungi Tuhono - Manager Maori Outcomes

Ethnic Peoples Advisory Panel

22 June 2016

Progress report on The Proposed Auckland Unitary Plan

File No.: CP2016/12130

Purpose

1. To update the Ethnic Peoples Advisory Panel on the status and ongoing process of the Proposed Auckland Unitary Plan (PAUP).

Executive summary

2. Auckland Council has developed and notified a Proposed Auckland Unitary Plan to replace the former legacy councils’ 7 district plans and 4 regional plans. The PAUP is a key tool to implement the Auckland Plan and make Auckland the world’s most livable city.

3. The Auckland Unitary Plan was publically notified for submissions in 2013 and people had an opportunity to make submissions and further submissions. Over 9000 submissions and 3800 further submissions either supporting or opposing original submissions were received.

4. The Independent Hearings Panel (the Panel) was established by the Government to hear submissions and provide recommendations to Council about changes the Panel thinks should be made to the Proposed Auckland Unitary Plan. The Panel will report its recommendations to Council on 22 July 2016.

5. Subject to Council’s decision on the Panel’s recommendations, appeals to the Environment Court may be made. If any appeals are received, Council will try to resolve them and make the plan beyond challenge (settle all appeals). Council will then be able to make ‘operative’ all or part of the plan. Making the plan operative is the final step in the plan making process and is a significant milestone as it will be the first unitary plan:

i) to be developed under legislation which introduced a streamlined plan-making process; and

ii) it is the first Auckland Unitary Plan that replaces legacy district and regional plans.

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) receive the progress report on the Proposed Auckland Unitary Plan.

Background

6. As a result of the Auckland Council amalgamation in 2010, central government requires the Council to produce a Unitary Plan. This combines what was within the former councils’ 7 district plans and 4 regional plans and was developed over a relatively short legislative timeframe. The Unitary Plan is a key tool to implement the Auckland Plan and make Auckland the world’s most liveable city. It will provide one clear and consistent set of planning rules for the whole of Auckland.

7. Under the Resource Management Act, Council is required to address the following in a Unitary Plan:

i) Set the basic direction for environmental management in the region.

ii) Take an Auckland-wide approach to manage particular parts of the environment, like the coast, soil, a river or the air. They set out how discharges or activities involving these resources will be managed to stop the resources being polluted.

iii) Set out rules to guide activities and development and specify when a resource consent is needed to minimise effects on the environment.

Draft Version

i) An early draft of the Proposed Auckland Unitary Plan using content from the previous council’s plans (e.g. the Rodney Distract Plan), was launched for public feedback in March 2013.

Notified Version

i) The notified version was publically notified for submissions from 30 September 2013 to 28 February 2014.

ii) People had an opportunity to either support or oppose submitters' requests for changes by making a further submission from 11 June to 22 July 2014.

iii) During the submission process public and stakeholder engagement focused on informing and enabling participation. During the notification period 11 weeks of public consultation were held, consisting of over 250 events including public meetings, open days, drop in sessions at libraries and information stands at public events

Overview of submissions

i) Over 9000 submissions were received during the notification period from businesses, community groups and individuals. Submissions were received on all parts of the Unitary Plan.

ii) Some submissions included just one request, while others involved 100s or 1000s. A total of more than 93,600 requests were received. In the further submission period over 3800 further submissions either supporting or opposing original submissions were received.

Hearings

i) Submissions and evidence was heard by the Auckland Unitary Plan Independent Hearings Panel (the Panel) from September 2014 to 13 May 2016.

Next Steps

8. The Auckland Unitary Plan Independent Hearings Panel was established by the Government to hear submissions and provide recommendations to Council about changes the Panel thinks should be made to the Proposed Auckland Unitary Plan. The Panel will report its recommendations to Council on 22 July 2016.

9. Auckland Council's Governing Body will consider the Panel's recommendations and decide whether to accept or reject them. The Council must publicly notify its decision by 19 August 2016.

10. Subject to Council’s decision on the Panel’s recommendations appeals to the Environment Court may be made. If any appeals are received, Council will try to resolve them and make the plan beyond challenge (settle all appeals). Council will then be able to make ‘operative’ all or part of the Unitary Plan (excluding the coastal provisions of the Unitary Plan which is subject to approval by the Minister of Conservation) when the Unitary Plan is beyond challenge by appeal.

11. Making the Proposed Auckland Unitary Plan operative is the final step in the plan making process. It will be a significant milestone as it is:

i) The first plan to be developed under Local Government (Auckland Transitional Provisions) Amendment Act 2013 which introduced a streamlined plan-making process; and

ii) It is the first Unitary Plan for Auckland and replaces existing legacy district and regional plans.

Key PAUP Dates

18 May	Independent Hearings Panel – hearings for all topics completed
19 May	Independent Hearings Panel provides its recommendations to Council on most designations
8 and 22 June, 4 July	Auckland Development Committee – Information meeting to provide a high level overview of key provisions of the Proposed Auckland Unitary Plan
22 July	Independent Hearings Panel provides Council with its recommendations (other than those already provided on designations on 19 May)
27 July	Confidential briefing to Auckland Development Committee on Independent Hearings Panel’s recommendations. Independent Hearings Panel’s recommendations released to the public
3 – 4 August	Appointments available for Auckland Development Committee with Council planners
12, 15, 16, 17, 18 August	Auckland Council Development Committee and Governing Body meetings to make decisions on the Independent Hearings Panel’s recommendations
19 August	Council decision notified
16 September	Appeal period closes

Consideration

Local board views and implications

12. All local board chairs are invited to attend the Auckland Development Committee.

Māori impact statement

13. The PAUP is of considerable interest to Auckland’s Mana Whenua. A number of the topics that will be presented to the committee at the Auckland Development Committee information meetings between April and July 2016 are of high interest to Mana Whenua, and indeed the wider Māori community. However, as the council will not be making any decisions at the information meetings, the report itself does not have any impact on Māori.

Attachments

There are no attachments for this report.

Signatories

Author

Celia Davison - Team Leader Unitary Plan

Authorisers

John Duguid – General Manager, Plans and Places

Bernard Te Paa - Pae Urungi Tuhono - Manager Maori Outcomes

Ethnic Peoples Advisory Panel

22 June 2016

Ethnic Peoples Advisory Panel work programme update - May and June 2016

File No.: CP2016/12752

Purpose

1. To receive up-to-date information regarding the Ethnic Peoples Advisory Panel’s work programme.

Executive summary

2. Ethnic Peoples Advisory Panel provides advice to the council to ensure that the views and needs of the ethnic communities of Auckland are incorporated in council’s decision-making, by:

i) reviewing and commenting on the content of council’s strategies, policies, plans, bylaws and projects

ii) advising the council on ways to communicate and engage effectively with their communities

iii) bringing to the attention of the council any matters that they consider to be of particular importance for or concern to ethnic communities.

3. Since its establishment in May 2014, the Ethnic Peoples Advisory Panel has advised on more than 30 council agendas including the Significance and Engagement Policy, Arts and culture strategic action plan, Long-term Plan 2015-2025 and 2016 Local Government Elections.

4. The Panel organised an Ethnic Engagement Forum on 30 April 2016. The Forum was focused on Ethnic communities’ engagement with Māori and the Treaty of Waitangi, and the way they are represented in the mainstream and ethnic media.

5. Panel meetings are set for 3 August 2016 before the Panel’s term ends in 9 September 2016, one month prior to the 2016 Local Government Elections. Ethnic Peoples Advisory Panel has been given information regarding the Auckland Council Local Government Election Year Policy.

6. Advisory panels’ terms of reference states that “the form and functioning of the Panel may be reviewed prior to or after, the end of the Panel term in September 2016.” An independent review process is currently under way in readiness for the 2016-2019 council term. Advisory Panel members have received a memo on the review process containing the timeframe and scope of the review. Austin Kim, Principal Advisor Panels, will discuss the details of the review.

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a) receive Ethnic Peoples Advisory Panel Work Programme Update for May and June 2016.

Attachments

No.	Title	Page
a View	Ethnic Peoples Advisory Panel: Advice and Feedback Schedule May 2016	19
b View	Ethnic Peoples Advisory Panel: work programme in the 2015/2016	23

Signatories

Author	Austin Kim - Principal Advisor Panels
Authoriser	Bernard Te Paa - Pae Urungi Tuhono - Manager Maori Outcomes

Author	Tam White - Democracy Advisor
Authoriser	Bernard Te Paa - Pae Urungi Tuhono - Manager Maori Outcomes