Finance and Performance Committee

OPEN MINUTES

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 16 June 2016 at 9.38am.

present

Chairperson	Cr Penny Webster	Until 11.20am, Item 10
Deputy Chairperson	Cr Ross Clow
Members	Cr Anae Arthur Anae	From 9.41am, Item 6.1 until 11.46am adjournment
	Cr Cameron Brewer	From 9.52am, Item 6.2
	Mayor Len Brown, JP
	Cr Dr Cathy Casey
	Cr Bill Cashmore
	Cr Linda Cooper, JP
	Cr Alf Filipaina
	Cr Hon Christine Fletcher, QSO
	Deputy Mayor Penny Hulse	From 9.57am, Item 6.2
	Cr Denise Krum
	Cr Mike Lee	From 9.52am, Item 6.2 until 11.46am adjournment
	Cr Dick Quax
	Cr Sharon Stewart, QSM	Until 11.19am, Item 10
	Member David Taipari
	Cr Sir John Walker, KNZM, CBE	From 10.11am, Item 10
	Cr Wayne Walker	Until 11.46am adjournment
	Cr John Watson
	Cr George Wood, CNZM	From 11.16am, Item 10

ABSENT

Cr Chris Darby

Cr Calum Penrose

Member John Tamihere

Finance and Performance Committee 16 June 2016

1          Apologies

Resolution number FIN/2016/84

MOVED by Cr CE Fletcher, seconded by Member DE Taipari:

That the Finance and Performance Committee:

a) accept the apologies from Cr C Darby, Cr CM Penrose and Member J Tamihere for absence, Cr C Brewer and Cr G Wood for lateness and Cr S Stewart and Chairperson Cr P Webster for early departure.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number FIN/2016/85

MOVED by Deputy Chairperson R Clow, seconded Cr LA Cooper:

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting held on Thursday, 19 May 2016, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

            Cr AJ Anae entered the meeting at 9.41am.

6.1	Lisa Whyte - Upper Harbour Local Board - Clark Road, Hobsonville
	Lisa Whyte, Chairperson Upper Harbour Local Board spoke to the Committee about the disposal of 61-117 Clark Road, Hobsonville.

6.2	Peter Haynes and Glenda Fryer - Albert-Eden Local Board - Wiremu Street, Balmoral
	Cr C Brewer entered the meeting at 9.52am. Cr ME Lee entered the meeting at 9.52am. Deputy Mayor PA Hulse entered the meeting at 9.57am.
	Peter Haynes, Albert-Eden Local Board chairperson and Glenda Fryer, Albert-Eden Local Board deputy chairperson were in attendance and spoke to this item. The recommendations made at the 4 May 2016 Albert-Eden Local Board meeting were tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Attachments a     16 June 2016, Finance and Performance Committee, Item 6.2, Local Board Input - Peter Haynes and Glenda Fryer - Albert-Eden Local Board - Wiremu Street, Balmoral - Recommendations from 4 May 2016 meeting

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9

66 Flat Bush School Road, Flat Bush

Resolution number FIN/2016/86 MOVED by Cr D Quax, seconded by Cr SL Stewart: That the Finance and Performance Committee approve: a)      the disposal of 66 Flat Bush School Road, Flat Bush described as Section 2 Survey Office Plan 471952 and contained in part certificate of title 662148, subject to the satisfactory conclusion of any required statutory processes; b)      that the final terms and conditions be approved under appropriate delegated authority. CARRIED

10

Disposals Recommendation Report

Cr JG Walker entered the meeting at 10.11am.

Resolution number FIN/2016/87

MOVED by Deputy Chairperson R Clow, seconded by Deputy Mayor PA Hulse:

That the Finance and Performance Committee:

a)      approve, subject to the satisfactory conclusion of any required statutory processes, utilising for urban renewal purposes the land at:

i)       61-117 Clark Road, Hobsonville, comprised of an estate in fee simple comprising approximately 4,300m² of a total area of 7,641m² described as Lot 1 Deposited Plan 308781 contained in computer freehold register 34081;

ii)      approximately 5,127m² of Clark Road (which is currently formed and sealed as road) be used for urban renewal purposes following the completion of the road stopping process;

CARRIED

Note:          Pursuant to Standing Order 1.8.6, Cr WD Walker and Cr J Watson requested their dissenting votes be recorded.

Cr C Brewer left the meeting at 10.49am.

Cr AM Filipaina left the meeting at 10.51am.

Cr C Brewer returned to the meeting at 11.02am.

Cr AM Filipaina returned to the meeting at 11.04am.

Cr GS Wood entered the meeting at 11.16am.

Cr SL Stewart retired from the meeting at 11.19am.

Chairperson MP Webster retired from the meeting at 11.20am.

Deputy Chairperson R Clow assumed the chair at 11.20am.

MOVED by Cr CE Fletcher, seconded by Cr C Casey:  

That the Finance and Performance Committee:

b) request the chief executive to initiate a review to determine the need for and possible location of a suitable community hub for senior and other community groups, involving Community Facilities and seeking advice from the Seniors Advisory Panel.

c) agree that the decision on the future of 2 Wiremu Street, Balmoral be deferred until the end of 2016.

Resolution number FIN/2016/88

MOVED by Cr D Quax, seconded by Member DE Taipari:

That the Finance and Performance Committee:

agree that, pursuant to Standing Order 1.6.1 b), the motion under debate now be put to a vote.

A division was called for, voting on which was as follows:

For Cr AJ Anae Cr C Brewer Mayor LCM Brown Cr C Casey Deputy Chairperson R Clow Cr CE Fletcher Deputy Mayor PA Hulse Cr DA Krum Cr ME Lee Cr D Quax Member DE Taipari Cr JG Walker Cr WD Walker Cr J Watson

Against Cr W Cashmore Cr LA Cooper Cr AM Filipaina Cr GS Wood

Abstained

The motion was declared carried by 14 votes to 4.

CARRIED

Resolution number FIN/2016/89

MOVED by Cr CE Fletcher, seconded by Cr C Casey:

That the Finance and Performance Committee:

b)         request the chief executive to initiate a review to determine the need for and possible location of a suitable community hub for senior and other community groups, involving Community Facilities and seeking advice from the Seniors Advisory Panel

A division was called for, voting on which was as follows:

For Cr AJ Anae Mayor LCM Brown Cr C Casey Cr W Cashmore Deputy Chairperson R Clow Cr LA Cooper Cr AM Filipaina Cr CE Fletcher Deputy Mayor PA Hulse Cr DA Krum Cr ME Lee Member DE Taipari Cr WD Walker Cr J Watson

Against Cr C Brewer Cr D Quax Cr JG Walker Cr GS Wood

Abstained

The motion was declared carried by 14 votes to 4.

CARRIED

Resolution number FIN/2016/90

MOVED by Cr CE Fletcher, seconded by Cr C Casey:

That the Finance and Performance Committee:

c)         agree that the decision on the future of 2 Wiremu Street, Balmoral be deferred until the end of 2016.

A division was called for, voting on which was as follows:

For Cr AJ Anae Mayor LCM Brown Cr C Casey Deputy Chairperson R Clow Cr AM Filipaina Cr CE Fletcher Deputy Mayor PA Hulse Cr ME Lee Member DE Taipari Cr WD Walker Cr JG Walker Cr J Watson

Against Cr C Brewer Cr W Cashmore Cr LA Cooper Cr DA Krum Cr D Quax Cr GS Wood

Abstained

The motion was declared carried by 12 votes to 6.

CARRIED

Resolution number FIN/2016/91

MOVED by Deputy Chairperson R Clow, seconded by Deputy Mayor PA Hulse:

That the Finance and Performance Committee:

d)      agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

Cr ME Lee retired from the meeting at 11.46am.

The meeting adjourned at 11.46am.

The meeting reconvened at 11.52am.

Cr AJ Anae, Deputy Mayor PA Hulse, Cr DA Krum, Member DE Taipari and Cr WD Walker were not in attendance when the meeting reconvened.

11

Regional Historic Heritage Grants Programme 2015/2016 allocation

Resolution number FIN/2016/92

MOVED by Cr D Quax, seconded by Cr J Watson:

That the Finance and Performance Committee:

a)      approve grant allocations, totalling $80,742 as listed below, for applications to the Regional Historic Heritage Grants Programme for a term of one year:

Organisation/Individual	Amount requested	Amount recommended
New Lynn Protection Society Inc	$17,250	$12,000
Warren Durling & Jessica Britten	$27,359	$19,417
Narshi Gosha Family Trust	$20,000	$10,000
Michael Booth	$20,000	$20,000
Stephen Thomas	$3,375	$3,375
Storm Trust (Piers Kay & Alisha Ward)	$14,512	$6,750
Howick & Districts Historical Society Inc	$22,990	$9,200

b)      decline applications to the Regional Historic Heritage Grants Programme as listed below:

Organisation/Individual	Amount requested
Warren Durling and Jessica Britten	$17,250
Warren Durling and Jessica Britten	$11,500
St. Patrick’s Cathedral Heritage Foundation	$20,000
St. David’s in the Fields	$11,430
Kay Wooff	$6,210
Kay Wooff	$20,000
St. Matthew-in-the-City	$5,000
Ian D. Sutcliffe	$20,000
The Northern Club	$20,000
Ruth Holden and Damian Cunniffe	$10,000
Cirrus Trading Limited	$18,000
Joseph Baranyai	$4,224
Motu Kaikoura Trust	$1,256
New Zealand Fencible Society Inc.	$1,816
Kingsland Business Society Inc.	$5,037
Birkenhead Town Centre Association	$3,780
Mt. Eden Village Inc.	$6,290
The Tug William C. Daldy Preservation Society Inc.	$19,421
Protect Piha Heritage Society Inc.	$1,792

CARRIED

12	Health, Safety and Wellbeing May 2016 Update - report from Audit and Risk Committee meeting on 24 May 2016
	Member DE Taipari returned to the meeting at 11.54am. Cr DA Krum returned to the meeting at 11.57am. Deputy Mayor PA Hulse returned to the meeting at 12.08pm.
	Resolution number FIN/2016/93 MOVED by Cr W Cashmore, seconded by Deputy Chairperson R Clow: That the Finance and Performance Committee: a)      receive the Health, Safety and Wellbeing May 2016 Update report. CARRIED

13	Auckland Council Group third quarter financial results to 31 March 2016
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FIN/2016/94 MOVED by Cr C Brewer, seconded by Member DE Taipari: That the Finance and Performance Committee: a)      receive the Auckland Council Group third quarter financial results to 31 March 2016 report. CARRIED
	Attachments a     16 June 2016 - Finance and Performance Committee - Item 13, Auckland Council Group third quarter financial results to 31 March 2016 - PowerPoint Presentation

14	Insurance
	Resolution number FIN/2016/95 MOVED by Cr W Cashmore, seconded by Member DE Taipari: That the Finance and Performance Committee: a)      agree the insurance renewal programme for the 2016/17 year. b)      delegate final placement of insurance policies to the Group Chief Financial Officer and Director Legal and Risk. CARRIED

15	Reports Pending Status Update - 16 June 2016
	Resolution number FIN/2016/96 MOVED by Cr LA Cooper, seconded by Cr AM Filipaina: That the Finance and Performance Committee: a) receive the Reports Pending Status Update report. b) appoint Cr J Watson to replace Cr C Darby as a member of the political advisory group working with the quality advice team. CARRIED

16        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.51pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................