Agenda of Franklin Local Board

Franklin Local Board

14 June 2016

Franklin Local Board Arts, Community and Events Work Programme 2016/2017

File No.: CP2016/10944

Purpose

1. This report presents the Arts, Community and Events (ACE) 2016/2017 Franklin Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the ACE 2016/2017 work programme.

3. The proposed ACE work programme aims to provide a defined work programme for the 2016/2017 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Franklin Local Board aligns with the following 2014-2017 Franklin Local Board Plan priority:

· proud, safe and healthy communities

5. Local boards are being requested to approve the ACE work programme for FY 2016/2017.

6. Also included for approval:

· approve funding of $5,000 to Gardens4Health for mentoring of gardeners, coaching workshops and garden planning advice across the established Kayes Road, Belmont Road and Hamilton Estate gardens

· approve funding of $4,000 to Rerenga Tahi Trust for equipment and/or activities at the Kays Road community garden

· approve funding of $4,000 to Franklin Tongan Community Association Trust for equipment and/or activities at the Belmont Road community garden

· approve funding of $4,000 to Marama Hou Ministries for equipment and/or activities at the Hamilton Estate community garden.

Recommendations

a) That the Franklin Local Board approves the 2016/2017 Arts, Community and Events work programme (Attachment A)

b) That the Franklin Local Board approves funding of $5,000 to Gardens4Health for mentoring of gardeners, coaching workshops and garden planning advice across the established Kayes Road, Belmont Road and Hamilton Estate gardens

c) That the Franklin Local Board approves funding of $4,000 to Rerenga Tahi Trust for equipment and/or activities at the Kays Road community garden

d) That the Franklin Local Board approves funding of $4,000 to Franklin Tongan Community Association Trust for equipment and/or activities at the Belmont Road community garden

e) That the Franklin Local Board approves funding of $4,000 to Marama Hou Ministries for equipment and/or activities at the Hamilton Estate community garden.

Comments

7. The ACE work programme for 2016/2017 has been developed using a co-ordinated departmental approach. The programme reflects the community empowerment approach through a number of cross-unit and cross-departmental activities. Over time, the principles of community empowerment will drive the ACE work programme. Future work programmes will demonstrate a more joined-up departmental approach. Each ACE unit has aligned their projects and initiatives to the Auckland Plan directives and the Franklin Local Board plan 2014-2017.

8. The ACE work programme aligns to the following 2014-2017 Franklin Local Board Plan priority:

· proud, safe and healthy communities; through funding a wide variety of community groups and events, as well as a number of placemaking initiatives.

9. The ACE work programme 2016/2017 for the Franklin Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes capacity building for community garden groups and support for local safety initiatives such as Neighbourhood Support

· Arts and Culture: This includes engaging an arts broker to support local arts and culture programmes, street projects and activations, as well as funding for the Franklin Arts Centre

· Events: This work programme includes a range of community events such as Movies in Parks, Franklin’s Finest Volunteer Awards and local A&P shows

· Community Places: This includes the Rural Halls programme which aims to enable successful and sustainable operations of rural halls through the provision of a liaison and development programme.

10. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

11. The local board considered the draft work programme at a workshop with ACE staff on 17 May 2016. Staff incorporated the local board’s feedback into the work programme.

12. The Community Empowerment Unit is operationalising the Empowered Communities Approach, a new way of working. Community empowerment means communities having a sense of control over what happens at a local level and council fostering the conditions that support this. For 2016/2017 the unit is focused on delivery within four key areas:

· initiatives that are joined up and delivered with other departments of council and the CCOs and that support local board plans

· capacity building programmes and projects for the community and voluntary sector and residents

· initiatives designed to enhance participation and engagement in council decision making

· collaborative Auckland-wide initiatives that respond to complex issues where the advantage of council’s size will have a significant impact on outcomes.

13. The Empowered Communities Approach is embedded in the Heritage and Identity initiative, a collaboration of the Community Empowerment Unit and Community Places’ rural halls project. The initiative is designed to support communities to lead placemaking activities that promote a strong local identity.

14. Local Boards are requested to approve the ACE work programme for 2016/2017. ACE staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated.

15. Also included for approval:

· approve funding of $5,000 to Gardens4Health for mentoring of gardeners, coaching workshops and garden planning advice across the established Kayes Road, Belmont Road and Hamilton Estate gardens

· approve funding of $4,000 to Rerenga Tahi Trust for equipment and/or activities at the Kays Road community garden

· approve funding of $4,000 to Franklin Tongan Community Association Trust for equipment and/or activities at the Belmont Road community garden

· approve funding of $4,000 to Marama Hou Ministries for equipment and/or activities at the Hamilton Estate community garden.

Consideration

Local board views and implications

16. The draft 2016/2017 work programme was considered by the local board at a workshop on 17 May 2016. Feedback from the local board was considered and incorporated into the local board work programme (Attachment A).

Māori impact statement

17. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

18. ACE is committed to supporting strong Māori communities through engagement, capacity building and contributing to Māori well-being. This can be seen through the Community Empowerment Unit’s role in coordinating engagement with mana whenua in regards to the Spatial Priority Area of Pukekohe Wesley.

Implementation

19. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2016/2017. Staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The ACE work programme will be implemented within the annual plan 2016/2017 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a View	Franklin Local Board Arts, Community and Events Work Programme 2016/2017	11

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Sue O'Gorman - Relationship Manager

Franklin Local Board

14 June 2016

Parks, sport and recreation draft annual work programme financial year 2016-2017

File No.: CP2016/09949

Purpose

1. The purpose of this report is to present the draft 2016/2017 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Franklin Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2016/2017 financial year (FY17).

3. The work programme includes the Local Board capital expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation advisors will discuss this with the appropriate local board portfolio holder/s.

Recommendations

a) That the Franklin Local Board approves the Franklin Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachments A, B, C and D to this report;

b) That the Franklin Local Board delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s.

Comments

5. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop with the local board on 19 April 2016.

6. This report presents Parks, Sport and Recreations draft AWP for the 2016/2017 financial year, but reflects a three year view of the outlying years. This is with the exception of Growth funding, which is approved on a year by year basis only.

7. There are separate AWPs for Sport and Recreation: Leisure; Local and Sports Parks.

8. The Parks, Sport and Recreation draft Annual work programme 2016/2017 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2016/2017 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2016/2017 will be consulted with the local board Portfolio holder for the project, who will make a decision on the proposed changes or decide whether it needs a decision by the local board.

11. PSR renewals and leisure development projects will be reported separately and led by Community Facilities.

12. Projects may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; external funding or sponsorship.

13. Growth programme

Asset Based Services CAPEX includes Growth funded projects where the project meets the criteria to be allocated development contribution funding. Local and Sports Park projects are split into four different work streams for Growth:

· General Park development;

· Playspace development;

· Sport development;

· Greenway and walkway development.

14. The overall Growth programme should reflect that development contributions make up 70% of the total programme budget and other contributions (such as rates, third party contributions etc.) make up the remaining 30%.

15. The draft AWP shows the allocated FY17 Growth funding for information only. Any funding in subsequent years is indicative as Growth funding is signed off annually. Projects that are identified to receive Growth funding in FY17, but are being delivered over more than one year, will be considered as priority for Growth funding in the subsequent years.

16. For FY17, funding has been allocated to projects based on the analysis of the criteria below.

17. Projects identified in the FY17 draft AWP which are eligible for FY17 Growth funding have been included in the attachment for the Local Board’s information only and will be confirmed to the Parks Recreation and Sport Committee in September 2016.

18. Criteria for Growth funding allocation

All projects funded through the FY17 Growth programme need to be development projects on Council owned reserve or Ministry of Education land. Projects were ranked based on the following criteria:

· Whether the project is multi-year and received Growth funding in the 2015/2016 financial year;

· Alignment with a parks programme – the project should align with one of the four park development programmes (i.e. General, Playspace, Greenway and walkway, Sport);

· The proportion of the project that is caused by growth - projects are ranked on the percentage of demographic growth in the area that the project will serve. For example, greenfield sites or new housing areas will be ranked higher than an area of low or no growth;

· The proportion of the project that will benefit a new community in the next ten years;

· Whether a project aligns strategically with a governing body, local board or spatial priority;

· Whether a project leverages additional investment or provides for reduced or no operating cost to Council over time;

· Project readiness and deliverability - design work is complete; all consents and funding are in place; works are procured and where applicable a funding agreement is in place and full project cost funding is available.

19. Other budget types contributing to the Parks Sport and Recreation work programme

The Locally Driven Initiatives (LDI) programme is part of this draft AWP. PSR projects resulting from external agency partnerships are not included unless they have an element of local board funding attached to them.

20. Leisure, and sport and recreation activity programmes do not show a budget amount but have been included in the work programme for information and future quarterly reporting.

Consideration

Local board views and implications

21. The local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop on 19 April 2016. Feedback from this workshop has informed the draft programme included as Attachments A, B, C and D.

Māori impact statement

22. Parks and open spaces, as well as sport and recreation activity contributes significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

23. Once approved the delivery of projects identified in the Parks, Sport and Recreation draft Annual work programme 2016/2017 will take place from 1 July 2016.

24. The progress of the Parks, Sport and Recreation Annual work programme 2016/2017 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a View	Franklin Parks,Sport and Recreation draft Annual work programme 2016-2017	35
b View	Coastal erosion planting	39
c View	Programmes and events in parks	41
d View	Volunteer in Parks programme	43

Signatories

Authors

Lynda Lucas - Parks Liaison & Development Team Leader

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Sharon Rimmer - Manager Sport and Recreation

Mark Bowater - Manager Parks

Mace Ward - General Manager Parks, Sports and Recreation

Sue O'Gorman - Relationship Manager

Franklin Local Board

14 June 2016

Community Places 2016/2017 venue for hire fees

File No.: CP2016/11529

Purpose

1. To seek approval of venue hires fees to be applied in the 2016/2017 year.

Executive summary

2. Within Auckland Council, local boards are responsible for setting local fees and charges, including those that relate to asset based services such as for council managed venues for hire. Fees are typically reviewed and agreed on an annual basis as part of finalising the local board annual agreement.

3. Staff discussed the fees to be applied in the 2016/2017 financial year at a workshop with Franklin Local Board members on 17 May 2016. Recommended fees are included in Attachment A.

4. Due to the cost of making minor changes to hire fees (less than 2%) and likely impact to existing customers, staff recommend no overall change to fees for the 2016/2017 financial year. A standard inflationary adjustment has been applied to revenue budgets across council, however this is achievable within the existing fees as shown in the schedule. It is recommended that a three year cycle to review fees for these community facilities be established, aligning with the Long Term planning process.

5. There are a small number of facility users in Franklin who continue to benefit from fully subsidised fees and are not aligned to council’s Hire Fee Framework (listed in attachment B). Previous decisions of the board have clearly identified support for the benefits these groups produce and the rational for continuing to invest in them. The foregone revenue associated with the full subsidy of these fees is in the region of $21,000 per annum. Staff recommend that the full fee be applied to these groups.

6. Staff have considered an alternative option for fee setting in 2016/2017, and this is summarised in the report. It identifies that the local board can continue to provide fully subsidised fees to some groups by underwriting the cost, using Locally Driven Initiative (LDI) funding.

7. Staff have considered the introduction a further subsidy for off-peak users of the facilities as a measure intended to stimulate demand for these less popular times. Whilst this arrangement would sit outside the Framework, staff recognise it as an opportunity to test the relationship between pricing and demand for off-peak services, which could provide network wide as well as local insights. Staff therefore support trialing a further subsidy to off-peak fees, setting them at 50% of the standard fee. This arrangement will require funding of $13,000 per annum from the LDI fund.

8. Confirmed fees for the 2016/17 year will be communicated to all regular hirers and published online. They will be effective from 1 July 2016.

Recommendations

a) That the Franklin Local Board agrees to adopt the 2016/2017 venue for hire fees, as per Attachment A. To be applied to all new and existing hirers.

b) That the Franklin Local Board agrees to make available $13,000 per annum from the Locally Driven Initiative fund to underwrite the cost of increasing the subsidy to off-peak users of facilities from the current 20% to 50% in 2016/17.

c) That the Franklin Local Board requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

Comments

9. Local boards are responsible for setting local fees and charges, including those that relate to asset based services such as for community centres and venues for hire. Fees are typically reviewed and agreed on an annual basis as part of finalising the local board annual agreement.

10. In 2014, council adopted the Hire Fee Framework, an operational policy which guides the setting of fees across the network of council operated community centres and venues for hire. Community group operated venues generally determine and administer their own fee schedules and therefore they are not considered in this report.

11. Fees are informed by the performance of three factors which customers told us they value highly; the condition of the facility, the level of amenity provided and the presence of staff on site. The framework also includes financial incentives aimed at enabling community outcomes, making more use of off-peak capacity and encouraging regular use of the facilities.

12. Recommended fees for Alfriston Hall, Ardmore Hall, Clevedon District Centre, Clevedon Community Hall, Kawakawa Bay Community Hall, Whitford Community Hall, Waiuku Community Hall, Franklin Arts and Culture Centre, Pukekohe Old Borough Building and Pukekohe War Memorial Town Hall are included in attachment A.

13. Due to the cost of making minor changes to hire fees (less than 2%) and likely impact to existing customers, staff recommend no overall change to fees for 2016/2017 to account for inflation. A standard inflationary adjustment has been applied to revenue budgets across council, however this is achievable within the existing fees as shown in the schedule. It is recommended that a three year cycle to review fees for these community facilities be established, aligning with the Long Term planning process.

14. There are a small number of facility users in Franklin who continue to benefit from fully subsidised fees, which are not aligned to council’s Hire Fee Framework (listed in attachment B). Previous decisions of the board have clearly identified the rationale and criteria though which these groups qualify for additional financial support. The foregone revenue associated with the full subsidy of these fees is in the region of $21,000 per annum. Staff recommend that the normal priority fee of 50% be applied to these groups, which will reduce the level of LDI investment required.

15. Alternative approaches to this year’s fee setting were raised during the workshop discussion on this matter. Two scenarios are considered below.

Alternative option 1 – sustain more favourable fees using Locally Driven Initiative (LDI) funding

16. Under this option, the local board would choose to retain some or all of the fully subsidised arrangements or apply a measured increase in fees to these groups. The total value of the benefit to the 11 groups listed in attachment B is about $21,000 per year.

17. The Local Board is the allocated decision maker for fee setting and can choose to sustain the current level of benefit to these groups if it wishes. This would be an investment decision. The Local Board Funding Policy provides the mechanism for Local Boards to invest LDI funds to support fees where they deviate from baseline fees and charges recommended by an Asset Based Service (ABS).

18. The main advantage of this approach is that it provides an opportunity for the board to identify the particular group/ activity / benefit it wishes to sustain and to target the LDI investment to support that benefit.

19. The main disadvantage of the approach is that it perpetuates an arrangement that sits outside of the Framework and provides a range of fees not available to other local users.

Further subsidy to off-peak customers

20. The local board has expressed an interest in introducing an increased subsidy to off-peak users of facilities. There is currently off-peak capacity on weekday afternoons and evenings. Off-peak users receive a 20% reduction from the standard hire fee. It is proposed to increase this to a 50% reduction, as a means of stimulating demand for these less popular times.

21. This approach may provide a greater incentive for new customers or for customers prepared to move from the most popular peak times. This in turn may free up capacity at peak times, where current demand is higher.

22. Whilst this arrangement would sit outside the Framework, it can be accommodated within the booking procedures and staff recognise it as an opportunity to test the relationship between pricing and demand for off-peak services. This will provide network-wide as well as local insights. Staff therefore support trialing the approach for 12 months.

23. This arrangement will require underwriting to an estimated value of $13,000 per annum from the Locally Driven Initiative fund.

Consideration

Local board views and implications

24. At the Franklin Local Board meeting Annual Plan workshop held on the 17 May 2016, the local board discussed and was supportive of reducing off peak rates to 50% of the standard rates in order to encourage greater participation. This report provides advice about how that can be achieved.

25. The Franklin Local Board has indicated it wishes to continue to fully subsidise some regular users of its facilities. To enable this it should consider the wording provided below in its resolution.

a) Agrees to adopt the 2016/2017 venue for hire fees, as per attachment A.

b) Agrees to fund the value of the foregone revenue associated with the fully subsidised fees to groups described in attachment B, to an estimated total annual value of $20,838, from the Locally Driven Initiative fund.

c) Agrees to make available $13,000 per annum from the Locally Driven Initiative fund to underwrite the cost of increasing the subsidy to off-peak users of facilities from the current 20% to 50% in 2016/17.

d) Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

26. The recommendations within this report fall within the Franklin Local Board’s authority relating to local recreation, sport and community facilities.

Māori impact statement

27. The Hire Fee Framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users and enable all Aucklanders to participate within facilities, including Maori.

Implementation

28. The recommendations in this report do not trigger the Auckland Council Significance Policy.

29. Confirmed fees for the 2016/2017 year will be communicated to all regular hirers and published online. They will be effective for 1 July 2016.

Attachments

No.	Title	Page
a View	Recommended fee schedule for 2016/2017	49
b View	List of hirers on special arrangements	51

Signatories

Authors

Robyn McMichael - Team Leader Venue Hire

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Sue O'Gorman - Relationship Manager

Franklin Local Board

14 June 2016

Franklin Local Board

Message from the Chair

It is pleasing to note that during the public consultation for this annual plan, the priorities of the Franklin Local Board received such great support.

Within the context of Auckland Council’s unique shared governance structure, local boards are critical to the delivery of council services, planning and implementation of those plans. We have always taken the view that if we commit to preparing a plan, we must also ensure we work to provide adequate funding within our budgets to either deliver it ourselves or work with the community or other partners to deliver. As we found with the Long-term Plan 2015-2025, there was support for the introduction of a targeted rate to bring forward kerbside recycling in those areas of Franklin not currently receiving that service, which we were supportive of.

We were also pleased to receive support for our greenways initiatives and continuing to support local organisations through event funding and community grants. This enables council, through the local board, to provide support in places and to people who might otherwise struggle.

The greatest challenges remain funding growth-related issues and infrastructure and also managing the significant problem of coastal erosion. Effective advocacy continues to be a focus, again a key function of local boards.

Introduction

Auckland Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities within their decision-making allocation responsibilities. Local boards develop a three-year local board plan as the basis of their annual funding agreement with Auckland Council’s governing body (the mayor and councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals, which are outside local board decision-making responsibilities.

This document provides information on local activities that have been agreed for delivery in 2016/2017 between the governing body and the local board.

It outlines a local board agreement for 2016/2017 including local funding priorities, budgets and performance targets. This document also outlines supporting material to the agreement including a message from the Chair and key advocacy areas.

About this area

The Franklin area is predominantly rural and has three main towns – Pukekohe, Waiuku and Beachlands. There are a number of inland and coastal settlements, such as Āwhitu, Clarks Beach, Karaka, Kingseat, Bombay, Ardmore, Clevedon and Kawakawa Bay. The area encompasses inlets and foreshores of the Manukau Harbour in the west and stretches across to the Hauraki Gulf in the east.

Franklin has a wealth of history; early Europeans settled in Maraetai and Ōrere Point, Māori used the Drury Hills as a viewpoint during the New Zealand Wars and the Kentish Hotel in Waiuku lays claim to being the oldest continuously licensed pub in New Zealand.

Local Board Plan outcomes

The Franklin Local Board Plan sets out the aspirations the local board has for the area and how the board works towards creating the world’s most liveable city (the vision of the Auckland Plan) at a local level.

The Franklin Local Board Plan outcomes are:

· Cherished natural environment – Franklin’s forest, open countryside and waterways are healthy, and local parks are cared for and well used for a variety of leisure activities.

· Thriving local economy – Franklin has a strong economy and attracts people to live and work locally and visit its attractions.

· Excellent transport connections and infrastructure – Franklin is well connected by frequent public transport services, including rail, bus and ferry, and has safe roads that make it easy to get around.

· Growth in the right place, at the right time – Growth is well planned to protect rural production and activities, contain urban sprawl and provide infrastructure at the right time.

· Proud, safe and healthy communities – Those who live here are proud of the area, and feel safe and part of the community.

The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2016/2017 financial year in addition, each local board carries out responsibilities delegated by the governing body in accordance with the delegated power, and with the general priorities and preferences in the local board plan.

Māori transformational shift outcomes

The Franklin Local Board Plan sets the framework for engaging rangatira ki te rangatira, or chief to chief, to share information and work together. We plan to continue to have conversations with mana whenua to explore ways to work together and improve communication. Our local board plan objectives support kaitiakitanga, the guardianship of our environment and special places.

Funding

Auckland Council has a shared governance model for making decisions on local activities. Under the Local Board Funding Policy adopted in August 2014, funding is allocated to local boards to deliver local services, through the following methods:

1. Asset based services - the governing body allocates funds to deliver local activities based on regionwide service levels and to maintain existing local assets such as a library or add a new asset such as a swimming pool.

2. Locally driven initiatives – an allocation based on a formula applied to each local board, with the exception of Great Barrier and Waiheke Local Boards who agree funding requirements with the governing body on an annual basis. There are two funds, operating expenditure and capital expenditure, which ensure locally important projects are given appropriate priority.

3. Governance services – an allocation based on the number of elected members and associated administrative costs for each local board.

Franklin Local Board Agreement 2016/2017

Funding priorities

Auckland Council’s 2016/2017 funding priorities for local activities in the Franklin local board area are as follows:

Local Parks, Sport and Recreation

This group of activities covers management and provision of local parks and open space and recreation activities for both passive and active recreation. Local recreation includes swimming pools and leisure centres servicing communities in the local area.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$4,082,000	$5,964,000
· Waiuku Sports Park development · Coastal asset renewals
Locally driven initiatives	$1,124,000	$354,000
· Recreation network opportunities · Coastal erosion planting
Total Funding	$5,206,000	$6,318,000

Levels of service

Level of service	Performance measure	Actual 2014/15	LTP Target 2015/16	AP Target 2016/17
Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches	Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves	Not available	75%	75%
	Percentage of residents who visited a local park or reserve in the last 12 months	86%	90%	90%
Provide sports fields that are fit for purpose and cater for community needs.	Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields	Not available	70%	75%
Provide programmes and facilities that ensure more Aucklanders are more active more often	Customers Net Promoter Score for Pool and Leisure Centres	Not available	15%	15%

Local Community Services

This group of activities contributes to improved community outcomes by providing places and spaces for community to learn and recreate and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries and Information (Libraries) and Community Development, Arts and Culture services.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$118,000	$2,953,484
· Library renewals · Venue for hire renewals
Locally driven initiatives	$0	$953,000
· Local community and events grants · Safety initiatives
Total Funding	$118,000	$3,906,484

Levels of service

Level of service	Performance measure	Actual 2014/15	LTP Target 2015/16	AP Target 2016/17
Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities	Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi)	1.5*	1	1
	Number of visits to library facilities per capita	4.94	4.5	4.5
	Percentage of customers satisfied with the quality of library service delivery	94%	91%	85%
	Percentage of visitors satisfied with the library environment	92%*	92%	85%
Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting	Percentage of funding/grant applicants satisfied with information, assistance and advice provided	Not available	75%	76%
Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities	Percentage of participants satisfied with council delivered local arts activities.	Not available	85%	85%
	Percentage of Aucklanders that feel connected to their neighbourhood and local community	Not available	72%	74%
	Percentage of attendees satisfied with council delivered and funded local events	Not available	85%	85%
Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities	Percentage of Aucklanders that feel their local town centre is safe	Not available	Day: 78% Night: 30%	Day: 79% Night: 32%
	Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire	Not available	Peak: 14% Off peak: 8%	Peak: 14% Off peak: 8%
	Percentage of community facilities bookings used for health and wellbeing related activity	Not available	20%	20%
	Number of visitors to community centres and venues for hire	Not available	284,219	287,005

*Not previously reported, for information purposes only

Local Planning and Development

This group of activities covers local business area planning, local street environment and town centres and local environment and heritage protection. These activities include economic, environmental, heritage and spatial projects, and enable, plan for and deliver great local places.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$2,511,000	$1,024,000
· Pukekohe Town Centre upgrade
Locally driven initiatives	$0	$76,000
· Local economic development · Town centre revitalisation
Total Funding	$2,511,000	$1,100,000

Levels of service

Level of service

Performance measure

Actual 2014/15

LTP

Target 2015/16

Target 2016/17

Develop local business precincts and town centres as great places to do business

Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

100%

Local Environmental Management

Local environmental management activities work in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$0	$0
·
Locally driven initiatives	$0	$72,000
· Water initiatives · Pest control · Manukau Harbour Forum
Total Funding	$0	$72,000

Levels of service

Level of service

Performance measure

Actual 2014/15

LTP

Target 2015/16

Target 2016/17

Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage

Proportion of local programmes that deliver intended environmental actions and/or outcomes

Not available

100%

Local Governance

This group of activities covers support to local boards such as strategic advice, preparation of local board plans, development of local board agreements, community engagement including relationships with mana whenua and Māori communities, democracy and administration support, and professional development for elected members.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$0	$1,142,000
· Strategic advice on council-wide initiatives and regional planning · Development of the local board agreement for 2016/2017 · Democracy, administrative and engagement support to elected members
Locally driven initiatives	$0	$0
Total Funding	$0	$1,142,000

Levels of service

There are no measures.

Funding Impact Statement

This prospective funding impact statement has been prepared to meet the requirements of Section 21 (5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2016 to 30 June 2017 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.

$000 Financial year ending 30 June	2016/17
Sources of operating funding:
General rates, UAGCs, rates penalties	13,841
Targeted rates	512
Subsidies and grants for operating purposes	7
Fees and charges	252
Local authorities fuel tax, fines, infringement fees and other receipts	105
Total operating funding	14,717

Applications of operating funding:
Payment to staff and suppliers	11,626
Finance costs	1,182
Internal charges and overheads applied	1,902
Other operating funding applications	0
Total applications of operating funding	14,710

Surplus (deficit) of operating funding	7


Sources of capital funding:
Subsidies and grants for capital expenditure	0
Development and financial contributions*	0
Increase (decrease) in debt	7,828
Gross proceeds from sale of assets	0
Lump sum contributions	0
Other dedicated capital funding	0
Total sources of capital funding	7,828

Application of capital funding:
Capital expenditure:
- to meet additional demand	1,536
- to improve the level of service	2,512
- to replace existing assets	3,787
Increase (decrease) in reserves	0
Increase (decrease) in investments	0
Total applications of capital funding	7,835

Surplus (deficit) of capital funding	(7)

Funding balance	0

Other Local Board Information

Contact Franklin local board

Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.

Andrew Baker (Chair)

PO Box 92300

Auckland 1142

Ph: (09) 237 1311 or (021) 283 2222

E: andrew.baker@aucklandcouncil.govt.nz

Jill Naysmith (Deputy Chair)

PO Box 474

Waiuku 2341

Ph: (021) 286 5333

E:jill.naysmith@aucklandcouncil.govt.nz

Malcolm Bell

27B Ealing Crescent

Beachlands 2018

Ph: (021) 916 381

E: malcolm.bell1@aucklandcouncil.govt.nz

Alan Cole

239d Clarks Beach Road

RD4 Pukekohe 2679

Ph: (021) 923 719

E: alan.cole@aucklandcouncil.govt.nz

Brendon Crompton

PO Box 92300

Auckland 1142

Ph: (021) 224 9708

E:brendon.crompton@aucklandcouncil.govt.nz

Angela Fulljames

PO Box 92300

Auckland 1142

Ph: (021) 923 278

E:angela.fulljames@aucklandcouncil.govt.nz

Sarah Higgins

PO Box 92300

Auckland 1142

Ph: (021) 922 051

E: sarah.higgins@aucklandcouncil.govt.nz

Murray Kay

PO Box 92300

Auckland 1142

Ph: (021) 286 4222

E: murray.kay@aucklandcouncil.govt.nz

Lyn Murphy

PO Box 92300

Auckland 1142

Ph: (021) 822 936

E: lyn.murphy@aucklandcouncil.govt.nz

The board office is located at the Pukekohe Service Centre, 82 Manukau Road, Pukekohe

For general enquiries, assistance and information, phone 09 301 0101 any time or visit www.aucklandcouncil.govt.nz. Local board meetings, agendas and minutes are available on the Auckland Council website: www.aucklandcouncil.govt.nz > About council > Meetings and agendas

Appendix A: Advocacy initiatives

A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for this annual plan, but recognise the value it will add to the local community. Key advocacy areas for this local board include:

Initiative	Description	Advocating to
Coastal Erosion	Management of coastal erosion should be dealt with on a regional basis with regional funding, rather than individually by local boards. The current ad hoc and reactive approach is not effective. Franklin Local Board does not currently have the ability to address all the issues on our large coastline, and the impact of growth and rising sea levels will likely increase the occurrence and effects of erosion. We think a coordinated regional approach with regional funding would achieve consistency and also cost savings. Sandspit and Glenbrook Beaches need to be urgently addressed and the Franklin Local Board does not have sufficient renewals funding available.	Governing Body
Safe Roads	Provision of safe roads to accommodate increased levels of traffic caused by growth. Safety issues are different on rural than urban roads and as Franklin continues to grow, we need to ensure roads are safe for all forms of transport. This includes implementing speed reduction measures, where appropriate. The impact that growth will have with regards to increased usage also needs to be considered. We will advocate to Auckland Transport for implementation of the pilot Self Explaining Rural Roads investigation and further investigation to be undertaken across Franklin.	Auckland Transport
Supporting growth with appropriate and timely infrastructure	Making sure growth is supported with the appropriate water, wastewater, community and open spaces. We want to make sure growth is well-planned, especially in our rural villages and greenfield area. Franklin communities will experience a large amount of change and there is currently a perception that development contributions are collected in areas and they do not directly see the benefit of them. It is important to ensure Franklin communities do not become dormitory areas, with no facilities or amenities.	Governing Body
Greenways	More investment is required in the greenways network across the region. A walking, cycling and bridleway network of pathways throughout Franklin and linking to other local board areas is being planned. Implementation of the network needs to be prioritised across the region, greenways are not solely for use by those living in a particular local board area, they are a regional network and need to be considered as such.
Regional Planning and regulatory functions	Ensuring implementation and enforcement is considered as part of the development. It is imperative to consider the local impacts of regional policies, plans and bylaws when they are being developed.
Hydrodynamic modelling for the Manukau Harbour	As one of the nine member boards of the Manukau Harbour Forum, the Franklin Local Board continues to advocate for hydrodynamic modelling work for the harbour to carry on beyond the scoping study. Hydrodynamic modelling of all water sources entering the harbour, specifically sediments and contaminants, will enable a plan to be developed to help address the water quality issues.

Appendix B: Local budgets

Franklin Local Board 2016/2017 Capital Expenditure

$000 Financial year ending 30 June	2016/2017
Local Community services
Community facility renewals	64
CDAC - Venue for hire renewals	64
Library facility and technology renewals	54
Local library renewals	54
Local Parks sport and recreation
Aquatic and recreation facility renewals	272
Leisure facility building renewals	272
LDI fund	1,124
Locally driven initiatives (LDI Capex)	1,124
Local and sports parks renewals	2,029
Parks - Coastal asset renewals	407
Parks - Court renewals	11
Parks - Equipment renewals	14
Parks - Furniture renewals	63
Parks - Paving and hard surface renewals	114
Parks - Play space renewals	274
Parks - Roads and carpark renewals	148
Parks - Sports fields renewals	221
Parks - Structure renewals	401
Parks - Toilets and changing room renewals	337
Parks - Utility renewals	40
Local park development	557
General park development	174
Playscape development	383
Sportsfield upgrades and development	1,224
Sports park (Waiuku)	1,224
Local Planning
Town centre upgrade	2,511
Town centre upgrade (Pukekohe)	1,221
Forward land infrastructure planning (FLIP)	1,290
Grand Total	7,835

Franklin Local Board 2016/2017 Operating Expenditure

$000'
Financial year ending 30 June	2016/17
Operating revenue
Local community services	364
Operating revenue Total	364
Operating expenditure
Local community services	8,704
Local environmental management	72
Local governance	1,154
Local parks, sport and recreation	2,237
Local planning	676
Operating expenditure Total	12,844
Net operating expenditure	12,479

Note: Budgets include inflation and depreciation, and exclude corporate overhead allocations. Locally driven initiative budgets are based on the Local Board Funding Policy.

Franklin Local Board

14 June 2016

New Road Name Approval for a residential subdivision, naming a private way off East Street, Pukekohe

File No.: CP2016/10267

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new private way off East Street, Pukekohe

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, all three of the suggested names put forward by the Applicant; being “Danden Way”, “Dendan Way”, and “Denidani Way” were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted. Ngati Te Ata advised that no further engagement was required. No other responses were received within the engagement timeframe.

5. The name “Danden Way” is to be considered for approval by the Local Board.

Recommendation

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the road name “Danden Way” proposed by the Applicant, for the new private was created by way of subdivision at East Street, Pukekohe while noting that “Dendan Way” and “Denidani Way” also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. One private way requires naming in a new subdivision off East Street. The private way is the result of two subdivision consents having been applied for and granted (R/JSL/2014/5443 and R/JSL/2014/3632).

8. The Applicant has proposed the following names for consideration for the private way created off East Street, Pukekohe:

Access Way 1:

Preference	Proposed New Road Name	Meaning
Preferred Name	Danden Way	The proposed names for the right of way have been derived through the combinations of the first names of the owners of 56 and 58 East Street, being local residents Daniel Polwart and Denise Roose. The landowners each sought to subdivide their land separate of one another before realising that each was trying to complete a similar development on their land. They agreed to jointly apply for subdivision to combine the development’s access point from East Street via a right of way.
First Alternative	Dendan Way
Second Alternative	Denidani Way

Figure One: Location and Layout of new Road

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

11. The Applicant’s preferred name “Danden Way” is appropriate because it complies with all the criteria of the road naming guidelines. The Applicant’s alternative names “Dendan Way” and “Denidani Way” are also appropriate as they comply with the criteria of the road naming guidelines.

12. The proposed suffix “Way” is appropriate in this circumstance, as it is a short enclosed roadway.

Consideration

Significance of Decision

13. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. Feedback was sought from Ngai Tai ki Tamaki, Ngati Tamaoho, Ngati Te Ata Waiohua, Ngati Paoa, Ngati Whanaunga, Ngati Maru, Ngati Tamatera, Te Patukirikiri and Waikato. Ngati Te Ata Waiohua confirmed they required no further engagement. No other responses have been received.

16. NZ Post has advised that there are no issues from a postal perspective with any of the Applicant’s suggestions.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Group	Programme	Purpose	Est. cost
Waiuku Waterfront and Advisory Committee	Waiuku clean up Mud basin monitoring and beautification	Mangrove seedling removal. Plantings and community clean up around estuary area	$1000 $10000
Pohutukawa Coast Community	Planting at Maraetai and Omana	Continue current programme to ease coastal erosion. Consult with iwi/ archaeologists over omana planting.	$10000
Kawakawa Bay Community Group	Plantings of Pohutukawa and other coastal binding plants	Plantings to replace dying Norfolk pines and assist in coastal erosion. Part of ongoing programme in consultation with iwi and archaeologists. Installation of bollards to protect from foot traffic.	$10000
Clarks beach Clean up		Community involvement in Adopt a Park	$5000
Waiuku Shrine Group	Clean ups and beach cleans	Local shrine group cleaning up business area, local parks and Karioitahi beach.	$1000
Mudlarks Waiuku	Mangrove removal	Resource consent granted for 30 years to remove mangroves within the Waiuku Estuary, including the needles. Looking into mulching/removal options as concern over ongoing cost.	$40000

Group	Programme	Purpose	Est. cost
Whitford Estuary Conservation Society	Revegetation	Revegetation of Wades/Turanga Walkway and the Porterfield Walkway. Parks Providing support in way of plants, site prep and contractors to supervise.	$10000
Corrections	Supply of a portaloo	Create opportunities for partnerships – clean-ups, maintenance, and plantings	$3000
Friends of Rooseville	Care of Rooseville Reserve	Continue planting and maintenance	$4000
Orere Point Community Association	Planting/beach clean up	Discussions are taking place with the Coastal Management team and AT	$1000
Karioitahi Beach care	Clean up	Programme being developed	$1000
Awhitu Landcare	Planting, nursery, weed clearance	Discussions are taking place about this programme	$1000
Whakaupoko Landcare	Maintenance and planting Patumahoe	Continue planting and maintenance of important ecological area	$3000

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy