Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 28 June 2016 at 9.30am.

 

present

 

Chairperson

Andrew Baker

 

 

 

Deputy Chairperson

Jill Naysmith

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

 

 

 

 

Angela Fulljames

 

 

 

 

 

 

 

 

 

Murray Kay

 

 

 

 

 

 

 

 

 

ABSENT

 

 

Dr Lyn Murphy

Apology

 

 

Sarah Higgins

 

 

 

 


Franklin Local Board

28 June 2016

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number FR/2016/110

MOVED by Chairperson A Baker, seconded by Member AM Fulljames:  

That the Franklin Local Board accepts the apology from member L Murphy for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number FR/2016/111

MOVED by Member MA Kay, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 14 June 2016, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

Leave of Absence - Members M Bell and BS Crompton

Resolution number FR/2016/112

MOVED by Chairperson A Baker, seconded by Member MA Kay:  

That the Franklin Local Board approves the request for leave of absence from Members M Bell and BS Crompton.

CARRIED

 

6          Acknowledgements

 

That the Franklin Local Board acknowledge the passing of Peter Hook of Waiuku.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Ryman Healthcare road naming application

 

Resolution number FR/2016/113

MOVED by Member AM Fulljames, seconded by Member BS Crompton:  

That the Franklin Local Board thanks Richard Turner, Kevin Covacich, Gary Lisle and Andrew Mitchell, Development Manager, Ryman Healthcare Limited for their attendance.

CARRIED

 

9          Public Forum

 

9.1

Public Forum - Ann Phillips representing the Equine Focus Group

 

Ann Phillips attended to address the meeting regarding the ‘Franklin Job Genie’ website developed by the Franklin Equine Industry’s Franklin Focus Group for people looking to find jobs and training including how it can be used by other industry sectors in Franklin.

A copy of the presentation provided has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number FR/2016/114

MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board thanks Ann Phillips, the representative for the Equine Focus Group, for her attendance and presentation regarding the ‘Franklin Job Genie’ website.

CARRIED

 

Attachments

a     Franklin Job Genie Presentation

 

 

9.2

Public Forum - Paula Edie and Anita Manning representing Waiuku Swim Club

 

Paula Edie, treasurer, and Anita Manning, president, of the Waiuku Swim Club attended to address the meeting regarding the booking of lane space at the Whiteside pool in Waiuku for the Waiuku Swim Club.

 

Resolution number FR/2016/115

MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board thanks Paula Edie, treasurer, and Anita Manning, president, of the Waiuku Swim Club for their attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Precedence of Business

Resolution number FR/2016/116

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

That the Franklin Local Board agree that items 24, 23, 25 and 22, in this order, be accorded precedence at this time.

CARRIED

 


 

12

Franklin Quick Response: Round Five, 2015/2016

 

Resolution number FR/2016/117

MOVED by Member BS Crompton, seconded by Member M Bell:  

That the Franklin Local Board grants or declines the following grant applications listed below:

Table One: Franklin Local Board Quick Response Round Five applications:

Number

Applicant

Focus

Project

Total Requested

Grants/
declines

502

Franklin Justices of the Peace Association

Community

A contribution towards Franklin Justices of the Peace Association venue hire cost.

$2,000.00

Grants
up to $2,000

504

Waiuku Family Support Network

Community

Towards Waiuku Family Support Trust for advertising and brochure printing costs.

$1,567.00

Grants
$567 for brochure production

510

Broomfields Residents Association

Community

Towards Broomfields Residents Association for the purchase of 20 possum traps and 40 rat traps and trap consumables for 12 months.

$2,000.00

Declines

Funding can be sourced elsewhere in council

511

Papakura and Franklin Blue Light

Community

Towards Papakura and Franklin Blue Light for the cost of two nights youth camp and activities.

$3,000.00

Declines

Not a high priority for funding

501

Pukekohe Hill School

Environment

Towards Pukekohe Hill School garden for purchase of plants, mulch and signage.

$1,018.00

Declines

Council supports schools through other schemes

505

BMevents Elite Touch League

Events 

Towards BMevents Elite Touch League for venue hire cost (Ecolite stadium) for five Sundays.

$44,000.00

Declines

Exceeds the quick response grant limit of $2,000

515

Brindle Sports Group (BSG) Events

Events

Towards BSG Events 2017 Beachlands Kids Triathlon for the timing company costs and finishing medals.

$2,000.00

Grants $2,000

 

516

Franklin Young Mariners

Events

A contribution towards Franklin Young Mariners for cost of hosting the young Mariners of New Zealand National Regatta, 2017.

$2,000.00

Grants $2,000

517

Mr. Michael D White

Events

Towards Clevedon Village Market for provision of an “Eftpos” and cash out service.

$3,690.00

Declines

Commercial enterprise

520

The Evangelical Alliance Relief Fund

Events

Towards Tear Fund Poverty Cycle event for traffic management costs.

$4,150.00

Declines

Not a high priority for funding.

Grant application exceeds the grant limit.

513

Ararimu 150th anniversary history book sub- committee of Ararimu Residents and Ratepayers

Historic Heritage

Towards the subcommittee of Ararimu Residents and Ratepayers for costs of printing the Ararimu 150th anniversary history book.

$2,000.00

Grants $2,000

509

Waiuku Golf and Squash Club Incorporated.

Sport and recreation

Towards Waiuku Golf and Squash Club Incorporated for the purchase and delivery of top soil.

$1,500.00

Declines

Course maintenance is not a priority for funding

512

Counties Manukau Maori Rugby League Culture & Sports Association Incorporated

Sport and recreation

A contribution towards Counties Manukau Maori Rugby League Culture & Sports Association Incorporated for health and safety at the tournament, Gala Day and sports trial day.

$1,747.00

Declines

Limited community benefit

 

 

 

Total

$70,672.00

$8,567

 

Table two: Deferred applications from Local Grants: Round Two

Number

Applicant

Focus

Project

Total Requested

Grants/
declines

203

Rajesh Prasad

Environment

Towards fencing costs along the stream to stock proof the area for planting.

$5,500.00

 

Declines

Board has created a contestable waterways protection fund for 2016/17 with Mauku Stream as a priority, this application could be considered in the future if there is funding available

216

Pete Watt

Environment

Towards fencing costs to stock proof the planting area and timber costs to install a small walkway for accessibility and maintenance.

$4,350.00

Declines

As above

244

Trent Archer

Environment

Towards the material costs to complete the permanent fencing of wetland, waterways and erosion prone banks in tributaries of the Wairoa River.

$7,176.00

Declines

As above

234

The Ararimu Residents and Ratepayers Association Inc.

Sport and recreation

A contribution towards the Ararimu Community pool for a heat pump.

$5,000.00

Defer

Application to be considered as part of the school pool funding round in July/August 2016

 

 

 

Total:

$22,026.00

$0

 

Table three: Multi-board application

Number

Applicant

Focus

Project

Total Requested

Eligible/

Ineligible

LG1613-216

Age Concern Counties Manukau Inc.

Community

Counselling Services for Older Adults.

$10,000.00

Declines

Not a high priority for funding

 

 

 

Total:

$10,000.00

$0

 

CARRIED

 

 

13

Allocation of 2015/2016 Locally Driven Initiatives Operational Budget

 

Resolution number FR/2016/118

MOVED by Member BS Crompton, seconded by Member A Cole:  

a)    That the Franklin local Board grants or declines the following applications for community funding from the local board’s locally driven initiatives operational budget 2015/2016, including reallocating $1,669.98 returned by Beachlands Community Trust from local grants round one 2015/2016:

 

Project

Details

Total requested

Grant/
decline

# 1

Pukekohe Netball Centre - toilet block provision

Upgrade to existing toilet block adjacent to current building for Pukekohe Netball Club.  Five new toilets, partitions, four basin sink, block wall, iron roof, clear light, continuation of walkway, electrical work and internal plumbing, interior finishing (painting, vinyl).

$106,373

Grants $84,738.98

# 2

Beachlands Community Trust – administration costs

Request funding to cover purchase of printer, toner, laminator, laminating pouches and attendance of two staff on first aid course.

$1,408.24

Grants
$550

Towards equipment purchases

# 3

Waiuku Golf and Squash Club - walking track maintenance

Weekly mowing/weedeating of the 3 km walking track around the perimeter of the golf course which is available for community use and access, includes two hours per week mowing.

$9,880

Grants $9,880

# 4

Waiuku Business and Development Association (WBDA) - CCTV upgrade

CCTV upgrade for Waiuku town centre, to provide a safe environment for the community and safeguard the town centre and facilities.  Total cost of project is $67,000 the WBDA hopes to fund $20,000 and is asking for funding of $15,000 towards the upgrade.

$15,000

Declines

The provision of CCTV cameras across Franklin is to be reviewed in 2016/17

# 5

Clevedon Tennis Club -court rebuild and lighting upgrade

Replacement of the sub base, court surface, and drainage work for the five existing courts and the upgrade of existing court lighting

$50,000

Grants $34,000

For upgrades to lighting

# 6

Karaka Sports Park - carpark repairs

Supply of aggregate (nine truck and trailer loads) to resurface temporary carpark

$5,123.25

Declines

Not eligible for a grant for work on a council asset

# 7

Clevedon and Districts Historical Society - launch of ‘Voices of Belonging’ a history book of Clevedon – Te Wairoa

Costs associated with the book launch to be held on 27 August 2016 – includes hall hire, EFTPOS hire, sound system hire and security

$1,890

Grants $1,890

# 8

Pohutakawa Coast Crime Watch Patrol Charitable Trust - install automatic number plate recognition road cameras on the Pohutakawa Coast

Funding required towards Stage 1 - purchase and installation of number plate recognition road cameras at the Whitford Village roundabout

$2,000

Declines

The provision of CCTV cameras across Franklin is to be reviewed in 2016/17

# 9

Waiuku Family Support Network -equipment purchase

Purchase of a chest freezer, two laptops and a printer for their office

$1,382

Grants
$550

Towards equipment purchases

# 10

Waiuku Museum -development of a Waiuku street scene

Construction of a street scene within the Museum that includes a general goods store, newspaper office, jewelry and china store, shoemakers store and a barber and tobacconist shop

$5,000

Grants $5,000

# 11

Mercy Missions Trust - installation of raised garden beds

Supply of 2-4 raised, covered gardens to increase food production to needy families

$2,000

Declines

Lower priority for funding

# 12

Awhitu Landcare - pest control programme

Purchase of replacement bait stations, gas traps, chew cards, possum dough, bait, mustelid traps, lures and baits, and cost of labour

$13,300

Grants $8,500

For replacement bait stations, traps, bait, mustelid traps, not labour costs

# 13

Franklin Family Support Services -purchase of electronic whiteboard

Purchase of electronic whiteboard with mobile stand and printer for their meeting room that is made available to community groups

$2,000

Grants
$550

Towards equipment purchases

# 14

Wairoa River Landcare Group -community planting days and school potting bees

Purchase of materials such as nursery supplies, trees, potting mix and smaller student planting spades for their community planting days and school potting bees

$6,000

Declines

Group to provide a more specific proposal on funding requirements for materials

# 15

Counties Baseball -fencing and installation of a permanent backstop

Install a permanent backstop to provide protection to players and spectators and eliminate safety risk each time the temporary backstop is erected and taken down before and after games

Either
$14,000

Grants $10,000

Part-funding provided

 

Fencing of the entire baseball field to provide a safe, secure environment for players and other users of the fields

Or
$50,000

Declines

# 16

Ararimu 150th Anniversary History Book Committee (sub-committee of Ararimu Residents & Ratepayers Association) - history of Ararimu publication

Book publication printing costs – history of Ararimu.

$8,385

Declines

Funding provided through quick response round 5 contestable fund

# 17

Pukekohe Association Football Club Incorporated - soccer field drainage improvements

Undertake work to improve the drainage on the soccer fields on the John Street side of Bledisloe Park Pukekohe

$88,515

Declines

Not eligible for a grant for work on a council asset

# 18

Theresa Hill and Mary-Ruth Doole fencing and planting programme on their land to preserve the environment

Cost of fencing the waterway/swamp area, waterway drain clearing, spot spraying, purchase of plants, possum and weed control for first year, and labour costs for land on the Awhitu Peninsula.

$6,000

Declines

Not a priority area for funding

# 19

Puni School PTA - Franklin Multicultural Festival March 2017

Hireage costs for a stage, marquee and sound system for the Franklin multicultural festival being held in March 2017

$6,500

Declines

Apply to contestable event fund in next financial year

# 20

Mauku School - native bush extension and redevelopment of a play area

Cost of new trees and shrubs for native bush extension

$1,100

Declines

Lower priority for funding

 

Cost of framing timber, posts, nails, chain, webbing, concrete and apparatus for the redeveloped play area

$2,100

Declines

As above

# 21

Well Women Franklin introduction of a second weekly peer support group session

Fee to provide two trained facilitators to run a second weekly evening peer support group up to the end of 2016, for mothers struggling to cope with mental health issues

$3,500

Declines

Lower priority for funding

# 22

Clevedon Community and Business Association 2016 Santa Parade

To cover the cost of traffic management and event insurance for the parade

$2,815

Declines

Apply for contestable events funding in the next financial year

# 23

Rerenga Tahi Charitable Trust – group based Te Reo sessions

Provide support and assistance in planning and delivering a framework for progression, and allow continuity of Te Reo that will benefit the communities’ consultation.  This will be delivered through an interactive group based setting within an 8 week period.

$2,000

Declines

Lower priority for funding

# 24

(late)

Marama Hou Ministries Trust – pizza oven and holiday programme

Add a feature to the Hamilton Estate community gardens by building a wood fired pizza oven in the community gardens  - cost $2,250

Provide funding for the Waiuku Hamilton Estate community holiday programme for bus trips, sports equipment, art resources, cinema and white water rafting entry fees – total $3,400.

$5,650

Declines

Lower priority for funding

# 25

(late)

Waiuku Waterfront & Reserves Management Committee – continue the harbour walkway

Continue the 1.6km walkway around the Waiuku harbour.  Background work was completed under Franklin District Council.

$10,000

Declines

To be included as part of Greenways Plan project

# 26

(late)

Hunua Ararimu Paparimu Valley Residents’ Association – beautification project for Hunua Triangle

Project is focused on land at junction of Hunua and Heald Roads, known as the “Hunua Junction”.  Residents have assisted with initial mowing, weed spraying and spreading mulch.  Next stage of project involves final weed spray, final spread of mulch, purchase and planting of bulbs and other plants.

Amount requested is for mulch to be supplied and delivered.

4,140

 

Grants $4,140

 

b)    That the Franklin Local Board revokes resolution FR/2016/95 made on 24 May 2016, due to a subsequent change to the balance of unspent funds:

That the Franklin Local Board reallocate $31,373.50 from the 2015/2016 Locally Driven Initiatives operational expenditure budget underspend to the 2015/2016 Franklin Local Grants round two budget line.

CARRIED

 

Angel Fulljames declared an interest in Clevedon Tennis Club and took no part in discussions about this item.

 


 

14

Disposal recommendation report - 161R Maraetai Drive, Maraetai

 

Resolution number FR/2016/119

MOVED by Member M Bell, seconded by Member AM Fulljames:  

That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status and dispose of 161R Maraetai Drive, Maraetai.

CARRIED

 

15

Closure of walkway at Hooper Avenue, Pukekohe

 

Resolution number FR/2016/120

MOVED by Chairperson A Baker, seconded by Member A Cole:  

a)      That the Franklin Local Board confirms resolution FR/2014/58 made on 15 April 2014 endorsing the sale of Lot 24 DP 98388 and Lot 1 DP 113049 (Hooper Avenue Walkway, Pukekohe) to the two adjoining owners at 49 Hooper Avenue and 24 Montgomery Avenue, Pukekohe, conditional on the reserve revocation and road stopping being completed.

b)      That the Franklin Local Board confirms its continued support for the completion of the road stopping process for the closure of Hooper Avenue Walkway, Pukekohe, noting that resolving this matter may now require an Environment Court process.

CARRIED

 

16

Franklin 2016/2017 Local Economic Development Programme

 

Resolution number FR/2016/121

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

That the Franklin Local Board approves the Franklin Local Economic Development Work Programme 2016/2017 programme (Attachment A of the report entitled ‘Franklin 2016/2017 Local Economic Development Programme’).

CARRIED

 

17

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

 

Resolution number FR/2016/122

MOVED by Chairperson A Baker, seconded by Member MA Kay:  

a)    That the Franklin Local Board gives the following feedback on the draft Community Access Scheme Guidelines for the Governing Body to consider:

·         The guidelines are too prescriptive.

·         They include a principle “be inclusive”, which takes into account the diverse make-up of communities. The board believes that all communities are diverse by nature and this should not be the only criteria for inclusivity when making investment decisions.

·         Distance to travel to access sports and recreation facilities should also be included as a principle.

·         Investment in low participant communities should be broadened to investment in all communities.

  • The guidelines need to provide clarity on the process for introducing new facilities into the scheme.

b)         That the Franklin Local Board does not wish to give feedback on the allocation of the residual $2.5m Hillary Commission Community Sport Fund.

CARRIED

 

18

Housing for Older People Partnering Proposal

 

Resolution number FR/2016/123

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

That the Franklin Local Board gives the following feedback on the Housing for Older People Partnering Proposal and Policy:

·         supports the partnership model for delivering housing for older people.

·         supports the Selwyn Foundation to be the key partner as they have relevant experience and are well set up for the role.

·         the Housing for Older People Partnering Policy to be finalised if the partnership is established, taking into account public consultation feedback.

CARRIED

 

19

Local Board input into the Empowered Communities Approach Progress Update Report

 

Resolution number FR/2016/124

MOVED by Member A Cole, seconded by Member BS Crompton:  

That the Franklin Local Board endorses the following feedback on the Empowered Communities Approach which, due to reporting timeframes, was provided informally for inclusion in a report to the Regional Strategy and Policy Committee in July 2016:

General feedback

·         As the Community Empowerment Unit model is in its early stages, it is too soon to be giving feedback.

·         Greater clarity is needed in terms of the allocation of cost, e.g. the expectation of use of local board Locally Driven Initiatives budget.

What is working well in the initial stages?

·         The role of Strategic Broker is working well, even though the person has only been in the role for a short time.

In the future, how would you know that the empowered communities approach is working well in your board area?

·         The approach is outcomes driven.

·         The main outcome is for council to spend less money and the community to take ownership of initiatives with support from council.

·         The success of the approach should be measured on the achievement of outcomes.

·         The Strategic Broker needs to ensure the community is capable of undertaking the proposed initiatives and has the relevant knowledge and tools to undertake them, there needs to be a capability assessment of groups before they undertake a project and any gaps/shortfalls need to be pointed out and help given to fill them.

 

 

 

What do you see as the key barriers to the implementation and uptake of the approach?

·         All political elements of council have to embrace the concept, any decisions made have to be consistent with council policy to ensure the approach is consistent.

·         There is some distrust amongst politicians on the capacity of the community to deliver initiatives.

·         The approach could be discontinued in the new electoral term if the incoming council decides on a different approach.

·         There is a lack of communication from the practice hub on what it delivers.  Local boards have to fund things that used to be funded from regional budgets e.g. an arts broker, Franklin Youth Advisory Board support.  The board has to provide additional funding without being given additional budget.

·         There is not enough detail on how the approach works, more information is needed e.g. the organisation chart includes “practice managers” and a “programme manager”, but what do they deliver and how can local boards utilise it?  How does it work in practice e.g. for events.

How can it be ensured that the approach is embraced by the whole of council for the betterment of the community?

·         Staff should work with local boards and develop case studies that show the benefits of the approach and give the community the opportunity to have input into the case studies to give their feedback on the approach.

·         There needs to be an overall saving for the whole of council, instead of local boards being asked to find additional funding to cover the shortfall.

·         There needs to be strong leadership at a high level.

·        Champions for the approach are needed at the highest levels within the organisation – the Executive Lead Team, the operations group and Council Controlled Organisations including Auckland Transport all need to champion the approach, not just middle management.

CARRIED

 

20

Draft 2016 Elected Members’ Expenses Policy

 

Resolution number FR/2016/125

MOVED by Member A Cole, seconded by Member BS Crompton:  

That the Franklin Local Board provides the following feedback on the draft 2016 Elected Members’ Expenses Policy:

·         Under changes to approvals for travel, political appointees should not be made for approvals, e.g. Chair of Audit and Risk Committee.

·         Approvals for international travel or travel outside Auckland should be established as follows:

o   for the mayor, deputy mayor and governing body members a business case and approvals by both the Governance Director and the Chief Executive

o   for local board members a business case and approvals by both the Manager Local Board Services and the Governance Director.  Endorsement by the local board should be retained as an approval.

CARRIED

 

Secretarial note:

Members have been advised that there is a typo in the report ‘Draft 2016 Elected Member Expenses Policy’ in the section referring to Elected Member Professional Development. The programme name is changing from Elected Member Professional Development to Elected Member Development, however in the report it is called ‘l development’.

 

Members have been advised that this will be corrected before it goes to the Finance and Performance Committee.

 

21

Auckland Transport Update – June 2016

 

Resolution number FR/2016/126

MOVED by Member A Cole, seconded by Member AM Fulljames:  

a)      That the Franklin Local Board notes the updates in the ‘Auckland Transport Update – June 2016’ and the attached issues register.

b)      That the Franklin Local Board approves project #466 Pedestrian advisory signage, Pukekohe town centre, for construction to be funded from the Local Board Transport Capital Fund based on the firm estimate of cost of $6,000.

CARRIED

 

Attachments

a     Franklin transport project updates

 

22

Private Way Name Approval for a Right of Way at 3A Brights Road, Waiuku

 

Resolution number FR/2016/127

MOVED by Member BS Crompton, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the Private Way name ‘Trosk Place’, proposed by the Applicant, created by way of subdivision at 3A Brights Road, Waiuku noting that ‘Remi Rise’ and ‘Tiware Rise’ for the Private Way also meet the road naming criteria.

CARRIED

 

23

Name Approval for a Private Way at 167 Bombay Road, Bombay

 

Resolution number FR/2016/128

MOVED by Member M Bell, seconded by Member MA Kay:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the Private Way name ‘Bob Evans Way’, proposed by the Applicant, created by way of subdivision at 167 Bombay Road, Bombay, while noting that the names ‘Bob Phoebe Way’ and ‘Evans Kimberley Way’ also meet the road naming criteria.

CARRIED

 

24

New Road Name Approval for a residential subdivision naming four roads for a subdivision at 75 Valley Road, Pukekohe

 

Resolution number FR/2016/129

MOVED by Member A Cole, seconded by Member MA Kay:   

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the naming of new roads created by way of subdivision at 75 Valley Road, Pukekohe:

a)      For Road 1: “Lisle Farm Drive”, noting that “Cumbria Farm Drive” and “Koropupu Drive” also meet the road naming criteria

b)      For Road 2: “Crossbanks Close”, noting that “Lisle Place” also meets the road naming criteria (should Lisle Farm Drive not be approved).

c)      An extension to “Twomey Drive” and “Anselmi Ridge Road”

CARRIED

 

25

New Road Name Approval for the residential subdivision by Spinnaker Bay Limited at 285 Ara-Kotinga, Whitford

 

Resolution number FR/2016/130

MOVED by Member AM Fulljames, seconded by Member MA Kay:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Solway Road’, proposed by the Applicant, for the new road created by way of subdivision at 285 Ara-Kotinga, Whitford, while noting that ‘Solway Ridge Road’, ‘Solway Park Road’, ‘Whitford Forest Road’ and ‘Skyline Road’ also meet the road naming criteria.

CARRIED

 

26

Franklin Local Board Workshop Notes

 

Resolution number FR/2016/131

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AM Fulljames:  

That the Franklin Local Board receives the workshop notes for 17 May, 24 May, 31 May, 7 June and 14 June 2016.

CARRIED

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

28        Procedural motion to exclude the public

Resolution number FR/2016/132

MOVED by Chairperson A Baker, seconded by Member AM Fulljames:  

That the Franklin Local Board excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

C1       Acquisition of open space land - Beachlands

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.12am          The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

11.13pm          The public was re-admitted.

 

 

restatementS

It was resolved while the public was excluded:

 

C1       Acquisition of open space land – Beachlands

 

That the Franklin Local Board confirms that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for open space in Beachlands until the purchase is settled, and even then, only the resolution is to be restated.

 

 

 

 

11.13am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................