Franklin Local Board
OPEN MINUTES
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Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 28 June 2016 at 9.30am.
Chairperson |
Andrew Baker |
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Deputy Chairperson |
Jill Naysmith |
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Members |
Malcolm Bell |
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Alan Cole |
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Brendon Crompton |
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Angela Fulljames |
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Murray Kay |
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ABSENT
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Dr Lyn Murphy |
Apology |
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Sarah Higgins |
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Franklin Local Board 28 June 2016 |
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1 Welcome
The Chairperson opened the meeting and welcomed everyone present.
2 Apologies
Resolution number FR/2016/110 MOVED by Chairperson A Baker, seconded by Member AM Fulljames: That the Franklin Local Board accepts the apology from member L Murphy for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number FR/2016/111 MOVED by Member MA Kay, seconded by Deputy Chairperson AJ Naysmith: That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 14 June 2016, including the confidential section, as a true and correct record. |
5 Leave of Absence
Resolution number FR/2016/112 MOVED by Chairperson A Baker, seconded by Member MA Kay: That the Franklin Local Board approves the request for leave of absence from Members M Bell and BS Crompton. |
6 Acknowledgements
That the Franklin Local Board acknowledge the passing of Peter Hook of Waiuku.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Resolution number FR/2016/113 MOVED by Member AM Fulljames, seconded by Member BS Crompton: That the Franklin Local Board thanks Richard Turner, Kevin Covacich, Gary Lisle and Andrew Mitchell, Development Manager, Ryman Healthcare Limited for their attendance. |
9 Public Forum
9.1 |
Public Forum - Ann Phillips representing the Equine Focus Group |
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Ann Phillips attended to address the meeting regarding the ‘Franklin Job Genie’ website developed by the Franklin Equine Industry’s Franklin Focus Group for people looking to find jobs and training including how it can be used by other industry sectors in Franklin. A copy of the presentation provided has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number FR/2016/114 MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ Naysmith: That the Franklin Local Board thanks Ann Phillips, the representative for the Equine Focus Group, for her attendance and presentation regarding the ‘Franklin Job Genie’ website. |
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a Franklin Job Genie Presentation |
9.2 |
Public Forum - Paula Edie and Anita Manning representing Waiuku Swim Club |
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Paula Edie, treasurer, and Anita Manning, president, of the Waiuku Swim Club attended to address the meeting regarding the booking of lane space at the Whiteside pool in Waiuku for the Waiuku Swim Club. |
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Resolution number FR/2016/115 MOVED by Chairperson A Baker, seconded by Deputy Chairperson AJ Naysmith: That the Franklin Local Board thanks Paula Edie, treasurer, and Anita Manning, president, of the Waiuku Swim Club for their attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Resolution number FR/2016/116 MOVED by Chairperson A Baker, seconded by Member BS Crompton: That the Franklin Local Board agree that items 24, 23, 25 and 22, in this order, be accorded precedence at this time. |
12 |
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Resolution number FR/2016/117 MOVED by Member BS Crompton, seconded by Member M Bell: That the Franklin Local Board grants or declines the following grant applications listed below: Table One: Franklin Local Board Quick Response Round Five applications:
Table two: Deferred applications from Local Grants: Round Two
Table three: Multi-board application
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13 |
Allocation of 2015/2016 Locally Driven Initiatives Operational Budget |
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Resolution number FR/2016/118 MOVED by Member BS Crompton, seconded by Member A Cole: a) That the Franklin local Board grants or declines the following applications for community funding from the local board’s locally driven initiatives operational budget 2015/2016, including reallocating $1,669.98 returned by Beachlands Community Trust from local grants round one 2015/2016:
b) That the Franklin Local Board revokes resolution FR/2016/95 made on 24 May 2016, due to a subsequent change to the balance of unspent funds: That the Franklin Local Board reallocate $31,373.50 from the 2015/2016 Locally Driven Initiatives operational expenditure budget underspend to the 2015/2016 Franklin Local Grants round two budget line. |
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Angel Fulljames declared an interest in Clevedon Tennis Club and took no part in discussions about this item. |
14 |
Disposal recommendation report - 161R Maraetai Drive, Maraetai |
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Resolution number FR/2016/119 MOVED by Member M Bell, seconded by Member AM Fulljames: That the Franklin Local Board endorses Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status and dispose of 161R Maraetai Drive, Maraetai. |
15 |
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Resolution number FR/2016/120 MOVED by Chairperson A Baker, seconded by Member A Cole: a) That the Franklin Local Board confirms resolution FR/2014/58 made on 15 April 2014 endorsing the sale of Lot 24 DP 98388 and Lot 1 DP 113049 (Hooper Avenue Walkway, Pukekohe) to the two adjoining owners at 49 Hooper Avenue and 24 Montgomery Avenue, Pukekohe, conditional on the reserve revocation and road stopping being completed. b) That the Franklin Local Board confirms its continued support for the completion of the road stopping process for the closure of Hooper Avenue Walkway, Pukekohe, noting that resolving this matter may now require an Environment Court process. |
16 |
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Resolution number FR/2016/121 MOVED by Chairperson A Baker, seconded by Member BS Crompton: That the Franklin Local Board approves the Franklin Local Economic Development Work Programme 2016/2017 programme (Attachment A of the report entitled ‘Franklin 2016/2017 Local Economic Development Programme’). |
17 |
Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund |
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Resolution number FR/2016/122 MOVED by Chairperson A Baker, seconded by Member MA Kay: a) That the Franklin Local Board gives the following feedback on the draft Community Access Scheme Guidelines for the Governing Body to consider: · The guidelines are too prescriptive. · They include a principle “be inclusive”, which takes into account the diverse make-up of communities. The board believes that all communities are diverse by nature and this should not be the only criteria for inclusivity when making investment decisions. · Distance to travel to access sports and recreation facilities should also be included as a principle. · Investment in low participant communities should be broadened to investment in all communities.
b) That the Franklin Local Board does not wish to give feedback on the allocation of the residual $2.5m Hillary Commission Community Sport Fund. |
18 |
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Resolution number FR/2016/123 MOVED by Chairperson A Baker, seconded by Member BS Crompton: That the Franklin Local Board gives the following feedback on the Housing for Older People Partnering Proposal and Policy: · supports the partnership model for delivering housing for older people. · supports the Selwyn Foundation to be the key partner as they have relevant experience and are well set up for the role. · the Housing for Older People Partnering Policy to be finalised if the partnership is established, taking into account public consultation feedback. |
19 |
Local Board input into the Empowered Communities Approach Progress Update Report |
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Resolution number FR/2016/124 MOVED by Member A Cole, seconded by Member BS Crompton: That the Franklin Local Board endorses the following feedback on the Empowered Communities Approach which, due to reporting timeframes, was provided informally for inclusion in a report to the Regional Strategy and Policy Committee in July 2016: General feedback · As the Community Empowerment Unit model is in its early stages, it is too soon to be giving feedback. · Greater clarity is needed in terms of the allocation of cost, e.g. the expectation of use of local board Locally Driven Initiatives budget. What is working well in the initial stages? · The role of Strategic Broker is working well, even though the person has only been in the role for a short time. In the future, how would you know that the empowered communities approach is working well in your board area? · The approach is outcomes driven. · The main outcome is for council to spend less money and the community to take ownership of initiatives with support from council. · The success of the approach should be measured on the achievement of outcomes. · The Strategic Broker needs to ensure the community is capable of undertaking the proposed initiatives and has the relevant knowledge and tools to undertake them, there needs to be a capability assessment of groups before they undertake a project and any gaps/shortfalls need to be pointed out and help given to fill them.
What do you see as the key barriers to the implementation and uptake of the approach? · All political elements of council have to embrace the concept, any decisions made have to be consistent with council policy to ensure the approach is consistent. · There is some distrust amongst politicians on the capacity of the community to deliver initiatives. · The approach could be discontinued in the new electoral term if the incoming council decides on a different approach. · There is a lack of communication from the practice hub on what it delivers. Local boards have to fund things that used to be funded from regional budgets e.g. an arts broker, Franklin Youth Advisory Board support. The board has to provide additional funding without being given additional budget. · There is not enough detail on how the approach works, more information is needed e.g. the organisation chart includes “practice managers” and a “programme manager”, but what do they deliver and how can local boards utilise it? How does it work in practice e.g. for events. How can it be ensured that the approach is embraced by the whole of council for the betterment of the community? · Staff should work with local boards and develop case studies that show the benefits of the approach and give the community the opportunity to have input into the case studies to give their feedback on the approach. · There needs to be an overall saving for the whole of council, instead of local boards being asked to find additional funding to cover the shortfall. · There needs to be strong leadership at a high level. · Champions for the approach are needed at the highest levels within the organisation – the Executive Lead Team, the operations group and Council Controlled Organisations including Auckland Transport all need to champion the approach, not just middle management. |
20 |
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Resolution number FR/2016/125 MOVED by Member A Cole, seconded by Member BS Crompton: That the Franklin Local Board provides the following feedback on the draft 2016 Elected Members’ Expenses Policy: · Under changes to approvals for travel, political appointees should not be made for approvals, e.g. Chair of Audit and Risk Committee. · Approvals for international travel or travel outside Auckland should be established as follows: o for the mayor, deputy mayor and governing body members a business case and approvals by both the Governance Director and the Chief Executive o for local board members a business case and approvals by both the Manager Local Board Services and the Governance Director. Endorsement by the local board should be retained as an approval. |
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Secretarial note: Members have been advised that there is a typo in the report ‘Draft 2016 Elected Member Expenses Policy’ in the section referring to Elected Member Professional Development. The programme name is changing from Elected Member Professional Development to Elected Member Development, however in the report it is called ‘l development’.
Members have been advised that this will be corrected before it goes to the Finance and Performance Committee. |
21 |
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Resolution number FR/2016/126 MOVED by Member A Cole, seconded by Member AM Fulljames: a) That the Franklin Local Board notes the updates in the ‘Auckland Transport Update – June 2016’ and the attached issues register. b) That the Franklin Local Board approves project #466 Pedestrian advisory signage, Pukekohe town centre, for construction to be funded from the Local Board Transport Capital Fund based on the firm estimate of cost of $6,000. |
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a Franklin transport project updates |
22 |
Private Way Name Approval for a Right of Way at 3A Brights Road, Waiuku |
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Resolution number FR/2016/127 MOVED by Member BS Crompton, seconded by Deputy Chairperson AJ Naysmith: That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the Private Way name ‘Trosk Place’, proposed by the Applicant, created by way of subdivision at 3A Brights Road, Waiuku noting that ‘Remi Rise’ and ‘Tiware Rise’ for the Private Way also meet the road naming criteria. |
23 |
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Resolution number FR/2016/128 MOVED by Member M Bell, seconded by Member MA Kay: That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the Private Way name ‘Bob Evans Way’, proposed by the Applicant, created by way of subdivision at 167 Bombay Road, Bombay, while noting that the names ‘Bob Phoebe Way’ and ‘Evans Kimberley Way’ also meet the road naming criteria. |
24 |
New Road Name Approval for a residential subdivision naming four roads for a subdivision at 75 Valley Road, Pukekohe |
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Resolution number FR/2016/129 MOVED by Member A Cole, seconded by Member MA Kay: That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the naming of new roads created by way of subdivision at 75 Valley Road, Pukekohe: a) For Road 1: “Lisle Farm Drive”, noting that “Cumbria Farm Drive” and “Koropupu Drive” also meet the road naming criteria b) For Road 2: “Crossbanks Close”, noting that “Lisle Place” also meets the road naming criteria (should Lisle Farm Drive not be approved). c) An extension to “Twomey Drive” and “Anselmi Ridge Road” |
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New Road Name Approval for the residential subdivision by Spinnaker Bay Limited at 285 Ara-Kotinga, Whitford |
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Resolution number FR/2016/130 MOVED by Member AM Fulljames, seconded by Member MA Kay: That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Solway Road’, proposed by the Applicant, for the new road created by way of subdivision at 285 Ara-Kotinga, Whitford, while noting that ‘Solway Ridge Road’, ‘Solway Park Road’, ‘Whitford Forest Road’ and ‘Skyline Road’ also meet the road naming criteria. |
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Resolution number FR/2016/131 MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AM Fulljames: That the Franklin Local Board receives the workshop notes for 17 May, 24 May, 31 May, 7 June and 14 June 2016. |
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number FR/2016/132 MOVED by Chairperson A Baker, seconded by Member AM Fulljames: That the Franklin Local Board excludes the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Acquisition of open space land - Beachlands
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
11.12am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
11.13pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 Acquisition of open space land – Beachlands
That the Franklin Local Board confirms that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for open space in Beachlands until the purchase is settled, and even then, only the resolution is to be restated.
11.13am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................