Agenda of Great Barrier Local Board

Great Barrier Local Board

08 June 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Great Barrier Funding Agreements - Tri-annual Reporting 7

13 Auckland Transport Update - June 2016 21

14 Adoption of Local Board Agreement 2016/2017 27

15 Parks, sport and recreation draft annual work programme financial year 2016-2017 35

16 Community Lease Work Programme 2016/2017 41

17 Great Barrier Local Board Libraries Work Programme 2016/2017 45

18 Local Board input into the Empowered Communities Approach Progress Update Report 49

19 Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund 53

20 Correspondence 69

21 Chairperson's report 73

22 Board Members' Reports 79

23 Governance Forward Work Calendar 95

24 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 11 May 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Great Barrier Local Board

08 June 2016

Great Barrier Funding Agreements - Tri-annual Reporting

File No.: CP2015/22749

Purpose

1. To receive the tri-annual updates from the four Great Barrier Local Board funding agreement recipients, as stated in the terms of their contracts.

Executive Summary

2. A list of the funding agreement recipients are listed in the table below:

Group	Purpose of funding	Amount of funding	Key contact
Aotea Family Support Group	Support the Aotea Family Support Group to develop a range of services that meet the needs of the community.	$30,000	Rendt Gorter
Great Barrier Island Community Health Trust – Community Worker	Support the community worker to achieve successful community development outcomes, with a focus on community health and social services, safety, and marae capacity building.	$42,000	Gael Johnson
Destination Great Barrier Island	Support Destination Great Barrier Island to manage the Claris visitor site, advance Great Barrier Island as a destination, and provide marketing promotion and economic development outcomes.	$35,000	Tony Christiansen
Great Barrier Island Community Heritage & Arts Village Trust	Support the art gallery to provide programmes and opportunities for the Great Barrier Island community.	$10,000	Nell Williams

3. In all cases funding is also provided to support the delivery of initiatives outlined in the Aotea Great Barrier Local Board Plan and the Great Barrier Local Board Agreement.

4. It is stated in the terms of the funding agreements that recipients will report monthly and annually to the Auckland Council and to the Great Barrier Local Board’s October 2015, February 2016 and June 2016 meetings. Local board reports should be formal reports on the business meeting agenda, or tabled or verbal reports, if agreed beforehand.

5. Copies of the Aotea Family Support Group, Great Barrier Community Health Trust, and Great Barrier Island Community Heritage & Arts Village Trust June reports are attached. The Destination Great Barrier Island report will be tabled at the meeting.

Recommendation/s

That the Great Barrier Local Board:

a) note the tri-annual reports from the Aotea Family Support Group, Great Barrier Island Community Health Trust, Destination Great Barrier Island and Great Barrier Island Community Heritage & Arts Village Trust.

Attachments

No.	Title	Page
a View	Great Barrier Island Community Heritage and Arts Village - Tri-annual report January-May 2016	9
b View	Aotea Family Support Group - Tri-annual report May 2016	15
c View	Great Barrier Island Community Health Trust - Tri-annual report June 2016	17

Signatories

Author	Jacqueline Fyers - Democracy/Engagement Advisor
Authoriser	John Nash - Senior Local Board Advisor

Great Barrier Local Board

08 June 2016

Auckland Transport Update - June 2016

File No.: CP2016/10936

Purpose

1. To respond to requests from the Great Barrier Local Board on transport-related matters, inform the board on the current status of their Local Board Transport Capital Fund (LBTCF), to facilitate decisions on proposed and current LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. This report covers matters of specific application and interest to the Great Barrier Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the board and community.

3. In particular, this report provides an update on;

· Local Board Transport Capital Fund

· Tryphena/Shoal Bay Wharf freight days

· Gold Card update

Recommendation/s

That the Great Barrier Local Board:

a) note the Auckland Transport Update - June 2016

Comments

Local board transport capital fund (LBTCF)

4. The Great Barrier Local Board’s funding allocation under the LBTCF is currently $100,000 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

211

· Hector Sanderson Road

· Split into sections for funding purposes

· FEC estimate of $385,524

· Resolution GBI/2014/63 (15 May 2014) “The design element of the project will be led by the Local Parks and SLIP’s project team”

· Resolution GBI/2014/154 (December 2014) Requests that those parts of the projects 221 and 211 currently being progressed by the board be funded from Local Board Transport Capital Fund. Board agreed to fund from the LBTCF April 2015. AT and AC working with Board on this, project further supported by the Board in the May 2015 Board meeting (GBI/2015/53)

· Board resolved August 2015 to allocate all available funds from the LBTCF to selected sections of this project ($383,440)

· Currently underway

The Great Barrier Local Board’s transport capital fund to date is summarised below.

Great Barrier Local Board transport capital fund summary:

Total funds available in current political term (Four years including 2012-13)	$400,000
Spent to Date on Completed Projects (including money spent on cancelled projects)	$116,560
Committed to date on projects approved for design and/or construction	$383,440	50% committed/ spent to date
Total budget left that needs to be allocated to new projects and spent by the end of the current political term	-$100,000	The four year budget (and all of 2016-17 budget) is already allocated. No more projects need to be approved.
Total of projects assessed to a Rough Order of Cost (ROC) stage but not approved by the Local Board	$50,000
Funds available from the next political term (2016-17)	$0	This is the unallocated balance of the 2016-17 Great Barrier LBTCF budget

Update Tryphena / Shoal Bay Wharf hard stand

6. Auckland Transport is working with the Great Barrier Local Board to resolve issues that have been identified around the wharf area, on days when freight is loaded and unloaded.

7. On the 16^th March 2016 Auckland Transport and members of the Great Barrier Local Board, met with representatives from Sealink, GB Cartage, Blackwell Carriers and AB Deliveries to discuss the area and solutions to issues, experienced on a freight day.

8. During the discussion it was agreed that Auckland Transport would concrete the hard stand past the wharf and that in principle it was agreed that a freight distribution shed could be erected on the site, near the existing green shed.

9. Auckland Transport does not see itself owning or managing such a shed and its role would be limited to approval of the shed on the site, and approval of a license to occupy, actual location, size and usage.

10. The Local Board agreed to look at possible funding sources for a shed.

11. Dave Hyland from Sealink agreed to create a document that will outline arrangements and responsibilities required for the area on a freight day, once created, he will socialise the document and carry out consultation with all relevant stakeholders.

12. Auckland Transport contractors have started the concreting of the hard stand as promised on the 16^th March 2016, this work is expected to take until the 6^th June 2016 (weather dependant), however a curing period will be required of approximately five weeks, after which full loading and unloading activities will recommence.

13. At present to help minimise the disruptions to freight days, loading and unloading is being carried out in the carpark adjacent to the wharf, coupled with Sealink commencing winter operations of which means the boat only comes in at Tryphena every 2^nd Tuesday.

Hop Card 2^nd update

14. From 1 July this year, SuperGold cardholders will need an Auckland Transport (AT) HOP card with a SuperGold concession loaded on to the card to continue enjoying their SuperGold public transport concession in Auckland.

15. In 2015 the Ministry of Transport reviewed the SuperGold card free public transport scheme, during which time they concluded that any city that has its own electronic card system for Public Transport was to integrate the SuperGold card into their system.

16. The switch to an AT HOP card with a SuperGold concession presents a number of benefits to seniors and the scheme. According to the Ministry of Transport, in financial year 2015-2016, the cost of the SuperGold scheme is estimated to be $28 million.

17. AT HOP card benefits include:

· Ease of use (customers can board a bus by tagging-on, reducing queues and helping improve bus punctuality)

· No need to carry cash

· Travel before 9am will cost at least 20% less when paying with an AT HOP card when compared to single trip cash fares, excludes SkyBus, NiteRider and Waiheke ferry services.

· Using AT HOP before 9am on weekdays means you don’t have to carry cash

· No need to wait in queues to purchase paper tickets from a ticket office, ticket machine or the bus driver

· Credit on an AT HOP card enables the purchase of paper tickets for other passengers if needed.

18. Switching SuperGold public transport use to the AT HOP card will also reduce improper use of the SuperGold concession and permit improved planning of public transport services making the scheme more sustainable, reducing taxpayer and ratepayer costs.

19. Seniors using public transport in Auckland who do not yet have an AT HOP card will need to purchase one by 30 June, at a cost of $15 (the AT HOP card costs $10 and it must have a minimum of $5 credit loaded onto it at the time of purchase) The $10 card purchase price is non-refundable.

20. Auckland Transport are working with the Ministry of Transport and directly with seniors’ advocacy groups to make the process as easy as possible for seniors.

21. Auckland Transport is making an information pack available to all SuperGold cardholders, advising seniors of the changes and explaining how to purchase an AT HOP card and load a SuperGold concession.

22. Auckland Transport is currently working with the Great Barrier Local Board to ensure all persons eligible to use a SuperGold card and it benefits receive an information pack.

23. SuperGold card users purchasing an AT HOP card from 9 May will be issued with a specially designed, distinctive gold AT HOP card. However, blue AT HOP cards loaded with a SuperGold concession will continue to be accepted after 1 July 2016. Auckland Transport will be in contact with individuals who have a blue AT HOP card loaded with a SuperGold concession regarding the process to swap out their blue AT HOP card for a gold AT HOP card free of charge after 1 July 2016.

24. SuperGold public transport benefits in Auckland will not change at this time. Customers will continue to receive free public transport on eligible services after 9am on weekdays and all day on weekends and public holidays. This includes all train services, selected bus and ferry services (including services to Waiheke Island).

25. See AT.govt.nz/supergold for a complete list of services that provide free SuperGold public transport.

26. Auckland has 180,000 SuperGold cardholders (growing at 7,000 per year). Already close to 42,000 SuperGold customers are using an AT HOP card with a SuperGold concession loaded for their public transport travel.

27. Those seniors who do not yet have an AT HOP card should visit www.at.govt.nz/supergold for more information or call 0800 AT Gold (0800 28 4653) to request an information pack.

28. Terms of use and registered prospectus for the AT HOP cards are available at AT.govt.nz/athop or at the Transport Information Centre, Britomart. The obligations of Auckland Transport under the AT HOP cards are unsecured.

Port Fitzroy Debris Fence

29. Due to the unstable nature of the bank opposite the boat ramp at Port Fitzroy, Auckland Transport is to install a debris fence, to minimize the effect of falling debris onto the road

30. As at 25 May 2016 a building consent was granted for the “debris fence”.

31. An installation date is not yet known, however, planning is under way to programme this installation.

Media

Progress for eastern transport improvements

32. Work will begin soon on the design and consenting for the Reeves Road flyover and Pakuranga to Botany busway in east Auckland.

33. The projects are part of the Auckland Manukau Eastern Transport Initiative (AMETI), which is aimed at giving residents of the eastern suburbs better transport choices.

34. AMETI will deliver rapid, high frequency public transport between Panmure, Pakuranga and Botany. Roading improvements at traffic bottlenecks in Panmure and Pakuranga allow the busway to operate reliably and help manage growing traffic volumes.

35. The start of design and consenting work follows a comprehensive review of the timing of future Auckland Manukau Eastern Transport Initiative (AMETI) projects by Auckland Transport, the New Zealand Transport Agency and Auckland Council. It included more accurately modelling the traffic impacts and bus travel times on the main roads in the area.

36. The review concluded the best order for future AMETI projects to be built is:

· Panmure to Pakuranga – busway, Panmure roundabout replacement, walking and cycling paths. AT recently lodged an application for consents for this stage, it is expected to be publicly notified by Auckland Council within the next few months.

· Reeves Road flyover, Pakuranga town centre busway and bus station

· Pakuranga to Botany busway.

37. It also concluded that improvements may be needed on Pakuranga Road between Pakuranga and Highland Park to further improve bus journey times between Panmure and Howick.

38. Auckland Transport believes this timing for construction will ensure journey times for both public transport and general traffic improve while the various stages are delivered.

39. It is likely the Reeves Road flyover will not solve traffic congestion in the area, however it will be highly effective at offering significant local congestion relief on the roads outside Pakuranga Town Centre. Shifting traffic off those roads will allow the busway and cycle lanes to be built on them.

40. Although the full busway could be opened first, the final evaluation of options showed it would create increased congestion for general traffic until the flyover is complete.

41. The review also showed that the full busway between Panmure, Pakuranga and Botany, as well as the Reeves Road flyover, needs to be open by 2025 to minimise future increases in congestion. Current long term plan funding from Auckland Council would only allow for this full network by 2029.

42. Visit at.govt.nz/projects-roadworks/ameti for more information on the AMETI programme

Consideration

Local Board views and implications

43. This report is for the Local Board’s information and action as required.

Māori impact statement

44. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities details in this report.

Attachments

There are no attachments for this report.

Signatories

Author	Ivan Trethowen – Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Great Barrier Local Board

08 June 2016

Adoption of Local Board Agreement 2016/2017

File No.: CP2016/10524

Purpose

1. This report seeks adoption of local content for the Annual Plan 2016/2017, including a Local Board Agreement 2016/2017, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2016/2017.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4. In February and March this year, the council consulted on proposed changes for the Annual Plan 2016/2017. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 13 May 2016.

5. Local boards are now considering local content for the Annual Plan 2016/2017 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2016/2017.

6. Local board agreements will include the allocation of locally driven initiative funding to projects and services.

7. On 30 June 2016, the governing body will meet to adopt Auckland Council’s Annual Plan 2016/2017 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Great Barrier Local Board:

a) adopt local content for the Annual Plan 2016/2017 (Attachment A), including:

i. a Local Board Agreement 2016/2017

ii. a message from the chair

iii. local board advocacy

iv. local activity budgets

v. local performance targets

b) adopt Local fees and charges schedules for 2016/2017 (Attachment B)

c) note:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.

d) agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017.

e) agree to allocate $15,000 from its 2016/17 LDI discretionary capital budget to the Great Barrier Island Community Heritage and Arts Village Trust as a capital grant to obtain and manage local art to be located on public land by way of a funding agreement managed by council’s Arts and Culture team.

Consideration

Local board views and implications

8. This report seeks adoption from the local board on its content for the Annual Plan 2016/2017 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

9. Many local board decisions are of importance to Māori and there is a need to continue to build relationships between local boards and relevant Iwi. The local board agreement is based on the local board plan and the Annual Plan 2016/2017 which have both been developed through engagement with the community, including Māori.

Implementation

10. The resolutions of this meeting will be reported to the governing body on 30 June 2016, when it meets to adopt the Annual Plan 2016/2017.

11. Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required today in order for staff to finalise local content for the Annual Plan 2016/2017.

12. It is possible that minor changes may need to be made to the attachments before the annual plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommends that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a View	Local content to support the Annual Plan 2016/2017: o Local Board Agreement 2016/2017 o Message from the chair o Local Board Advocacy o Local activity budgets o Local performance targets (to be tabled at the meeting)	31
b View	Local fees and charges schedule 2016/2017 (to be tabled at the meeting)	33

Signatories

Author

Mark Purdie - Lead Financial Advisor

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

John Nash - Senior Local Board Advisor

Great Barrier Local Board

08 June 2016

Parks, sport and recreation draft annual work programme financial year 2016-2017

File No.: CP2016/09952

Purpose

1. The purpose of this report is to present the draft 2016/2017 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Great Barrier Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2016/2017 financial year (FY17).

3. The work programme includes the Local Board capital expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation advisors will discuss this with the appropriate local board portfolio holder/s.

Recommendation/s

That the Great Barrier Local Board:

a) approve the Great Barrier Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report;

b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s.

Comments

5. Officers discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop with the local board on 26 April 2016.

6. This report presents Parks, Sport and Recreations draft AWP for the 2016/2017 financial year, but reflects a three year view of the outlying years. This is with the exception of Growth funding, which is approved on a year by year basis only.

7. There are separate AWPs for Sport and Recreation: Leisure; Local and Sports Parks.

8. The Parks, Sport and Recreation draft Annual work programme 2016/17 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2016/17 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Officers may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2016/17 will be consulted with the local board Portfolio holder for the project, who will make a decision on the proposed changes or decide whether it needs a decision by the local board.

11. PSR renewals and leisure development projects will be reported separately and led by Community Facilities.

12. Projects may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; external funding or sponsorship.

13. Growth programme
Asset Based Services CAPEX includes Growth funded projects where the project meets the criteria to be allocated development contribution funding. Local and Sports Park projects are split into four different work streams for Growth:

· General Park development;

· Playspace development;

· Sport development;

· Greenway and walkway development.

14. The overall Growth programme should reflect that development contributions make up 70% of the total programme budget and other contributions (such as rates, third party contributions etc) make up the remaining 30%.

15. The draft AWP shows the allocated FY17 Growth funding for information only. Any funding in subsequent years is indicative as Growth funding is signed off annually. Projects that are identified to receive Growth funding in FY17, but are being delivered over more than one year, will be considered as priority for Growth funding in the subsequent years.

16. For FY17, funding has been allocated to projects based on the analysis of the criteria below.

17. Projects identified in the FY17 draft AWP which are eligible for FY17 Growth funding have been included in the attachment for the Local Board’s information only and will be confirmed to the Parks Recreation and Sport Committee in September 2016.

18. Criteria for Growth funding allocation

19. All projects funded through the FY17 Growth programme need to be development projects on Council owned reserve or Ministry of Education land. Projects were ranked based on the following criteria:

· Whether the project is multi-year and received Growth funding in the 2015/2016 financial year;

· Alignment with a parks programme – the project should align with one of the four park development programmes (i.e. General, Playscape, Greenway and walkway, Sport);

· The proportion of the project that is caused by growth - projects are ranked on the percentage of demographic growth in the area that the project will serve. For example, greenfield sites or new housing areas will be ranked higher than an area of low or no growth;

· The proportion of the project that will benefit a new community in the next ten years;

· Whether a project aligns strategically with a governing body, local board or spatial priority;

· Whether a project leverages additional investment or provides for reduced or no operating cost to Council over time;

· Project readiness and deliverability - design work is complete; all consents and funding are in place; works are procured and where applicable a funding agreement is in place and full project cost funding is available.

20. Other budget types contributing to the Park Sport and Recreation works programme

21. The Locally Driven Initiatives (LDI) programme is part of this draft AWP. PSR projects resulting from external agency partnerships are not included unless they have an element of local board funding attached to them.

22. Leisure, and sport and recreation activity programmes do not show a budget amount but have been included in the work programme for information and future quarterly reporting.

Consideration

Local board views and implications

23. The local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2016/17 at a workshop on 26 April 2016. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

24. Parks and open spaces, as well as sport and recreation activity contributes significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

25. Once approved the delivery of projects identified in the Parks, Sport and Recreation draft Annual work programme 2016/17 will take place from 1 July 2016.

26. The progress of the Parks, Sport and Recreation Annual work programme 2016/17 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a View	Great Barrier Parks, Sport and Recreation draft Annual work programme 2016-2017	39

Signatories

Author

Lynda Lucas - Parks Liaison & Development Team Leader

Authorisers

Mark Bowater - Manager Parks

Mace Ward - General Manager Parks, Sports and Recreation

John Nash - Senior Local Board Advisor

Great Barrier Local Board

08 June 2016

Community Lease Work Programme 2016/2017

File No.: CP2016/10115

Purpose

1. To approve the 2016/2017 work programme for community leases.

Executive summary

2. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

3. Attachment A provides a detailed list of the community leases and licences due for renewal or expiry over the 2016/2017 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

Recommendation/s

That the Great Barrier Local Board:

a) approve the community lease 2016/2017 work programme as detailed in Attachment A.

Comments

4. To meet the demands of this substantial programme of community leasing work, staff introduced a programme approach to more efficiently deliver the volume of work last year at a meeting of the Local Board Chairs on 28 September 2015. The programme approach aimed to streamline reporting procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.

5. This approach has proven successful and staff intend to continue implementing this strategic delivery where possible for the 2016/2017 community leasing work programme.

Consideration

Local board views and implications

6. The draft 2016/2017 work programme was considered by the local board at a workshop on 27 April 2016. The board and officers will work with the two expired leases; Great Barrier Island Community Heritage and Arts Village Trust and Seniornet, on lease renewal. Discussions with the Trust are ongoing to agree lease matters associated with the Trust’s aspirations to develop a local art programme. Officers will also engage with Seniornet on options for its lease given the small size of the facility and the group’s finances. The views expressed by local board members during the workshop have been adopted in Attachment A.

7. The community lease 2016/2017 work programme supports the achievement of the following 2014-2017 Great Barrier Local Board Plan priorities:

· We have more residents and visitors but we won’t lose our way of life

· Infrastructure that fits with our environment.

Māori impact statement

8. Supporting Maori initiatives and objectives is a regional priority, as outlined by the Auckland Plan aim to increase targeted support to Maori community development projects. The community leasing work programme aims to improve well-being among Maori living in the local board area through services provided by community groups leasing land and buildings from the council.

Implementation

9. Work programme implementation will be reported quarterly to the local board.

10. Further decisions will be requested of the local board for detailed lease approvals either through the bundled reporting approach when applicable, or through individual lease reports as required.

Attachments

No.	Title	Page
a View	Attachment A - Workplan Schedule	43

Signatories

Author

Toto Vu-Duc - Manager Community Leases

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Senior Local Board Advisor

Great Barrier Local Board

08 June 2016

Great Barrier Local Board Libraries Work Programme 2016/2017

File No.: CP2016/10235

Purpose

1. This report presents the Libraries 2016/2017 Great Barrier Local Board work programme for approval.

Executive summary

2. This report provides information to support Great Barrier Local Board to make decisions required to approve the Libraries 2016/2017 work programme.

3. The proposed Libraries work programme aims to provide a defined work programme for the 2016/2017 financial year.

4. The Libraries work programme for Great Barrier Local Board aligns with the following 2014-2017 Great Barrier Local Board Plan priority:

· Infrastructure that fits with our environment

5. The Great Barrier Local Board is being requested to approve the Libraries work programme for FY 2016/2017.

Recommendation/s

That the Great Barrier Local Board:

a) approve the 2016/2017 Libraries work programme (Attachment A).

Comments

6. The libraries work programme for 2016/2017 aligns to the Great Barrier Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programme aligns to the following 2014-2017 Great Barrier Local Board Plan priority:

· Infrastructure that fits with our environment

8. The work programme includes library activities that align with the local board priorities and meet the needs of the Great Barrier community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9. The Great Barrier Local Board is requested to approve the Libraries work programme for 2016/2017. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Great Barrier community.

Consideration

Local board views and implications

10. The draft 2016/2017 work programme was considered by the local board at a workshop on Tuesday, 26 April 2016.

Māori impact statement

11. Improving Maori outcomes is core to library services and is defined in Te kauhanganui – Libraries Māori Responsiveness Plan. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

12. Libraries staff will continue to meet with the portfolio holders to provide updates on the work programme and ensure it is progressed and meets local board priorities. The libraries work programme will be implemented within the annual plan 2016/2017 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a View	Great Barrier Local Board Libraries Work Programme 2016/2017	47

Signatories

Author

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

John Nash - Senior Local Board Advisor

Great Barrier Local Board

08 June 2016

Local Board input into the Empowered Communities Approach Progress Update Report

File No.: CP2016/10084

Purpose

1. To provide an opportunity for local boards to formally feedback on the progress and implementation of the Empowered Communities Approach to date.

Executive summary

2. On 4 June 2015, the Regional Strategy and Policy Committee approved the implementation of the Empowered Communities Approach.

3. The Community Empowerment Unit was established to lead and operationalise the Empowered Communities Approach. The unit became operational on 1 October 2015.

4. In March 2016, the Regional Strategy and Policy Committee received its first update on the transition and implementation of the new structure and approach.

5. Local board views are being sought to inform the July 2016 progress update report to the Regional Strategy and Policy Committee.

6. This report provides an opportunity for the local board to formalise its views on progress made to date.

Recommendation/s

That the Great Barrier Local Board:

a) formally endorse the feedback on the progress and implementation of the Empowered Communities Approach to date.

Background

7. The Mayor’s Proposal for the Long Term Plan 2015 – 2025 (LTP) included developing an Empowered Communities Approach to the work of Auckland Council and sought changes to the community development function as follows:

· To transition delivery to a more empowered community approach;

· To move away from direct delivery (and therefore save overheads) and fund community groups to deliver more;

· For local boards to play a much more active role by allocating more funding through the boards.

8. The Budget Committee approved the proposal on 7 May 2015. It resolved to:

a) Note that an Empowered Communities approach will be implemented during the 2015/2016 financial year with detail of the proposed Community Development and Safety model to be presented to the Regional Strategy and Policy (RSP) Committee on 4 June 2015;

b) Note that the associated savings target of $1.6 million in 2015/2016 and $2.0 million per annum each year thereafter, until 2025, has been included in the budget and that any necessary review of implementation and related budget can be undertaken as part of the Annual Plan 2016/2017 process.

(Resolution number: BUD/2015/18

9. On 4June 2015, the Regional Strategy and Policy Committee resolved to:

a) Endorse the implementation of the ECA which will result in a new operating model for the Community Development and Safety unit;

b) Request that progress against outcomes, implementation of the structure and operation of the model be reviewed and reported back to the Regional Strategy and Policy Committee in February and July 2016;

c) Endorse that additional funding to deliver locally driven initiatives be considered as part of the 2016/2017 Annual Plan.

(Resolution number: REG/2015/41)

10. The Empowered Communities Approach provides clear strategic direction for a whole of council shift to working in ways that are more empowering of communities.

The approach:

· provides a framework to enable council to deliver services in a more effective and empowering way;

· supports community-led development and builds on the Thriving Communities’ Action Plan Ngā Hāpori Momohi (April 2014);

· involves a shift away from direct service delivery to supporting community-led initiatives, with a view to embedding a new way of working across the council family;

· encourages flexibility to meet the varying requirements of communities and local boards, rather than taking a ‘one size fits all’ approach.

11. The Community Empowerment Unit was established to lead and operationalise the Empowered Communities Approach. The unit became operational on 1 October 2015.

Progress update report

12. In March 2016 the Regional Strategy and Policy Committee received an update on the progress of the implementation of the new structure, the operational model and outcomes of the approach to date. Staff will be presenting a further update to the Committee in July 2016.

13. This report provides an opportunity for the local board to formalise its views on progress to date of the implementation of the approach to inform the July 2016 Regional and Strategy update report.

Three year evaluation

14. The Empowered Communities Approach is being evaluated over a three year period. An evaluation plan is currently being developed.

15. To ensure a good spread of data and input from a variety of viewpoints and experiences (elected members, community groups and staff), the local boards’ views captured during this process will also help inform the baseline and formative phase of the wider three year evaluation.

Consideration

Local board views and implications

16. Local board feedback will help inform the report to the Regional Strategy and Policy Committee in July 2016 on the progress and implementation of the Empowered Communities Approach to date.

17. Local boards are providing feedback on the following questions:

· What do you see working well in the initial stages of the roll out of the Empowered Communities Approach?

· In the future, how would you know that the Empowered Communities Approach is working well in your local board area?

· What has been the impact of transitioning into an Empowered Communities Approach for your local board area?

· What do you see as the key barriers to the implementation and uptake of the Empowered Communities Approach?

· How can the Community Empowerment Unit ensure that the approach is embraced by the whole of council for the betterment of the community?

Māori impact statement

18. The council’s Māori Responsiveness Framework has guided and shaped the Empowered Communities Approach.

19. Te Waka Angamua (TWA) is involved in the cross-council evaluation reference group.

20. The Community Empowerment Unit is also developing more enabling and responsive ways of working with mana whenua, mataawaka, marae and Māori organisations across the region to nurture community-led development initiatives.

Implementation

21. The Empowered Communities Approach will continue to be implemented and evaluated with the model being operational in the 2016 /2017 financial year.

Attachments

There are no attachments for this report.

Signatories

Author

Madelon De Jongh - Local Board Advisor Manurewa

Authorisers

John Nash - Senior Local Board Advisor

Anna Bray - Policy and Planning Manager - Local Boards

Great Barrier Local Board

08 June 2016

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

File No.: CP2016/09821

Purpose

1. To obtain local board feedback on the draft Sport and Recreation Community Access Scheme guidelines and the future allocation of the residual legacy Hillary Commission Community Sport Fund.

Executive summary

2. Auckland Council inherited 14 operational funding agreements and residual Hillary Commission Community Sport funding that contributed to sport and recreation outcomes. 11 of the funding agreements, and the Hillary Commission funding were deemed out of scope of the Community Grants Policy 2014.

3. At the Parks, Recreation and Sport Committee meeting on 18 November 2015, draft Community Access Scheme guidelines and options for the use of the residual $2.5m Hillary Commission Community Sport Fund were considered. Both were approved for sector and local board consultation.

4. The purpose of the Community Access Scheme is to leverage access to non-council facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities.

5. This report provides background and overview of the draft Community Access Scheme guidelines (the Guidelines) (Attachment A), and options for the use of the residual Hillary Commission funding.

6. This report requests local board feedback on the draft Guidelines and the use of the residual Hillary Commission funding.

Recommendation/s

That the Great Barrier Local Board:

a) provide feedback on the draft Community Access Scheme guidelines for the Governing Body to consider.

b) support the allocation of the residual $2.5m Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1M) and Auckland City ($1.39M) Council areas.

Comments

Draft Community Access Scheme

7. Auckland Council supports sport and recreation in a number of ways including through the provision of facilities and open space, delivering programmes and sector investment.

8. Council’s region-wide investment programme in sport and recreation supports the implementation of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) to encourage Aucklanders to be more active more often. The investment programme consists of the Regional Sport and Recreation Grants Programme, Region Wide Strategic Partnership Grants and the Community Access Scheme (Attachment B). Additionally many local boards invest in sport and recreation organisations that provide outcomes aligned to their local board outcomes. The 29 July 2015 Parks, Recreation and Sport Committee approved a regional sport and recreation work programme that included the development of strategic region wide guidelines for the allocation of sport and recreation grants outside the scope of the Council Grants Policy including community access/operating grants and the residual Hillary Commission fund.

9. Following an October workshop the draft Guidelines were approved at the 18 November Parks, Recreation and Sport Committee meeting for local board consultation.

10. An update was provided to the 23 November Local Board Chairs Forum and workshops were held with all local boards that have existing funding relationships.

11. The proposed Community Access Scheme provides guidance for the existing 11 legacy arrangements and a framework to address identified gaps and future needs. The draft Community Access Scheme is primarily targeting regional gaps in sport and recreation facility provision and/or improving equity of access through local solutions. For organisations to be eligible they must identify a solution to meet an identified need in the Sport Facility Investment Plan (currently under development) and/or Community Facility Network Plan.

12. The Community Access Scheme will enable council to move investment in response to highest need/demand and invest on a three yearly cycle aligned to the Long-term Plan. Like the Sports Field Capacity Development programme this is a region-wide scheme allocated locally.

13. Investment will be made in facilities to:

· fill a specific sport gap as identified in the Sport Facility Investment Plan

· optimise and increase the use of existing facilities

· support the start-up phase of multisport facilities

Existing community access funding agreements

14. The 11 existing community access agreements were reviewed against the draft Guidelines to determine eligibility and strategic alignment. Staff will ensure those that are no longer eligible or do not align with the principles of the draft Guidelines, are supported through other mechanisms.

15. Given the timing of the Guidelines approval and the need to give certainty for the next financial year, on 26 April, the Parks, Recreation and Sport Committee approved the existing community access agreements be continued for the 2016/2017 financial year via the General Manager PSR report with the exception of one reallocation.

16. The following table illustrates current approved investment for the 2016/2017 financial year

Table 1.
Investment Area	Who	Amount
Asset based term grant – community access	Sovereign Stadium Mairangi Bay School/community/council partnership	$58k p.a.
Asset based term grant – community access	Avondale College School/community/council partnership	$17k p.a.
Asset based term grant – community access	Tamaki Recreation Centre School/community/council partnership	$100k p.a.
Asset based term grant – community access	ASB Stadium School/community/council partnership	$80k p.a.
Asset based term grant – community access	Waiheke Recreation Centre School/community/council partnership	$75k p.a.
Asset based term grant – community access	North Harbour Netball (reallocation from Hato Petera College)	$28k p.a.
Asset based term grant – operational support	Te Puru Community Charitable Trust Operational support	$340k p.a.
Asset based term grant – operational support	Papatoetoe Sports Community & Charitable Trust (Kolmar) Operational support	$100k p.a.
Asset based term grant – operational support	Dacre Park Cost-equity – contribution to field maintenance	$17k p.a.
Asset based term grant – operational support	Auckland Netball Sport-equity – contribution to facility maintenance	$150k p.a.
Asset based term grant – operational support	Manukau Tennis Centre Sport-equity – contribution to facility maintenance	$41k p.a.
Total		$1.006m

Future use of Hillary Commission Funding

17. In June 2002, Sport and Recreation New Zealand (SPARC, now Sport NZ) ceased the annual funding through the Community Sport Fund. The fund was administered through territorial local authorities and supported sport and recreation projects and initiatives.

18. The fund was allocated to councils on a population based approach and was distributed to the community through a combination of contestable grants and loans.

19. Following the end of the Community Sport Fund, SPARC advised councils that any remaining Community Sport funding held or returned via loan repayments could be allocated in a manner consistent with the desired outcomes of the fund.

20. Prior to Auckland Council, councils took a varied approach with most using remaining funds for capital projects or allocated in grants to sport and recreation groups.

21. At amalgamation Waitakere ($1.1 million) and Auckland City Council ($1.39 million) had remaining Community Sport Funds due in the most part to their approach of funding low interest loans to sport clubs which have since been repaid.

22. Four options for the future use of the residual Hillary Commission fund were discussed at the Parks Recreation and Sport Committee workshops on 17 June 2015 and 14 October 2015 and subsequently approved for local board consultation at the 18 November 2015 meeting. Further analysis of these four options is outlined in Attachment C.

· Develop a new contestable grants programme either regional or aligned to legacy Waitakere and Auckland City areas. A new contestable grants programme could be established. It could provide a wider criteria for achieving sport and recreation outcomes including facility or capital, and operational and programme related funding. It would need to be considered how this would fit with the regional and local grants programme including the new local discretionary capital fund.

· Allocate as part of the new Community Grants Policy (CGP) Regional Sport & Recreation Grants Programme. The new regional sport and recreation grants programme that has been established as part of the Community Grants Policy (CGP) has a budget of $508K per annum. This funding could be split across the first three years and added to the current budget, for distribution against the criteria in the CGP.

· Allocate towards the implementation of Auckland Sport and Recreation Strategic Action Plan (ASARSAP) priority initiatives with potential to target legacy Waitakere and Auckland City areas. The funding could be used to deliver on some of the focus areas of ASARSAP, for example, addressing inequity in sport and recreation support, sustainability of sport work programme, and the Sport Facility Network Plan implementation. Progress and outcomes would be reported via ASARSAP annual reporting.

· Allocate as part of a proposed Sport and Recreation Community Access Scheme to address inequities across sport and recreation either across Auckland or in the legacy Waitakere and Auckland City areas. This would increase the budget available to support community access to non-council facilities in areas of demand and provide operational support to new or existing sport and recreation facilities, including multisport hubs, for example, supporting netball hubs, and incentivising new multisport/co-location. This is a big gap area for sport and recreation funding support and would support and increase the sustainability of sport and recreation facility provision.

23. Allocating the funds to the Community Access Scheme is identified as the preferred option. It will add to existing funding over say a five year period, and provide support for community access to non-council facilities in areas of high demand, establishment of operational support to new sport and recreation facilities, including multisport hubs and support code specific sports hubs. This is a gap in sport and recreation funding and supports the sustainability of sport and recreation provision.

24. Including the residual Hillary Commission fund in the Community Access Scheme would provide further funding to leverage access to non-council facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities. It is proposed that the Hillary Commission funding be allocated over a five year period and priority be given to identified need in the legacy Waitakere and Auckland City Council areas.

Consideration

Local board views and implications

25. Local Boards were consulted during the development of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) which sets out how the priorities and strategic directions of the Auckland Plan will be put into action. This community access scheme implements these plans.

26. Local boards with facilities that have existing community access agreements have been engaged in on-going dialogue with staff about potential future change in agreements since amalgamation. Workshops have been held with the directly affected local boards on the draft Guidelines and their impact on the existing funding agreements.

27. The three West Local boards have expressed a view that the residual Hillary Commission funds from legacy Waitakere City Council should be retained and distributed for the benefit of the West community.

28. Central Local boards have informally expressed a view that the residual Hillary Commission funds from Auckland City Council should be retained and distributed for the benefit of the legacy Auckland City Council community.

Māori impact statement

29. The ASARSAP includes actions focusing on improving the health and well-being of Māori. Initiative 3.7 – Partner with regional Māori sports organisations to identify opportunities to increase participation by Maori in recreation and sport activities, including programmes in Te Reo, Māori settings and cultural activities.

30. ASARSAP key initiative 15.2 sets out the task for Te Waka Angamua and partners to lead the development of Te Whai Oranga – the Māori Sport and Recreation Plan; this will be reported to the Parks Recreation and Sport Committee in due course. Te Whai Oranga and the ASARSAP will guide delivery of specific programmes that will benefit Māori and improve delivery of against outcomes.

31. The Community Access Scheme will support Auckland Council’s commitment to Māori and support positive outcomes for Māori participation in sport and recreation through investing in eligible organisations that help achieve this objective. Matauranga Māori / Māori knowledge and world views will be respected. We will ensure that we:

· Engage effectively with Māori to identify investment opportunities to increase access

· Provide appropriate capacity building support to those invested in to support increased Maori participation in sport and recreation

Implementation

32. A report will be provided to the Parks, Recreation and Sport Committee in July 2016 seeking approval of the Community Access Scheme guidelines and use of the residual Hillary Commission fund.

33. The existing eligible community access agreements will be reviewed over 2016/2017 to determine appropriate funding amounts and levels of service for 1 July 2017 onwards. Relevant local boards will be involved in this process.

34. Decisions on future community access partnerships will be undertaken through annual plan or long-term plan processes in line with identified gaps in sports network and available budget.

35. Upon resolution from the July Parks, Recreation and Sport Committee staff will work with relevant local boards on the implementation of the residual Hillary Commission funds.

Attachments

No.	Title	Page
a View	Draft Sport and Recreation Community Access Scheme guidelines	59
b View	Sport and Recreation Investment diagram	65
c View	Options Analysis for residual Hillary Commission fund	67

Signatories

Authors

Ken Maplesden - Team Leader Local Partnerships

Emma Morgan - Principal Advisor Investment Programme

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

John Nash - Senior Local Board Advisor

Great Barrier Local Board

08 June 2016

Draft Sport and Recreation Community Access Scheme guidelines

Purpose

The purpose of the Community Access Scheme is to leverage access to non-council facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities. The scheme will support implementation of the Auckland Sport and Recreation Strategic Action Plan. The aim is to open up access to facilities where there are gaps in the existing network of facilities provided both by council and the sports sector, encourage greater use of existing assets and support multisport/use facilities.

Context and strategic alignment

a) The Auckland Plan sets out a single vision to make Auckland the world’s most liveable city over the next 30 years, to 2040. The particular priorities in the Auckland Plan that the Community Access Scheme impacts the delivery of are:

· Provide quality opportunities for all Aucklanders to participate in Sport & Recreation

· Optimise sport and recreation facilities use

· Provide social and community infrastructure for present and future generations

b) The Auckland Sport & Recreation Strategic Action Plan (ASRSAP) sets out how the priorities and strategic directions of the Auckland Plan will be put into action. The Community Access Scheme is part of a suite of investment tools that deliver on three (Participation, Infrastructure, Sector Capability) of the four priority areas and key actions of this plan. Specific to the Community Access Scheme is the key priority area of:

Infrastructure: Access to open spaces, harbours, coastlines, waterways and a fit for purpose network of facilities that enable physical activity, recreation and sport at all levels. The Community Access Scheme will support the key actions to:

· Improve access to new and existing school sport and recreation assets

· Promote and prioritise investment into partnership facilities

· Deliver access to a recreation centre and swimming pool network across Auckland

· Implement the sport code facility plans

· Address equity of access to facilities

c) The Te Whai Oranga - Māori Sport & Recreation Plan, developed as an action of the Auckland Sport & Recreation Strategic Action Plan will guide prioritisation of activities to increase Māori participation in sport and recreation and improve Māori health and well-being.

d) I am Auckland – the Children and Young Peoples Strategic Action Plan outlines Auckland Council’s region-wide commitments to children and young people in Auckland. Specific to the Community Access Scheme is the key priority area of:

Auckland is my playground:

This means: We provide a range of opportunities for sport, recreation, arts and culture, which are easy for children and young people to take up.

Whilst the priorities for funding from the scheme will be set regionally, the increased access will be provided locally. This means the Community Access Scheme will also support delivery on sport and recreation participation priorities from ASRSAP at the local level such as:

· Meet the needs of local diverse communities

· Providing a range of easily accessible and safe activities for children and young people

· Encourage active communities and use of active transport methods

Principles

The following principles will guide decision-making:

· A focus on outcomes

Enabling community access through grants is a means, not an end in itself. We will invest in facility access based on the outcomes for sport and recreation participation and improving equity of access to facilities geographically, to low participant communities, and by opening up opportunities to more sports/recreation activities and supporting facilities to provide community access.

· Sustainable facilities

Investment levels will be assessed to ensure financial sustainability of facilities offering community access whilst not creating a long term dependency on funding from the community access scheme. We will work with recipients to ensure investment meets the outcomes desired and can be reduced over time as the facility or activity becomes more viable.

· Fairness and equity of opportunity

The Community Access Scheme allocates funding from a limited pool of funding, part of which is finite. Our grants will be targeted to the achievement of particular outcomes and priorities set out in the scheme’s eligibility and prioritisation criteria. We will also recognise legacy commitments to community access funding where these investments still align with our strategic priorities.

· Make the best use of resources

We will maximise the recreation and sport benefits for Aucklanders within the resources available, making the best use of every dollar spent to deliver good value and high quality experiences.

· Be inclusive

When making investment decisions we will recognise the recreation and sport preferences of all Aucklanders, taking into account the diverse make-up of our communities including different ethnicities, ages, abilities and socio-economic status.

· Enabling Māori outcomes and valuing Te Ao Māori

The Community Access Scheme will support Auckland Council’s commitment to Māori and support positive outcomes for Māori participation in sport and recreation through investing in eligible organisations that help achieve this objective. Matauranga Māori / Māori knowledge and world views will be respected. We will ensure that we:

o Engage effectively with Māori to identify investment opportunities to increase access

o Provide appropriate capacity building support to those invested in to support increased Maori participation in sport and recreation

Scope and eligibility

The Community Access Scheme is primarily targeting regional gaps in sport and recreation facility provision and/or improving equity of access through local solutions. For organisations to be eligible for investment, they must propose a solution to meet an identified need in the Sport Facility Network Plan and/or Community Facility Network Plan or demonstrate improving equity of community access.

The scheme is complementary to the Regional Grants Programme that provides for grants to regional organisations providing sport and recreation opportunities and investment in strategic partnerships with organisations that coordinate and build the capability of the sector. At the local level, local boards also have the discretion to provide funding support to local sport and recreation providers and facility operations.

Who is scheme targeted at

The investment will be targeted primarily at facility providers such as community trusts, marae, and schools, tertiary institutes, sports clubs and sports centres. Private sector providers will also be considered in some circumstances. Investment may also be made in regional or national sporting associations where a gap in provision or equity of access issues exists in a code. There may be times when these associations are best placed to distribute the funding to get the most equitable impact from the investment.

What we will fund

Investment will be made in facilities to:

· fill a specific gap in sport provision as identified in the Sport Facility Network Plan by providing an operating subsidy or contract for service to increase access to certain prioritised sport and recreation activities or targeted populations

· optimise and increase the use of existing facilities by providing an operating subsidy or contract for service where it is required to expand the range of uses and open up access for community use

· support the start-up phase of multisport facilities by providing a finite and reducing operating subsidy to maximise their use.

What we will not fund

Access to sports fields and sports field maintenance will not be funded. The Sports Field Capacity Development Programme identifies gaps in provision and sports field development priorities. Where partnership opportunities exist to fill these gaps there is an opportunity for Council to partner with external providers through providing maintenance services, refurbishments and other support to secure and support access.

Prioritisation criteria

We will prioritise investment where:

· there is an identified geographic gap in the provision of council recreation facilities

· the Sport Facility Network Plan identities a priority action to respond to current sport facility needs

· new and emerging sports can be accommodated

· there is a potential to address an identified equity of access issue

· barriers to access can be greatly reduced eg: cost, cultural, physical, transport

· partnerships with other organisations are leveraged and multi-use of facilities can occur

· outcomes for Maori sport and recreation participation will be improved

· priority outcomes of partners in the sector such as Sport NZ and Aktive Auckland Sport & Recreation can be impacted eg: participation rates for:

o young girls (10-18)

o young people(5-18) in lower socio economic areas

o Asian people, particularly Indian

o Pacifika people, particularly Samoan

Investment approaches

The scheme contains two distinct types of investment: direct investment into eligible facilities for a period of time and investment made as a result of targeted expressions of interest to fulfil priority gaps, may be one-off or over a period of time.

Direct investment

Auckland Council will enter into multi-year funding relationships with a small number of identified eligible facility providers including those under legacy agreements (where they continue to be eligible) that best deliver the outcomes of the scheme, align to the principles and address the priority criteria.

Targeted expressions of interest

On a three yearly basis, expressions of interest may be called to address targeted facility access issues for example in a geographic area, for a type of facility or to increase access to a particular sport and recreation activity or targeted populations. This may result in multi-year funding agreements being put in place to support access or one off grants for a specific purpose.

Monitoring and evaluation outcomes

Outcomes achieved through investment via the Community Access Scheme will be monitored through standard Funding Agreements with all organisations. These will contain a regular reporting approach and key performance indicators (KPI’s) to measure community access impact. Measures will cover:

· Auckland Plan targets for sport and recreation

· Participation rates of targeted populations

· Māori outcomes for sport and recreation

· Value for money

· Satisfaction levels of customers and/or participants

· Diversity of activity on offer

· Affordability and accessibility

Local boards will have input into setting targets and KPI’s for organisations invested in, in their local board area.

Great Barrier Local Board

08 June 2016

Attachment B

Auckland Plan: The world’s most livable City Te pai me te whai rawa o Tamaki

Auckland Sport And Recreation Strategic Action Plan: Promote individual and community wellbeing through participation and excellence in sport and recreation and achieve our shared vision of:

Aucklanders: more active more often

Auckland Council’s role in delivering this is through:

	Sector Investment*	Facility Provision	Planning and Policy	Advice

	Regional Grants	Regional Strategic Partnership Grants	Regional Community Access Scheme	Local Community Grants
ASRSAP key priority areas & actions	Participation	Sector Capability	Infrastructure	Participation
	· Affordable and accessible options for participation · Diverse communities enjoy healthy and active lifestyles · Maori participation in sport and recreation has increased Infrastructure · Participants in a wide range of activities are equally able to access suitable facilities and outdoor environments	· Volunteer development and retention · Sport sector engagement in Sport Facility Investment Plan · Sector capability including facility partnerships and viable business models · Development of school/community clusters to increase utilisation of school sport and recreation facilities	Supports: · Improved access to existing school recreation and sport assets Promotion and prioritised investment into facility partnerships · Addressing equity of access to facilities · Implementation of the sport code plans	· Meet the needs of local diverse communities · Range of easily accessible and safe activities particularly for children and young people · Encourage active communities and use of active transport methods
	Targeting: · Equitable access to activities not currently benefitting from dedicated or council subsidised facilities and outdoor environments · Programmes that enable children and young people to develop skills to help lifelong participation · Easier and more affordable access for low participant communities: Maori, children and young people, health and well-being · Those facing barriers Aimed at organisations providing the activity	Aimed at organisations leading and coordinating the sector	Targeting: · Gaps in provision · Inequity in provision · Implementation of Sport Facility Network Plan & Community Facilities Network Plan · Optimisation and best use of existing facilities · Start-ups of multisport facilities and facility partnerships Aimed at facility owners & providers	Targeting · Priorities set by each local board aligning to their local board plan Aimed at local sport & recreation groups

Great Barrier Local Board

08 June 2016

Attachment C Further analysis of the options for future use of the residual Hillary Commission fund
Options	1. Develop a new region wide contestable grants programme	2. Allocate as part of the new Community Grants Policy (CGP) Regional Sport & Recreation Grants Programme	3. Allocate towards the implementation of Auckland Sport and Recreation Strategic Action Plan (ASRSAP) priority initiatives	4. Allocate as part of a proposed Sport and Recreation Community Access Scheme to address inequities across sport and recreation in Auckland
	A new contestable grants programme could be established. It could provide a wider criteria for achieving sport and recreation outcomes including facility or capital, and operational and programme related funding. It would need to be considered how this would fit with the regional and local grants programme including the new local discretionary capital fund.	The new regional sport and recreation grants programme that has been established as part of the Community Grants Policy (CGP) has a budget of $508K per annum. This funding could be split across the first three years and added to the current budget, for distribution against the criteria in the CGP.	The funding could be used to deliver on some of the focus areas of ASRSAP, for example, addressing inequity in sport and recreation support, sustainability of sport work programme, and the Sport Facility Network Plan implementation. Progress and outcomes would be reported via ASRSAP annual reporting.	This would increase the budget available to support community access to non-council facilities in areas of demand and provide operational support to new or existing sport and recreation facilities, including multisport hubs, for example, supporting netball hubs, and incentivising new multisport/co-location. This is a big gap area for sport and recreation funding support and would support and increase the sustainability of sport and recreation facility provision
Analysis	This option would provide an opportunity to target other priorities and leverage existing funding and opportunities for partnership. However, this option would create duplication of other grants programmes, confusion for applicants and would not be the most efficient use of resources.	This option would support an established policy and process, provide efficient use of resources, with no additional cost to administer, and provide an opportunity to leverage existing funding and opportunities for partnership. Funding outcomes have already been set for the regional sport and recreation grants programme and this would restrict the distribution of this funding and potentially duplicate with other funders.	This option would support the strategic action plan of council and identified needs for sport and recreation, and implementation of an agreed work programme approach. It could also provide an opportunity leverage more partner funding into implementation actions. Work would be required to establish the priorities to fund and there is a large number of initiatives to support that would limit allocation of funding to community sport and recreation organisations	This option supports the core role of council (facility provision) and would help address inequity of access. It would be possible to shift funding priorities over time and create leveraging and partnership opportunities. The funding could support the Sport Facility Network Plan implementation. The funding could be used to target efficient use of resources through multi-sport options and support sustainability of facility provision. Prioritisation criteria would be essential including preference to identified need in the legacy Waitakere and Auckland City areas. .

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence