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Great Barrier Local Board
OPEN MINUTES
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Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 8 June 2016 at 10.00am.
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Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Susan Daly |
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Members |
Jeff Cleave |
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Judy Gilbert |
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Christina Spence |
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Great Barrier Local Board 08 June 2016 |
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1 Welcome
Chairperson IM Fordham opened the meeting and welcomed everyone present. Member JC Cleave led the meeting in a karakia.
A minutes silence was observed for John Higgins, Fred Simpson, Bill Gibbs and Bill McCabe.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
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Resolution number GBI/2016/73 MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 11 May 2016, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1 |
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Jan Willis from Whangaparapara Residents and Ratepayers was in attendance to present to the Great Barrier Local Board in respect to Whangaparapara community noticeboard. |
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A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website. |
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Resolution number GBI/2016/74 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Jan Willis from Whangaparapara community noticeboard for her Public Forum presentation.
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a Jan Willis - Verbal Submission to the Great Barrier Local Board |
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9.2 |
Nell Williams - Great Barrier Island Community Heritage & Arts Village Trust |
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Nell Williams from Great Barrier Island Community Heritage & Arts Village Trust was in attendance to present to the Great Barrier Local Board in respect to the tri-annual report. |
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Resolution number GBI/2016/75 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Nell Williams from Great Barrier Island Community Heritage & Arts Village Trust for her Public Forum presentation.
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9.3 |
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Ishtar Nesbitt from Youth Advisory Team was in attendance to present to the Great Barrier Local Board in respect to Summit Meeting and her role in the Youth Advisory Team. |
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Resolution number GBI/2016/76 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Ishtar Nesbitt from Youth Advisory Team for her Public Forum presentation.
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9.4 |
Leonie Howie and Gael Johnson - Great Barrier Island Community Health Trust |
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Leonie Howie and Gael Johnson from Great Barrier Island Community Health Trust were in attendance to present to the Great Barrier Local Board in respect to the tri-annual report and community worker project. |
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Resolution number GBI/2016/77 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Leonie Howie and Gael Johnson from Great Barrier Island Community Health Trust for their Public Forum presentation.
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9.5 |
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Tony Christiansen from Destination Great Barrier Island was in attendance to present to the Great Barrier Local Board in respect to their tri-annual report. |
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A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website. |
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Resolution number GBI/2016/78 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Tony Christiansen from Destination Great Barrier Island for his Public Forum presentation. |
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a Destination Great Barrier Island Strategic Plan |
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9.6 |
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Orla Cuminsky from AoteaOra was in attendance to present to the Great Barrier Local Board in respect to Off The Grid event. |
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Resolution number GBI/2016/79 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Orla Cuminsky from AoteaOra for her Public Forum presentation.
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9.7 |
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Geoff Hills was in attendance to present to the Great Barrier Local Board in respect to negative impact of Auckland City signage. |
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Resolution number GBI/2016/80 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Geoff Hills for his Public Forum presentation.
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9.8 |
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Rendt Gorter from Aotea Family Support Group was in attendance to present to the Great Barrier Local Board in respect to the tri-annual report. |
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Resolution number GBI/2016/81 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Rendt Gorter from Aotea Family Support Group for his Public Forum presentation.
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10 Extraordinary Business
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10.1 |
Renewal of Community Lease, Great Barrier Island Community Heritage and Arts Village Trust |
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A decision must be made prior to the board’s 13 July business meeting as the lease needs to be renewed before the end of the financial year. |
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Resolution number GBI/2016/82 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a) consider the Renewal of Community Lease, Great Barrier Island Community Heritage and Arts Village Trust report as extraordinary business at item 25. A decision must be made prior to the board’s 13 July business meeting as the lease needs to be renewed before the end of the financial year.
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11 Notices of Motion
There were no notices of motion.
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12 |
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Resolution number GBI/2016/83 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a) note the tri-annual reports from the Aotea Family Support Group, Great Barrier Island Community Health Trust, Destination Great Barrier Island and Great Barrier Island Community Heritage & Arts Village Trust. b) thank Helen Kemp, Strategic Broker, for her work and support with these groups
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13 |
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Ivan Trethowen, Elected Member Relationship Manager, Auckland Transport, was in attendance to present to the Great Barrier Local Board in respect to the Auckland Transport Update - June 2016. |
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Resolution number GBI/2016/84 MOVED by Chairperson IM Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) note the Auckland Transport Update - June 2016 b) request that future monthly Auckland Transport Update reports include updates on all Great Barrier Island projects
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14 |
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Documents were tabled in respect this item. Copies of the tabled documents have been attached to the official minutes and can be viewed on the Auckland Council website. |
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Resolution number GBI/2016/85 MOVED by Chairperson IM Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) adopt local content for the Annual Plan 2016/2017 (Attachment A), including: i. a Local Board Agreement 2016/2017 ii. a message from the chair iii. local board advocacy iv. local activity budgets v. local performance targets b) adopt Local fees and charges schedules for 2016/2017 which has an 1.8% increase on the tabled 2015/2016 Tryphena/Whangaparapara cemetery fee schedule as Attachment B c) note: i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016; ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016. d) agree that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017. e) agree to allocate $15,000 from its 2016/17 LDI discretionary capital budget to the Great Barrier Island Community Heritage and Arts Village Trust as a capital grant to obtain and manage local art to be located on public land by way of a funding agreement managed by council’s Arts and Culture team.
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a Local content to support the Annual Plan 2016/2017 including: Local Board Agreement 2016/2017, Message from the chair, Local Board advocacy, Local activity budgets and Local performance targets b Local fees and charges schedule 2016/2017 includes: Tryphena/Whangaparapara Cemetery fees and charges effective from 1 July 2015 |
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15 |
Parks, sport and recreation draft annual work programme financial year 2016-2017 |
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Resolution number GBI/2016/86 MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) approve the Great Barrier Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report; b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s. c) request an update report on the Local Board small capital projects 2015/2016 work programme d) request an update from officers on the view shaft extension project
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16 |
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Resolution number GBI/2016/87 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a) approve the community lease 2016/2017 work programme as detailed in Attachment A.
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17 |
Great Barrier Local Board Libraries Work Programme 2016/2017 |
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Resolution number GBI/2016/88 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a) approve the 2016/2017 Libraries work programme (Attachment A). b) thank Lynn Dunstan for all her work and effort in managing our library
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18 |
Local Board input into the Empowered Communities Approach Progress Update Report |
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A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website. |
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Resolution number GBI/2016/89 MOVED by Chairperson IM Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) formally endorse the feedback on the progress and implementation of the Empowered Communities Approach to date.
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a Formal feedback towards the Community Empowerment Unit |
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19 |
Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund |
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Resolution number GBI/2016/90 MOVED by Member CA Spence, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) support the allocation of the residual $2.5m Hillary Commission Community Sport Fund be put toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1M) and Auckland City ($1.39M) Council areas. b) recommend that the Parks, Sport and Recreation Committee devolves future decisions on the allocation of funding for community access schemes within the legacy Auckland City Council area to the Central Facility Partnership Committee. c) request prioritisation criteria be developed, which outlines the sub-regional preference towards the legacy areas of Waitakere and Auckland City and be included in the Community Access Scheme Guidelines document. d) request that officers provide an evaluation report back to the Central Facility Partnership Committee on the outcomes delivered through the Community Access Scheme and the allocation of the legacy funding after 2 years of delivery
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20 |
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Resolution number GBI/2016/91 MOVED by Chairperson IM Fordham, seconded by Member CA Spence: That the Great Barrier Local Board: a) note the correspondence for the month of May 2016. |
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21 |
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Resolution number GBI/2016/92 MOVED by Member CA Spence, seconded by Member JJ Gilbert: That the Great Barrier Local Board: a) note the Chairperson’s report. |
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22 |
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A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website. |
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Resolution number GBI/2016/93 MOVED by Chairperson IM Fordham, seconded by Member J Cleave: a) that the report of Board Member Susan Daly be noted. b) that the report of Board Member Jeff Cleave be noted. c) that the report of Board Member Judy Gilbert be noted. d) that the report of Board Member Christina Spence be noted. |
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a Board Member Jeff Cleave's report |
Secretarial note: Member JJ Gilbert left the meeting at 12.18pm
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23 |
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Resolution number GBI/2016/94 MOVED by Chairperson IM Fordham, seconded by Member J Cleave: That the Great Barrier Local Board: a) note the Great Barrier Local Board Governance Forward Work Calendar.
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24 Consideration of Extraordinary Items
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25 |
Renewal of Community Lease, Great Barrier Island Community Heritage and Arts Village Trust |
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Resolution number GBI/2016/95 MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly: That the Great Barrier Local Board: a) approve the renewal of the lease to the Great Barrier Island Community Heritage and Arts Village Trust at 80 Hector Sanderson Road, Great Barrier Island, on the following terms and conditions: i) Term - 5 years commencing on 1 January 2015
ii) Rent - $500 plus GST per annum
iii) All other terms and conditions in accordance with the current lease agreement.
b) note that a community outcome plan is not required or provided for in the lease renewal.
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12.23 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
