Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

15 June 2016

1 Welcome

The chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number HB/2016/100

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) accept the apologies from members J Fitzgerald and GR Holmes for absence and member LM Whyte for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2016/101

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 May 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Member Whyte present at 4.36pm

Hibiscus and Bays Local Grants: Round Two 2015/2016

Kim Hammond, Community Grants Advisor was in attendance for this item.

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

Resolution number HB/2016/102

MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) consider the applications listed in the table below and agree to fund, part-fund or decline each application:

Applicant and application ID	Funding for	Amount Requested	Reasons/ Conditions	Confirmed Total
Centrestage Theatre Company (Orewa) Incorporated LG1606-216	Towards the costs of royalties, fees and ticket expenses for “Joseph and the Amazing Technicolor Dreamcoat” productions in July 2016	$4,805.00	Cannot fund royalties	$4,805.00
Hibiscus Coast Community Arts Council Incorporated LG1606-226	Towards venue hire, publicity, marketing and printing of the catalogue for the “Hibiscus and Bays Art Awards” between October to November 2016	$10,000.00	Venue hire, publicity and a youth focussed element	$10,000.00
Mairangi Arts Centre LG1606-228	Towards the costs for Touch Compass to perform at the Mairangi Arts Centre in November 2016	$7,800.00		$7,800.00
Citizens Advice Bureau Hibiscus Coast LG1606-211	Towards the running of the bureau and training expenses for training volunteers between August 2016 to April 2017	$5,000.00	For training volunteers across both subdivisions. Evidence of courses taking place in both Hibiscus Coast and East Coast Bays and a collaborative approach to be provided	$5,000.00
Hibiscus Mens Shed Trust LG1606-222	Towards the costs of construction of a shed including photocopying, stationery, marketing and social media costs, legal costs and the purchase of computer software between July to December 2016	$10,000.00	Withdrawn	$0
No. 1 District Federation of NZ Soccer Incorporated T/A Northern Football Federation LG1606-224	Towards the costs of referee's, court manager costs and hire of the courts at Whangaparaoa College between August to November 2016	$9,680.00	One off grant to assist with start up costs of two hubs at Whangaparaoa and at Millwater (in conjunction with Hibiscus Coast Hockey)	$9,680.00
Royal New Zealand Plunket Society Waitemata Area Inc. LG1606-229	Towards the lease costs of 68 Maxwelton Drive, Mairangi Bay from July 2016 to June 2017	$4,000.00	One off grant to assist with start up costs	$3,000.00
The Parenting Place LG1606-231	Towards the costs of delivering 21 mental health presentations and providing 830 year 10 students with “Hardwired” handbooks and travel expenses at Kingsway School, Long Bay College, Orewa College and Whangaparaoa College between July 2016 to June 2017	$2,127.00		$0
Life Education Trust Rodney LG1606-234	Towards the upgrade of the mobile learning centre in August 2016	$10,000.00	One off grant for technology	$2,000.00
Hibiscus Coast Community Patrol LG1606-239	Towards the costs of four flights, registration and accommodation costs to attend the Community Patrol New Zealand National Training Seminar in Christchurch in June 2016	$2,500.00	Retrospective application and accountability report has not been provided	$0
Red Beach Surf Lifesaving Club Incorporated LG1606-236	Towards the cost of first aid and refresher courses, VHF (very high frequencies) training and IRB (inflatable rescue boat) training between July to October 2016	$3,000.00	To be used for first aid courses Ineligible for funding in next funding round	$3,000.00
Hibiscus Coast Youth Council Incorporated LG1606-245	Towards wages for the Hibiscus and Bays Community Youth Centre between July to May 2017	$10,000.00	One off grant	$10,000.00
Hibiscus Rodders LG1606-249	Towards the cost of the road closure for the 2017 Hibiscus Rodders Beach Festival in January 2017	$6,903.00		$5,000.00
Destination Orewa Beach LG1606-250	Towards the costs for performers, entertainers and costumes for the Orewa Santa Parade in November 2016	$5,000.00	This is included in the partnership fund budget. Has not been considered	$0
North Shore Plunket Toy Library LG1606-252	Towards the costs to replace the outdoor matting at 1 Sidmouth Street, Mairangi Bay between July to October 2016	$3,700.00	Need to apply to other local boards. Hibiscus and Bays happy to provide letter of support for approaching external funders	$500.00
Oaktree Kindergarten LG1606-227	Towards the purchase and installation of water tank and pump including all between July to September 2016	$6,738.00		$6,738.00
Long Bay College LG1606-243	Towards the first stage of the Oasis Project including paving, Chinese bridge material, pots, sculptures and materials for the pond between July to December 2016	$10,000.00	Must include external involvement (apart from school). Request that a presentation is made to the Facilities and Reserves Committee on how their native bush area educates and acknowledges the cultures in our community and demonstrates sustainable development. Request that Long Bay College work alongside the local strategic broker on this project.	$10,000.00
Restore Deep Creek LG1606-246	Towards the cost of having a restoration plan prepared between July 2016 to April 2017	$4,434.25	One off grant to enable restoration plan to be prepared	$4,434.25
Project Litefoot Trust LG1606-253	Towards the contribution to the direct field team implementation costs, vehicle and administration costs of LiteClub implementation or Whangaparaoa Hall and Silverdale Squash Club between July to August 2016	$3,031.00	Must be used for the two facilities only	$3,031.00
Friends of Okura Bush Incorporated LG1606-255	Towards the purchase of traps between July to May 2017	$10,000.00	Ineligible to apply for funding in the next funding round	$10,000.00
Friends of Okura Bush Incorporated LG1606-256	Towards the costs of weeding contractors to undertake work at Okura Bush Scenic Reserve between July 2016 to May 2017	$10,000.00	Ineligible to apply for funding in the next funding round	$10,000.00
Hibiscus Hospice Charitable Trust LG1606-207	Towards the hirage of a live band, character performers, production and sound, catering, venue hire and dance floor and table hire, liquor license and chiller hire for the Legends of Motown Dinner and Dance in July 2016	$10,000.00		$5,000.00
Browns Bay Business Association LG1606-215	Towards the hirage of the security for the “Illuminate” event in February 2017	$10,000.00	Must return funding if event not held	$10,000.00
Taiaotea Air Scouts LG1606-221	Towards the purchase of uniforms for the 21st Jamboree from December 2016 to January 2017	$10,000.00	Outside policy guidelines	$0
Harbour Sport LG1606-251	Towards the hireage of portaloo’s, crowd control barriers and the purchase of coloured wristbands for the “2016 Mud Monster Mud Rush” in September 2016	$4,000.00	Must return funding if event not held	$4,000.00
Snow Sports NZ LG1606-242	Towards the travel costs and time for the adaptive manager of snow sports in July 2016	$1,000.00	Outside policy guidelines	$0
Red Beach Surf Lifesaving Club Inc. LG1606-244	Towards the purchase of five 10'6 surf boards between July 2016 to March 2017	$5,000.00	Ineligible to apply for funding in the next funding round	$5,000.00
Coast Youth Community Trust LG1606-248	Towards the accommodation and food costs, youth work programme, youth work mentoring and youth work relationship building costs between July 2016 to June 2017	$10,000.00		$10,000.00

b) consider the multiboard applications listed in the table below and agree to fund, part-fund or decline each application:

Royal New Zealand Foundation for the Blind LG1615-206	Towards the salaries of two recreation and community advisors and the recreation and volunteer coordinator between July to December 2016	$18,000.00	Tagged to activities in the H&B LB area specifically	$5,000.00
North Shore Womens Centre LG1602-2015	Towards the wages for the community resource worker and social worker between June 2016 to May 2017	$5,320.00		$2,000.00
North Shore Centre of Mutual Aid Incorporated	Towards operational costs for two mutual aid centres for isolated older people between July 2016 and December 2016	$5,320.00		$3,000.00
Le Leche League North Shore	Towards room hireage, ongoing training for leaders, library purchases and information handouts between April and March 2017	$550.00		$550.00
Yes Disability Resource Centre	Towards the costs for design, proofing, printing and folding of the monthly “Yes Disability” newsletter and four quarterly reports between May 2016 to May 2017	$2,486.40	Subject to suitable accountablity report being submitted and checked	$1,000.00
North Shore Group Riding for the Disabled Incorporated LG1606-214	Towards the hirage of a sanitary unit, purchase of horse food, stationary, electricity and phones costs between July 2016 to June 2017	$6,100.00		$1,525.00
Youthline Auckland Charitable Trust LG1617-210	Towards the preparation and repair of a building to create a North Auckland Youthline Community Centre between June and December 2016	$2,650.00	Request Youth Line Auckland Charitable Trust come to the local board and provide update on progress	$2,000.00
Gecko New Zealand Trust LG1605-222	Towards the costs of facilitators wages, resource development, communication, weed bin bags to develop the Living Neighbourhoods Hubs at Muriwai between July 2016 to June 2017	$10,000.00	Already funded through environmental programme	$0
Kaipatiki Project Environment Centre	Towards wages for the event manager, marketing manager and advertising and publicity for “Ecofest North” between 1 October 2016 and 31 October 2016	$10,000.00	For an Ecofest to be held (October 2016) at Silverdale adjacent to Te Herenga Waka o Orewa marae working in collaboration with the marae with all funding raised to go back to the marae.	$10,000.00
Netball Northern Zone LG1602-201	Towards the costs of a feasibility study to investigate the options to increase the capacity of netball courts on the North Shore between June to July 2016	$2,500.00		$1,837.50
North Harbour Synchronised Swimming Club LG1606-223	Towards the purchase of uniforms for the competitors and judges for the North Island synchronised swimming competition in July 2016	$8,671.00	Requests a breakdown of which areas participants come from to be provided to the local board	$1,734.25
Baseball New Zealand LG1605-225	Towards the wages of the coach and purchase of kiwiball playing equipment between October 2016 to March 2017	$2,500.00	Must be used to deliver through schools in Hibiscus and Bays Local Board area and would like to know which will be taking part?	$2,500.00

c) receive the letter from the Hibiscus Coast Youth Centre to the Mayor

d) given the special circumstances in which the Hibiscus Coast Youth Council finds itself a one-off grant of $35,507.57 be approved, subject to working with council's strategic broker, for the development of a funding agreement including KPIs and regular reporting, as council works towards funding this facility as they do other facilities across the region.

CARRIED

Attachments

a Tabled Letter to His Worship

OBEEP: Kohu Street to Marine View Coastal Protection Structure

Tony Strange, Parks Advisor, Martin Van Jaarsveld, Manager Local Parks and Paul Klinac, Coastal Management Services, were in attendance to present the revised design for the project.

Resolution number HB/2016/103

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) approve the recommended design which is based on expert advice and extensive community consultation for the coastal protection structure for the area between Kohu Street and Marine View, Orewa, (Attachment A, drawing nos. 29599.003-01, Rev 3, 29599.003-02 Rev 1, 29599.003-03 Rev 1, 29599.003-30 Rev 1, 29599.003-31 Rev 2, 29599.003-32 Rev 2, 29599.003-33 Rev 3, 29599.003-34 Rev 1, 29599.003–40, Rev 2, 29599.003-41 Rev 2, 29599.003-42 Rev 2, 29599.003-43 Rev 2, 29599.003-44 Rev 2, 29599.003-45 Rev 2, 29599.003-46 Rev 1, dated 15 June 2016 ) for the purposes of applying for resource consent, noting that

i) there is currently no funding allocated for construction of the coastal protection structure for the area between Kohu Street and Marine View, Orewa, although council has funding in place for coastal protection structures in the Long-term Plan, as yet they have not allocated this

ii) the Hibiscus and Bays Local Board will need to advocate for funding to be allocated for the construction phase of the project construction of the coastal protection structure for the area between Kohu Street and Marine View, Orewa as part of the Annual Plan/Long-term Plan process.

CARRIED

Hibiscus and Bays Greenways Plan - Open Consultation

Don Lawson, Consultant and Charlotte Grieve, Assistant Landscape Architect, were in attendance for this item.

Resolution number HB/2016/104

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) approve the draft Hibiscus and Bays Greenways Plan (Attachment B, dated 15 June 2016) for open consultation

b) approve the draft Hibiscus and Bays Greenway Plan open consultation engagement plan (Attachment C, dated 30 May 2016).

CARRIED

15	Approval of hearing panel recommendations following submission on Auckland Council proposal to grant two community leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park
	Karen Walby, Community Lease Advisor was in attendance A Summary of the Hearing Panel’s consideration and recommendations following hearing of the submission on Auckland Council’s proposal to grant two community leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park was tabled. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Members were given an opportunity to read the document prior to discussion on the item.
	Resolution number HB/2016/105 MOVED by Deputy Chairperson AG Sayers, seconded by Chairperson JG Parfitt: That the Hibiscus and Bays Local Board: a) receive the Hearing Panel report b) approve the panel’s recommendation to proceed with the leases and licence to occupy proposal for the Hibiscus Mens Shed Trust at Silverdale War Memorial Park c) request that community leases staff work with relevant representatives for No. 5 (Rodney) Squadron Branch of the Air Training Corps of New Zealand Association Incorporated and No. 5 (Rodney District) Squadron Branch of the Air Training Corps (the Air Training Corps) with regard to its lease application d) delegate authority to the Hibiscus and Bays Local Board Facilities and Reserves Committee to approve the documentation to grant leases and a licence to occupy to Hibiscus Mens Shed Trust comprising the council owned Skyline Shed and 900m² of land at Silverdale War Memorial Park legally described as Part Lot 1 DP 37919. CARRIED
	Attachments a Tabled Hearing Panel Report

Community Places 2016/2017 Community centre and venue for hire fees

Resolution number HB/2016/106

MOVED by Member GA Harding-Kirikiri, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) revoke clause a) of resolution HB 2016/75, dated 20 April 2016, which reads as follows:

“That the Hibiscus and Bays Local Board:

a) confirm no change to Whangaparaoa Library rooms hire charges, venues for hire and community centre fees and charges for 2016/2017”

due to adoption of the Hire Fee Framework by council, which adopted a higher fee framework across the region

and replace it with:

That the Hibiscus and Bays Local Board:

b) apply the Hire Fee Framework from 1 July 2016 and adopt hire fees that are consistent with the framework.

c) adopt the 2016/2017 community centre and venue for hire fees, as per Attachment A, to be applied to all new and casual hirers

d) approve a one year transitional arrangement for existing regular hirers with fee increases for these customers being capped at a maximum of 20% of their current charge, as per Attachment B. Full rates will apply after 12 months

e) approve a one year transitional arrangement for “special arrangement” customers with fee increases for these customers being capped at the equivalent of the appropriate 2015/2016 fee plus 20%. Full rates will apply after 12 months

f) note that there will be no requirement to underwrite the transitional arrangements described above using local board Locally Driven Initiative funding during the 2016/2017 year

g) request council staff engage with key customer groups to advise them of the agreed fees and provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements. Also providing an impact analysis report after six months of operation, describing any changes in users groups as well as covering utilisation, visitation and revenue by facility

h) request council officers explore a community led approach for the Orewa Community Centre, the scoping stage estimate of $5,000 to be funded from local board Locally Driven Initiatives Opex Community Wellbeing Programmes budget.

CARRIED

Community Lease Work Programme 2016/2017

Karen Walby, Community Lease Advisor was in attendance for this item.

Resolution number HB/2016/107

MOVED by Deputy Chairperson AG Sayers, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) approve the community lease 2016/2017 work programme as detailed in Attachment A to the agenda report with the following amendments:

i) amend the wording for all those lines in the work programme which refer to“grant” for leases to “process” lease or similar wording.

b) acknowledge that new leases or changes to leases requested by the community will be incorporated into the work programme throughout the year.

CARRIED

Hibiscus and Bays Local Board Community Facilities Renewals Work Programme 2016/2017

Resolution number HB/2016/108

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) approve the 2016/2017 work programme for Hibiscus and Bays Local Board Community Facility Renewals

b) note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

CARRIED

Hibiscus and Bays Local Board Libraries Work Programme 2016/2017

Resolution number HB/2016/109

MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) approve the 2016/2017 libraries work programme being Attachment A, dated 15 June 2016.

CARRIED

Hibiscus and Bays Local Board Arts, Community and Events Work Programme 2016/2017

Resolution number HB/2016/110

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) approve the 2016/2017 Arts, Community and Events work programme (Attachment A), subject to minor typographical amendments being approved by the local board chairperson and the chairperson of the Facilities and Reserves Committee

b) approve funding of $88,000 to East Coast Bays Community Project made up of $71,000 (ID2437) to build the capacity and capability of community groups and organisations in the Bays subdivision of the Hibiscus and Bays Local Board area (including Summer Fun) and $17,000 for regularly funded events from the Event Partnership Fund (ID1406)

c) approve funding for the following community arts organisations:

i) Centrestage Theatre Trust, $20,665 (uninflated opex budget) (ID2536)

ii) Estuary Arts Charitable Trust, $15,886 (uninflated opex budget) (ID2537) plus additional $50,000 (Locally Driven Initiatives Opex budget) (ID2538)

iii) Mairangi Arts Centre Trust, $80,316 (uninflated opex budget) (ID2539)

d) delegate to the local board chairperson and Facilities and Reserves chairperson authority to approve the allocation of the remaining $95,000 (ID2437) for community capacity building and placemaking initiatives providing the matter has been workshopped by the full local board or Facilities and Reserves committee as appropriate prior to any decision being made.

CARRIED

Attachments

a Arts, Community and Events Work Programme 2016/2017

21	Parks, sport and recreation draft annual work programme financial year 2016-2017
	Tony Strange, Parks Advisor was in attendance for this item.
	Resolution number HB/2016/111 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) approve the Hibiscus and Bays Parks, Sport and Recreation draft annual work programme 2016/2017 financial year dated 15 June 2016 as tabled b) delegate approval for any changes to the Parks, Sport and Recreation annual work programme 2016/2017 to the local board chairperson and the Facilities and Reserves Committee chairperson providing the matter has been workshopped prior to any decision. CARRIED
	Attachments a Parks, Sport and Recreation Work Programme 2016/2017

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

Resolution number HB/2016/112

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) provide the following feedback on the draft Community Access Scheme guidelines for the governing body to consider:

Community Access Scheme

· considers that there should be no further legacy agreements in place as all should have ended by now.

· considers that the Community Access Scheme fund should be distributed at a local level as per the Local Board Funding Policy model as it is fair and equitable.

· considers that sub-regional funding via local board clusters should be considered.

Hillary Commission funding

· does not support the allocation of the residual $2.5m Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1M) and Auckland City ($1.39M) Council areas

· considers that the Hillary Commission Community Sport Fund should be distributed according to growth in order to provide equitable service standards especially since sub-regional funding has disappeared

· considers that sub-regional funding via local board clusters should be considered.

CARRIED

Stillwater Hall: Proposed Extension to the Hall Deck Area

Resolution number HB/2016/113

MOVED by Member GA Harding-Kirikiri, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) approve the remaining Stillwater Hall project budget of $63,000 to be used to extend the deck by 24m² at the front of Stillwater Hall

b) approve option 1 design for the Stillwater Hall deck extension (24m²) dated 15 June 2016

c) delegate to the local board chairperson and the Facilities and Reserves chairperson authority to approve any minor changes to the design related to the Stillwater Hall deck extension, as long as it is within the current budget allocated.

CARRIED

Auckland Transport Update to Hibiscus and Bays Local Board June 2016

Ellen Barrett, Elected Member Relationship Manager was in attendance for this item.

Resolution number HB/2016/114

MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) note the Auckland Transport Update to the Hibiscus and Bays Local Board for June 2016.

CARRIED

Councillors Wayne Walker and John Watson present at 5.52pm

Road Name Approval Report for G and F McChesney subdivision at 389 Duck Creek Road, Stillwater

Resolution number HB/2016/115

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) approve the new road name of Caanan Way for the G and F McChesney subdivision at 389 Duck Creek Road, Stillwater in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

Adoption of Local Board Agreement 2016/2017

Resolution number HB/2016/116

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) adopts local content for the Annual Plan 2016/2017 (Attachment A), including:

i. a local board agreement 2016/2017

ii. a message from the chairperson

iii. local board advocacy

iv. local activity budgets

v. local performance targets

b) adopts local Fees and charges schedules for 2016/2017 (Attachment B)

c) notes:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chairperson’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.

d) agrees that the chairperson be delegated authority to make any final minor changes to the local content for the local board agreement 2016/2017.

CARRIED

Health, Safety and Well-being May 2016 Update

Member Whyte advised that next term it will be a requirement for elected members to attend the Health and Safety training sessions. This is to ensure local board decision-making is not at risk following changes to the Health and Safety legislation.

Resolution number HB/2016/117

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.

CARRIED

Governance Forward Work Calendar

Resolution number HB/2016/118

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) receives the attached Governance Forward Work Calendar.

CARRIED

30	Local Board Members Reports
	There were no local board members reports.

Minutes of Hibiscus and Bays Facilities and Reserves Committee Meeting

Resolution number HB/2016/119

MOVED by Member GA Harding-Kirikiri, seconded by Member DR Cooper:

That the Hibiscus and Bays Local Board:

a) note the minutes of the Facilities and Reserves Committee Meetings of 23 March 2016 and 25 May 2016.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Dinner adjournment 6.08pm – 6.33pm

8 Deputations

8.1	Silverdale United Rugby and Sports Club Inc
	Chris Carter, Director of Finance Silverdale United Rugby and Sports Club Inc, was in attendance to discuss a proposal for the proposed development for the whole of the area previously occupied by the Silverdale Bowling Club and forming a part of the Silverdale War Memorial Park. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2016/120 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank the Silverdale Rugby Club for their presentation. CARRIED
	Attachments a Tabled submission documents

8.2	North Harbour Sports Council
	Riki Burgess, CEO North Harbour Hockey and Oscar Paulich, CEO North Harbour Gymnastics were in attendance to make a presentation on North Harbour Sports Council. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2016/121 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank the North Harbour Sport Council for their presentation. CARRIED
	Attachments a Tabled submission

9 Public Forum

9.1	Repair of lighting at public toilets in Manly
	Mr John Davies was in attendance to express concern at the preventative maintenance programme/contracts for public facilities in the region. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2016/122 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) thank Mr Davies for his presentation. CARRIED
	Attachments a Tabled documentation

9.2	Western Reserve and Adjacent Walkways
	Mr Noel Gallop and Mr John Sharp were in attendance for this item. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2016/123 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank Mr Gallop and Mr Sharp for their presentation. CARRIED
	Attachments a Tabled documentation

Member Harding-Kirikiri retired from the meeting at 8.03pm

Ward Councillors Update

Councillor Watson discussed the Community Development and Safety Committee’s approach to moving their meetings to different areas in order to get community views. .

Councillor Walker briefly discussed the government’s housing strategy and also advised that the Independent Hearings Panel will be passing their decisions on the Unitary Plan to council on 22 July 2016.

Resolution number HB/2016/124

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) thank Councillors Walker and Watson for their update.

CARRIED

8.18 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Gaye Harding-Kirikiri (until 8.03pm)
	Lovisa Rasmussen
	Lisa Whyte (from 4.36pm)	Item 12

Councillors	Wayne Walker (from 5.52pm)	Item 25
	John Watson (from 5.52pm)	Item 25

Members	Janet Fitzgerald, JP
	Gary Holmes