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Resolution number HM/2016/91
MOVED
by Chairperson VS Neeson, seconded by Deputy Chairperson SP Henderson:
That the Henderson-Massey
Local Board:
a) approve the
2016/2017 Arts, Community and Events work programme in Attachment A.
b) Requests all funding
agreements are workshopped with the local board.
c) delegates financial decision-making to the community development
portfolio-holder to approve the funding agreements required to deliver
the Henderson-Massey Local Board Plan 2014.
d)
repeats
its governance direction to focus the work programme and reporting on the
activities required to deliver the local board plan and not the organisations
funded and requests staff work with the portfolio-holder to amend the work
programme to reflect this governance direction.
e)
notes the
local board guidelines for implementing the community arts wayfinding project
(ID 2535) include a direction to focus on visual arts, use local artists,
including local Maori artists and an emphasis on community arts.
f)
notes the
board has decision making allocation for asset based budgets including the
Pacific Mamas, Waitakere Arts and Cultural Development Trust and Waitakere
Central Community Arts Council contracts (IDs 2532, 2533, 2534) and requires
staff to work with the board to agree and operationalise a process that
enables the board to fulfil its decision-making allocation.
g)
Requests
clarification of ID2299 and requires an opportunity to update the community
grants guidelines to incorporate this transfer of the discretionary events
fund to community grants for administrative purposes
h)
requests
the funding for community safety wardens and graffiti vandalism prevention be
agreed to be sourced from the regional budget until the Local Board Funding
Policy is amended to enable this funding to be allocated to local boards for
this very local activity
i)
For
ID2680 the board requires the hire fee subsidy is sourced from the
operational surpluses of community hire venues.
j)
Requests
staff provide further information on ACE project 15 which is included in the
ABS:Opex budget.
k)
Requests
staff investigate:
·
the Te Atatu
Community House funding in the ABS:Opex budget for $38,596 for the next three
years
·
the ABS:Opex
funding lines West Harbour Community House $69448, and West Harbour Community
Hub $57746.
l)
Request
staff retain and repurpose any funding that is identified as unallocated as a
result of any investigation of the ABS:Opex budget and request that staff
prepare a report that reconciles the April 2016 ABS:Budget to the revised ABS:Opex
budget and include a proposal for utilising any surplus funds.
m)
Notes the
board’s requirement for Results Based Accountability contracts with all
community organisations.
n)
Provides
the following list of minor amendments:
o)
requires
ID2493 to be split into three project lines being the Massey Matters Shared
Work Programme, Massey Neighbourhood Development and Henderson-Massey Match
Fund to reflect the activities being funded
p)
amend the
activity description of ID 2483 to” A project to investigate the administrative,
accounting and legal needs of community organisations in the Henderson-Massey
Local Board area and develop a range of options to meet those needs.”
q)
split
ID2492 into two project lines being the Community Waitakere Shared Work
Programme and Pomaria Neighbourhood Development
r)
requests
ID2504 include a bulleted list of how the funding is to be split.
s)
amend the
activity description of ID2489 to indicate this funding is to Massey Means
Business as per resolution HM/2015/133
t)
amend
the activity description of ID 2500 to indicate the areas where the safety
plans are to be implemented and include a reference to the implementation of
CPTED recommendations from the community safety plans. Note also that the
Henderson-Massey Local Board Plan provides a direction to address the
underlying problems of family, whanau and sexual violence.
u)
amend ID
2490 to focus on describing the activity rather than the funding recipient.
v)
The
ID1989 focus description needs to be formally adopted by the board and
requests a report to enable the adoption of this governance direction.
CARRIED
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