Agenda of Howick Local Board

Howick Local Board

13 June 2016

Auckland Transport Update - June 2016

File No.: CP2016/11190

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· The Howick Local Board’s transport capital fund

· New Half Moon Bay pier update

· Response to Howick Local Board May 2016 resolution.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – June 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b) notes the further requirement of $850,000 required from the Local Board Transport Capital Fund for the Half Moon Bay new ferry pier project, bringing the total Board allocation to $2,100,000.

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· Updated FEC of $477,000

· $27,000 already received from 2011/12 Local Board Discretionary budget

· Remaining budget of $450,000 approved from LBTCF

· On 8-Jun-15, the Board approved the project for construction based on a FEC estimate of $422,000, of which $395,000 would come from the LBTCF.

· On 16-Nov-15, the Board approved the increased allocation of $450,000 from the LBTCF.

· The planned completion date was initially scheduled for 6-Jun-16 but due to bad weather, and additional time required to address a stormwater issue in front of the BBYC, the new completion date has been shifted to 18-Jun-16 (weather dependent).

· The current stage of work involves relocating streetlights and installing new ones; cleaning up the BBYC car park area to prepare for the installation of wheel stoppers; and finishing and correcting pavers in front of the BBYC building. The estimated stage of completion is ~75%.

155

Burswood Business Area enhancements

· Updated firm estimate of $411,770

· $104,000 received from Council’s Business Area Planning Unit

· $307,770 balance required from LBTCF

· On 10-Nov-14, the Board approved the project for construction.

· Following project tender, on 16-Nov-15, the Board approved an increased allocation of $307,770 from the LBTCF.

· Construction commenced in Jan-16. Works are largely complete with only the bin and seats outstanding – which are out of stock and are being manufactured.

· Final costs still to be reported but forecasted to be slightly over budget at around $314,000.

217

Pigeon Mountain Road metering signals

· FEC estimate of $418,000

· On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

· On 12-Oct-15, the Board approved construction based on the firm estimate of $418,000.

· TCC approval was received in Dec-15.

· After site establishment, construction began in the 4^th week of May-16 and is scheduled to be completed by the end of Jul-16.

· AT has worked pro-actively to inform ferry users and residents of the works, including key stakeholder meetings, flyers on windscreens, posters in shops, a website, media release and advertisements in the local press.

272

Bucklands Beach walkway improvements

· ROCs for various sections (as per July 2015 concept plans)

o A-B = $134,000

o B-C = $496,000

o C-D = $57,000

o D-E = $104,000

o E-F = $803,000 or $97,000*

o F-G = $324,000 or $115,000*

o G-H = $97,000

o H-I = $224,000

o I-J = $152,000

o J-K = $93,000

· Total ROC = either $2,484,000 or $1,569,000 with *alternate options

· Cost expended to date from LBTCF - $16,313

· On 14-Jul-14, the Board approved a Little Bucklands Beach walkway project to progress to detailed design and costing stage.

· On 8-Jun-15, the Board resolved to expand the scope of the project to include pedestrian improvements along the length of The Parade.

· On 13-Jul-15, concept plans showing the length of The Parade, itemising proposed pedestrian improvements in various sections and ROCs for each section were presented to the Board.

· The Board resolved to consult with the public and key stakeholders on the strategic vision for the proposed walkway improvements.

· A public meeting was held on 16-May-16 and public consultation closed on 30-May-16. The results of consultation are being collated by officers and will be presented at a Board workshop in Jun-16.

279

Chapel Road pedestrian signals

· FEC estimate of $261,282

· Final cost of $186,212

· Construction is completed and the signals are operational.

· Final cost reported as $186,212.

396

Half Moon Bay (HMB) new pier project

· Up to $2.5m originally allocated towards the project cost of $4.3m

· $1,250,000 required from LBTCF following subsidy abatement

· Project cost increased by $1.6m to $5.9m total

· Howick Local Board has agreed to provide a further $850,000 towards the increased budget

· LBTCF contribution now $2,100,000 in total

· On 13-Oct-14, the Board allocated up to $2.5m towards a new $4.3m ferry facility at HMB, subject to AT allocating at least $1m towards the project.

· NZTA subsidy approval for approximately 50% of the initial $4.3m project is confirmed.

· AT agreed that the Board’s proportion of funding for the initial $4.3m project should be abated by an equal proportion of the NZTA subsidy, meaning that $1.25m of the Board’s original allocation was definitely required.

· However, the project scope has now been developed to include landside bus infrastructure enhancements as well in-scope enhancements to the ferry pier. The revised total budget for the project is $5.9m – an additional $1.6m.

· AT met with the Board on 17-May-16 and sought its agreement to provide a further $850,000 from its LBTCF towards the revised cost, with AT contributing an additional $750,000 to make up the additional $1.6m required to complete the project. However, AT advised there would be no further subsidy abatement on the increased amount.

· The Board indicated its agreement with this proposal as the total figure required from the LBTCF would remain within the ‘up to $2.5m’ initially agreed by resolution. The Board confirmed that no further resolution was required, beyond noting the updated allocation in this report.

· A progress update is included at item A2 below.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a. across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Actual costs reported for completed projects (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements; The Parade footpath; Highland Park Adshel double bus shelter; Point View Drive footpath; East Tamaki streetlighting upgrade; Chapel Road pedestrian signals)	-1,057,560
Firm estimates for projects given construction approval (Pigeon Mountain Road metering signals; HMB walkway/amenity improvements; Burswood Business Area enhancements)	-1,175,770
Previously confirmed LBTCF funding requirement towards Half Moon Bay ferry pier project	-1,250,000
Costs expended to date on Bucklands Beach walkway improvements	-16,313
Further and final funding requirement for Half Moon Bay ferry pier project	-850,000
*Remaining funding available*	*$9,872*

A2. New Half Moon Bay pier update

7. Auckland Transport has awarded the project contract to Downer Construction.

8. The pre-start meeting will be held on site in the first week of June with Auckland Council and Downer to confirm that consent conditions have been satisfied and works can begin.

9. A ground-breaking ceremony to mark the beginning of construction on the project was held on 18 May, attended by Iwi, the Minister of Transport Simon Bridges, Mayor Len Brown, Howick Local Board Chairman David Collings, members of the Local Board and representatives of Auckland Transport.

10. The project is continuing on-going engagement with Mana Whenua to confirm Te Aranga Design Principles in line with Council engagement policies.

11. The overall project is progressing with completion now scheduled for November 2016 (wharf) and December 2016 (bus turning area).

12. The high level programme for Half Moon Bay is:

· Marine resource consent period – June to December 2015 (completed)

· Wharf structure building consent period – December 2015 - February 2015 (completed)

· Landside resource consent – January to March 2016 (noting that landside works are subject to scope finalisation and associated funding approval) (on-going)

· Tender package release to market – February 2016 (completed)

· Physical works contractor established on site – June 2016

· Physical works – wharf and landside – June to December 2016

· Relocation of ferry service – to be confirmed.

A3. Response to Howick Local Board May 2016 resolution

13. At its May 2016 business meeting, under item 16 Auckland Transport Quarterly Update to Local Boards, the Howick Local Board passed the following resolution:

Resolution number HW/2016/226

b) That Auckland Transport provide business cases to support cycleway and shared paths within Auckland that better reflects the cost benefits ratio.

14. Auckland Transport has accordingly provided the following documentation to the Board:

· Auckland Urban Cycleways Programme – Central Projects; Demand Assessment and Economic Evaluation (September 2015)

· National Business Case for investing in making cycling a safer and more attractive transport choice – Strategic Assessment (July 2015)

· Benefits of investing in cycling in New Zealand communities.

15. Auckland Transport notes that 11.8 kms of cycleway have been added to the regional cycle network during the July 2015 to April 2016 period.

16. A total of 969,696 cycle trips were recorded for the 12 months to April 2016 across the nine key sites monitored by Auckland Transport (an increase of 7.2% on the 12 months to April 2015).

17. Cycle trips in the month of April 2016 were 19.3% higher than in April 2015 across the nine key sites monitored by Auckland Transport.

A4. Consultation documents on proposed improvements

18. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

19. Proposed kerb build out, Picton Street and Cook Street, Howick – As part of the double decker bus enabling works in Howick village, Auckland Transport is proposing to build out the kerb on the corner of 127 Picton Street and 5 Cook Street, and also minimally relocate the adjacent traffic island in the middle of the road, as shown on the plan at Attachment A. There will be no additional parking lost through this proposal.

20. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Canon Place, Pakuranga Heights – Auckland Transport has received concerns regarding vehicles frequently parked in the turning head of Canon Place in Pakuranga Heights. These parked vehicles effectively reduce the usable manoeuvring area in the turning head and, as a result, heavy commercial vehicles are unable to turn around in a single and safe manoeuvre. In order to maintain a clear turning area for heavy vehicles, Auckland Transport is proposing to install additional NSAAT parking restrictions in the turning head of Canon Place, as shown on the plan at Attachment B.

21. Proposed pedestrian safety improvements, Howick Safer Communities area – Through collaboration with Howick College, Cockle Bay School and Sommerville Intermediate, a number of road safety issues were raised. AT has investigated and is therefore proposing pedestrian safety improvements at nine locations with the aim to make the road and footpath environment safer as part of a coordinated plan to develop safer road layouts, promote sustainable travel and ensure the ease of passage for pedestrians. The proposed improvements, as shown on the various plans at Attachment C, are:

a) Sandspit Road and Paparoa Road roundabout – installing two new pedestrian refuge islands (one on Sandspit Road, and one on Paparoa Road), pram crossings, and extending the footpath adjacent to the proposed refuge islands

b) Alicia Road, near Rochester Crescent – installing four new side islands, new pram crossings, and extending the footpaths adjacent to the proposed side islands, and installing new NSAAT restrictions adjacent to the new crossing point and around the nearby intersection

c) Sandspit Road – installing a three metre wide shared path on the northbound side of Sandspit Road, between #19 and #59

d) Whitford Road, near Somerville Road roundabout – installing a footpath along the south-western side of Whitford Road, between the intersection with Point View Drive and the entrance of Penguins Early Learning, a pedestrian refuge island and new pram crossings on Whitford Road, and NSAAT restrictions adjacent to the proposed crossing facility and around two corners of the roundabout

e) Paparoa Road to Rodney Street – installing a footpath through the southern end of Stevenson Reserve (connecting Paparoa Road with Cook Street), new pram crossings adjacent to the footpath at the Cook Street end, and new NSAAT restrictions around the southern end of Stevenson Reserve

f) Waterloo Street, next to Wellington Street – installing a new pedestrian refuge island and relocating the pram crossings, reconstructing the kerb along the south-western corner of the intersection, and installing new NSAAT restrictions adjacent to the proposed crossing point and around the intersection

g) Picton Street, near Ridge Road – installing a new pedestrian refuge island and new pram crossings adjacent to the island, as shown on the plan at Attachment I

h) Mellons Bay Road and Ridge Road intersection – reconstructing the existing traffic island at the intersection to provide a cut-through for pedestrians, installing a new pram crossing in front of #33 Mellons Bay Road, and new NSAAT restrictions adjacent to the proposed crossing facility and around the intersection

i) Whitford Road and Cook Street roundabout – reconstructing the existing traffic island on Whitford Road to provide a cut-through for pedestrians, installing two new pram crossings and new NSAAT restrictions around the intersection, and extending the footpaths adjacent to the proposed crossing point.

22. Proposed NSAAT parking restrictions, Clovelly Road, Bucklands Beach – Auckland Transport has received concerns regarding vehicles frequently parked in Clovelly Road in the vicinity of the Devon Road intersection. These parked vehicles effectively reduce the usable lane width and, as a result, northbound traffic must cross the white centerline to get past the parked cars. In order to maintain clear traffic access, Auckland Transport is proposing to install additional NSAAT restrictions on the western side of Clovelly Road, north of the Devon Road intersection, as shown on the plan at Attachment D.

23. Proposed NSAAT parking restrictions, Ridge Road, Howick – Auckland Transport has received concerns regarding vehicles frequently parked in Ridge Road in the vicinity of the Elliot Street intersection. These parked vehicles effectively reduce the usable traffic lane width and, as a result, westbound traffic has to cross the right turn bay and flush median to get past the parked cars. In order to maintain clear traffic access, Auckland Transport is proposing to install additional NSAAT restrictions on the southern side of Ridge Road, west of the Elliot Street intersection, as shown on the plan at Attachment E.

General Information Items

B1. Public Transport Patronage

24. The summary patronage performance for April 2016 is presented below:

25. Auckland public transport patronage totalled 82,154,363 passenger boardings for the 12 months to April 2016, an increase of +0.9% on the 12 months to March 2016 and an increase of 3,755,252 (4.8%) on the 12 months to April 2015. April 2016 monthly patronage was 7,024,652, an increase of 738,606 boardings or +11.7% on April 2015, normalised to ~ +7.3% once adjustments are made to take into account special event patronage and the number of business and weekend days in the month.

26. Rapid and Frequent services totalled 30,991,249 passenger boardings for the 12 months to April 2016, an increase of +0.4% on the 12 months to March 2016. Rapid and Frequent services patronage for April 2016 was 2,710,359, an increase of 442,962 boardings or +19.5% on April 2015.

27. Train services totalled 16,237,912 passenger boardings for the 12 months to April 2016, an increase of +2.3% on the 12 months to March 2016 and +19.9% on the 12 months to April 2015. Patronage for April 2016 was 1,494,764, an increase of 360,247 boardings or +31.8% on April 2015, normalised to ~ +25.1%.

28. Bus services totalled 60,115,335 passenger boardings for the 12 months to April 2016, an increase of +0.6% on the 12 months to March 2016 and +1.2% on the 12 months to April 2015. Bus services patronage for April 2016 was 5,007,121, an increase of 332,484 boardings or +7.1% on April 2015, normalised to ~ +3.0%.

29. Ferry services totalled 5,801,116 passenger boardings for the 12 months to April 2016, an increase of +0.8% on the 12 months to March 2016 and +6.1% on the 12 months to April 2015. Ferry services patronage for April 2016 was 522,767, an increase of 45,875 boardings or +9.6% on April 2015, normalised to ~ +7.2%.

30. The proportion of all trips utilising AT HOP was 74.2% in April 2016 (Rail 78.8%, Bus 77.8%, Ferry 26.5%); down from 74.5% in March 2016.

Media Items

C1. Full steam ahead for the Half Moon Bay ferry pier

31. Construction began on 18 May on the new Half Moon Bay ferry pier, which when complete will provide a new, modern and safer ferry experience for its users.

32. It will be an important part of the new bus network for east Auckland, due to be in place in late 2017.

33. Transport Minister Simon Bridges, Mayor Len Brown and Howick Local Board Chair David Collings marked the start of construction by turning the first sods at the end of Ara-Tai in Half Moon Bay. The new pier is due to open by late 2016.

34. The $5.9 million project is funded by the Government through the NZTA, the Howick Local Board through its Transport Capital Fund and Auckland Council. During the last five years, patronage of the Half Moon Bay ferry has increased by over 50% to reach 372,141 total passengers in the 12 months to April 2016.

35. The new ferry pier will be similar in build quality to the Hobsonville Point ferry pier which opened in 2012. Construction will happen in the following phases:

· Piling work for the fixed wharf

· Pre-manufactured pontoon and gangway floated and secured into place

· Land based construction work on the bus stop and turn around area will mark the end of construction.

36. Features and benefits of the new ferry pier include:

· Safer and accessible for everyone and designed to provide a greater level of shelter against the elements for passengers using the pier

· Design will reflect the history of the local area

· It will be located at the end of Ara-Tai, separated from leisure boat users

· A sheltered cycle storage facility which has been recently built near the dinghy lockers will be relocated to within the new pier area

C2. Progress for eastern transport improvements

37. It was announced on 19 May that work will soon begin on the design and consenting for the Reeves Road flyover and Pakuranga to Botany busway in east Auckland.

38. The projects are part of the Auckland Manukau Eastern Transport Initiative (AMETI), which is aimed at giving residents of the eastern suburbs better transport choices.

39. AMETI will deliver rapid, high frequency public transport between Panmure, Pakuranga and Botany. Roading improvements at traffic bottlenecks in Panmure and Pakuranga allow the busway to operate reliably and help manage growing traffic volumes.

40. The start of design and consenting work follows a comprehensive review of the timing of future AMETI projects by Auckland Transport, the NZTA and Auckland Council, which included more accurately modelling the traffic impacts and bus travel times on the main roads in the area.

41. The review concluded the best order for future AMETI projects to be built is:

· Panmure to Pakuranga – busway, Panmure roundabout replacement, walking and cycling paths (Auckland Transport recently lodged an application for consents for this stage, which is expected to be publicly notified by Auckland Council within the next few months)

· Reeves Road flyover, Pakuranga town centre busway and bus station

· Pakuranga to Botany busway.

42. The review also concluded that improvements may be needed on Pakuranga Road between Pakuranga and Highland Park to further improve bus journey times between Panmure and Howick.

43. The review further showed that the full busway between Panmure, Pakuranga and Botany, as well as the Reeves Road flyover, needs to be open by 2025 to minimise future increases in congestion. Current long term plan funding from Auckland Council would only allow for this full network by 2029.

C3. Pilot community driver mentoring programme in Helensville

44. Auckland Transport, Police and OutWest Youth are working to get more young drivers in the South Kaipara to restricted driver’s licence stage, by launching a pilot programme modelled on the NZTA’s Community Driver Mentor Programme which aims to get more young people through the driver licensing system.

45. The programme looks to support young drivers, who are at higher risk of crashes than any other age group, by removing barriers like isolation, lack of access to a suitable vehicle or dedicated driver mentors.

46. Auckland Transport is using a decommissioned automatic fleet car for the programme and is very pleased to be supporting the community-based initiative to improve the safety of young drivers.

47. A large number of people wanted to be among the ten on the pilot programme. Those selected candidates must have completed an Auckland Transport Learner Licence course and passed their learner license test. Once selected the candidates were matched with volunteer driving mentors.

48. The ten candidates on the programme will receive up to 30 hours of training with an initial AA assessment. Then they will be assessed after every ten mentoring sessions and before sitting the restricted test.

49. The programme aims to open up social and economic opportunities for youth in the area and hopefully encourage their peers, who are sitting on learner licences, to advance to their restricted licence.

C4. SuperGold swap to AT HOP

50. From 1 July this year, SuperGold cardholders will need an AT HOP card with a SuperGold concession loaded on to the card to continue enjoying their SuperGold public transport concession in Auckland.

51. In 2015, the Ministry of Transport reviewed the SuperGold card free public transport scheme. According to the Ministry of Transport, in financial year 2015-2016, the cost of the SuperGold scheme is estimated to be $28 million. A key change announced resulting from the review is that from 1 July 2016, SuperGold cardholders will need to use smartcards, where available (such as the AT HOP card in the Auckland region), to access the free travel through the scheme.

52. The switch to an AT HOP card with a SuperGold concession presents a number of benefits to seniors. AT HOP card benefits include:

· Ease of use (customers can board a bus by tagging-on, reducing queues and helping improve bus punctuality)

· No need to carry cash

· Travel before 9 am will cost at least 20% less when paying with an AT HOP card when compared to single trip cash fares (excludes SkyBus, NiteRider and Waiheke ferry services)

· Using AT HOP before 9 am on weekdays means you don’t have to carry cash

· No need to wait in queues to purchase paper tickets from a ticket office, ticket machine or the bus driver

· Credit on an AT HOP card enables the purchase of paper tickets for other passengers if needed.

53. Switching SuperGold public transport use to the AT HOP card will also reduce improper use of the SuperGold concession and enable improved planning of public transport services making the scheme more sustainable, thereby reducing taxpayer and ratepayer costs.

54. Seniors using public transport in Auckland who do not yet have an AT HOP card will need to purchase one by 30 June, at a cost of $15 (the AT HOP card costs $10 and must have a minimum of $5 credit loaded onto it at the time of purchase). The $10 card purchase price is non-refundable.

55. Auckland Transport is working with the Ministry of Transport and directly with seniors’ advocacy groups to make the process as easy as possible for seniors. Auckland Transport is making an information pack available to all SuperGold cardholders, advising seniors of the changes and explaining how to purchase an AT HOP card and load it with a SuperGold concession.

56. SuperGold card users purchasing an AT HOP card from 9 May will be issued with a specially designed, distinctive gold AT HOP card. However, existing blue AT HOP cards loaded with a SuperGold concession will continue to be accepted after 1 July 2016. Auckland Transport will be in contact with blue AT HOP card SuperGold concession holders to advise the process to swap out their blue AT HOP card for a gold AT HOP card free of charge after 1 July 2016.

57. SuperGold public transport benefits in Auckland will not change at this time. Customers will continue to receive free public transport on eligible services after 9.00am on weekdays and all day on weekends and public holidays. This includes all train services, selected bus and ferry services (including services to Waiheke Island). The website noted below includes a complete list of services that provide free SuperGold public transport.

58. Auckland has 180,000 SuperGold cardholders (growing at 7,000 per year). Already close to 42,000 SuperGold customers are using an AT HOP card with a SuperGold concession loaded for their public transport travel.

59. Those seniors who do not yet have an AT HOP card should visit www.at.govt.nz/supergold for more information or call 0800 AT Gold (0800 28 4653) to request an information pack.

C5. Metering signals project at Pigeon Mountain Road begins

60. The Howick Local Board and Auckland Transport are working together to install metering signals on Pigeon Mountain Road in Half Moon Bay.

61. The signals will be installed on Pigeon Mountain Road to create breaks in the southbound traffic departing the ferry pier. The breaks in traffic flows will allow vehicles to safely turn into and out of local roads from Pigeon Mountain Road. The signals will only be triggered by long queues turning right from Sunderlands Road onto Pigeon Mountain Road or turning right from Pigeon Mountain Road onto either Sunderlands Road or Argo Drive

62. Auckland Transport investigated the possibility of signalising the Pigeon Mountain Road/Prince Regent Drive/Sunderlands Road intersection. However, as the intersection is on a steep hill this would be very inefficient for vehicles towing boats, trucks and buses, and installing signals at this location would likely increase the risk of crashes. It was therefore necessary to look at other innovative options to address the localised evening congestion problem.

63. Howick Local Board, Chair David Collings said that the Local Board has listened to feedback from the community which has shown support for installing metering signals.

64. A total of 15 car parking spots will be permanently removed from Pigeon Mountain Road outside the Stand Children’s Village to install the signals, while a clearway will operate on weekday afternoons opposite the Stand between the hours of 4pm and 6:30pm.

65. Construction work on the metering signals has started and is expected to be completed by the end of July.

C6. An innovative way to deal with traffic flows

66. Auckland Transport has announced it will conduct a live trial of an innovative Dynamic Lane Control system on Whangaparaoa Road. The Dynamic Lane Control uses the existing road more efficiently for moving people and goods. It is a travel solution which makes use of Traffic Control Devices and an adaptive LED light system instead of traditional painted on-road markings.

67. LED lights show road markings that can change configuration quickly and safely, creating an extra lane during peak hour traffic. Traffic control gantries will clearly display which lanes motorist are to use.

68. Around the world, different kinds of Dynamic Lane Controls have been used to get traffic moving at peak times. Similar arrangements operate on the Panmure Bridge and Auckland Harbour Bridge.

69. Dynamic lanes are relatively quick to build and cost-effective compared to road widening. They allow for the better use of existing road space, accommodate peak period movements and reduce the need to widen roads or build new roads.

70. Whangaparaoa Road, between Hibiscus Coast Highway and Red Beach Road has been selected for the trial, as the road has two lanes with a wide central flush median equivalent to a third lane. This stretch of road has pronounced tidal traffic movements during weekday peak periods. The installation of dynamic lane controls along Whangaparaoa Road would also require relatively low use of surrounding land, which will minimise disruption to residents. Construction is expected to commence during the first quarter of the 2016/2017 financial year.

71. The results of the trial will determine the suitability and best approach to potentially introducing the controls along Whangaparaoa Road as a permanent feature – as well as its suitability in other parts of Auckland.

Issues Register

72. The regular monthly issues register is Attachment F to this report.

Consideration

Local Board Views

73. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

74. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed kerb build out, Picton Street and Cook Street, Howick	23
b View	Plan of proposed 'No Stopping At All Times' parking restrictions, Canon Place, Pakuranga Heights	25
c View	Plans of proposed pedestrian improvements, Howick Safer Communities area	27
d View	Plan of proposed 'No Stopping At All Times' parking restrictions, Clovelly Road, Bucklands Beach	37
e View	Plan of proposed 'No Stopping At All Times' Parking restrictions, Ridge Road, Howick	39
f View	Issues Register - Howick Local Board - June 2016	41

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Howick Local Board Local Grant Round Two and Quick Response Round Five 2015/2016

File No.: CP2016/08596

Purpose

1. The purpose of this report is to present applications received for Howick Local Board Local Grants Round Two and Quick Response Grants Round Five. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Howick Local Board has set a total community grants budget of $220,000 for the 2015/2016 financial year.

3. A total of $124,688.57 has been allocated to date leaving a balance of $95,311.43 for the remaining 2015/2016 financial year.

4. Thirty two applications were received in the second round of local grants, with a total amount requested of $316,120 (see Attachment B). Seven applications were received in the fifth round of quick response, with a total requested of $7,965 (see Attachment C)

Recommendation/s

That the Howick Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Howick Local Grants, Round Two Applications

App number	Organisation Name	Focus	Project	Total Requested
LG1607-232	L B Darby Coring	Arts and culture	A Fencible Era short film 'Harrington House' at the Howick Historic Village involving youth for 13-19 years.	$2,997
LG1607-253	Howick Village Association	Arts and culture	Blueprint	$10,535
LG1607-206	LifeKidz Trust	Community	LifeKidz Holiday Programmes and After School Programme	$11,000
LG1607-209	Dance Therapy NZ	Community	STARS Pakuranga	$5,978
LG1607-210	Rotary Club of Pakuranga Inc.	Community	Community Carnival Day	$15,000
LG1607-213	Eastgate Christian Centre	Community	The Autumn Carnival	$10,000
LG1607-214	HOWICK PAKURANGA CHESS CLUB	Community	Coaching and equipment for chess activities	$2,780
LG1607-215	No. 40 (Howick) Squadron ATC Trust	Community	Bush Craft Equipment Replacement	$7,774
LG1607-224	Youthline Auckland Charitable Trust	Community	Youth development opportunities and support for Howick young people	$5,000
LG1607-230	Roopa Aur Aap Charitable Trust	Community	JAAGRITI (Awakening) Family Support Group project	$10,675
LG1607-252	Korean Positive Ageing Charitable Trust	Community	Healthy Living Project	$9,000
LG1607-241	The Jaguar Drivers Club Auckland	Community	Auckland Brit & Euro Classic Car Show - Lloyd Elsmore Park Howick	$8,000
LG1607-242	New Zealand Centre for Gifted Education Limited	Community	MindPlus Auckland East	$8,000
LG1607-243	CrossNet Inc.	Community	Fuel Camp	$2,175
LG1607-244	Life Education Trust South East Auckland trading as Life Education Counties Manukau	Community	Life Education - learning with Harold	$12,500
LG1607-245	The Parenting Place - Attitude Youth Division	Community	Mental health an wellbeing presentations and resources designed to build resilience in young people.	$5,353
LG1607-247	Bhartiya Samaj Charitable Trust	Community	Caring for the Community project	$17,725.35
LG1607-249	Howick Village Association	Community	Howick Village Christmas Lights	$12,500
LG1607-212	Eastgate Christian Centre	Events	Christmas Walk Through	$10,000
LG1607-251	Emote Trust	Events	Dancing in the Park	$7,500
LG1607-233	The Sowers Trust	Events	Sowers Fun Walk and Run	$3,430
LG1607-234	The Uxbridge Community Projects Inc.	Events	Kids Festival	$4,000
LG1607-223	Kila's Style Ltd	Events	Pacific Fusion Fashion Show	$11,134
LG1607-231	The Howick and Districts Historical Society Inc.	Historic Heritage	Adopt a Building Project - James Whites General Store and Howick Arms	$13,198
LG1607-208	Auckland Badminton Association Inc.	Sport and recreation	Junior Coaching Program and Expanded Intermediate School Competition East Auckland	$5,000
LG1607-216	Howick Sailing Club(Inc.)	Sport and recreation	Replacement of rescue and safety support boat outboard motors	$9,626
LG1607-218	John Walker Find Your Field of Dreams Foundation	Sport and recreation	Community swim project	$30,000
LG1607-204	Buckland’s and Eastern Beach Tennis Club	Sport and recreation	Replacement of the playing surface	$35,000
LG1607-205	Pharaohs Sports Club Inc.	Sport and recreation	Team training	$3,840
			Total requested	$289,720.35

b) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table Two: Howick Local Grant, Round Two Multiboard Applications

App number	Organisation Name	Focus	Project	Total Requested
LG1613-216	Age Concern Counties Manukau Incorporated	Community	Counselling services for older adults	$17,000
LG1615-206	Royal New Zealand Foundation of the Blind	Community	Community, volunteer and recreation support for people who are blind or have low vision	$6,900
LG1605-225	Baseball New Zealand	Sport and recreation	Kiwiball	$2,500
			Total requested	$26,400

c) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table Three: Howick Quick Response, Round Five Grant Applications

App number	Organisation Name	Focus	Project	Total Requested
QR1607-504	The Uxbridge Community Projects Inc.	Arts and culture	Uxbridge Arts and Culture Festival Opening programme	$2,000
QR1607-508	New Zealand Visually Impaired Empowering Women (VIEW)	Community	Transportation assistance - Howick 2016/17	$400
LG1607-207	Zonta Club of East Auckland Inc.	Community	Annual Awards Evening	$450
QR1607-506	Mission Heights Junior College	Environment	Towards a water quality monitoring sign	$1,100
LG1607-239	Project Litefoot Trust	Environment	LiteClub – Howick for Bucklands Beach Bowling Club	$1,515
QR1607-505	The Uxbridge Community Projects Inc.	Events	“Uxbridge Arts and Culture Festival” opening night	$2,000
LG1611-236	The Uxbridge Community Projects Inc.	Environment	Events for the “Estuary Art Awards 10th Anniversary”	$500
			Total requested	$7,965

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Howick Local Board adopted its grants programme on 20 April 2015 (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Howick Local Board will operate five quick response and two local grants rounds for this financial year.

8. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

9. The Howick Local Board has set a total community grants budget of $220,000 for the 2015/2016 financial year.

10. A total of $124,688.57 has been allocated to date leaving a balance of $95,311.43 for the remaining 2015/2016 financial year.

11. Thirty two applications were received for local grants round two, with a total amount requested of $316,120 (see Attachment B). Seven applications were received for quick response round five, with a total requested of $7,965 (see Attachment C).

Consideration

Local Board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Howick Local Board allocating funding for local grants round two and quick response round five, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Howick Local Board Grants Programme 2015/2016	49
b View	Howick Local Grants, Round Two application summaries (Under Separate Cover)
c View	Howick Quick Response Round Five, application summaries (Under Separate Cover)

Signatories

Authors

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

New Road Name Approval for Stage 1 and 2 of the residential subdivision by Whitford Investment NZ Ltd at 571 Ormiston Road, Flat Bush

File No.: CP2016/10277

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for a new road name for a road created by way of subdivision at 571 Ormiston Road, Flat Bush.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria for three new roads, the road names ‘Kitenga Road’, ‘Tau Drive’ and ‘Otaota Way’ (Applicant’s preferred road names for Roads 1, 2 and the access lot respectively), ‘Teitei Road’, ‘Ripa Road’, ‘Tuahiwi Drive’, ‘Taupae Drive’ and ‘Wao Way’ were determined to meet the road naming guideline criteria. It is noted that ‘Ngahere Way’ did not meet the road naming guideline criteria due to repetition within the Auckland Region.

4. Local iwi groups were consulted and there was no opposition to the names proposed.

5. The three names proposed for the new roads ‘Kitenga Road’, ‘Tau Drive’ and ‘Otaota Way’, by the Applicant and the names ‘Teitei Road’, ‘Ripa Road’, ‘Tuahiwi Drive’, ‘Taupae Drive’ and ‘Wao Way’, are considered for approval by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the three road names ‘Kitenga Road’, ‘Tau Drive’ and ‘Otaota Way’, proposed by the Applicant, for the three new roads created by way of subdivision at 571 Ormiston Road, Flat Bush, while noting that ‘Teitei Road’, ‘Ripa Road’, ‘Tuahiwi Drive’, ‘Taupae Drive’ and ‘Wao Way’, also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The Applicant is currently in the civil construction phase for a development situated at 571 Ormiston Road (between Ormiston and Regis lane, accessed off Regis) which comprises of two stages. Stage 1 has 2 public roads to vest and stage 2 has 1 legal access lot. This subdivision was granted consent under resource consent 45076, SP11475 in 2015.

Road 1 to be named follows the eastern boundary line of the site and connects Regis Lane to Ormiston Road. Road 2 to be named is a 157m long cul-de-sac and access lot 500 is a short, enclosed road of 70m in length.

The Applicant has proposed the following names for consideration for the road created as part of the development at 571 Ormiston Road, Flat Bush.

Road 1	Proposed New Road Name	Meaning
Preferred Name	Kitenga Road	Maori word meaning; to view, or be at heights. Also means; observation, perception, finding, sighting, seeing, view
First Alternative	Teitei Road	Maori word meaning; to be high in elevation. Also means; altitude, summit, amplitude
Second Alternative	Ripa Road	Maori word meaning; horizon. Also means; ridge, boundary, border, rank, row, line, furrow, to ward off evil spirits by means of incantations
Road 2	Proposed New Road Name	Meaning
Preferred Name	Tau Drive	Maori word meaning; ridge. Also means; to land, settle on, perch, resolve, subside, to attack, to sing, chant, handsome, beautiful, spouse, partner, lover, string of a garment, year, age, season, period of time, number, range
First Alternative	Tuahiwi Drive	Maori word meaning; ridgeline. Also means; rising ground, skeleton
Second Alternative	Taupae Drive	Maori word meaning; ridge/range.
Access lot	Proposed New Road Name	Meaning
Preferred Name	Otaota Way	Maori word meaning; vegetation. Also means; weeds, grass, herbs, litter
First Alternative	Wao Way	Maori word meaning; forest.
Second Alternative	Ngahere Way	Maori word meaning; forest/bush.
Reference: Maori Dictionary (http://maoridictionary.co.nz/)

Figure One: Location and Layout of new Road

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. The name ‘Ngahere Way’ does not meet all the criteria of the road naming guidelines as it is repeated within the Auckland Region. There is an Ngahere Road in Pukekohe, Ngahere Terrace in Parnell and Ngahere Views in Orewa. It is also considered too long for the length of the proposed access lot and may result in cartographic problems.

The remaining proposed names comply with all the criteria of the road naming guidelines.

11. Road 1 meets the definition of the suffix “Road” as it is an open roadway primarily for vehicle and it connects two roads.

Road 2 meets the definition of the suffix “Drive” as it is a wide main roadway without many cross-streets and does not meet the definition of any other suffix.

Access lot 500: The proposed suffix of “Way” is appropriate in this circumstance, as the road is a short enclosed roadway. Other suffixes also meet the definition, being: “Close”, “Court” and “Place”.

12. As the Applicant’s preferred names names ‘Kitenga Road’, ‘Tau Drive’ and ‘Otaota Way’ meet the criteria, it is recommended for consideration for approval while noting that the alternate names proposed ‘Teitei Road’, ‘Ripa Road’, ‘Tuahiwi Drive’, ‘Taupae Drive’ and ‘Wao Way’ are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

13. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

14. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. Local iwi groups were consulted and given 15 working days to respond, there were three responses as a result of this consultation. Te Ara Rangatuu stated that no engagement was required. Ngati Tamaoho deferred to other resident iwi and Te Ahiwaru-Te Waiohua stated that they commended the applicant’s support over the maori theme for proposed names. They also noted that whilst Te Ahiwaru-Te Waiohua does not oppose the current options they would support any due considerations submitted by Ngai Tai ki Taamaki of Umupuia. No other responses were received.

16. New Zealand Post was consulted and indicated that all proposed road names are acceptable from their perspective.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Renaming of ‘Awakirihi Close’ for the residential subdivision by Arwen Place Projects Ltd at 208 Whitford Road, Northpark

File No.: CP2016/08950

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for the renaming of ‘Awakirihi Close’ approved by the Howick Local Board meeting carried out on 16 November 2015 and created by way of subdivision at 208 Whitford Road, Northpark.

Renaming an existing road

2. Road names are intended to be enduring, and the renaming of roads is discouraged unless there are compelling reasons for a change. Issues that can prompt renaming include the redesign of a road, changed traffic flow, mail or service delivery problems, duplication issues and addressing problems.

3. The consents team will assess the rationale for the renaming of a road and prepare and submit a report to the relevant local board to decide whether the reasoning for change is compelling.

4. If the Local Board is decides against a rename, the applicant will be informed. The Local Boards’ decision is final.

Executive Summary

5. The applicant seeks to propose a new road name to replace the approved ‘Awakirihi Close’ predominantly due to pronunciation difficulty of ‘Awakirihi Close’.

6. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

7. Following assessment against the road naming criteria, the road names ‘Archie Close’ and ‘Korikori Close’ were determined to meet the road naming guideline criteria. While noting that ‘Kamahi Close’, ‘Kura Close’ and ‘Kuaka Close’ were found to be inconsistent with the road naming criteria.

8. Local iwi groups were consulted and given 15 working days to respond. The applicant states that no responses were received.

9. The names ‘Archie Close’ and ‘Korikori Close’ are considered for approval by the Local Board.

Recommendation/s

a) That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the renaming of ‘Awakirihi Close’.

b) That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Archie Close’ proposed by the applicant, for the new road created by way of subdivision at 208 Whitford Road, Northpark, while noting that ‘Korikori Close’ also meets the road naming criteria.

Comments

10. The road name ‘Awakirihi Close’ was approved by the Howick Local Board meeting carried out on 16 November 2015.

11. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

12. The road to be renamed is a privateway, servicing ten residential properties at 208 Whitford Road, Northpark. The privateway is a cul-de-sac, ending in a “Y” turning head. Resource consent for this subdivision was applied for and granted under proposal number 47852 SP11921.

The applicant has proposed the following names for consideration for the road created as part of the development at 208 Whitford Road, Northpark.

Preference	Proposed Road Name	Meaning
Original Name	Awakirihi Close	‘Awakirihi’ is related to the Awakirihi Pa, a Pa site within the local area. This name was proposed by Ngai Tai Ki Tamaki Tribal Trust and adopted by the applicant. There are no alternative meanings for this word in the Maori dictionary.
Preferred Name	Archie Close	Adopted from the original owner – Archie Sommerville
First Alternative	Korikori Close	Maori word for the hairy alpine butter cup flower, found in pools of water in subalpine to low alpine regions. This word is also a Maori verb, meaning, ‘to move’ and a noun, meaning ‘movement’ and ‘alert’.
Second Alternative	Kura Close	Maori word for red, scarlet, red feathers, feathers used as decoration and for a bar-tailed godwit bird. This word is also a Maori verb, meaning, ‘to educate’ and nouns, meaning, ‘school’, ‘education’ and ‘tank’, ‘container’.
Third Alternative	Makora Close	Maori word for swamp aster, a flower endemic to the Chatham Islands.
Fourth Alternative	Kuaka Close	Maori word for bar-tailed, godwit bird which breeds in the northern hemisphere and summers in the southern.
Fifth Alternative	Kamahi Close	Maori word for a forest tree found throughout New Zealand.

Figure One: Location and Layout of new Road

Decision Making

13. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment: Renaming an existing road

14. The applicant seeks to propose a new road name to replace the approved ‘Awakirihi Close’, due to the pronunciation difficulty of ‘Awakirihi Close’, especially for Asian ethnicity groups that occupy a high percentage of population in Howick and Northpark area. One of the criteria contained within the Auckland Council Road Name Policy also seeks to avoid the use of long names for short roads. As noted in the original road naming report, ‘Awakirihi’ could be considered too long for the length of the proposed access lot and may to result in cartographic problems.

15. Where community members suggest the renaming of a road, the rationale and evidence that the majority (a minimum of 75 percent) of property owners on the affected road support a rename, must be submitted to the Auckland Council consents team. A letter from the applicant confirmed that the granted allotments have not been legally created and are still contained in one parcel of land owned by the applicant.

16. If the Local Board decides against a rename, the applicant will be informed. The Local Boards’ decision is final.

Assessment: Proposed New Road Names

17. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

Proposed Road Name	Meets the Criteria	Reason
Awakirihi Close (original)	Yes	Short roads that are named shall preferably have a short name. Road names should be easy to pronounce, spell and write, and preferably not exceed three words (including road type) or 25 characters. An exception to this is the use of Te Reo Maori names when it is accepted that a traditional name may at first appear to be complex, but will, over time, become more familiar and accepted by the community.
Archie Close	Yes	There are no repeats within Auckland Council’s boundary and this road name meets all the remaining criteria of the road naming guidelines.
Korikori Close	Yes	There are no repeats within Auckland Council’s boundary and this road name meets all the remaining criteria of the road naming guidelines.
Kura Close	No	Where there is an existing similar/same road name within Auckland Council’s boundary or an adjoining territorial authority’s boundary, a new road name must not be: (a) the same as an existing road name (b) similar in spelling to an existing road name; or (c) similar in sound to an existing road name Kura repeats as follows: Kura Place, Torbay.
Makora Close	No	Makora repeats as follows: Makora Road, Massey and Makora Avenue, Oneroa.
Kuaka Close	No	Kuaka repeats as follows: Kuaka Drive, Takanini, Kuaka Place, New Lynn and Kuaka Road, Oneroa.
Kamahi Close	No	Kamahi repeats as follows: Kamahi Street, Mount Eden.

18. The proposed suffix ‘Close’ is appropriate as it reflects the physical layout of the privateway, as a short enclosed roadway (cul-de-sac). Other suffixes also meet the definition, being: “Place”, “Court” and “Way”. The applicant’s preference was “Close”.

19. As the applicant’s proposed road name ‘Archie Close’ meets the criteria, it is recommended for consideration for approval while noting that the alternative name ‘Korikori Close’, is also appropriate as it complies with all the criteria of the road naming guidelines. It is further noted that the proposed names, ‘Kamahi Close’, ‘Kura Close’ and ‘Kuaka Close’ do not meet the criteria of the road naming guidelines as they are repeated elsewhere within the Auckland Council boundary.

Consideration

Significance of Decision

20. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

21. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

22. As part of the original road naming process in November 2015, consultation with the relevant iwi groups was undertaken. Of the eleven iwi groups that were contacted, only Ngai Tai Ki Tamaki Tribal Trust, Ngati Tamaoho and Ngati Te Ata Waiohua provided responses. Ngati Te Ata Waiohua indicated that no engagement was required while Ngati Tamaoho deferred their response to Ngai Tai Ki Tamaki. Ngai Tai Ki Tamaki Tribal Trust opposed the names proposed and recommended the inclusion of four alternatives names (Turanga Awa, Mangemangeroa Pa, Moananui Pa and Awakirihi Pa), as names associated with Pa sites or significant streams in the local area. It is noted that of these four names, only ‘Awakirihi’ was adopted by the applicant as the remaining three were already used elsewhere in the Auckland Region.

Local iwi groups were consulted on 8 April 2016 and given 15 working days to respond. The applicant states that no responses were received.

23. New Zealand Post was consulted and indicated that ‘Archie Close’, ‘Korikori Close’ and ‘Kura Close’ were acceptable from their perspective. ‘Makora Close’, ‘Kamahi Close’ and ‘Kuaka Close’ were noted as repeating in Massey, New Lynn and Mt Eden, and were therefore not recommended.

Financial and Resourcing Implications

24. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

25. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

26. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a View	Road Naming Report	65

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

New community lease to The Uxbridge Community Projects Incorported for 31-37 Uxbridge Road, Howick, approval to enter into a sublease and support the classification of part of the land

File No.: CP2016/10313

Purpose

1. To recommend the Parks, Recreation and Sports Committee classify three parcels of land located at 33-35 Uxbridge Road, Howick as local purpose (community buildings) reserve. These parcels are currently unclassified under the Reserves Act 1977.

2. To approve:

i) the grant of an agreement to lease and a new community lease to The Uxbridge Community Projects Incorporated (the Group) for premises at 31 - 37 Uxbridge Road Howick and;

ii) an agreement to sublease between the Group and a Council approved operator to run a commercial café/bistro on the premises.

Executive summary

3. 31-37 Uxbridge Road, Howick (the Land) is made up of five parcels. All five parcels are owned by Auckland Council in fee simple. Three of those parcels are held under the Reserves Act 1977 as unclassified local purpose reserves. To permit the activities taking place on the Land by the Group it is recommended that these three parcels be classified as local purpose (community buildings) reserve under Section 61 (2A) of the Reserves Act.

4. The Group held a community lease with Manukau City Council to manage and operate the council owned facility known as Uxbridge Creative Centre (the Centre). The Group also entered into a Licence to Occupy and Manage the Te Whare Ora (Emelia Maud Nixon Homestead) adjacent to the Centre. Both agreements have expired and are rolling over on a month by month basis.

5. A new lease is required for the Group to operate from the newly developed Centre. The lease will also include a new building housing art studios and the existing building Te Whare Ora on the adjacent site.

6. An agreement to lease for a short term is required to enable the Group to operate the Centre until the land reclassification is completed.

7. On completion of the reserve classification it is recommended that a new community lease be approved for a term of five years with one right of renewal for a further term of five years. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012. The Group has indicated a longer term is preferable.

8. This report also recommends the approval for the Group to enter into an agreement to sublease the café and bistro within the leased premises for a short term of one year until reclassification is completed. On completion of the reserve classification, the sublease between the Group and the sublessee takes effect.

Recommendation/s

That the Howick Local Board:

a) Recommend the Parks, Recreation and Sport Committee classify the following three parcels of land occupied by the Uxbridge Creative Centre as local purpose (community buildings) reserve pursuant to Section 16 (2A)(a) of the Reserves Act in line with the processes prescribed by the Reserves Act 1977:

i) Part Lot 3 DP 47633 contained in NA7A/65

ii) Part Lot 4 DP 47633 contained in NA1946/76

iii) Part Lot 1 DP 8807 contained in NA1678/48

b) Grant an agreement to lease under Section 40 of the Reserves Act 1977 for the building and the land outlined in red in Attachment A, at 31-37 Uxbridge Road, Howick to The Uxbridge Community Projects Incorporated subject to one month public notification, and with no objection on the following terms and conditions:

i) Term – one year commencing from the date of practical completion.

ii) Upon classification of the three parcels of land referred to in a) above, the Lease referred to at c) below takes effect.

iii) Auckland Council has the right to terminate in its sole discretion the agreement to lease upon giving The Uxbridge Community Projects Incorporated 30 days written notice.

iv) Ability for Uxbridge Community projects Incorporated to enter into an agreement to Sublease on the terms and conditions specified in d) below.

c) Grant a lease, under Section 61(2A) of The Reserves Act 1977 and Local Government Act 2002 to The Uxbridge Community Projects Incorporated for the building and the land outlined in red in Attachment A, at 31-37 Uxbridge Road, Howick, subject to one month public notification and with no objection on the following terms and conditions:

i) Term – five years, commencing from the date of classification of the land, with one right of renewal for a term of five years.

ii) Rent - $1.00 plus GST per annum, if demanded.

iii) Maintenance fee - $1000.00.

iv) A Community Outcomes Plan to be negotiated with The Uxbridge Community Projects Incorporated and approved by the Howick Local Board community leasing portfolio holder and attached to the lease document.

v) Lease allows for a sublease for the operation of a commercial café/bistro on the terms and conditions out-lined in d) below.

vi) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

d) Grant approval for The Uxbridge Community Projects Incorporated to enter into an agreement to sublease for the café/bistro space in the centre subject to the following terms and conditions:

i) For a term of one (1) year commencing from the date of practical completion.

ii) Upon classification of the three parcels of land the sublease referred to at e) below takes effect.

iii) Auckland Council has the right to terminate in its sole discretion the agreement to lease upon giving Uxbridge Community Projects Incorporated 30 day’s written notice.

iv) Conditions set out in e iii) to v) below.

e) Grant approval for The Uxbridge Community Projects Incorporated to enter in a sublease under Section 61(2A) of the Reserves Act 1977 for a café area outlined in red in Attachment B, at 31-37 Uxbridge Road, Howick to an operator to be approved by Council, subject to one month’s public notification with no objection on the following terms and conditions:

i) The sublease shall be for a term not exceeding the term of the head lease less one day, with or without a right of renewal.

ii) Auckland Council in its sole discretion reserves the right to terminate the sublease on six month’s notice.

iii) The café remains an ancillary activity to the purpose of the reserve.

iv) Compliance with the opening hours and any other constraints imposed in the resource consent for the Centre.

v) The rental income from the café is to contribute to the running of The Uxbridge Creative Centre;

· with the ability of Auckland Council to review the annual accounts in to establish the benefit received by The Uxbridge Community Projects Incorporated.

· and that the next year these figures may be used by council to assess whether the annual operational funding grant that is paid by the Auckland Council to The Uxbridge Community Projects Incorporated to operate the centre can be reduced.

· the rent for the café space will be reviewed after 12 months operation and consideration given to the option of charging a rent based on percentage of profit generated by the operator in reviewing the amount of rent charged.

f) Nominate a hearings panel to consider any submissions or objections received following the public notification process and make a decision.

Comments

9. The Uxbridge Community Projects Incorporated (the Group) is an independent not-for-profit entity that has operated an arts and cultural centre from 35 Uxbridge Road, Howick since 1981. The buildings and grounds are owned by Auckland Council.

10. The Group’s lease expired on 30 June 2007. The lease has been rolling over on a month by month basis since expiry. The lease area is for the gallery (former Howick Presbyterian Church), hall and Kotahiraranga with art studio beneath, reception, lounge and office connected by a covered walkway.

11. In 2010 the Group entered into a three-year agreement to occupy Te Whare Ora (the original Emelia Maud Nixon Homestead) adjacent to the centre and provide community outcomes. This building is used as the senior citizens clubroom one day a week and is now managed by the Group as part of the Uxbridge Creative Centre. This agreement expired 31 August 2013 and this has also been holding over on a monthly basis. It is recommended that this building would be included in the lease to the Group.

12. At the expiry of a lease for a council owned building it is good practice to review alternatives for the use of the premises. In order to do this an expression of interest process may be undertaken to gauge interest and best use.

13. However, if the service provided by the incumbent tenant is needed in the area and the tenant is performing well, a new lease can be approved to the incumbent tenant. The Local Board has indicated support for the provision of new lease to the incumbent tenant and approval to sublease part of the leased premises for a cafe/bistro.

14. Uxbridge Creative Centre accommodates a programme of 250 classes and workshops, 52 performances, 8 gallery exhibitions and 12 public programmes a year to the local community.

15. The standard lease term, under the Community Occupancy Guidelines 2012 for a council-owned building, is five years, with one right of renewal for a further term of five years. The Group has requested a longer term.

Redevelopment Project

16. Redevelopment of the site began in early 2015 and is being undertaken in two stages. Stage one has been the construction of a dedicated art gallery, offices, meeting room, central concourse and a commercial café. Three new art studios are being constructed to the rear of the site on land previously occupied by Keall House. These buildings were completed 10 May 2016.

17. The Group proposes to enter into a sub-lease with a commercial operator to fit-out and run the 43.5 m² onsite café. The café would cater for up to 48 patrons with seating inside and outside on the patio area.

18. Stage two will transform the existing theatre, originally the Uxbridge Presbyterian Church, into a 200 fixed- seated performance space with new sound and lighting equipment. The space will be able to host cinema showings and be available for hire for smaller presentations and seminars, particularly during the day. Stage two will also include refurbishment of the main hall located behind the theatre and the old art studios. Completion is expected in August 2016.

Land Classification

19. The land comprising the Uxbridge Arts and Culture Centre and the Uxbridge Early Learning Centre is made up of the following five parcels of land:

a) Lot 1 DP 320581 contained in computer freehold register 81601, being 1088m² and the site of the former Keall House, is held in fee simple by Auckland Council under the Local Government Act 2002;

b) Allotment 20 Section 2 Town of Howick DP 3545 contained in NA195/277 (Cancelled) being 2673m² and the site of the original homestead of Emilia Maud Nixon (Te Whare Ora) is held in fee simple by Auckland Council and classified as a local purpose (community buildings) reserve subject to the Reserves Act 1977;

c) The following three parcels of land on which the Uxbridge Arts Centre is located are held in fee simple by Auckland Council as unclassified local purpose reserves:

i) Part Lot 3 DP 47633 contained in NA7A/65 being 703m²;

ii) Part Lot 4 DP 47633 contained in NA1946/76 being 172m²;

iii) Part Lot 1 DP 8807 contained in NA1678/48 being 2474m²

20. Classification under the Reserves Act is a statutory process required to be undertaken by all administering bodies. The classification will legitimise the activities taking place on the site. The classification of the land could take between 6-12 months.

21. The alternative to classification of the land is to revoke the reserve status under Section 24 of the Reserves Act. The land would then revert to being held by council under the Local Government Act 2002. Revocation would enable the group to sub-let the café area of the site to a commercial operator and allow for any future commercialisation of services provided from the centre, and align the land classification with that of the art studios at the rear of the site. The revocation process could take up to 18 months and would require public notification. A hearing panel would need to be set up if any objections or submissions were received.

22. It is recommended that the three parcels of land referred to in paragraph 19 c) above be classified as local purpose (community buildings) reserve. This would provide a more timely process and enable The Uxbridge Community Projects Incorporated to sub-let the café within the building to a commercial operator as an ancillary activity to the Uxbridge Creative Centre.

23. Public notification will also include the intention to sub-lease a portion of the building for the operation of a licensed café and bistro. If there are any objections to the proposal the local board would convene a hearing panel to consider any submissions received.

24. Once the land has been classified, a lease to The Uxbridge Community Projects Incorporated would be issued under section 61(2A) of the Reserves Act and allow for part of the new development to be subleased to a commercial café and bistro operator as an ancillary activity to enhance the experience of users of the Uxbridge Creative Centre by providing food and beverages.

Cafe

25. It is proposed that the café would operate with an on-licence held by the café operator to enable the sale of liquor. The hours of operation of the café and bistro as set out in the resource consent are as follows:

i) 8.00 am to 5.00 pm Monday to Wednesday;

ii) 7.00 am to 4.00 pm Thursdays;

iii) 8.00 am to 4.00 pm Friday to Saturday;

iv) closed Sundays and public holidays;

v) The bistro is able to operate 6.30 pm to 12.00 am when performances are taking place in the auditorium.

Funding and café income

26. The Group has a 2015/2016 funding agreement with the Howick Local Board for $295,046.25 to operate a regional arts centre for the community.

27. The rental income from the café will contribute to the running of the Uxbridge Creative Centre; with the ability of Auckland Council to review the annual accounts in order to establish the benefit received by the Uxbridge Creative Centre; and that the next year these figures may be used by council to assess whether the annual operational funding grant that is paid by the Auckland Council to The Uxbridge Community Projects Incorporated to operate the centre can be reduced. The rent for the café space will be reviewed after 12 months operation and consideration given to the option of charging a rent based on percentage of profit generated by the operator in reviewing the amount of rent charged.

Consideration

Local board views and implications

28. The local board discussed the project at a portfolio-holders workshop held on 2 March 2016 and a full-board workshop held on 31 March 2016 and 24 May 2016.

Maori impact statement

29. Iwi will be consulted on the issues above as part of the land and lease legal process.

Implementation

30. All costs involved in the public notification of the intention to lease, the hearing panel (if required) and the preparation of lease documents will be met by Auckland Council.

Attachments

No.	Title	Page
a View	Site Plan Centre	75
b View	Site Plan Cafe	77

Signatories

Authors

Phyllis Andrews – Property Lease Advisor

Authorisers

Rod Sheridan

Kim O’Neill - Head of Community Relations

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Howick Local Board Community Safety Recommendations 2015-2016

File No.: CP2016/09379

Purpose

1. To seek approval of funding for five community safety initiatives.

Executive Summary

2. The Howick Local Board has an annual community safety budget of $31,000 for initiatives to help improve safety and people’s perception of safety.

3. In December 2015, the Howick Local Board approved $15,848 for four safety initiatives. The board requested the remaining $15,152 be allocated before the end of the FY2016.

4. Between April 2015 and October 2015, New Zealand Police identified family violence, burglary, theft from cars, theft of cars and disorderly behaviour as the top five categories of crime in the Howick Local Board area.

5. Staff and key organisations identified five safety initiatives that will address these top five categories of crime types. The initiatives are burglary prevention packs, standard mobile cameras, a community safety video targeting high school students and young people, town centre community safety roadshows and safety bylaw educational trips.

6. Staff recommend that the local board approve the remaining $15,152 from the 2015/2016 safety budget to fund the five identified initiatives.

Recommendation/s

That the Howick Local Board:

a) approve $15,152 of the Howick Local Board Community Safety budget as outlined below:

Organisation	Project /Programme	Amount
Howick Neighbourhood Support	Burglary prevention packs	$ 5,000
Neighbourhood Support Pakuranga/Bucklands Beach	Standard mobile cameras	$ 1,036
Neighbourhood Support Pakuranga/Bucklands Beach	Community safety video specific to high school students and young people	$ 2,000
Community safety groups in the Howick Local Board area	Town centre community safety roadshows	$ 6,000
Asian Council On Reducing Crime	Safety bylaw educational trips	$1,116
TOTAL		$15,152

Comments

Background

7. On 15 June 2015 the Howick Local Board:

“approved the 2015/2016 Community Development, Arts and Culture work programme, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach” (HW/2015/92).

8. The board allocated $31,000 for community-led safety initiatives to improve safety in places identified as ‘hot spot’ crime areas. This supports the local board plan outcome of ‘an involved and connected community’.

9. The New Zealand Police previously identified that between April 2015 and October 2015 the top five crimes in the Howick Local Board area (in order of priority) were family violence, burglary, theft from cars, theft of cars and disorderly behaviour.

10. On 14 December 2015, Howick Local Board resolved to fund four safety initiatives to the value of $15,848:

· the Asian Foot Patrol coordinated by Asian Council on Reducing Crime (ACRC)

· two community safety breakfasts by Manukau East Council of Social Services (MECOSS)

· the Safer Plates project by Neighbourhood Support Howick/Botany

· improvement of lighting for housing for the elderly at Dale Court, Pakuranga

11. The Asian Foot Patrol and the Safer Plates project started in late February 2016 and will continue until December 2016. MECOSS plans to host their second community safety breakfast in April 2016 and the lighting installation at Dale Court, Pakuranga is scheduled for completion at the end of March 2016.

12. Staff recently worked with key organisations (NZ Police, Crimewatch Patrol, ACRC, Asian Safety Education Promotion Trust, MECOSS, and Neighbourhood Support) to identify five further safety initiatives that will assist the board to deliver on the local board plan outcome of ‘an involved and connected community’.

Safety initiatives for consideration

13. Table 1 below, presents and analyses the options with reference to the following criteria:

i) address at least one of the identified top five crime types (family violence, burglary, theft from cars, theft of cars and disorderly behaviour)

ii) is community-led

iii) is collaborative

iii) improves perception of safety

Table 1: Analysis of safety initiatives

· Insufficient number of volunteers to distribute the packs

· Can become expensive to fund significant numbers with little impact

· Distribution of packs is by the police and community safety groups

· Technology changes frequently and may need regular upgrading

· Recordings are not monitored

· Police will set up the cameras with assistance from local Neighbourhood Support leaders. Recordings are checked on the following day.

· Increased work load for local safety groups

· Volunteer groups – ACRC, Neighbourhood Support groups, Crimewatch Patrol, Asian Education Promotion Trust and Police

Insufficient budget

· ACRC to implement

Initiative

Analysis

Initiative 1:

Burglary packs

Benefits:

· Addresses four of the top five crimes (family violence, burglary, theft from cars and theft of cars)

· Improves community perception of safety

· Promotes awareness of prevention and intervention measures, and provides accessible information on safety to the community

· The packs provide an opportunity for the Police and local safety groups to have conversations with local residents about building a safer community

· Collaborative initiative between council, Police, community safety groups and community

Disadvantages:

Implementation:

Initiative 2:

Standard mobile cameras

Benefits:

· Addresses four of the top five crimes (burglary, disorderly behaviour, theft from cars and theft of cars)

· Monitors antisocial activities and promotes the perception of safety in the community.

· Can be a deterrent to crime

· Low cost compared to installing closed circuit television cameras and cables.

Disadvantages:

Implementation:

Initiative 3:

Community safety video with high school

Benefits:

· Addresses four of the top five crimes (burglary, disorderly behaviour, theft of cars and theft from cars)

· Community led initiative

· Collaborative initiative between a community safety volunteer group and the local school

· Educational tool that is designed to raise community safety awareness amongst young people.

· Promotion of video on social media, a forum that is highly used by youth

· Could possibly be used for future safety promotion.

Disadvantages:

· Quality of the video may diminish over time

· Cost to produce may exceed the budgeted amount, additional funds may need to be sourced

Implementation:

· Neighbourhood Support Pakuranga/Bucklands Beach in partnership with Pakuranga High school

Initiative 4:

Town centre

“community safety roadshows”

Benefits:

· Addresses all the top five crimes in the community (family violence, burglary, theft from cars and theft of cars, disorderly behaviour).

· Community led and a collaborative approach between council, Police and local safety groups (Neighbourhood Support, Crimewatch Patrol, ACRC, town centres)

· Promotes safety in the main town centres in the Howick Local Board area

· Improves community perceptions of safety

· Patrolling of hot spot areas in the town centres

Disadvantages:

Implementation:

Initiative 5:

Council bylaws –

community education

Benefits:

· Addresses one of the top five crimes in the community - disorderly behaviour

· Community led initiative

· Education to increase communities understanding of local bylaws and how they contribute towards a safer community

· Improved awareness on how to report unwanted activities

· Translation in Asian language available to cater for the Asian community who live in the Howick Local Board area.

Disadvantages:

Implementation:

14. Staff recommend funding all 5 initiatives in as they are collaborative; address at least one of the five major crime types; are community led; and will improve community perceptions of safety. They will assist the local board to achieve their outcome of ‘an involved and connected community’. Please refer to Attachment A for budget information.

Table 2: Recommended community safety initiatives

Option	Initiative	Lead Organisation	Amount
1	Burglary packs	Howick Neighbourhood Support	$ 5,000
2	Four standard mobile cameras	Neighbourhood Support Pakuranga/Bucklands Beach	$ 1,036
3	Community safety video to provide safety education for high school students and youth	Neighbourhood Support Pakuranga/Bucklands Beach	$ 2,000
4	Three town centre community safety roadshows (Howick/Pakuranga/Botany)	Community safety groups in the Howick Local Board area.	$ 6,000
5	Three safety bylaw trips	ACRC	$ 1,116
TOTAL			$15,152

Consideration

Local Board views and implications

15. This aligns to the Howick Local Board’s outcome of ‘an involved and connected community’.

16. In late February and early March 2016, staff discussed the options above with the Howick Local Board Economic and Safety portfolio lead, who supported the options.

Māori impact statement

17. The safety initiatives promote rangatiratanga to enhance leadership for community groups and increase participation and ownership of community safety concerns in the Howick Local Board area.

18. The safety initiatives align to manaakitanga through adding value to Maori wellbeing by improving people’s perceptions, understanding and application of safety prevention measures.

Implementation

19. If the recommended initiatives are adopted by the local board, staff will prepare funding agreements and contracts for organisations selected for delivery. Monitoring of delivery will happen through funding agreements accountability measures.

Please change author to Rosetta Fuimaono

Attachments

No.	Title	Page
a View	Budget for the Howick Local Board Community Safety Recommendations (2015/2016)	95

Signatories

Authors

Christine Olsen - Community Empowerment Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Attachment A: Details: Budget for the Howick Local Board Community Safety Recommendations (2015/16)

Initiative Burglary packs Lead Group Howick & Botany Neighbourhood Support and the Police Partners Local community safety organisations Howick Local Board	Description	Budget
	The packs are developed in response to burglary being one of the top five crimes in the Howick Local Board area and across the Auckland region. The aim of the initiative is to deliver packs with crime prevention information and general safety materials to households in the Howick Local Board community to promote awareness of safety measures and precautions towards the reduction of crime. Victims of burglary are given packs immediately after an incident by the police to avoid reoccurrence, and the rest are distributed to the general community by local community safety organisations. Each pack includes information on : · Preventing burglary at home · Crime prevention / general safety · Preventing hand-bag snatching · How to keep vehicles safe · Online safety audits · Family Violence · Civil Defence. · Safety organisations: Asian Council on Reducing Crime (ACRC), Crime Watch Patrol, Community Patrols, Police Neighbourhood Support, Crime Stoppers, Victim Support. · UV Pen and instructions on how to mark valuables & belongings. · SNAP flyer – recording valuable goods in an electronic database · Auckland Council and Howick Local Board The cost of each pack is $2 to $3.	$5000
Initiative Standard Mobile Cameras (4) Lead Group Pakuranga & Buckland Beach Neighbourhood Support Police Partners Local community safety organisations Howick Local Board	An innovative way to deal with a wide variety of safety and reassurance matters that fall outside the usual realm of policing criminal matters. These mobile cameras have proven to be effective in helping the police solve both real and perceived crimes experienced by residents in the community. The residents are categorised as regular callers for help from the police. On a number of occasions, the hidden cameras have helped catch criminals and led to their arrests, acted as a deterrent to potential criminals, and provided reassurance for those whose perception of fear is more than reality. The hidden cameras are placed at areas selected by the police with the approval of land owners. They are usually related to residences or business premises where police receive regular calls for suspicious criminal or illegal activities. The police will be responsible for the operations and safe keeping of the cameras The proposal is for four cameras, two of each type : · 2 x LCD cameras that look like normal digital clocks with hidden high definition cameras and motion sensors that record onto a micro SD card. The cost is $159 per camera, a total of $318. · 2 x digital wireless receiver full kits with 7 LCD/DVR combo and a camera for monitoring. Wireless design means there is no need for CCTV cables. The DVR has motion triggering software that records detected movement, and the IR LEDs enable viewing and recording of footage at night. Cost $359 per camera, a total of $718.00. The Police can view camera footage at any time or when required, and will seek assistance of local community safety organisations for help if needed.	$1036
Initiative Community Safety Video for Young People and to launch the Junior Neighbourhood Support (JNS) Programme Lead Group Pakuranga / Bucklands Beach Neighbourhood Support Partners Pakuranga College Police Howick Local Board	There is a considerable number of young people who are not familiar with Neighbourhood Support (NS) and how they can be involved in the communities in which they live. The safety video will target this group to instil in them a sense of belonging and encourage them to contribute back into their communities. The idea is to integrate the adult NS programme with one where children can also be involved in offering support to their neighbours across the generations. Objectives in the safety video are: · Young people can join NS and be part of the solution to reduce crime · Activities that will cultivate neighbourliness · Up to date safety messages · Incentives in being a member of JNS - recognition for involvement in community events, safety campaigns, neighbourhood activities & improving neighbourliness · Target groups are primary and intermediate schools, youth groups, scouts, guides, streets with adult NS groups where there are a number of young people · Involve adults to mentor and develop young leaders. · Learn to recognise criminals and strangers and report crime to 111 and Crime Stoppers · Role of the Police, Civil Defence, Howick Local Board, Auckland Council, etc., and learn about the functions of local safety groups. The project is a joint venture between Pakuranga NS and Pakuranga College to produce a safety video and to launch the JNS programme in Pakuranga & Bucklands Beach. JNS aims to encourage young people to be more involved in neighbourhood development and safety. The project will help educate young people on safety matters by increasing their understanding of what crime prevention involves, the role of community safety groups such as NS, and identifying the role they can play to help reduce crime. This is an exciting community led partnership between a community safety group and young people. Funding will help towards payment of the following : · Acquisition of a video recording camera ($600) · Video editing software ($500) · Honorarium for “actors”, e.g. light lunch ($150) · Logistics : transport, props, materials ($100) · Launch : invitations, catering, venue hire, etc. ($350) · Copies of video clips for distribution ($150) · Promotional resources, flyers, pamphlets, JNS materials ($150) People involved will include community constables, students and Neighbourhood Support contacts. The production period is May to July as it is done on a volunteer basis with a target launch date in early August 2016. Copyright will remain with NS Pakuranga/Bucklands Beach.	$2000
Initiative Town Centre Community Safety Roadshows Community Led : Collaboration between local community safety groups : Botany Crime Watch Patrol, Asian Council on Reducing Crime (ACRC), Howick /Pakuranga Community Patrols, Neighbourhood Support Pakuranga and Bucklands Beach, Neighbourhood Support Howick/Botany/FlatbushAsian Safety Education and Promotion Trust Partners Auckland Council Howick Local Board Police	This is a collaborative community led project to promote safety awareness and raise the profiles of each of the groups with the aim of recruiting more local residents as community volunteers. The roadshows will target the shopping centres because of heavy foot traffic, to try and reach as many residents as possible. Funds will go towards banners, printing, advertisement, petrol costs and refreshments for the volunteers. The event provides an opportunity to promote other safety initiatives such as the burglary packs, volunteer recruitment, police services/recruitment and Howick Local Board aspirations. The team will be visiting each of the proposed shopping centres – Howick, Botany, Pakuranga, Half Moon Bay, Meadowlands and Highland Park. This is a one off event that will run over a period of up to four weeks. The team will spend one day at each location – this will consist of four volunteers working for three to four hours to engage with shoppers, retailers and the general public to promote safety. Banners - $4200 Printing & Advertisements - $500Refreshments & Petrol Vouchers - $1000 Sound System - $300	$6000
Initiative Safety bylaw trips (2) Lead Group Asian Council on Reducing Crime (ACRC) Partners Police Howick Local Board Migrant services	The objectives are : · Understanding of the council bylaws that affect people’s daily lives, including those related to animals, pets, events, trading in public places, nuisance, liquor control, parking, traffic, recreational and cultural facilities, windscreen washing, graffiti. · Increased awareness of location and situations where bylaws would apply · Understand and appreciate the concept behind the bylaws · Be empowered to share some of their knowledge gained with people of their own communities The trips will be advertised in the local papers and on the internet to attract participants from across the Howick Local Board area. Spaces will be available for first time participants only except for group leaders and organisers. The sessions (will include a four hours bus trip to Lloyd Elsmore Park, Highland Park Star Village, Bucklands/Eastern Beach and Cockle Bay. Learning will be through listening (commentaries), games and observation. Participants will be guided to look for signs, good practice as well as possible non-compliance with council bylaws. Light lunch will be provided during the trip. Resources required I. Tour bus with driver for 35 people, 4-hour hire ($258) II. Trip coordinator and administration costs ($100) III. Commentator – has knowledge of council bylaws IV. Lunch for 35 people ($200) There are two organised trips between April and July 2016. · Total for both trips is $1116 ($558 per trip)	$1116
	Total	$15,152

Howick Local Board

13 June 2016

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

File No.: CP2016/09830

Purpose

1. To obtain local board feedback on the draft Sport and Recreation Community Access Scheme guidelines and the future allocation of the residual legacy Hillary Commission Community Sport Fund.

Executive summary

2. Auckland Council inherited 14 operational funding agreements and residual Hillary Commission Community Sport funding that contributed to sport and recreation outcomes. 11 of the funding agreements, and the Hillary Commission funding were deemed out of scope of the Community Grants Policy 2014.

3. At the Parks, Recreation and Sport Committee meeting on 18 November 2015, draft Community Access Scheme guidelines and options for the use of the residual $2.5m Hillary Commission Community Sport Fund were considered. Both were approved for sector and local board consultation.

4. The purpose of the Community Access Scheme is to leverage access to non-council facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities.

5. This report provides background and overview of the draft Community Access Scheme guidelines (the Guidelines) (Attachment A), and options for the use of the residual Hillary Commission funding.

6. This report requests local board feedback on the draft Guidelines and the use of the residual Hillary Commission funding.

Recommendation/s

That the Howick Local Board:

a) provides feedback on the draft Community Access Scheme guidelines for the Governing Body to consider.

b) support the allocation of the residual $2.5m Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1M) and Auckland City ($1.39M) Council areas.

Comments

Draft Community Access Scheme

7. Auckland Council supports sport and recreation in a number of ways including through the provision of facilities and open space, delivering programmes and sector investment.

8. Council’s region-wide investment programme in sport and recreation supports the implementation of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) to encourage Aucklanders to be more active more often. The investment programme consists of the Regional Sport and Recreation Grants Programme, Region Wide Strategic Partnership Grants and the Community Access Scheme (Attachment B). Additionally many local boards invest in sport and recreation organisations that provide outcomes aligned to their local board outcomes. The 29 July 2015 Parks, Recreation and Sport Committee approved a regional sport and recreation work programme that included the development of strategic region wide guidelines for the allocation of sport and recreation grants outside the scope of the Council Grants Policy including community access/operating grants and the residual Hillary Commission fund.

9. Following an October workshop the draft Guidelines were approved at the 18 November Parks, Recreation and Sport Committee meeting for local board consultation.

10. An update was provided to the 23 November Local Board Chairs Forum and workshops were held with all local boards that have existing funding relationships.

11. The proposed Community Access Scheme provides guidance for the existing 11 legacy arrangements and a framework to address identified gaps and future needs. The draft Community Access Scheme is primarily targeting regional gaps in sport and recreation facility provision and/or improving equity of access through local solutions. For organisations to be eligible they must identify a solution to meet an identified need in the Sport Facility Investment Plan (currently under development) and/or Community Facility Network Plan.

12. The Community Access Scheme will enable council to move investment in response to highest need/demand and invest on a three yearly cycle aligned to the Long-term Plan. Like the Sports Field Capacity Development programme this is a region-wide scheme allocated locally.

13. Investment will be made in facilities to:

· fill a specific sport gap as identified in the Sport Facility Investment Plan

· optimise and increase the use of existing facilities

· support the start-up phase of multisport facilities

Existing community access funding agreements

14. The 11 existing community access agreements were reviewed against the draft Guidelines to determine eligibility and strategic alignment. Staff will ensure those that are no longer eligible or do not align with the principles of the draft Guidelines, are supported through other mechanisms.

15. Given the timing of the Guidelines approval and the need to give certainty for the next financial year, on 26 April, the Parks, Recreation and Sport Committee approved the existing community access agreements be continued for the 2016/2017 financial year via the General Manager PSR report with the exception of one reallocation.

16. The following table illustrates current approved investment for the 2016/2017 financial year

Table 1.
Investment Area	Who	Amount
Asset based term grant – community access	Sovereign Stadium Mairangi Bay School/community/council partnership	$58k p.a.
Asset based term grant – community access	Avondale College School/community/council partnership	$17k p.a.
Asset based term grant – community access	Tamaki Recreation Centre School/community/council partnership	$100k p.a.
Asset based term grant – community access	ASB Stadium School/community/council partnership	$80k p.a.
Asset based term grant – community access	Waiheke Recreation Centre School/community/council partnership	$75k p.a.
Asset based term grant – community access	North Harbour Netball (reallocation from Hato Petera College)	$28k p.a.
Asset based term grant – operational support	Te Puru Community Charitable Trust Operational support	$340k p.a.
Asset based term grant – operational support	Papatoetoe Sports Community & Charitable Trust (Kolmar) Operational support	$100k p.a.
Asset based term grant – operational support	Dacre Park Cost-equity – contribution to field maintenance	$17k p.a.
Asset based term grant – operational support	Auckland Netball Sport-equity – contribution to facility maintenance	$150k p.a.
Asset based term grant – operational support	Manukau Tennis Centre Sport-equity – contribution to facility maintenance	$41k p.a.
Total		$1.006m

Future use of Hillary Commission Funding

17. In June 2002, Sport and Recreation New Zealand (SPARC, now Sport NZ) ceased the annual funding through the Community Sport Fund. The fund was administered through territorial local authorities and supported sport and recreation projects and initiatives.

18. The fund was allocated to councils on a population based approach and was distributed to the community through a combination of contestable grants and loans.

19. Following the end of the Community Sport Fund, SPARC advised councils that any remaining Community Sport funding held or returned via loan repayments could be allocated in a manner consistent with the desired outcomes of the fund.

20. Prior to Auckland Council, councils took a varied approach with most using remaining funds for capital projects or allocated in grants to sport and recreation groups.

21. At amalgamation Waitakere ($1.1 million) and Auckland City Council ($1.39 million) had remaining Community Sport Funds due in the most part to their approach of funding low interest loans to sport clubs which have since been repaid.

22. Four options for the future use of the residual Hillary Commission fund were discussed at the Parks Recreation and Sport Committee workshops on 17 June 2015 and 14 October 2015 and subsequently approved for local board consultation at the 18 November 2015 meeting. Further analysis of these four options is outlined in Attachment C.

· Develop a new contestable grants programme either regional or aligned to legacy Waitakere and Auckland City areas. A new contestable grants programme could be established. It could provide a wider criteria for achieving sport and recreation outcomes including facility or capital, and operational and programme related funding. It would need to be considered how this would fit with the regional and local grants programme including the new local discretionary capital fund.

· Allocate as part of the new Community Grants Policy (CGP) Regional Sport & Recreation Grants Programme. The new regional sport and recreation grants programme that has been established as part of the Community Grants Policy (CGP) has a budget of $508K per annum. This funding could be split across the first three years and added to the current budget, for distribution against the criteria in the CGP.

· Allocate towards the implementation of Auckland Sport and Recreation Strategic Action Plan (ASARSAP) priority initiatives with potential to target legacy Waitakere and Auckland City areas. The funding could be used to deliver on some of the focus areas of ASARSAP, for example, addressing inequity in sport and recreation support, sustainability of sport work programme, and the Sport Facility Network Plan implementation. Progress and outcomes would be reported via ASARSAP annual reporting.

· Allocate as part of a proposed Sport and Recreation Community Access Scheme to address inequities across sport and recreation either across Auckland or in the legacy Waitakere and Auckland City areas. This would increase the budget available to support community access to non-council facilities in areas of demand and provide operational support to new or existing sport and recreation facilities, including multisport hubs, for example, supporting netball hubs, and incentivising new multisport/co-location. This is a big gap area for sport and recreation funding support and would support and increase the sustainability of sport and recreation facility provision.

23. Allocating the funds to the Community Access Scheme is identified as the preferred option. It will add to existing funding over say a five year period, and provide support for community access to non-council facilities in areas of high demand, establishment of operational support to new sport and recreation facilities, including multisport hubs and support code specific sports hubs. This is a gap in sport and recreation funding and supports the sustainability of sport and recreation provision.

24. Including the residual Hillary Commission fund in the Community Access Scheme would provide further funding to leverage access to non-council facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities. It is proposed that the Hillary Commission funding be allocated over a five year period and priority be given to identified need in the legacy Waitakere and Auckland City Council areas.

Consideration

Local board views and implications

25. Local Boards were consulted during the development of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) which sets out how the priorities and strategic directions of the Auckland Plan will be put into action. This community access scheme implements these plans.

26. Local boards with facilities that have existing community access agreements have been engaged in on-going dialogue with staff about potential future change in agreements since amalgamation. Workshops have been held with the directly affected local boards on the draft Guidelines and their impact on the existing funding agreements.

27. The three West Local boards have expressed a view that the residual Hillary Commission funds from legacy Waitakere City Council should be retained and distributed for the benefit of the West community.

28. Central Local boards have informally expressed a view that the residual Hillary Commission funds from Auckland City Council should be retained and distributed for the benefit of the legacy Auckland City Council community.

Māori impact statement

29. The ASARSAP includes actions focusing on improving the health and well-being of Māori. Initiative 3.7 – Partner with regional Māori sports organisations to identify opportunities to increase participation by Maori in recreation and sport activities, including programmes in Te Reo, Māori settings and cultural activities.

30. ASARSAP key initiative 15.2 sets out the task for Te Waka Angamua and partners to lead the development of Te Whai Oranga – the Māori Sport and Recreation Plan; this will be reported to the Parks Recreation and Sport Committee in due course. Te Whai Oranga and the ASARSAP will guide delivery of specific programmes that will benefit Māori and improve delivery of against outcomes.

31. The Community Access Scheme will support Auckland Council’s commitment to Māori and support positive outcomes for Māori participation in sport and recreation through investing in eligible organisations that help achieve this objective. Matauranga Māori / Māori knowledge and world views will be respected. We will ensure that we:

· Engage effectively with Māori to identify investment opportunities to increase access

· Provide appropriate capacity building support to those invested in to support increased Maori participation in sport and recreation

Implementation

32. A report will be provided to the Parks, Recreation and Sport Committee in July 2016 seeking approval of the Community Access Scheme guidelines and use of the residual Hillary Commission fund.

33. The existing eligible community access agreements will be reviewed over 2016/2017 to determine appropriate funding amounts and levels of service for 1 July 2017 onwards. Relevant local boards will be involved in this process.

34. Decisions on future community access partnerships will be undertaken through annual plan or long-term plan processes in line with identified gaps in sports network and available budget.

35. Upon resolution from the July Parks, Recreation and Sport Committee staff will work with relevant local boards on the implementation of the residual Hillary Commission funds.

Attachments

No.	Title	Page
a View	Draft Sport and Recreation Community Access Scheme guidelines	105
b View	Sport and Recreation Investment diagram	111
c View	Options Analysis for residual Hillary Commission fund	113

Signatories

Authors

Ken Maplesden - Team Leader Local Partnerships

Emma Morgan - Principal Advisor Investment Programme

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Draft Sport and Recreation Community Access Scheme guidelines

Purpose

The purpose of the Community Access Scheme is to leverage access to non-council facilities to support increased levels of sport and recreation participation and reduce inequities of access to opportunities. The scheme will support implementation of the Auckland Sport and Recreation Strategic Action Plan. The aim is to open up access to facilities where there are gaps in the existing network of facilities provided both by council and the sports sector, encourage greater use of existing assets and support multisport/use facilities.

Context and strategic alignment

a) The Auckland Plan sets out a single vision to make Auckland the world’s most liveable city over the next 30 years, to 2040. The particular priorities in the Auckland Plan that the Community Access Scheme impacts the delivery of are:

· Provide quality opportunities for all Aucklanders to participate in Sport & Recreation

· Optimise sport and recreation facilities use

· Provide social and community infrastructure for present and future generations

b) The Auckland Sport & Recreation Strategic Action Plan (ASRSAP) sets out how the priorities and strategic directions of the Auckland Plan will be put into action. The Community Access Scheme is part of a suite of investment tools that deliver on three (Participation, Infrastructure, Sector Capability) of the four priority areas and key actions of this plan. Specific to the Community Access Scheme is the key priority area of:

Infrastructure: Access to open spaces, harbours, coastlines, waterways and a fit for purpose network of facilities that enable physical activity, recreation and sport at all levels. The Community Access Scheme will support the key actions to:

· Improve access to new and existing school sport and recreation assets

· Promote and prioritise investment into partnership facilities

· Deliver access to a recreation centre and swimming pool network across Auckland

· Implement the sport code facility plans

· Address equity of access to facilities

c) The Te Whai Oranga - Māori Sport & Recreation Plan, developed as an action of the Auckland Sport & Recreation Strategic Action Plan will guide prioritisation of activities to increase Māori participation in sport and recreation and improve Māori health and well-being.

d) I am Auckland – the Children and Young Peoples Strategic Action Plan outlines Auckland Council’s region-wide commitments to children and young people in Auckland. Specific to the Community Access Scheme is the key priority area of:

Auckland is my playground:

This means: We provide a range of opportunities for sport, recreation, arts and culture, which are easy for children and young people to take up.

Whilst the priorities for funding from the scheme will be set regionally, the increased access will be provided locally. This means the Community Access Scheme will also support delivery on sport and recreation participation priorities from ASRSAP at the local level such as:

· Meet the needs of local diverse communities

· Providing a range of easily accessible and safe activities for children and young people

· Encourage active communities and use of active transport methods

Principles

The following principles will guide decision-making:

· A focus on outcomes

Enabling community access through grants is a means, not an end in itself. We will invest in facility access based on the outcomes for sport and recreation participation and improving equity of access to facilities geographically, to low participant communities, and by opening up opportunities to more sports/recreation activities and supporting facilities to provide community access.

· Sustainable facilities

Investment levels will be assessed to ensure financial sustainability of facilities offering community access whilst not creating a long term dependency on funding from the community access scheme. We will work with recipients to ensure investment meets the outcomes desired and can be reduced over time as the facility or activity becomes more viable.

· Fairness and equity of opportunity

The Community Access Scheme allocates funding from a limited pool of funding, part of which is finite. Our grants will be targeted to the achievement of particular outcomes and priorities set out in the scheme’s eligibility and prioritisation criteria. We will also recognise legacy commitments to community access funding where these investments still align with our strategic priorities.

· Make the best use of resources

We will maximise the recreation and sport benefits for Aucklanders within the resources available, making the best use of every dollar spent to deliver good value and high quality experiences.

· Be inclusive

When making investment decisions we will recognise the recreation and sport preferences of all Aucklanders, taking into account the diverse make-up of our communities including different ethnicities, ages, abilities and socio-economic status.

· Enabling Māori outcomes and valuing Te Ao Māori

The Community Access Scheme will support Auckland Council’s commitment to Māori and support positive outcomes for Māori participation in sport and recreation through investing in eligible organisations that help achieve this objective. Matauranga Māori / Māori knowledge and world views will be respected. We will ensure that we:

o Engage effectively with Māori to identify investment opportunities to increase access

o Provide appropriate capacity building support to those invested in to support increased Maori participation in sport and recreation

Scope and eligibility

The Community Access Scheme is primarily targeting regional gaps in sport and recreation facility provision and/or improving equity of access through local solutions. For organisations to be eligible for investment, they must propose a solution to meet an identified need in the Sport Facility Network Plan and/or Community Facility Network Plan or demonstrate improving equity of community access.

The scheme is complementary to the Regional Grants Programme that provides for grants to regional organisations providing sport and recreation opportunities and investment in strategic partnerships with organisations that coordinate and build the capability of the sector. At the local level, local boards also have the discretion to provide funding support to local sport and recreation providers and facility operations.

Who is scheme targeted at

The investment will be targeted primarily at facility providers such as community trusts, marae, and schools, tertiary institutes, sports clubs and sports centres. Private sector providers will also be considered in some circumstances. Investment may also be made in regional or national sporting associations where a gap in provision or equity of access issues exists in a code. There may be times when these associations are best placed to distribute the funding to get the most equitable impact from the investment.

What we will fund

Investment will be made in facilities to:

· fill a specific gap in sport provision as identified in the Sport Facility Network Plan by providing an operating subsidy or contract for service to increase access to certain prioritised sport and recreation activities or targeted populations

· optimise and increase the use of existing facilities by providing an operating subsidy or contract for service where it is required to expand the range of uses and open up access for community use

· support the start-up phase of multisport facilities by providing a finite and reducing operating subsidy to maximise their use.

What we will not fund

Access to sports fields and sports field maintenance will not be funded. The Sports Field Capacity Development Programme identifies gaps in provision and sports field development priorities. Where partnership opportunities exist to fill these gaps there is an opportunity for Council to partner with external providers through providing maintenance services, refurbishments and other support to secure and support access.

Prioritisation criteria

We will prioritise investment where:

· there is an identified geographic gap in the provision of council recreation facilities

· the Sport Facility Network Plan identities a priority action to respond to current sport facility needs

· new and emerging sports can be accommodated

· there is a potential to address an identified equity of access issue

· barriers to access can be greatly reduced eg: cost, cultural, physical, transport

· partnerships with other organisations are leveraged and multi-use of facilities can occur

· outcomes for Maori sport and recreation participation will be improved

· priority outcomes of partners in the sector such as Sport NZ and Aktive Auckland Sport & Recreation can be impacted eg: participation rates for:

o young girls (10-18)

o young people(5-18) in lower socio economic areas

o Asian people, particularly Indian

o Pacifika people, particularly Samoan

Investment approaches

The scheme contains two distinct types of investment: direct investment into eligible facilities for a period of time and investment made as a result of targeted expressions of interest to fulfil priority gaps, may be one-off or over a period of time.

Direct investment

Auckland Council will enter into multi-year funding relationships with a small number of identified eligible facility providers including those under legacy agreements (where they continue to be eligible) that best deliver the outcomes of the scheme, align to the principles and address the priority criteria.

Targeted expressions of interest

On a three yearly basis, expressions of interest may be called to address targeted facility access issues for example in a geographic area, for a type of facility or to increase access to a particular sport and recreation activity or targeted populations. This may result in multi-year funding agreements being put in place to support access or one off grants for a specific purpose.

Monitoring and evaluation outcomes

Outcomes achieved through investment via the Community Access Scheme will be monitored through standard Funding Agreements with all organisations. These will contain a regular reporting approach and key performance indicators (KPI’s) to measure community access impact. Measures will cover:

· Auckland Plan targets for sport and recreation

· Participation rates of targeted populations

· Māori outcomes for sport and recreation

· Value for money

· Satisfaction levels of customers and/or participants

· Diversity of activity on offer

· Affordability and accessibility

Local boards will have input into setting targets and KPI’s for organisations invested in, in their local board area.

Howick Local Board

13 June 2016

Parks, sport and recreation draft annual work programme financial year 2016-2017

File No.: CP2016/09958

Purpose

1. The purpose of this report is to present the draft 2016/2017 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Howick Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2016/2017 financial year (FY17).

3. The work programme includes the Local Board capital expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation advisors will discuss this with the appropriate local board portfolio holder/s.

Recommendation/s

That the Howick Local Board:

a) approves the Howick Parks, Sport and Recreation draft Annual work programme 2016/2017 as detailed in Attachment A to this report;

b) delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s.

Comments

5. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop with the local board on 21 April 2016.

6. This report presents Parks, Sport and Recreations draft AWP for the 2016/2017 financial year, but reflects a three year view of the outlying years. This is with the exception of Growth funding, which is approved on a year by year basis only.

7. There are separate AWPs for Sport and Recreation: Leisure; Local and Sports Parks.

8. The Parks, Sport and Recreation draft Annual work programme 2016/2017 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2016/2017 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2016/2017 will be consulted with the local board Portfolio holder for the project, who will make a decision on the proposed changes or decide whether it needs a decision by the local board.

11. PSR renewals and leisure development projects will be reported separately and led by Community Facilities.

12. Projects may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; external funding or sponsorship.

13. Growth programme

Asset Based Services CAPEX includes Growth funded projects where the project meets the criteria to be allocated development contribution funding. Local and Sports Park projects are split into four different work streams for Growth:

· General Park development;

· Playspace development;

· Sport development;

· Greenway and walkway development.

14. The overall Growth programme should reflect that development contributions make up 70% of the total programme budget and other contributions (such as rates, third party contributions etc) make up the remaining 30%.

15. The draft AWP shows the allocated FY17 Growth funding for information only. Any funding in subsequent years is indicative as Growth funding is signed off annually. Projects that are identified to receive Growth funding in FY17, but are being delivered over more than one year, will be considered as priority for Growth funding in the subsequent years.

16. For FY17, funding has been allocated to projects based on the analysis of the criteria below.

17. Projects identified in the FY17 draft AWP which are eligible for FY17 Growth funding have been included in the attachment for the Local Board’s information only and will be confirmed to the Parks Recreation and Sport Committee in September 2016.

18. Criteria for Growth funding allocation

All projects funded through the FY17 Growth programme need to be development projects on Council owned reserve or Ministry of Education land. Projects were ranked based on the following criteria:

· Whether the project is multi-year and received Growth funding in the 2015/2016 financial year;

· Alignment with a parks programme – the project should align with one of the four park development programmes (i.e. General, Playspace, Greenway and walkway, Sport);

· The proportion of the project that is caused by growth - projects are ranked on the percentage of demographic growth in the area that the project will serve. For example, greenfield sites or new housing areas will be ranked higher than an area of low or no growth;

· The proportion of the project that will benefit a new community in the next ten years;

· Whether a project aligns strategically with a governing body, local board or spatial priority;

· Whether a project leverages additional investment or provides for reduced or no operating cost to Council over time;

· Project readiness and deliverability - design work is complete; all consents and funding are in place; works are procured and where applicable a funding agreement is in place and full project cost funding is available.

19. Other budget types contributing to the Parks Sport and Recreation work programme

The Locally Driven Initiatives (LDI) programme is part of this draft AWP. PSR projects resulting from external agency partnerships are not included unless they have an element of local board funding attached to them.

20. Leisure, and sport and recreation activity programmes do not show a budget amount but have been included in the work programme for information and future quarterly reporting.

Consideration

Local board views and implications

21. The local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop on 21 April 2016. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

22. Parks and open spaces, as well as sport and recreation activity contributes significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

23. Once approved the delivery of projects identified in the Parks, Sport and Recreation draft Annual work programme 2016/2017 will take place from 1 July 2016.

24. The progress of the Parks, Sport and Recreation Annual work programme 2016/17 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a View	Howick Parks, Sport and Recreation draft Annual work programme 2016/2017	123

Signatories

Authors

Lynda Lucas - Parks Liaison & Development Team Leader

Authorisers

Mark Bowater - Manager Parks

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Howick Local Board Arts, Community and Events Work Programme 2016/2017

File No.: CP2016/10898

Purpose

1. This report presents the Arts, Community and Events (ACE) 2016/2017 Howick Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the ACE 2016/2017 work programme.

3. The proposed ACE work programme aims to provide a defined work programme for the 2016/2017 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Howick Local Board aligns with the following 2014-2017 Howick Local Board Plan priorities:

· an involved and connected community

· our community is active and healthy

· valuing our cultural diversity.

5. Local boards are being requested to approve the ACE work programme for FY 2016/2017.

6. Also included for approval are:

· fund $46,000 to the Howick Coastguard for sea rescue services and education and training joint initiatives

· delegate financial authority to the Community Services portfolio holder to approve funding to community groups, to implement the 2016/17 Community Empowerment Unit work programme. (Except for those matters separately approved)

· the following community arts organisation funding agreements:

i) City of Manukau Pipes and Drums Inc., $11,000 (uninflated opex budget)

ii) Howick & Districts Historical Society Incorporated, $317,718 (uninflated opex budget)

iii) Howick Brass Inc., $13,000

iv) Howick Children and Youth Theatre, $68,839 (uninflated opex budget)

v) Howick Little Theatre, $21,181 (uninflated opex budget)

vi) Manukau City Band Inc., $11,000

vii) Uxbridge Community Projects Inc., $306,612 (uninflated opex budget)

Recommendation/s

That the Howick Local Board:

a) approve the 2016/2017 Arts, Community and Events work programme (Attachment A).

b) funding of $46,000 to the Howick Coastguard for sea rescue services and education and training joint initiatives

c) delegate financial authority to the Community Services portfolio holder to approve funding to community groups, to implement the 2016/17 Community Empowerment Unit work programme. (Except for those matters separately approved)

d) approve the the following community arts organisation funding agreements:

i) City of Manukau Pipes and Drums Inc., $11,000 (uninflated opex budget)

ii) Howick & Districts Historical Society Incorporated, $317,718 (uninflated opex budget)

iii) Howick Brass Inc., $13,000

iv) Howick Children and Youth Theatre, $68,839 (uninflated opex budget)

v) Howick Little Theatre, $21,181 (uninflated opex budget)

vi) Manukau City Band Inc., $11,000

vii) Uxbridge Community Projects Inc., $306,612 (uninflated opex budget)

Comments

ACE Work Programme 2016/2017

7. The ACE work programme for 2016/2017 has been developed using a co-ordinated departmental approach. The programme reflects the community empowerment approach through a number of cross-unit and cross-departmental activities. Over time, the principles of community empowerment will drive the ACE work programme. Future work programmes will demonstrate a more joined-up departmental approach. Each ACE unit has aligned their projects and initiatives to the Auckland Plan directives and the Howick Local Board plan 2014-2017.

8. The ACE work programme aligns to the following 2014-2017 Howick Local Board Plan priorities:

· an involved and connected community; by encouraging involvement and participation through events and providing access to community facilities

· our community is active and healthy; through prioritising activities that will increase opportunity and participation

· valuing our cultural diversity; through celebrating and supporting a range of cultural initatives in the local board area.

9. The ACE work programme 2016/2017 for the Howick Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes supporting youth to have a voice by implementing youth-led activities and events such as Youth Week, funding support to local community groups and implementing activities for Healthy Howick

· Arts and Culture: This work programme includes providing funding to Howick Children’s and Youth Theatre, the Uxbridge Centre and the Howick Historical Village. The support will enable the groups to deliver to a diverse programme of activities including exhibitions, productions and workshops for all ages

· Events: One of the highlights of the work programme is the 2017 Tamaki River Festival. Other events will also be delivered and supported in the Howick Local Board area including the Stockade Hill and Mainstreet Lights event, civic events, Anzac services, and events celebrating volunteers and citizens

· Community Places: This includes the delivery of high quality services and programmes from the Howick Information Service, provision of community facilities and the programme of activities at the facilities and implementing the customer-centric booking service for venues.

10. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

11. The local board considered the draft work programme at a workshop with ACE staff on 19 May 2016. Staff incorporated the local board’s feedback into the work programme.

Empowered Communities Approach

12. The Community Empowerment Unit is operationalising the Empowered Communities Approach, a new way of working. Community empowerment means communities having a sense of control over what happens at a local level and council fostering the conditions that support this. For 2016/2017 the unit is focused on delivery within four key areas:

· initiatives that are joined up and delivered with other departments of council and the CCOs and that support local board plans

· capacity building programmes and projects for the community and voluntary sector and residents

· initiatives designed to enhance participation and engagement in council decision making

· collaborative Auckland-wide initiatives that respond to complex issues where the advantage of council’s size will have a significant impact on outcomes.

13. The work in Flatbush, a Spatial Priority Area, demonstrates the Empowered Communities Approach. This project will engage with mana whenua and “hard to reach” diverse communities. It will identify opportunities for community led or co-designed projects that align with social wellbeing.

14. Another example of a project which demonstrates the ECA in the local board area are the Empowered Events Workshops. These workshops will increase the local community’s skills and understanding of events.

15. Local Boards are requested to approve the ACE work programme for 2016/2017. ACE staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated.

Other items for approval

16. Also included for approval are:

· funding of $46,000 to the Howick Coastguard for sea rescue services and education and training joint initiatives

· the following community arts organisation funding agreements:

i) City of Manukau Pipes and Drums Inc., $11,000 (uninflated opex budget)

ii) Howick & Districts Historical Society Incorporated, $317,718 (uninflated opex budget)

iii) Howick Brass Inc., $13,000

iv) Howick Children and Youth Theatre, $68,839 (uninflated opex budget)

v) Howick Little Theatre, $21,181 (uninflated opex budget)

vi) Manukau City Band Inc., $11,000

vii) Uxbridge Community Projects Inc., $306,612 (uninflated opex budget)

Consideration

Local board views and implications

17. The draft 2016/2017 work programme was considered by the local board at a workshop on 19 May 2016. Feedback from the local board was considered and incorporated into the local board work programme (Attachment A).

Māori impact statement

18. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with manaa whenua, mataawaka and marae, in our everyday work.

Implementation

19. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2016/2017. Staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The ACE work programme will be implemented within the annual plan 2016/2017 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a View	Howick Local Board Arts, Community and Events Work Programme 2016/17	143

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Sue O'Gorman - Relationship Manager

Howick Local Board

13 June 2016

Howick Local Board

Message from the Chair

The Local Board Plan 2014 has set the platform for what we are going to do over the next 10-years. We have heard from you as part of the consultation on the Annual Budget 2016/2017 on where we put our efforts and what to fund. You have also told us to be more cost effective and ensure that services delivered to our community will be value for money.

Overall, there was a lot of support from the community for local initiatives with few opposing. The main messages we have taken from the annual budget consultation for 2016/2017 are to continue the coastal management programme and sand replenishment of our beaches, developing Barry Curtis Park and sports parks, extending walkways and cycleways, supporting arts activities and funding local community projects and events, the successful weed and pest management programme, focusing on youth and advocating for an increase in the Uniform Annual General Charge (UAGC).

Whilst the Flat Bush area dominates our capital programme over the next 10-years (e.g. work on the multi-use community facility and library for Flat Bush is on track to commence in 2017, with an opening envisaged for late 2018, we continue to deliver and support projects across the ward. For example, the Uxbridge redevelopment will be completed and opened in November 2016, the Greenmount Master Plan continues to be developed and improvements to ferry facilities at Half Moon Bay is scheduled to be completed by November 2016.

Transport continues to be a major issue. The Howick Local Board is advocating strongly to Auckland Transport to urgently prioritise transport connections in the Half Moon Bay area and increase ferry services, accelerate the Auckland Manukau Eastern Transport Initiative (AMETI) project, and integrate the Pakuranga Town Centre Masterplan with AMETI’s transport proposals.

Thank you for taking the time to help us shape our plan. We will continue to keep you informed about what we are doing and to celebrate key milestones as they are achieved throughout the year.

David Collings

Chairperson, Howick Local Board

Introduction

Auckland Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities within their decision-making allocation responsibilities. Local boards develop a three-year local board plan as the basis of their annual funding agreement with Auckland Council’s governing body (the mayor and councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals, which are outside local board decision-making responsibilities.

This document provides information on local activities that have been agreed for delivery in 2016/2017 between the governing body and the local board.

It outlines a local board agreement for 2016/2017 including local funding priorities, budgets and performance targets. This document also outlines supporting material to the agreement including a message from the Chair and key advocacy areas.

About this area

The Howick Local Board represents the greater Howick area which includes Pakuranga, Howick and Botany. A further residential development is being completed at Flat Bush. The main business centres are located along Ti Rakau Drive, Botany Town Centre, East Tamaki and in the business park at Highbrook.

Howick’s population increased by 12 per cent in the 2013 census with over 50 per cent European and 38 per cent Asian. The number of older people (aged 65 and older) rose by 38 per cent.

Local Board Plan outcomes

The Howick Local Board Plan sets out the aspirations the local board has for the area and how the board works towards creating the world’s most liveable city (the vision of the Auckland Plan) at a local level.

The Howick Local Board Plan outcomes are:

· An involved and connected community - We are proud of our area and participate in our community to make Howick a great place to live, work and play.

· Howick’s future growth is managed effectively - We want to make sure that future growth is well planned for, good quality design is evident and that our transport connections enable people to move easily about the Howick area.

· Valuing our cultural diversity - We are culturally diverse and have great facilities for creative activities including music and dance, theatre and visual arts.

· We all treasure and enjoy our environment - We will keep our wonderful environment and admired coastline clean and safe for all to use.

· Our community is active and healthy - Our extensive network of public places and spaces, recreation and leisure facilities will be looked after so everyone can use them to remain healthy and active.

· A prosperous local economy - We will attract new businesses to support our thriving local economy and provide opportunities for training and skill development. We will also develop tourism in the area.

The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2016/2017 financial year in addition, each local board carries out responsibilities delegated by the governing body in accordance with the delegated power, and with the general priorities and preferences in the local board plan.

Māori transformational shift outcomes

The local board plan provides the framework for engaging rangatira ki te rangatira or chief to chief, to share information and work together. As part of its commitment to Tiriti o Waitangi/the Treaty of Waitangi, the Howick Local Board will continue to build a close working relationship with mana whenua with interests in the area and mataawaka. Our local board plan describes some of the ways we will work together with iwi in our local area that will support kaitiakitanga and the guardianship of our environment and special places.

Funding

Auckland Council has a shared governance model for making decisions on local activities. Under the Local Board Funding Policy adopted in August 2014, funding is allocated to local boards to deliver local services, through the following methods:

1. Asset based services - the governing body allocates funds to deliver local activities based on regionwide service levels and to maintain existing local assets such as a library or add a new asset such as a swimming pool.

2. Locally driven initiatives – an allocation based on a formula applied to each local board, with the exception of Great Barrier and Waiheke Local Boards who agree funding requirements with the governing body on an annual basis. There are two funds, operating expenditure and capital expenditure, which ensure locally important projects are given appropriate priority.

3. Governance services – an allocation based on the number of elected members and associated administrative costs for each local board.

Howick Local Board Agreement 2016/2017

Funding priorities

Auckland Council’s 2016/2017 funding priorities for local activities in the Howick local board area are as follows:

Local Parks, Sport and Recreation

This group of activities covers management and provision of local parks and open space and recreation activities for both passive and active recreation. Local recreation includes swimming pools and leisure centres servicing communities in the local area.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$7,440,000	$15,827,000
· Parks, sports parks and leisure operations · Barry Curtis Park · Coastal asset renewals · Lloyd Elsmore Park Leisure facilities upgrade
Locally driven initiatives	$1,428,000	$525,000
· Facilities Partnership Funding · McLeans Park recreation and play facilities funding top up · Dog exercise area
Total Funding	$8,868,000	$16,352,000

Levels of service

Level of service	Performance measure	Actual 2014/15	LTP Target 2015/16	AP Target 2016/17
Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches	Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves	Not available	75%	75%
	Percentage of residents who visited a local park or reserve in the last 12 months	94%	90%	90%
Provide sports fields that are fit for purpose and cater for community needs.	Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields	Not available	70%	75%
Provide programmes and facilities that ensure more Aucklanders are more active more often	Customers Net Promoter Score for Pool and Leisure Centres	Not available	15%	15%

Local Community Services

This group of activities contributes to improved community outcomes by providing places and spaces for community to learn and recreate and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries and Information (Libraries) and Community Development, Arts and Culture services.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$3,145,000	$5,660,000
· Community and Arts facilities operations · Uxbridge Art Centre completion · Flatbush Library Development · Botany Library renewals
Locally driven initiatives	$0	$1,422,000
· Events and Arts programmes · Contestable Community Grants
Total Funding	$3,145,000	$7,082,000

Levels of service

Level of service	Performance measure	Actual 2014/15	LTP Target 2015/16	AP Target 2016/17
Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities	Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi)	2.96*	3	3
	Number of visits to library facilities per capita	8.64	8	8
	Percentage of customers satisfied with the quality of library service delivery	88%	88%	88%
	Percentage of visitors satisfied with the library environment	88%*	88%	88%
Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting	Percentage of funding/grant applicants satisfied with information, assistance and advice provided	Not available	75%	76%
Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities	Percentage of Aucklanders that feel connected to their neighbourhood and local community	Not available	78%	80%
	Percentage of attendees satisfied with council delivered and funded local events	Not available	85%	85%
Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities	Percentage of Aucklanders that feel their local town centre is safe	Not available	Day: 83% Night: 43%	Day: 84% Night: 44%
	Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire	Not available	Peak: 33% Off peak: 18%	Peak: 33% Off peak: 18%
	Percentage of community facilities bookings used for health and wellbeing related activity	Not available	20%	20%
	Number of visitors to community centres and venues for hire	Not available	132,639	133,939

*Not previously reported, for information purposes only

Local Planning and Development

This group of activities covers local business area planning, local street environment and town centres and local environment and heritage protection. These activities include economic, environmental, heritage and spatial projects, and enable, plan for and deliver great local places.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$2,516,000	$842,000
· SWEI Flatbush water quality ponds
Locally driven initiatives	$0	$119,000
· BIDs · Heritage Plan
Total Funding	$2,516,000	$961,000

Levels of service

Level of service

Performance measure

Actual 2014/15

LTP

Target 2015/16

Target 2016/17

Develop local business precincts and town centres as great places to do business

Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

100%

Local Environmental Management

Local environmental management activities work in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$0	$0
Locally driven initiatives	$0	$87,000
· Weed and pest eradication · Develop Industry Pollution Prevention Programme (IPPP)
Total Funding	$0	$87,000

Levels of service

Level of service

Performance measure

Actual 2014/15

LTP

Target 2015/16

Target 2016/17

Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage

Proportion of local programmes that deliver intended environmental actions and/or outcomes

Not available

80%

85%

Local Governance

This group of activities covers support to local boards such as strategic advice, preparation of local board plans, development of local board agreements, community engagement including relationships with mana whenua and Māori communities, democracy and administration support, and professional development for elected members.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$0	$1,130,000
· Strategic advice on council-wide initiatives and regional planning · Development of the local board agreement for 2016/2017 · Democracy, administrative and engagement support to elected members
Locally driven initiatives	$0	$0
Total Funding	$0	$1,391,000

Levels of service

There are no measures.

Funding Impact Statement

This prospective funding impact statement has been prepared to meet the requirements of Section 21 (5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2016 to 30 June 2017 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.

$000 Financial year ending 30 June	2016/17
Sources of operating funding:
General rates, UAGCs, rates penalties	23,057
Targeted rates	402
Subsidies and grants for operating purposes	516
Fees and charges	3,794
Local authorities fuel tax, fines, infringement fees and other receipts	431
Total operating funding	28,200

Applications of operating funding:
Payment to staff and suppliers	20,300
Finance costs	4,578
Internal charges and overheads applied	3,299
Other operating funding applications	0
Total applications of operating funding	28,177

Surplus (deficit) of operating funding	23


Sources of capital funding:
Subsidies and grants for capital expenditure	0
Development and financial contributions*	0
Increase (decrease) in debt	14,505
Gross proceeds from sale of assets	0
Lump sum contributions	0
Other dedicated capital funding	0
Total sources of capital funding	14,505

Application of capital funding:
Capital expenditure:
- to meet additional demand	3,984
- to improve the level of service	4,400
- to replace existing assets	6,144
Increase (decrease) in reserves	0
Increase (decrease) in investments	0
Total applications of capital funding	14,528

Surplus (deficit) of capital funding	(23)

Funding balance	0

Other Local Board Information

Contact Howick local board

Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.

38-262185

David Collings (Chairperson)

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 831 852

E: david.collings@aucklandcouncil.govt.nz

Adele White (Deputy Chairperson)

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 284 3843

E: adele.white@aucklandcouncil.govt.nz

L260755A

Garry Boles

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 242 4665

E: garry.boles@aucklandcouncil.govt.nz

L260773A

Katrina Bungard

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 022 37626

E:katrina.bungard@aucklandcouncil.govt.nz

L260769A

Jim Donald

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 286 7755

E: jim.r .donald@aucklandcouncil.govt.nz

L260778A

Lucy Schwaner

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (027) 362 8817

E:lucy .schwaner@aucklandcouncil.govt.nz

L260771A

John Spiller

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 286 7666

E: john.spiller@aucklandcouncil.govt.nz

L260823A

Steve Udy

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (021) 242 9073

E: steve.udy@aucklandcouncil.govt.nz

BW 38-260749

Bob Wichman

Shop S447, 1 Aylesbury Street

Pakuranga

Auckland 2010.

Ph: (09) 572 0150 or (09) 278 7847

E: bob.wichman@aucklandcouncil.govt.nz

The board can be contacted at the address below:

Howick Local Board Office

Shop S447, The Warehouse Plaza

Pakuranga Town Centre

1 Aylesbury Street

Pakuranga

Auckland 2010

For general enquiries, assistance and information, phone 09 301 0101 any time or visit www.aucklandcouncil.govt.nz

Appendix A: Advocacy initiatives

A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for this annual plan, but recognise the value it will add to the local community. Key advocacy areas for this local board include:

Initiative	Why is it a priority	Advocating to
Budget in the Long-term Plan 2015-2025 (LTP) for the aquatic facility (at Ormiston Town Centre, Flat Bush) to be brought forward from FY2021 to FY2018	So design concept work can begin and allow for public consultation; and that the budget is staged over three years from FY2018.	Governing Body
Continued development of the multi-use community facility and library at Flat Bush.	Flat Bush has been comprehensively planned as a new community with the town centre forming the “heart and soul” of this rapidly expanding area. Its location next to Barry Curtis Park and the proposed town square forms a strategically critical element of the masterplan which plays a key role in the place-making of this emerging town centre. The facilities are included in the Community Facilities Network Plan as a priority. Feedback from the community on the LTP shows that Howick residents see the multi-use community facility and library as a focal point for the community to come together.	Governing Body
Continued development of the Pakuranga – Reeves Road Flyover	Public transport and traffic congestion were the key areas of focus for transport shown in the LTP consultation. The Reeves Road flyover is part of minimizing transport issues in the area.	Auckland Transport
Urgently prioritise the development of the Half Moon Bay area as a transport hub and increase ferry services	The Half Moon Bay area is an important transport facility for the area. The board has committed funding in partnership with Auckland Transport to achieve the provision of a new ferry facility. It is the board’s expectation that development does not stop here and further work is progressed to ensure that the Half Moon Bay transport hub is achieved. The basic transport and Auckland Plan network does not have this on its programme. The overwhelming support received to get on and develop Half Moon Bay as part of the LTP consultation shows that the need to progress Half Moon Bay and increase ferry services requires urgent attention. This will contribute to the transformational shift to move to outstanding public transport within one network.	Auckland Transport
Prioritise public transport projects and address traffic congestion issues including East/West connections and SMART projects with a focus on the linkages in and out of the Howick area	It is essential to provide transport choices for our business community and residents due to difficulty of access to major roads and motorway.	Auckland Transport
Development contributions collected to be used in the respective local board area	The board continues to advocate for development contributions collected from an area be used in that area, as in the board’s view it does not get the full benefit of development contributions in the board area.	Governing Body
Supports the establishment of a hazardous waste and recycling facility for the Howick are at the south west end of the Greenmount Landfill	There is no longer provision for a hazardous waste facility in the Howick Local Board area. There is a need to take up a coordinated approach to support community recycling.	Governing Body
Development of a consistent regional funding approach in response to managing coastal erosion and beach replenishment	Ensure the ongoing development of a coordinated approach to the management of coastal erosion. Feedback on the LTP shows that there is a majority support for continuing the coastal management programme for the area and advocating for a regional funding approach to ensure consistency of measures and management of coastal erosion.	Governing Body
Pakuranga Town Centre Masterplan to be aligned with the AMETI project and used as best practice for development in the area	The board consulted and engaged the local community on the development of the Pakuranga Town Centre Masterplan and it is envisaged that the town centre will be integrated with AMETI’s transport proposals from Panmure, via Pakuranga to Botany. Feedback from the LTP strongly supported completion of the Pakuranga Town Centre Masterplan as a transport hub in line with AMETI to help alleviate traffic congestion and provide access opportunities to the motorway.	Governing Body
Supports investment in infrastructure in existing and new areas of growth	The Flat Bush area is an important SHA and is already gaining momentum with much development in place. However, development requires investment in infrastructure to ensure that demand is met for our growing population. To meet growth, it requires development contributions to be reinvested back into the local board – for example, roading, transport and open space.	Governing Body
Retention of existing heritage protection zones (which are part of the PAUP as a density overlay) and height restrictions with the Howick Village area	The Howick Local Board advocates for the retention of existing heritage protection zones (which are part of the PAUP as a density overlay) and height restrictions within the Howick Village area.	Governing Body
Supports the identification of privet as a controlled pest species to enable council enforcement	Identified by the community as an issue	Governing Body
Chapel Road bridge realignment as part of roading/ infrastructure improvements in Flat Bush	Funding needed as a priority to start detailed design concept to ensure alignment with growth in area	Governing Body Auckland Transport

Appendix B: Local budgets

Howick Local Board 2016/2017 Capital Expenditure

$000 Financial year ending 30 June	2016/2017
Local Community services
Community facilities - upgrades and new facilities	1,283
Art centre redevelopment (Uxbridge)	1,283
Community facility renewals	62
CDAC - Leases renewals	62
Library development - new facilities	982
Library Development (Flat Bush)	982
Library facility and technology renewals	819
Library furniture and fitting renewals	191
Local library renewals	628
Local Parks sport and recreation
Aquatic and recreation facility renewals	1,579
Leisure facility building renewals	1,579
LDI fund	1,428
Locally driven initiatives (LDI Capex)	1,428
Local and sports parks renewals	2,257
Parks - Coastal asset renewals	426
Parks - Court renewals	47
Parks - Equipment renewals	32
Parks - Furniture renewals	82
Parks - Paving and hard surface renewals	404
Parks - Play space renewals	337
Parks - Roads and carpark renewals	361
Parks - Sports fields renewals	296
Parks - Toilets and changing room renewals	252
Parks - Utility renewals	21
Local park development	2,658
Development (Styak-Lushington park)	80
General park development	68
Master plan (Barry Curtis Park)	2,386
Playspace (Flat Bush)	124
Sportsfield upgrades and development	119
Sportsfields development (Ostrich Farm)	119
Walkway and cycleway development	826
Greenway and walkway development	419
Walkway and cycleway paths (Flat Bush)	408
Local Planning
Priority growth area infrastructure	2,516
SWEI Flat bush water quality ponds	2,516
Grand Total	14,528

Howick Local Board 2016/2017 Operating Expenditure

$000'
Financial year ending 30 June	2016/17
Operating revenue
Local community services	205
Local parks, sport and recreation	4,537
Operating revenue Total	4,742
Operating expenditure
Local community services	14,758
Local environmental management	87
Local governance	1,130
Local parks, sport and recreation	7,915
Local planning	1,156
Operating expenditure Total	25,046
Net operating expenditure	20,303

Note: Budgets include inflation and depreciation, and exclude corporate overhead allocations. Locally driven initiative budgets are based on the Local Board Funding Policy.

Auckland Plan: The world’s most livable City Te pai me te whai rawa o Tamaki

Auckland Sport And Recreation Strategic Action Plan: Promote individual and community wellbeing through participation and excellence in sport and recreation and achieve our shared vision of:

Aucklanders: more active more often

Auckland Council’s role in delivering this is through:

	Sector Investment*	Facility Provision	Planning and Policy	Advice

	Regional Grants	Regional Strategic Partnership Grants	Regional Community Access Scheme	Local Community Grants
ASRSAP key priority areas & actions	Participation	Sector Capability	Infrastructure	Participation
	· Affordable and accessible options for participation · Diverse communities enjoy healthy and active lifestyles · Maori participation in sport and recreation has increased Infrastructure · Participants in a wide range of activities are equally able to access suitable facilities and outdoor environments	· Volunteer development and retention · Sport sector engagement in Sport Facility Investment Plan · Sector capability including facility partnerships and viable business models · Development of school/community clusters to increase utilisation of school sport and recreation facilities	Supports: · Improved access to existing school recreation and sport assets Promotion and prioritised investment into facility partnerships · Addressing equity of access to facilities · Implementation of the sport code plans	· Meet the needs of local diverse communities · Range of easily accessible and safe activities particularly for children and young people · Encourage active communities and use of active transport methods
	Targeting: · Equitable access to activities not currently benefitting from dedicated or council subsidised facilities and outdoor environments · Programmes that enable children and young people to develop skills to help lifelong participation · Easier and more affordable access for low participant communities: Maori, children and young people, health and well-being · Those facing barriers Aimed at organisations providing the activity	Aimed at organisations leading and coordinating the sector	Targeting: · Gaps in provision · Inequity in provision · Implementation of Sport Facility Network Plan & Community Facilities Network Plan · Optimisation and best use of existing facilities · Start-ups of multisport facilities and facility partnerships Aimed at facility owners & providers	Targeting · Priorities set by each local board aligning to their local board plan Aimed at local sport & recreation groups

Attachment C Further analysis of the options for future use of the residual Hillary Commission fund
Options	1. Develop a new region wide contestable grants programme	2. Allocate as part of the new Community Grants Policy (CGP) Regional Sport & Recreation Grants Programme	3. Allocate towards the implementation of Auckland Sport and Recreation Strategic Action Plan (ASRSAP) priority initiatives	4. Allocate as part of a proposed Sport and Recreation Community Access Scheme to address inequities across sport and recreation in Auckland
	A new contestable grants programme could be established. It could provide a wider criteria for achieving sport and recreation outcomes including facility or capital, and operational and programme related funding. It would need to be considered how this would fit with the regional and local grants programme including the new local discretionary capital fund.	The new regional sport and recreation grants programme that has been established as part of the Community Grants Policy (CGP) has a budget of $508K per annum. This funding could be split across the first three years and added to the current budget, for distribution against the criteria in the CGP.	The funding could be used to deliver on some of the focus areas of ASRSAP, for example, addressing inequity in sport and recreation support, sustainability of sport work programme, and the Sport Facility Network Plan implementation. Progress and outcomes would be reported via ASRSAP annual reporting.	This would increase the budget available to support community access to non-council facilities in areas of demand and provide operational support to new or existing sport and recreation facilities, including multisport hubs, for example, supporting netball hubs, and incentivising new multisport/co-location. This is a big gap area for sport and recreation funding support and would support and increase the sustainability of sport and recreation facility provision
Analysis	This option would provide an opportunity to target other priorities and leverage existing funding and opportunities for partnership. However, this option would create duplication of other grants programmes, confusion for applicants and would not be the most efficient use of resources.	This option would support an established policy and process, provide efficient use of resources, with no additional cost to administer, and provide an opportunity to leverage existing funding and opportunities for partnership. Funding outcomes have already been set for the regional sport and recreation grants programme and this would restrict the distribution of this funding and potentially duplicate with other funders.	This option would support the strategic action plan of council and identified needs for sport and recreation, and implementation of an agreed work programme approach. It could also provide an opportunity leverage more partner funding into implementation actions. Work would be required to establish the priorities to fund and there is a large number of initiatives to support that would limit allocation of funding to community sport and recreation organisations	This option supports the core role of council (facility provision) and would help address inequity of access. It would be possible to shift funding priorities over time and create leveraging and partnership opportunities. The funding could support the Sport Facility Network Plan implementation. The funding could be used to target efficient use of resources through multi-sport options and support sustainability of facility provision. Prioritisation criteria would be essential including preference to identified need in the legacy Waitakere and Auckland City areas. .

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers