Minutes of Kaipātiki Local Board

Kaipātiki Local Board

08 June 2016

1 Welcome

The Chairperson opened the meeting and welcomed those present.

2 Apologies

Resolution number KT/2016/51

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) accepts the apology from Member Grant Gillon for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2016/52

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 11 May 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 11 May 2016
	The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 11 May 2016 were confirmed under item 4 of the agenda.

Beach Haven Marae

Resolution number KT/2016/53

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) allocates up to $30,000 from its locally driven initiatives budget to the Kaipātiki Community Facilities Trust, as the umbrella organisation on behalf of Uruamo Maranga Ake, to complete an independent feasibility study of the proposed Beach Haven marae to be reported back to the board by March 2017.

CARRIED

Tamahere Reserve playground relocation

Resolution number KT/2016/54

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) approves the relocation of the playground within Tamahere Reserve to the alternative location at Tamahere Drive, from the current location off Redfern Lane, noting that:

i) the funding for the relocation is covered as part of the parks renewals programme.

b) requests the current site of the playground is reinstated as unobstructed flat open space suitable for informal recreation.

CARRIED

15	Adoption of Local Board Agreement 2016/2017
	Two documents titled ‘Updated message from the chair for the Annual Plan 2016/2017’ and ‘Updated local fees and charges schedules for 2016/2017 for the Annual Plan 2016/2017’ were tabled. Copies of the documents have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number KT/2016/55 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) adopts the following local content for the Annual Plan 2016/2017, as per Attachment A to the agenda report: i. a Local Board Agreement 2016/2017; ii. local activity budgets; and iii. local performance targets. b) adopts the updated message from the Chairperson for the Annual Plan 2016/2017, as per the tabled document. c) adopts the local board advocacy points for the Annual Plan 2016/2017, as per Attachment A to the agenda report, with the following additional advocacy point: i. Marlborough Park Hall Youth Facility operational expenditure of $120,000 per annum should be funded in the same manner as other youth centres are funded, from Asset Based Services, because the capital project was included in the Long-term Plan 2015-2025. d) adopts the updated local fees and charges schedules for 2016/2017 for the Annual Plan 2016/2017, as per the tabled document. e) notes that: i. local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016; ii. an explanation of the outstanding (not yet agreed) matters is included in the Chairperson’s message at the front of the local board agreement; and iii. any resolutions made at this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016. f) delegates authority to the Chairperson to make any other minor changes and approve the final version of the local content for the Kaipātiki Local Board Agreement 2016/2017. CARRIED
	Attachments a Updated message from the chair for the Annual Plan 2016/2017 b Updated local fees and charges schedules for 2016/2017 for the Annual Plan 2016/2017

Kaipātiki Local Board Libraries Work Programme 2016/2017

Resolution number KT/2016/56

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) approves the 2016/2017 Libraries work programme as detailed in Attachment A to the agenda report.

CARRIED

Community Lease Work Programme 2016/2017

Resolution number KT/2016/57

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) approves the community lease 2016/2017 work programme as detailed in Attachment A to the agenda report.

CARRIED

Parks, Sport and Recreation draft annual work programme financial year 2016-2017

Resolution number KT/2016/58

MOVED by Member R Hills, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) approves the Kaipātiki Parks, Sport and Recreation annual work programme for the 2016/2017 financial year as detailed in Attachment A to the agenda report, with the addition of the following project:

i. investigate opportunities for assisting with equitable access to sport and recreation facilities, to a figure of $50,000 funded via the boards locally driven initiatives operational budget.

b) delegates approval for any changes to the Parks, Sport and Recreation annual work programme 2016/2017 to the Chairperson, in consultation with the relevant portfolio holders.

CARRIED

Birkdale Primary School Outdoor Courts

Resolution number KT/2016/59

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) agrees to enter in to a partnership with Birkdale Primary School for the purpose of upgrading the school’s two outdoor courts and allocates $40,000 from the board’s locally driven initiatives budget towards this partnership.

b) requests staff to prepare a partnership funding agreement for Birkdale Primary School that includes:

i. requirements regarding community access to the courts;

ii. a requirement that the remaining funding be secured for the project before the funding is released;

iii. a requirement that the school encourages community use of the courts; and

iv. a requirement that the efficacy of the partnership be reported back to the local board on a regular basis.

c) notes that the provision of the two outdoor courts delivers enhanced community access to sports and recreation facilities which supports the aims of the draft Community Access Scheme guidelines.

CARRIED

Kaipatiki Local Grants: Round Two - Multiboard Applications

Resolution number KT/2016/60

MOVED by Chairperson K McIntyre, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) approves the following allocation of funding under Round Two of the multi-board Kaipatiki Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID	Funding for	Amount granted	Comments (including reason for decline)
North Shore Women’s Centre LG1602-205	Towards the wages for the Community Resource Worker and Social Worker between June 2016 to May 2017	$7,349
North Shore Group Riding for the Disabled Incorporated LG1606-214	Towards the hireage of sanitary unit, purchase of horse food, stationary, electricity and phones costs between July 2016 to June 2017	$1,525
Netball Northern Zone LG1602-201	Towards the costs of a feasibility study to investigate the options to increase the capacity of netball courts on the North Shore in July 2016	$2,500
North Harbour Synchronised Swimming Club LG1606-223	Towards the purchase of uniforms for the competitors and judges for the North Island Synchronised Swimming competition in July 2016	$1,734
TOTAL		$13,108

b) approves the following allocation of funding under Round Two of the Kaipatiki Local Grants Programme 2015/2016 that were deferred from the 11 May 2016 meeting as listed in the table below:

Applicant and application ID	Funding for	Amount granted	Comments (including reason for decline)
Kaipatiki Project Environment Centre LG1608-212	Towards costs of an event manager, marketing manager, advertising and publicity for Ecofest North between 1 October 2016 to 31 October 2016	$25,000
Gecko NZ Trust LG1608-222	Contribution for facilitators fees, resource development, communication support, resources (weed bins/bags and plants) for ecological restoration	$14,607
Birkenhead Primary School	Towards costs for an approved handler to control pests and purchase of large native trees between July 2016 to April 2018	$3,000
TOTAL		$42,607

c) requests officers work with Birkenhead Primary School to introduce the school to environmental programmes supported by Auckland Council in order to develop a more sustainable, long-term approach to pest control.

CARRIED

Bayview Community Centre, Beach Haven Community House, Birkdale Community House, Glenfield Community Centre, and Highbury House funding agreement and licence to occupy and manage

Resolution number KT/2016/61

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) approves a funding agreement with Bayview Community House Association Incorporated for the financial year 2016/2017, terminating on 30 June 2017, for the operation of the Bayview Community Centre.

b) approves asset based service operational funding for Bayview Community House Association Incorporated of $36,843 to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed.

c) approves a funding agreement with Birkdale Beach Haven Community Project Incorporated for the financial year 2016/2017, terminating on 30 June 2017, for the operation of the Birkdale Community House and Beach Haven Community House.

d) approves asset based service operational funding for Birkdale Beach Haven Community Project Incorporated of $69,653 to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed, in addition to the $66,000 allocated from the Kaipātiki Local Board locally driven initiatives budget at the 13 April 2106 meeting.

e) approves a licence to occupy and manage to Birkdale Community House at 134 Birkdale Road, Birkdale, being Lot 1 DP 43563; and Beach Haven Community House at 31-35 Cresta Avenue (130 Beach Haven Road), Beach Haven, being Lots 156-162 and 167 DP 20048, Pt Lot 1-2 DP 99986; (refer to Attachment A in the agenda report) as follows:

i. Term – one year commencing 1 July 2016; and

ii. Rent- $1.00 plus Goods and Services Tax per term if requested;

f) approves a funding agreement with Glenfield Community Centre Incorporated for the financial year 2016/2017, terminating on 30 June 2017, for the operation of the Glenfield Community Centre.

g) approves asset based service operational funding for Glenfield Community Centre Incorporated of $47,011 to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed.

h) approves a funding agreement with Highbury Community Centre Incorporated for the financial year 2016/2017, terminating on 30 June 2017, for the operation of Highbury House.

i) approves asset based service operational funding for Highbury Community Centre Incorporated of $36,633 to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed, in addition to the $20,000 allocated from the Kaipātiki Local Board locally driven initiatives budget at the 13 April 2106 meeting.

CARRIED

Accountability for Grants to Locally Contracted Organisations

Resolution number KT/2016/62

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receives the Accountability for Grants to Locally Contracted Organisations report.

b) notes that the reports received from Highbury House, the Kaipātiki Community Facilities Trust, and Northart are interim progress reports as the projects are still underway and accountability reports will be submitted on completion of the projects.

CARRIED

Local Board Services Monthly Report

Correspondence from the Kaipātiki Community Facilities Trust and the Kaipātiki Restoration Network dated 30 May 2016, regarding the ‘Kaipatiki Neighbourhood Matching Volunteer Role Fund - The Volunteer Groups in the Kaipatiki Local Board area’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number KT/2016/63

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) adopts the Kaipātiki Local Board capital project guidelines 2016 (as outlined in Attachment A to the agenda report).

b) approves the following capital projects to proceed to investigation of scope, noting these will come back to the board with cost estimates prior to proceeding to design and construction phase:

i. KCFT Garage and shed replacement;

ii. Northart community room enhancement;

iii. Raeburn House Acoustic Treatment;

iv. Youth Facility Fixtures and Furniture;

v. Outdoor power supply installation for events;

vi. Beach Haven Tennis Centre Court upgrade;

vii. Beach Haven Tennis Centre Retaining and path;

viii. Disabled Chair for Osbourne Pool – Birkenhead;

ix. Northcote Library courtyard canopy;

x. KCFT Vehicle exit;

xi. Monarch Park Entrance way;

xii. Netball North Harbour;

xiii. Birkdale Hall Improvements;

xiv. Glenfield Community Centre;

xv. Historic cemeteries interpretation strategy and installation of signage;

xvi. Installation of adult fitness equipment in local parks;

xvii. Lysander Playground;

xviii. Marlborough Park - Additional items;

xix. Monarch Park Toilet;

xx. Normanton Reserve - enhancements;

xxi. Pontoon at Beach Haven Wharf;

xxii. Shade Sails; and

xxiii. Small Park Top Ups.

c) notes that the following proposed capital projects will not proceed to the investigation stage at this point in time:

Project Name	Reason
Kaipātiki Project Facility Enhancement	Should be funded through renewals programme.
BMX Bikes for Birkenhead Pool and Leisure Centre	Insufficient funding available; lower priority.
Café - Glenfield Pool and Leisure Centre	Should be funded through renewals programme.
Disability Lift - Glenfield Pool and Leisure Centre	Should be funded through renewals programme.
Diving Board Replacement - Glenfield Pool and Leisure Centre	Should be funded through renewals programme.
Hydroslides - Glenfield Pool and Leisure Centre	Operational.
Mobile Rock Climbing Wall	Insufficient funding available; lower priority.
Pool Covers for Osbourne Pool	Should be funded through renewals programme.
Inwards Reserve flying fox and furniture	Insufficient funding available; lower priority.
Island Bay - additional play items	Insufficient funding available; lower priority.
Splash-pad	Request Panuku Development Auckland investigate.
Outdoor Amphitheatre	Insufficient funding available; lower priority.
Street Flag Pole Installations	Defer as Auckland Transport is not ready to proceed.
Fernglen Native Plant Gardens development	Investigating alternate sources of funding.
Inwards Reserve – pathway	Insufficient funding available; lower priority.
Onepoto Domain pathway improvements	Insufficient funding available; lower priority.
Parks Advisor minor improvements fund	Insufficient funding available; lower priority.
Tamahere Reserve Play improvements	Insufficient funding available; lower priority.

d) allocates $16,000 from its locally driven initiatives operational budget to the Kaipātiki Community Facilities Trust, as the umbrella organisation on behalf of the Kaipātiki Restoration Network, to install temporary way-finding signage in parks within the Kaipātiki Local Board area.

e) allocates $20,000 from its locally driven initiatives operational budget to the Kaipātiki Community Facilities Trust, as the umbrella organisation on behalf of the Kaipātiki Restoration Network, to continue the Kaipātiki Restoration Network small grants programme in the 2016/17 financial year.

f) requests Panuku Development Auckland to investigate the opportunity of including a splashpad as part of its ‘Unlock’ programme in Northcote.

g) requests the Parks, Sport and Recreation department report back to the board regarding disability access to pools in the Kaipātiki Local Board area.

CARRIED

Attachments

a Kaipatiki Neighbourhood Matching Volunteer Role Fund - The Volunteer Groups in the Kaipatiki Local Board area

27	Governing Body and Independent Maori Statutory Board Members' Update
	Councillor George Wood and Councillor Chris Darby provided updates to the meeting. A document titled ‘Kaipatiki Local Board Update – Councillor Chris Darby’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2016/64 MOVED by Member L Waugh, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receives the updates from Councillor George Wood and Councillor Chris Darby. CARRIED
	Attachments a Kaipatiki Local Board Update – Councillor Chris Darby

Auckland Transport Monthly Update - June 2016

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to address the board.

Resolution number KT/2016/65

MOVED by Member L Waugh, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) notes the Auckland Transport Monthly Update - June 2016.

b) requests Auckland Transport report back on the review of capital expenditure plans or enhanced maintenance at the Northcote ferry terminal to improve resilience during inclement weather and to attract and increase patronage.

CARRIED

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

Resolution number KT/2016/66

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) delegates the Sport, Recreation Services and Parks (Active) portfolio holder to prepare and submit feedback on the draft Community Access Scheme guidelines, in consultation with local board members, noting that the feedback will be presented at the 13 July 2016 Kaipātiki Local Board meeting for retrospective endorsement.

b) supports the allocation of the residual $2.5 million Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme, and to be retained regionally for distribution in an equitable manner based on identified need across the Auckland region.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number KT/2016/67

MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) grants the application for special exemption as sought for 21 Learmonth Avenue, Birkenhead with the following conditions:

i. that the exemption is personal to the current owner.

b) grants the application for special exemption as sought for 21 Mappin Place, Chatswood with the following conditions:

i. that the self-closing and latching device and the high locks are maintained in good working order at all times; and

ii. that council warning stickers are placed on the inside of the door.

CARRIED

Secretarial Note: Member Lindsay Waugh abstained from voting on the above resolution.

Members' Reports

There were no members reports.

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 18 May 2016 and Wednesday, 25 May 2016

Resolution number KT/2016/68

MOVED by Member R Hills, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 18 May 2016 and Wednesday, 25 May 2016.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in May 2016

Resolution number KT/2016/69

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receives the record of Kaipātiki Local Board portfolio briefings held in May 2016.

CARRIED

31 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.42 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	John Gillon	From 9.04am, Item 13
	Danielle Grant
	Richard Hills
	Lorene Pigg	From 9.05am, Item 13
	Lindsay Waugh

Councillor	Chris Darby
Councillor	George Wood
	Mark Thomas	Orakei Local Board