The Chairperson will open the meeting and welcome everyone present.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 11 April 2016, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the meeting,
at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Manukau
Harbour Forum
13 June 2016
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Manukau Harbour
Forum Work Programme update
File No.: CP2016/09419
Purpose
1. To note progress on the
work programme from April to end of May 2016.
Executive
Summary
2. The Forum agreed its
2015/2016 work programme at its March 2015 meeting (resolution number
MHFJC/2015/9). This was subsequently endorsed by member local boards at their
meetings in April and May 2015. This report provides an update on the 2015/2016
work programme.
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Recommendation
That the Manukau Harbour
Forum:
a) note the information provided
in the work programme update.
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Comments
3. At its meeting in March
2015, the Forum asked its member boards to support, and provide a funding
contribution, towards a work programme consisting of a series of flagship sites
events, the development of a communications plan, and a symposium.
Flagship Sites Programme
4. The flagship sites
programme is designed to showcase environmentally responsible practices of
selected businesses in the Manukau harbour catchment to other businesses. The
first flagship site event for 2015/2016 was held at Fonterra on 28 April 2016.
The event was fully subscribed with 30 people in attendance. Feedback from
attendees was collected and is attached to this report.
5. The final flagship site
event for this financial year will be held at the Chemical Solutions Limited
site in the airport precinct on 23 June 2016. For this event
companies that have recently had spills have been invited to share their real
experience with attendees. There will also be a presentation about the
specific rules in the Air Land and Water Plan and Draft Unitary Plan relating
to industrial trade activities. This has been added due to feedback from
attendees of previous events.
6. As there will only be two
flagship site events this financial year, we anticipate a slight underspend in
this budget. This underspend will be reallocated to support the costs of
filming and photographing the Manukau Harbour Forum symposium.
Communications Plan
7. The scope of the
communications plan was redrawn to support the Forum to have a presence at key
events taking place around the harbour. The last three events for the 2015/2016
financial year have been attended. These were the Onehunga Foreshore Festival,
the Puhinui Stream Clean up and the Eye on Nature event at the Botanic Gardens.
8. The focus for the month of
May has been on marketing and media releases to support the inaugural Manukau
Harbour Forum Symposium to be held 10 June 2016.
Manukau Harbour Symposium
9. The symposium is scheduled
to be held from 9 am to 4pm on Friday 10 June 2016 at Nga Tohu o Uenuku
(Mangere Arts Centre), Bader Drive, Māngere. Invitations, media releases
and advertising have been sent out through the month of May leading up to the
symposium. The poster for the event is appended to this report.
10. As the event will be held
after this agenda has been distributed, a verbal update on the symposium will
be provided at the meeting, noting that a more comprehensive report back on the
symposium will be included in the planned summary of achievements report.
Consideration
Local
Board views and implications
11. This work programme was
endorsed by member boards in 2015. All nine member boards reference the Forum
in their local board plans.
12. A number of member boards
also sponsor projects supporting the goals and objectives of the Forum through
their own environment work programmes.
Māori
impact statement
13. No specific consultation
with Maori was undertaken for the purposes of this report.
14. Feedback and input from
mana whenua on the entire three year strategic work programme was sought at a
hui in November 2014. In 2015, the Forum agreed to host up to three hui with
iwi per year, and it is expected that there will be opportunities at those hui
for iwi to provide ongoing feedback on the current work programme to the Forum.
15. Subject to the Forum being
reconstituted after the October 2016 elections, iwi and mataawaka will be
invited to participate in the development of the next three year work
programme.
Implementation
16. There are no implementation
issues arising from this report. The board will receive a report back on
achievements against its work programme at its August 2016 meeting.
17. The third and final year of
the current three year Forum work programme will commence in July 2016. Subject
to the Forum being reconstituted post-election, the Forum will have to develop
a process to agree its next three year work programme. It is anticipated that
this will be informed by the completion of the hydrodynamic modelling scoping
report.
Attachments
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No.
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Title
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Page
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aView
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Feedback for the Fonterra Flagship Site event
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9
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bView
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MHF Symposium Event Poster
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13
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Signatories
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Authors
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Emma Joyce - Relationship Advisor
Theresa Pearce - Senior Environmental Programmes
Advisor
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Authorisers
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Gael Ogilvie – Environmental Services Manager
Barry Potter - Director Infrastructure and
Environmental Services
Victoria Villaraza - Relationship Manager
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