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Māngere-Ōtāhuhu
Local Board
15 June 2016
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1 Welcome
Walter Togiamua
led the meeting in prayer.
2 Apologies
Secretarial Note: Cr Anae
tabled his apology for absence.
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
·
Prime Minister’s Education Excellence Awards –
McAuley High School was awarded Excellence in Engaging and won the Supreme
Award.
·
NZ Music Month May Mangere Town Centre.
·
Fresh Young Pasifika Women event 26 May 2016,
Mangere Arts Centre.
·
Samoan Speech Competition Schools Colleges in
South Auckland 25 May 2016.
·
Samoan Week last week May first week of June
2016.
·
Inaugural Manukau Harbour Forum Symposium held
10 June 2016, very successful event, well done to perseverance of local board
member Carrol Elliott in this initiative and for the Awards that were given out
that afternoon.
·
Teau and Mangere Bike Safety Club for their
successful event held on Queens Birthday.
·
Two local heroes, Justine from Ambury Farm and
Teau re Love Mangere Auckland Transport Campaign.
·
Auckland Transport Otahuhu Transport Centre
progressing well Local Board Tour.
·
Vodafone Pasifika Music Awards another annual
successful event.
·
Mangere Bridge Te Puea Marae, for opening their
doors to the homeless people who have been sleeping in their cars, with their
children, they have been housing and will continue to place these people
temporarily, whilst trying to find solutions for these families. To date
since opening their doors, they have housed in another way, 21 families to
date, and have had an army of volunteers help them. Many stories shared
by Whaea Mona and Matua Huri Dennis who have been overwhelmed by support.
They continue to work with a number of providers.
·
Honours Queens Birthday Weekend, Favona School
Teacher Vagahau Niue and Niuean Community Leader Mele Nemaia MNZM for services
to the Niuean Community; Nga Tapuwae Principal Arihia Stirling QSM for services
to Education and Maori.
·
Acknowledge the importance to this area of
Watercare’s announcement it will fund a three-year research programme by the
National Institute of Water and Atmospheric Research which will establish a
hydrodynamic and water-quality model of New Zealand’s second largest harbour
the Manukau Harbour. This will provide a sound basis for future planning.
·
Congratulations to new District Court Judge Mina
Wharepouri – the first Tongan-born Judge in New Zealand, who was raised and
educated in Ōtāhuhu.
·
Cheryl Fowler Library South Services Delivery
Manager - 40 years of service at Manukau/Auckland Libraries and our community,
best wishes for a fruitful retirement.
·
Manukau Harbour Forum Symposium Bird volunteers -
New Zealand volunteers have been counting birds on the Manukau for 61 years.
·
The passing of Mr Lageiki Patutaue a long time
Mangere resident and Auckland Council employee.
7 Petitions
There were no
petitions.
8 Deputations
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8.2
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Deputation - D65Fitness - FITLIFE Dome Project
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Resolution number MO/2016/69
MOVED
by Chairperson L Sosene, seconded by Member TW Togiamua:
That the Māngere-Ōtāhuhu
Local:
a) Thanks
John and Fiona Mann for their attendance and presentation.
b) Refer the presentation to Council’s Sports and
Recreation, Community Facilities, TSI and Community Empowerment units and
request a report back analysing the D65 Fitness proposal and outlining
options for the board to consider in supporting FITLIFE programmes.
CARRIED
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9 Public Forum
10 Extraordinary Business
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10.1
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2Walk and Cycle moving toward healthy communities Conference
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Resolution number MO/2016/71
MOVED by Chairperson L Sosene,
seconded by Deputy Chairperson CM Elliott:
That the
Mangere-Otahuhu Local Board:
a) Consider an extraordinary item of business relating to
2Walk and Cycle moving toward healthy communities Conference at agenda item
38 as this matter is related to local board priorities (future streets and
greenways).
b) Agrees that this item is extraordinary and should be
considered before the next meeting of the Mangere-Otahuhu Local Board because
the 2Walk and Cycle moving toward healthy communities conference takes place
before the next business meeting.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Manukau Ward Councillors Update
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Cr Anae
tabled his apology for absence. Cr Anae written report is attached to the
back of the minutes.
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MOVED by Chairperson L Sosene, seconded by Member CF O'Brien:
That the verbal report from Cr Alf Filipaina and the written report from Cr
Arthur Anae be received.
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Secretarial
Note: Item 18 and 15 will be considered after Item 12.
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14
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Mangere-Otahuhu Quick Response Round Four 2015/2016
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Secretarial
Note: Member Tafafuna’i Tasi Lauese declared and interest in Project:QR1609-417
Samoa Atia’e I Magele Inc and took no part in the discussion or voting of
this item.
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Resolution number MO/2016/73
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board approve/ grant/or decline the 2015/2016 Quick Response
Round Four applications listed in Table One:
Table One: Māngere-Otahuhu Quick
Response Round Four applications
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Application ID and
Project Focus
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Applicant
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Project
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Amount Requested
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Approved
Granted
Declined
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QR1609-415
Arts and culture
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Mangere Bridge
Progressive Business Association Inc.
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Towards the purchase of
food for a hāngī to be held at the conclusion of a bike tour of the
Mangere Bridge Art Trail to be held on 17 October 2016; and canvas
printed display banners outlining the history of settlement of the area.
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$2,000
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Approved
$2,000
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QR1609-402
Arts and culture
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The Graduate Choir NZ
Trust
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Towards the production
and promotion costs of the "Hear Our Voices" concert to be held
at Vodafone Events Centre, Manurewa on 9 September 2016.
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$2,000
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Approved
$2,000
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QR1609-413
Community
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Auckland Deaf Society
Inc.
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Towards the purchase of
10 tablet computers.
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$2,000
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Approved
$2,000
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LG1609-208
Community
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Communicare CMA
(Auckland) Inc.
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Towards 2016/2017 venue
hire of the Mangere Otahuhu Netball Centre, 1 Court Town Close, Mangere for
the Mangere Friendship Centre weekly meetings.
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$510
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Approved
$510
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QR1609-422
Community
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Life Education Trust
South-Eastern Auckland (t/a Life Education Counties Manukau)
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Towards the project
delivery costs of the Life Education programme for 80 students at Mt
Richmond Special School, Otahuhu during June 2016.
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$1,433
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Approved
$1,433
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QR1603-406
Community
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Lotofale'ia Mangere
Methodist Youth
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Towards the cost to
hire the Presbyterian camp at Hunua food and transport costs for a youth
camp for 50 young people from 15 - 17 July 2016.
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$2,000
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Approved
$2,000
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QR1609-407
Community
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Mangere East Family
Service Centre Inc. (on behalf of 275 Times)
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Towards the cost of
printing 4,000 copies of the “275 Times” community paper from July to
November 2016 (inclusive).
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$2,000
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Withdrawn
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QR1609-405
Community
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Otahuhu Town Hall
Community Centre
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Towards the cost of
catering for Otahuhu community network meetings between June and November
2016.
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$1,984
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Approved
$1984
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QR1609-423
Community
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Otahuhu Town Hall
Community Centre
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Towards bus hire,
entrance fees and snack food for the playgroup to visit Kelly Tarlton's Sea
Life Aquarium on 8 July 2016.
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$780
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Approved
$780
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QR1609-419
Community
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Tamaki ki Te Tonga
District Maori Wardens Association
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Towards catering, high
visibility jackets, torches, radio-telephone maintenance and air-time for a
Maori warden service in Otahuhu.
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$1,500
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Approved
$1,500
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QR1609-424
Community
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Te Whare Marama O Mangere Trust
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Towards tools, garden
supplies, ingredients for cooking classes and childcare costs for the Toiora Healthy Living Programme for 50 participants
between July 2016 and June 2017.
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$2,000
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Approved
$2,000
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QR1609-416
Community
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Youthline Auckland
Charitable Trust
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Towards the purchase of
10 tablets for use by youth workers in the Mangere-Otahuhu area.
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$2,000
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Approved
$2,000
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QR1609-412
Events
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Otahuhu Town Hall
Community Centre Inc.
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Towards catering, plant
hire, awards and trophies for the 2016 young leaders graduation ceremony,
for up to 100 people, to be held at the Otahuhu Town Hall on 24 August
2016.
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$2,000
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Approved
$2,000
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QR1609-417
Events
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Samoa Atia'e I Magele
Inc.
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Towards venue hire,
food, koha for facilitators and special guest speakers, transport and
organiser's costs for a series of presentations from Samoan chiefs and
orators to be held at 272 Massey Road between 1 July and 30 August 2016.
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$2,000
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Approved
$2,000
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QR1609-428
Historic heritage
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Te Haanui Charitable Trust
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Towards the cost of
staging a
Kiingitanga Exhibition at
Mangere Bridge, Mangere East and Otahuhu libraries between 1 July 2016 and
14 April 2017.
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$2,000
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Approved
$2,000
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QR1609-404
Sport and recreation
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Auckland Provincial
German Shepherd Dog League
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Towards the 2016/2017
rates for the property at 10 Hall Avenue, Otahuhu.
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$1,000
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Approved
$1,000
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QR1609-421
Sport and recreation
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Delwyn Savage
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Towards the cost of
trophies for players at the end-of-year prizegiving and team photos.
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$543
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Approved
$543
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QR1609-409
Sport and recreation
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Natasha Toki-Mautairi
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Towards the purchase of
20 tracksuits (fifteen for players, five for others) for members of the
Otahuhu Blue under 9s rugby league team.
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$1,486
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Declined
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QR1609-420
Sport and recreation
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Nicole Havea
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Towards the cost of
tracksuits for the 16 members of the Otahuhu Blue Leopards under seven's
rugby league team for the recognition day to be held 22-23 July 2016.
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$1,000
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Declined
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QR1609-426
Sport and recreation
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Sport Waitakere
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Towards t-shirts; venue
and bus hire for the “Iwi of Origin 2016” event at Bruce Pulman Park,
Papakura on 9 October 2016.
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$2,000
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Approved
$2,000
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QR1609-425
Sport and recreation
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The Rising Foundation
Trust
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Towards the purchase of
sports equipment.
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$1,816
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Declined
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QR1609-410
Arts and culture
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Manukau Performing Arts
Inc.
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Towards the cost of
lighting and sound for a production of "Dream Girls" to be held
at Spotlight Theatre, Papatoetoe between 4 and 18 June 2016.
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$5,000
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Declined
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Total amount requested
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$39,052
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$27,750
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CARRIED
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15
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Approval to lease part of Old School Reserve, Mangere, to the Cook
Islands Ta’okotai’anga Charitable Trust for an early childhood education
centre
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Resolution number MO/2016/74
MOVED
by Chairperson L Sosene, seconded by Member TF Lauese:
That the Māngere-Ōtāhuhu
Local Board amend the Local Board Resolution number
MO/2016/7 parts (a) and (b) to increase the
leased area being granted from that of 436m2
to the new leased area size of approximately 640m2.
CARRIED
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Secretarial
Note: Item 15 was considered after Item 18 which was after Item 12.
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16
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Nga Tapuwae Community Centre and Otahuhu Town Hall Community
Centre Incorporated funding agreements and licences to occupy and manage
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Resolution number MO/2016/75
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) Approve a
funding agreement and licence to occupy and manage with STRIVE Community
Trust for the year 2016-2017, terminating on 30 June 2017, for the operation
of the Nga Tapuwae Community Centre.
b) Approve
funding for STRIVE Community Trust of $101,870 to be adjusted in accordance
with Council’s agreed inflationary mechanism, once confirmed.
c) Approve
licence to occupy and manage Nga Tapuwae Community Centre for the STRIVE
Community Trust at 253 Buckland Road, Māngere, Auckland being Lot 14 DP 21985 PAR_ID 4979804. Attachment A.
i) Term – 1
year commencing 1 July 2016;
ii) Rent -
$1.00 plus GST per term if requested;
d) Approve a
funding agreement and licence to occupy and manage with Otahuhu Town Hall
Community Centre Incorporated for the years 2016-2017, terminating on 30 June
2017, for the operation of the Otahuhu Town Hall Community Centre.
e) Approve
funding for Otahuhu Town Hall Community Centre Incorporated of $91,897 per
annum to be adjusted in accordance with Council’s agreed inflationary
mechanism, once confirmed.
f) Approve
licence to occupy and manage Otahuhu Town Hall Community Centre for the
Manage Otahuhu Town Hall Community Centre Inc at 12-16 High Street, Otahuhu
being Lot 1 DP 83294 contained in NA39D/35.
Attachment B.
i) Term –1
years commencing 1 July 2016;
ii) Rent -
$1.00 plus GST per term if requested;
g) Requests
officers to consider the local board's governance role for local facilities,
programmes and funding and that a further report from officers be compiled
for the board by December 2016 with analysis of the Strive
Community Trust/Nga Tapuwae Community Centre and Otahuhu Town Hall
Community Centre funding agreements and licences to advise:
i) Alignment of funding
agreements with local board plan outcomes.
ii) Progress and
achievements.
iii) Any
noticeable trends or information that the local board should be aware of.
iv) Involvement
of the organisations in any other projects or strategic work of the local
board and council.
h) Requests
that Strive Community Trust/Nga Tapuwae Community Centre and Otahuhu
Town Hall Community Centre funding agreement outcomes be reflected in
the board's ACE work programme.
CARRIED
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17
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Progress Report for Otahuhu (Toia)
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Resolution number MO/2016/76
MOVED
by Chairperson L Sosene, seconded by Member TW Togiamua:
That the Māngere-Ōtāhuhu
Local Board:
a) Receives the
Tōia (Ōtāhuhu recreation precinct) progress report.
b) Requests that future quarterly performance
reporting to the local board on Toia is integrated to reflect the
collaborative intent of departments for delivery of the Toia
experience in line with the Toia charter.
CARRIED
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18
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Funding for short term use of 12-16 High Street, Ōtāhuhu
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Resolution number MO/2016/77
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) Allocate
funding of $27,000 to ensure the ground floor of 12-16 High St,
Ōtāhuhu is safe, secure and compliant for short term use from the
Local Board Discretionary Capital Capex Fund.
b) Rescind
part of Resolution No: MO/2016/14 from Item 22 Allocation of the
Mangere-Otahuhu Local Discretionary Capital Fund reported to the board on 17
February 2016 as follows:
That
the Māngere-Ōtāhuhu Local Board:
a)
iii) 12-16 High Street, Otahuhu – renovate old library to be inclusive of
community arts and culture use $300,000.
c) Requests a further report in
July to progress appropriate community use of the 12-16 High Street community
facility.
CARRIED
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Secretarial
Note: Item 18 was considered after Item 12.
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19
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Māngere Bridge Community Safety Report
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Resolution number MO/2016/78
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) Approve
funding of $35,000 to Māngere Bridge Progressive Business Association
Incorporated for security patrols and the installation of a public safety
camera system to come from the Community Safety Budget.
b) Request officers establish a funding agreement for
Māngere Bridge Progressive Business Association for delivery with
accountability measures and report back to the board on results by May 2017.
CARRIED
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20
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Alcohol Ban for Portage Canal Foreshore Reserve
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Resolution number MO/2016/79
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) Make a 7.00pm to 7.00am
daily alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014
on the whole of the Portage Canal Foreshore Reserve as
shown in Attachment A.
b) Confirm
that the decision in (a) is in accordance with relevant requirements of the
Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.
CARRIED
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21
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Mangere Otahuhu Local Board Open Space Network Plan
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Resolution number MO/2016/80
MOVED
by Chairperson L Sosene, seconded by Member TF Lauese:
That the Māngere-Ōtāhuhu
Local Board:
a) Adopt
the Māngere-Ōtāhuhu Open
Space Network Plan (Attachment A).
b) Allocate
$9,000 for the development of online tools for the open space network plan to
come from the Community Response Fund (opex) budget.
c) Request Policy
officers provide printed copies of open space
network plan for reference and use by council departments and local board.
d) Requests
that responsibility for implementation of the digital open space network plan
be clearly allocated to a council unit and included in the relevant local
board work programme.
CARRIED
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Secretarial
Note: Item 26 was considered after Item 22.
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23
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Sport and Recreation Investment - Community Access Scheme
guidelines and future allocation of residual legacy Hillary Commission
Community Sport Fund
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Resolution number MO/2016/82
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) Approves the following feedback
on the draft Community Access Scheme guidelines for the Governing Body to
consider:
·
The Māngere-Ōtāhuhu Local Board
supports the principles outlined in the draft Community Access Scheme Guidelines.
·
The board supports the idea of retaining the use of
the Hillary Commission residual fund in legacy Waitakere and Auckland City
council areas to reduce inequities of access in the sports sector, increase
access to facilities, and to support capacity building of organisations in
the sector. And the board would like to see a particular focus in Otahuhu
which has a number of sports parks and facilities in desperate need of
attention.
·
Further, it would be appropriate to direct use of the
residual fund for supporting operational costs of organisations to meet
strategic outcomes for efficient use of the budget.
b) Support the allocation of
the residual $2.5m Hillary Commission Community Sport Fund toward the
implementation of the Sport and Recreation Community Access Scheme with a
priority given to identified need in the legacy Waitakere ($1.1M) and
Auckland City ($1.39M) Council areas.
CARRIED
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Secretarial
Note: Member Carrol Elliott left the meeting at 8.09 during Item 23.
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24
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Parks, sport and recreation draft annual work programme financial
year 2016-2017
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Resolution number MO/2016/83
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) Approves the Māngere-Ōtāhuhu Parks, Sport and Recreation Annual work programme 2016/2017
financial year as
detailed in Attachment A to this report.
b) Delegates the approval for any
minor changes to the Parks, Sport and Recreation Annual work programme
2016/2017 to the appropriate Parks, Sport and Recreation advisor and local
board portfolio holder/s and refer any major changes back to the local board
for a decision.
c) Amend line 526 Facility Partnership Fund to Facilities
Partnership Grant $150k in 2016/2017.
d) Amend line 528, 529 and 530 and move the respective budget
figures from under ‘Activity description’ to the corresponding ‘budget’
column.
e) Amend line 531 so that the detail of the mangrove removal,
management and maintenance programme comes to the local board for approval.
CARRIED
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Secretarial
Note: Member Carrol Elliott returned to the meeting at 8.12pm during Item 24.
Secretarial
Note: Item 26 was considered after Item 22.
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29
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Adoption of Local Board Agreement 2016/2017
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Resolution number MO/2016/88
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) Adopts
local content for the Annual Plan 2016/2017 (Attachment A), including:
i. a Local Board Agreement 2016/2017
ii. a message from the chair
iii. local board advocacy
iv. local activity budgets
v. local performance targets
b) Adopts
Local fees and charges schedules for 2016/2017 (Attachment B)
c) Notes:
i. that
the local activity budgets have been updated to reflect final budget
decisions made by the governing body on 13 May
2016;
ii. that
if there are outstanding (not yet agreed)
matters in the local board agreement, the local board should include an
explanation of these matters in the Chair’s message at the front of the local
board agreement;
iii. that
the resolutions of this meeting will be reported back to the governing body
when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.
d) Agrees
that the Chair be delegated authority to make any final minor changes to the
local content for the Local Board Agreement 2016/2017.
CARRIED
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33
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Smoke-free Policy Review
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Resolution number MO/2016/92
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) Note that the review of the
Smoke-free Policy 2013 has been postponed to 2017.
b) Send the board’s answers to
the questions posed in the review, as set out below, to the Social Policy and
Bylaws Unit, to help to shape the review when it resumes and to provide a
starting point for the board to respond in the new term.
c) Answer the six questions as
follows
i. The policy is not
considered to be very effective. It lacked the resources for implementation.
The board supported the continuance of the existing voluntary approach but
requested further investigation into the merits of a regulatory approach.
ii. The board has paid for
permanent smoke-free signs in various public places, and has acquired
portable banners with smoke-free messages that are displayed at board
sponsored events.
iii. The policy has not
assisted the board much to date
iv. Barriers to the
implementation of the policy include limited implementation effort across the
region from council as an organisation, and the fact that it is a purely
voluntary policy
v. The local board recommends
improving the policy by:
· implementing
a regional communications and engagement plan to
raise awareness and make smoking a topic of focus
· more support to local boards from regional budgets e.g. for
appropriate signage and litter control, as well as local promotion.
· ensure the policy is being integrated into all council activities
and procurement contracts, including facilities, events, lease agreements,
services and funding contracts.
· outdoor areas of all council service properties should be made
smoke-free with appropriate signage displayed.
· make a smoke-free bylaw to restrict smoking in particular
locations. This could be a regional, or a series of local bylaws. (The
existence and threat of a bylaw is expected to induce smokers to change their
behavior, without having to be enforced too rigorously against individuals
who are already disadvantaged.)
vi. Local boards, including
Māngere-Ōtāhuhu Local Board, subject to funding and
departmental support can:
· require
funding of local community grants, events and leases be subject to
smoke-free requirements
· fund
smoke-free signage, litter bins, and publicity when opportunities arise
· promote smoke-free messages in ongoing ways, such as by including
bylines in local board communications.
CARRIED
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34
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Māngere-Ōtāhuhu Local Board's comments on the
Review of the Gambling Venue Policy
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Resolution number MO/2016/93
MOVED
by Chairperson L Sosene, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) Endorse the board’s position
on council’s Gambling Venue Policies -
Racing Board (TAB) Venue Policy and Class 4 Gambling (Pokie) Venue Policy.
b) Support continuation of a
‘sinking-lid’ approach in Gambling Venue policies, noting the reduction in
overall numbers.
c) Does not support relocation
of gambling venues as it will be unlikely to lead to any reduction in harmful
effects of problem gambling in the local area and will also be likely to
reduce the already small proportion of returns of gambling machine proceeds
to local communities.
d) Supports a roll-over of
council’s Gambling Venue policies until 2019.
CARRIED
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35
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For Information: Reports referred to the
Māngere-Ōtāhuhu Local Board
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Resolution number MO/2016/94
MOVED by Chairperson L Sosene, seconded by Member TF Lauese:
That the Māngere-Ōtāhuhu
Local Board:
a) Note resolution PAR/2016/35 regarding the Proposed classification of
366 Massey Road, Mangere East, at their 18 May 2016 business meeting.
b) Note
resolution PAR/2016/36 regarding the Proposed
classification of part of Old School Reserve, 299R Kirkbride Road, Mangere,
at their 18 May 2016 business meeting.
c) Note the
response to resolution MO/2016/2 regarding the review of Off Licence Signage.
d) Note the
Regional Facilities Auckland Third Quarter Report.
e) Requests
that officers please do all consultation to progress reserve
classification matters before they ask a local board to give land owner
approval for community facilities, or grant leases to organisations, as the
subsequent delays are unfair to the community groups who have already
been waiting some considerable time for council decisions (e.g. PAR 2016/35
and PAR 2016/36).
CARRIED
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38 Consideration
of Extraordinary Items
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38.1
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2Walk and Cycle moving toward healthy communities Conference
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Resolution number MO/2016/97
MOVED by Chairperson L Sosene, seconded
by Member CF O'Brien:endation/s
That the
Mangere-Otahuhu Local Board:
a)
Approves sending Member Walter Togiamua
to the 2Walk and Cycle moving toward healthy communities Conference which
will be held in Auckland from 6 to 8 July 2016 at a cost of $1,030 to come
from the local board’s professional development budget, on the basis that the
conference programme is relevant to the Local Board’s work programme.
b)
Confirm that conference attendance
including travel will be paid for in accordance with the current Auckland Council
Elected Member Expense Policy.
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Leau Peter Skelton closed the meeting in
prayer.
8.51pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Māngere-Ōtāhuhu Local
Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
Item 12 Cr
Anae Report
Councillor
Arthur Anae’s activities bulletin
4-13
June 2016
International Conference: Coalition of
Cities against Discrimination in Asia-Pacific
Bangkok,
Thailand
- Cllr Arthur Anae represented Auckland in what had been
described as “worthy initiative” to present the Auckland experience on
‘diversity and inclusion’ and as a follow up to the Auckland Declaration
2015.
3
June 2016
MIT - Pasifika Community Centre opening event
MIT,
Otara Campus
- Cllr Anae joined MIT on this important occasion, upon
the invitation of Stuart Middleton who noted that this “magnificent set of
facilities will be a major asset for our communities.” Also in attendance
were Ministers Steven Joyce (Tertiary Education, Skills and Employment)
and Peseta Sam Lotu-Iiga (Pacific Peoples).
2
June 2016
Regional Strategy and Policy Committee meeting
Town
Hall
- Cllr Anae supported the recommendation about the
“potential implications, benefits and obligations regarding the
accreditation of Auckland as a World health Organisation Age-friendly
City”.
City
Rail Link ground-breaking
Britomart
- Cllr
Anae joined hundreds of people to mark the momentous occasion of the CRL
ground breaking.
31
May 2016
Biannual Watercare Board/ CCO Governance and
Monitoring Committee Workshop
135 Albert St
28
May 2016
MIT
Graduation Ceremony
Vodafone
Events Centre
- Cllr Anae attended this graduation ceremony to celebrate
with the community another milestone for the graduates, their families and
community.
27
May 2016
Pacific
Heads of Mission breakfast event
Princes
Wharf
- New Zealand Trade and Enterprise together with the
Ministry of Foreign Affairs and Trade, and Pacific Cooperation Foundation
hosted this networking breakfast event.
26
May 2016
Industry
Connect and Accelerating Auckland
Otara
- Cllr Anae established a connection between this two NGOs
serving Auckland community and industry needs with focus on digital
learning and training.
25
May 2016
Governing
Body Meeting
Town
Hall
- Cllr Anae voted with the majority on Item 14 Housing for
Older People Partnering Proposal agreeing adoption of consultation
document, supporting information and consultation approach.
24 May 2016
NZAL Maori, Asian, Pasifika Leaders Summit
AUT, Wellesley St
- Cllr
Anae attended to hear top leaders of Maori, Pasifika and Asian ethnicity
share their views on: What is authentic Kiwi leadership in the 21st
Century?
19 May 2016
Finance and Performance Committee Meeting
Town Hall
17 May 2016
Truck Driving Apprenticeship Programme
Waste Management Office, Mt Wellington
- In line
with his advocacy to help and provide support towards employment of
Aucklanders, Cllr Anae attended this meeting to discuss the concept of MIT
running driver training on campus which could include a driving
apprenticeship model and whether a simulator would be an important part of
this training.
ITEM 31 MOLB
Feedback on Empowered Community Approach
Empowered
Community Approach – Māngere-Ōtāhuhu Local Board feedback
Workshop 11 May, 2016
Overall:
The board supports the
principles of ‘empowered communities’. Local boards are close to issues and
concerns of communities on the ground and as elected leaders, are keen to see
efficient response and delivery from the council organisation. However, to be
effective in taking up an empowered communities approach there is a lot more to
be done.
Challenges
i. During
transition:
-
There were delays and gaps in implementing the 2015/2016 ‘Community
Development and Safety / Empowered Communities Unit’ work programme.
-
The many changes and loss of staff has resulted in a gap in knowledge in
the interim period.
-
Lack of clarity on responsibilities and roles resulted in delays in work
programme implementation, compounded by delays in recruitment and appointment
of staff.
-
Implementing planned projects proved difficult due to lack of clarity on
processes to establish dialogue with stakeholders and put in place contracts.
-
The board experienced long delays for grant and management of community
leases for implementing decisions and responding to demands from the community.
ii.
Programme structure change
-
The shift in approach has resulted in support for few components of the
programme disappear, e.g. safety, ‘Pacific wardens’.
-
‘Youth’ is another area of importance for the
Māngere-Ōtāhuhu board that requires programme design,
development and monitoring, but currently there is a gap.
-
The current application process for community grants that is tied to an
on online application process makes it onerous and tedious for the groups. The
board is not convinced if this is resulting in empowering groups, rather it
poses a hurdle or barrier for groups to access grants.
-
The new ‘ECA’ approach appears to have led to a net result of reduction
in services to communities.
iii.
Practise Hub
-
It is unclear how the ‘practice hub’ develops its priorities. What are
the mechanisms, if any, for local boards to give input or direction in
determining the priorities of the hub?
-
Currently there is no systematic pathway in place for local boards to
source resources from the practise hub.
iv.
Planning, analysis and accompaniment
-
Translating the ‘ECA’ the intent and principles in real practical terms
is yet to be seen. In addition there is an absence of policy and planning
support to local boards which results in accentuating a gap in ways to
accompany and respond to issues and topics of importance in local areas.
-
In Māngere-Ōtāhuhu Local Board’s experience of advocating
on behalf local communities to the District Licensing Commission to reduce
proliferation of off-licences and harm from alcohol illustrates the absence of
an ‘ECA’ approach. Interested communities could not get officer support, e.g.
for developing user friendly tools or guidance on the topic. The model does not
appear to reflect strategies for empowering communities in real practical
terms.
-
In the absence of support for planning or quality advise, ‘empowering
communities approach’ remains theoretical and results in a disconnect from the
realities on the ground.
-
In actual terms, staff need to work alongside and accompany communities,
by building tangible relationships and capabilities to for transfer knowledge
and skills.
v.
Whole of council
-
The standards of council service are different in different areas of the
city. This is problematic as if the voices in the community are not strong,
they do not get council attention or a service response.
-
The role of strategic broker is good but the role cannot be the only
means of achieving the outcomes of an ECA across the organisation. Different
business areas must develop practices to meet the principles of ECA.
-
Example: The issues of illegal dumping arising in
Māngere-Ōtāhuhu from the change in inorganic waste collection
illustrates that there is scope for a more proactive approach in how council
communicates and works with communities. The change in collection was
introduced in the area without sufficient and well planned communication and
resulted in a lot of illegal dumping.
-
Procurement: More effort and work is required to ease and support local
procurement that leads to devolving power and responsibility to community
stakeholders.
-
There is still a long way to go before ECA is embraced by different
council departments.
Future
-
There are a variety of projects that need expertise in terms of analysis
and planning before implementation. Staff resources are needed to pull issues,
options and analysis together for local boards. A few examples are: Interim use
of old library in Ōtāhuhu; Next steps for follow-up community
facility needs assessment in Māngere East; planning for refitting rooms
for community purpose.
The examples demonstrate the many
types of projects and a need for a range of skills from different departments
ready to apply an empowered communities approach.
Item 36
Report from Carrol Elliott
The main event in my calendar for the past month has
been the Symposium promoted by the Manukau Harbour Forum, held at the Mangere
Arts Centre on 10th June 2016
The Manukau Harbour Forum is made up from nine Local
Board representatives, one each from each of the nine Local Boards which line
the Manukau Harbour.
Its focus is improvement of the health of the whole
harbour, and is funded by each local Board contributing toward projects, such
as education of industries whose stormwater drains into the Manukau.
This had been on the agenda for the Forum since its
inception at the beginning of the first term in 2010. It was the result of long
term planning and co-operation between Council and the elected members to
showcase the work of the Forum and our efforts to improve the health of the
harbour
We were presented with several contributors, from long
term Maori activists to Sustainable Coastlines, but the highlight was the
announcement from the Ceo of Watercare of their funding of NIWA to study
hydrodynamic modelling of sediment in the whole of the harbour, with
co-operation of Auckland Stormwater
The Forum had been advocating for this without success
to the Governing Body but now there is a 3 year commitment to carry out this
necessary study.
Item 36
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May/June 2016 Portfolio/BID/Outside Organisation
Update Board Member: Tafafuna’i Tasi Lauese
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Date
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Meeting
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18 May
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Mangere-Otahuhu Local Board
Business Meeting
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Otahuhu Town Hall
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19 May
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Mangere-Otahuhu Greenways
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Local Board Office
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23 May
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Community Leaders Meeting
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Toia
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25 May
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MOLB
Workshop Samoan Language Week-School debate
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27 May
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Fetutaiaga Aoga Amata
Cultural Day
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Mangere
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31 May
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Site Visit – Otahuhu Railway
Station Dev
Auckland Airport Comm Trust
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Otahuhu
Auckland Airport
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1 June
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MOLB Workshop
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3 June
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MIT Pasifika Community Centre
Opening
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6 June
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Bike Safe Mangere
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7 June
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Mangere Town Centre BID
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8 June
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MOLB Workshop
Pacific Music Awards
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Vodafone Ctr
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13 June
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Auckland Airport Comm Trust
Pacific Dance Festival
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Auckland Airport
Mangere Arts Centre
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14 June
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Auckland South Citizenship
Ceremony
Portfolios – Parks/Sports and
Recreation and Leisure
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Vodafone Ctr
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15 June
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Auckland Airport Noise Control Meeting
MOLB Business Meeting
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Auckland Airport
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Item 36
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May/June 2016 Portfolio/BID/Outside Organisation
Update Board Member: Togiatolu Walter Togiamua
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Date
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Meeting
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Subjects/Discussion
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20 May
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Pukaki Crater Co-management
Hui
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PCCM representative to
present to the MOLB (TBC).
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24 May
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Portfolio:
Parks Lease &
Facilities Community Empowerment Community
Services
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25 May
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MOLB
Workshop Samoan Language Week-School debate MIT
Thanks Giving Graduation Ceremony
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Community Event Community Event
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28 May
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Massey Homestead Cultural
Craft Market Smoke Free Day Event – Mangere Town Centre
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Community Event Community
Event
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30 May
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Mana Whenua me Nga Local
Board Hui
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MOLB Representative
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31 May
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Site Visit – Otahuhu Railway
Station Dev
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MOLB Site Visit
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1 June
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MOLB Workshop
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3 June
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MIT Pasifika Community Centre
Opening
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Community Event
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6 June
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Bike Safe Mangere
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Community Event
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9 June
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Design discussion for Otahuhu
Town Centre
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10 June
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Pacific Leaders
Forum Manukau Harbour Forum Symposium
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Community Event Council
Event
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13 June
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Mana Whenua me Nga Local
Board Hui
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MOLB Representative
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14 June
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Auckland South Citizenship
Ceremony Parks Parks &
Recreation Recreation & Leisure
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Community Event
Ass Portfolio Portfolio Lead Portfolio lead
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15 June
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MOLB Business Meeting
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