Manurewa Local Board
OPEN MINUTES
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Minutes of a meeting of the Manurewa Local Board held in the Manurewa Local Board Office, 7 Hill Road, Manurewa on Thursday, 9 June 2016 at 6.30pm.
Chairperson |
Angela Dalton |
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Deputy Chairperson |
Simeon Brown |
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Members |
Michael Bailey |
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Angela Cunningham-Marino |
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Danella McCormick |
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Ken Penney |
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Daryl Wrightson |
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ABSENT
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Hon. George Hawkins, QSO – with apology |
ALSO PRESENT
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Cr Calum Penrose |
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Cr Sir John Walker, KMNZ, CBE |
Manurewa Local Board 09 June 2016 |
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1 Welcome
The chairperson welcomed everyone and read an affirmation.
2 Apologies
Resolution number MR/2016/92 MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino: That the Manurewa Local Board: a) accept the apology from Member Hon. George Hawkins, QSO, for absence. |
3 Declaration of Interest
The Chairperson, Angela Dalton, Members Simeon Brown, Angela Cunningham-Marino and Ken Penney declared a conflict of interest in relation to resolution b) in item 29 and did not take park in the vote on the resolution.
4 Confirmation of Minutes
Resolution number MR/2016/93 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) confirm the ordinary minutes of its meeting held on Thursday, 12 May 2016 as a true and correct record. |
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Secretarial note: It was noted that as the Chairperson was not present at the 28 April 2016 board meeting and therefore unable to move the confirmation of those minutes. A new mover and seconder was requested for confirming the 28 April 2016 Manurewa Local Board minutes. |
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Resolution number MR/2016/94 MOVED by Deputy Chairperson S Brown, seconded by Member M Bailey: That the Manurewa Local Board: b) confirm the extraordinary minutes of its meeting held on Thursday, 28 April 2016 as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Public Forum - World War I Update on Programme of Work - Daniel Newman, Cliff McMahon and Stella Cattle |
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Resolution number MR/2016/95 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) thank Stella Cattle, Daniel Newman, and Cliff McMahon (RSA President) for their update on the World War I commemorations programme of work and congratulate them on the events and activities undertaken to date. |
9.2 |
Public Forum - Neighbours Day Picnic - Dr Leonard (Lenny) Bloksberg |
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Resolution number MR/2016/96 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board: a) thank Dr Lenny Bloksberg for his presentation thanking the board for their support at the recent neighbours day picnic held in the Randwick Park community. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Sarah Colcord (Chairperson), and Damian Piilua (Events Lead), Manurewa Youth Council, and Chloe Destrieux (Youth MP for Manurewa), spoke to the information attached in the Manurewa Local Board agenda.
A copy of the Aggreko invoice relating to the documentation on the 12 May 2016 agenda was also tabled.
A copy of this document is publicly available on the Auckland Council website.
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Resolution number MR/2016/97 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board: a) note the information provided by the Manurewa Youth Council for the period ended 25 May 2016 and the verbal update from the Youth MP for Manurewa. |
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a Aggreko invoice relating to the documentation tabled by the Manurewa Youth Council at the 12 May Manurewa Local Board business meeting |
13 |
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Resolution number MR/2016/98 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a) receive the verbal report from: i) Councillor Calum Penrose regarding: · Parks maintenance – an improvement in the delivery in the south · Cemeteries · Transport – congestion is getting worse · Bylaws review · Central Government legislation required to assist with beggars and homelessness · building consents – difficulties with the quality of consents when lodged · a lack of tradesmen across the Auckland region · huge growth and development across Auckland · dogs bylaw – 571 menacing dogs have been booked in for registering, microchipping and neutering – majority in the south · 1,000 good dog owner applications received · Unitary Plan work nearing completion · Governance of Auckland review. |
14 |
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Resolution number MR/2016/99 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board a) receive the portfolio update from: i) Daryl Wrigthson, Arts, Culture and Events Portfolio Lead regarding: · Nathan Homestead - café opening in next couple of months - due to operational funding shortfall, exhibitions will no longer be able to be offered. · Reminder about Manurewa Local Board Volunteer Awards – nomination close 15 June 2016. |
15 |
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The chairperson’s report for the period 12 May to 9 June 2016 was tabled.
A copy of this document is publicly available on the Auckland Council website.
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Resolution number MR/2016/100 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board: a) note the report from the Manurewa Local Board Chairperson for the period 12 May to 9 June 2016. |
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a Manurewa Local Board Chairperson’s report for the period 12 May to 9 June 2016 |
16 |
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Resolution number MR/2016/101 MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino: That the Manurewa Local Board: a) receive the report entitled “Auckland Transport Update - June 2016” report. |
17 |
Manurewa Local Board - 2015/2016 quick response grant round five - applications for consideration |
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Resolution number MR/2016/102 MOVED by Deputy Chairperson S Brown, seconded by Member KE Penney: That the Manurewa Local Board: a) note that there is $23,525 remaining to allocate in the 2015/2016 local community grants budget. b) approve, approve in part, or decline the following 2015/2016 Quick Response Round Five applications:
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18 |
Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund |
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Resolution number MR/2016/103 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a) delegate authority to the Chairperson, Member Michael Bailey and Member Danella McCormick to draft the Manurewa Local Board feedback on the draft Community Access Scheme guidelines for the Governing Body to consider, noting that the feedback will be going to the July 2016 Parks, Recreation and Sport Committee. b) support the allocation of the residual $2.5 million Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1 million and Auckland City ($1.39 million) Council areas. |
19 |
Funding agreement and licence to occupy and manage Clendon Community Centre, Randwick Community House and Te Whare Awhina Community House |
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Resolution number MR/2016/104 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) approve a funding agreement and licence to occupy and manage with Te Whare Awhina o Tamworth Incorporated for the years 2016 - 2019, terminating on 30 June 2019, for the operation of the Clendon Community Centre and Te Whare Awhina Community House. b) approve a funding agreement and licence to occupy and manage with Te Whare Awhina o Tamworth Incorporated for the year 2016/2017, terminating on 30 June 2017, for the operation of Randwick Community House. c) approve funding for Te Whare Awhina o Tamworth Incorporated of $58,987 per annum to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed. d) approve a licence to occupy and manage the Clendon Community Centre and Te Whare Awhina Community House for the Te Whare Awhina o Tamworth Incorporated at locations: · Clendon Community Centre at 60R Finlayson Avenue, Manurewa being Pt Lot 210 DP 83570 (attachment A to the report entitled “Funding agreement and licence to occupy and manage Clendon Community Centre, Randwick Community House and Te Whare Awhina Community House”); · Te Whare Awhina Community House at 4 Tamworth Close, Manurewa being Lot 393 DP 92904 (attachment C to the report entitled “Funding agreement and licence to occupy and manage Clendon Community Centre, Randwick Community House and Te Whare Awhina Community House”): subject to the following terms and conditions: i) Term – 3 year commencing 1 July 2016; ii) Rent - $1.00 plus GST per term if requested. e) approve a licence to occupy and manage the Randwick Community House for the Te Whare Awhina o Tamworth Incorporated at Randwick Park Community at 139 Shifnal Drive Manurewa being Lot 1 DP 92969 (attachment B to the report entitled “Funding agreement and licence to occupy and manage Clendon Community Centre, Randwick Community House and Te Whare Awhina Community House”), subject to the following terms and conditions: i) Term – 1 year commencing 1 July 2016; ii) Rent - $1.00 plus GST per term if requested. f) request that during the first 6 months of the lease for Randwick Community House, staff from Environmental Services and Community Places teams work with residents to identify and report on options for the future purpose and use of the facility. In doing so, include the role and function of the multi-use community facility opening shortly on the reserve to: i) remove actual and potential duplication of programmes and activities and, ii) maximise efficiencies of two community facilities in close proximity of each other. |
20 |
Parks, sport and recreation draft annual work programme financial year 2016/2017 |
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Resolution number MR/2016/105 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board: a) approve the Manurewa Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to the report entitled “Parks, sport and recreation draft annual work programme financial year 2016/2017”, i) subject to the following additions to the work programme: · correction to Manurewa Communities Facilities Charitable Trust budget line to read $50,000 · waka ama shed in liaison with the Community Facilities Department · providing a suitable area for Kilikiti · The Redoubt project signage · Maritime recreational fund development - Manurewa coastal walkway network connecting Weymouth to Wattle Downs walkway incorporating drinking fountains. ii) subject to the following correction: · renewals – up to $60,000 for lighting renewal at War Memorial Park (noting this can be achieved by taking $60,000 out of utility renewals which is currently $130,360). b) note that approval for any changes to the Parks, Sport and Recreation 2016/2017 work programme will be by the local board as advised by the appropriate department advisor. |
21 |
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Resolution number MR/2016/106 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) approve the community lease 2016/2017 work programme as detailed in Attachment A to the report entitled “Community Lease Work Programme 2016/2017”, subject to the following additions: i) add waka ama shed.
b) note that approval for any changes to the Community Lease 2016/2017 work programme will be by the local board as advised by the appropriate department advisor. |
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Resolution number MR/2016/107 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board: a) approve the 2016/2017 Libraries work programme (Attachment A to the report entitled “Manurewa Local Board Libraries Work Programme 2016/2017”). b) note that approval for any changes to the Libraries 2016/2017 work programme will be by the local board as advised by the appropriate department advisor. |
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Manurewa Local Board Community Facilities Renewals Work Programme 2016/2017 |
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Responses to questions raised at the Manurewa Annual Plan workshop held on 19 April 2016 regarding the 2016/2017 Renewals Programme was tabled. A copy of the document is publicly available on the Auckland Council website.
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Resolution number MR/2016/108 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board: a) approve the 2016/2017 work programme for Manurewa Local Board Community Facility Renewals as detailed in attachment A to the report entitled “Manurewa Local Board Community Facilities Renewals Work Programme 2016/2017.
b) note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.
c) note that approval for any changes to the Community Facilities Renewals 2016/2017 work programme will be by the local board as advised by the appropriate department advisor. |
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a Responses to questions raised at the Manurewa Annual Plan workshop held on 19 April 2016 regarding the 2016/2017 Renewals Programme |
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Manurewa Local Board Arts, Community and Events Work Programme 2016/2017 |
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Resolution number MR/2016/109 MOVED by Member M Bailey, seconded by Member AL Cunningham-Marino: That the Manurewa Local Board: a) approve the 2016/2017 Arts, Community and Events work programme (Attachment A to the report entitled “Manurewa Local Board Arts, Community and Events Work Programme 2016/2017”). b) approve funding of $5,000 from the 2016/2017 Arts, Community and Events work programme to Manurewa Neighbourhood Support Inc. to support a co-ordinator position. c) approve funding of $2,000 from the 2016/2017 Arts, Community and Events work programme to Manurewa Youth Providers Network Inc. for the 2016 Manurewa Youth Providers Network awards. d) approve funding of $21,000 from the 2016/2017 Arts, Community and Events work programme to the Manurewa Youth Council Trust for the Manurewa Youth Council activities. e) note that approval for any changes to the Arts, Community and Events 2016/2017 work programme will be by the local board as advised by the appropriate department advisor. |
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Resolution number MR/2016/110 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board: a) adopt local content for the Annual Plan 2016/2017 (Attachment A to the report entitled “Adoption of Local Board Agreement 2016/2017”), including: i) a Local Board Agreement 2016/2017 ii) a message from the chair iii) local board advocacy iv) local activity budgets v) local performance targets. b) adopt Local fees and charges schedules for 2016/2017 (Attachment B to the report entitled “Adoption of Local Board Agreement 2016/2017”). c) note: i) that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016 ii) that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chairperson’s message at the front of the local board agreement iii) that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016. d) agree that the Manurewa Local Board Chairperson be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017. |
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Local Board input into the Empowered Communities Approach Progress Update Report |
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Resolution number MR/2016/111 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board: a) endorse the following feedback on the progress and implementation of the Empowered Communities Approach to date as follows: i) What do you see working well in the initial stages of the roll out of the empowered communities approach? · Our strategic broker is the right choice for Manurewa.
ii) In the future how would you know that the empowered communities approach is working well in your board area? · Our strategic broker would be empowered to empower community groups without having to check in with disempowering regional guidelines. · Our communities would be delivering on the objectives of their community of interest without the barriers of bureaucracy. · Local boards would be funded and resourced to empower their communities.
iii) What has been the impact of transitioning into an empowered communities approach for your local board? · We have had to contract for services that were not budgeted for. · Our senior citizens group is all but diminished. · There has been confusion over roles and responsibilities internally which has delayed empowered communities work streams. · We are in a reactive and not a proactive position. · There has been a financial cost and delay to the Randwick Park Pavilion Project.
iv) What do you see as the key barriers to the implementation and uptake of the empowered communities approach? · The model is either not understood, or not believed in or not supported internally at the higher management levels. · Policy gets in the way of the approach. · No training for staff means there is confusion over the approach taken with Local Boards and local communities. · Local boards are not funded to empower. · A one size fits all model approach is not empowering.
v) How can we ensure the approach is embraced by the whole of council for the betterment of your community? · Local Boards are in the best position to empower communities. · There needs to be a clear policy of empowerment across the Council family including Council Controlled Organisations (CCO’s) · It needs to be supported by a budget line. · It must be believed in and not restricted by policy and control management strategies – a culture of service, integration and collaboration. · It needs to be community centred – `An enabling council understands the value of what community brings to the table’. Auckland Council Empowered Communities Approach is a start – the reality is empowerment starts with the community deciding for themselves, not agreeing or disagreeing to a preconceived idea of council at a particular point of time, usually half way through the process. |
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Resolution number MR/2016/112 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) endorse the Manurewa Local Board feedback on the Auckland Council’s Auckland Council New Zealand Racing Board (TAB) Venue Policy and the Auckland Council Class 4 Gambling (Pokie) Venue Policy. |
28 |
Funding for Local Board Community Engagement Promotional Items |
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Resolution number MR/2016/113 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board: a) approve funding of $7,000.00 from the underspend in the 2015/2016 Local Driven Initiatives budget to cover costs for purchase of promotional items. |
29 |
Further Reprioritisation of Manurewa Local Board 2015/2016 budget |
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Angela Dalton, Chairperson, Members, Simeon Brown, Angela Cunningham-Marino and Ken Penney declared a conflict of interest in relation to resolution b) and did not take part in the vote on the resolution.
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Resolution number MR/2016/114 MOVED by Member M Bailey, seconded by Member DJ McCormick: That the Manurewa Local Board: a) allocate the 2015/2016 Locally Driven Initiatives (LDI) budget underspend as follows: i) Nathan Homestead – $10,000 extension of Wi-Fi to cover all of the site buildings. ii) Nathan Homestead - $20,000 extension of Wi-Fi coverage into the gardens, public playground, tennis courts, main car park and walled garden. iii) Nathan Homestead – $10,000 installation of mirrors in the theatre measuring 2,300 height and 8,500 width to cover internal walls. iv) Mangrove removal – $30,000 to allow for further coverage of existing programme continuing in the Waimahia, Weymouth area. v) Wiri Business Improvement District (BID) expansion – $30,000 towards costs. vi) Neighbourhood Support – $5,000 contribution towards current activities. vii) Mural projects - $7,000 for the development of further mural projects. |
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Resolution number MR/2016/115 MOVED by Member M Bailey, seconded by Member D Wrightson: That the Manurewa Local Board: b) allocate the 2015/2016 Locally Driven Initiatives (LDI) budget underspend as follows: viii) Maori responsiveness - $17,000 to Manurewa Marae for the Whakapiki Ora initiative aimed at homeless whanau in need. |
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Appointment to an External Organisation - Manurewa Community Events Trust |
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MOVED by Member DJ McCormick, seconded by Member M Bailey: That the Manurewa Local Board: a) appoint member Daryl Wrightson as the local board representative on the Manurewa Community Events Trust for the remainder of the 2013-2016 political triennium, noting the member will not have any voting rights. LOST |
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MOVED by Member D Wrightson, seconded by Member M Bailey: That the Manurewa Local Board: b) appoint member Danella McCormick (as alternative) as the local board representative on the Manurewa Community Events Trust for the remainder of the 2013-2016 political triennium, noting the member will not have any voting rights. LOST |
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Resolution number MR/2016/116 MOVED by Deputy Chairperson S Brown, seconded by Member KE Penney: That the Manurewa Local Board: c) appoint the Chairperson, Angela Dalton, as the local board representative on the Manurewa Community Events Trust for the remainder of the 2013-2016 political triennium, noting the member will not have any voting rights. |
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Resolution number MR/2016/117 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board: d) appoint the Deputy Chairperson, Simeon Brown (as alternative) as the local board representative on the Manurewa Community Events Trust for the remainder of the 2013-2016 political triennium, noting the member will not have any voting rights. |
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Resolution number MR/2016/118 MOVED by Chairperson AM Dalton, seconded by Member KE Penney: That the Manurewa Local Board: a) note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”. b) request that a “Health and Safety” heading be added into the standard report template. |
32 |
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Resolution number MR/2016/119 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) note the attached Governance Forward Work Calendar. |
33 |
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Resolution number MR/2016/120 MOVED by Chairperson AM Dalton, seconded by Member D Wrightson: That the Manurewa Local Board: a) note the report entitled “reports requested – pending – issues”, subject to the following addition: 10 September 2015 - Resolution MR/2015/175 – item 20 - resolution b) - request that the Manurewa Business Association Incorporated and the Wiri Business Improvement Association Incorporated report back to the Manurewa Local Board on the outcome of the respective projects by May 2016. |
34 |
Manurewa Local Board Achievements Register 2013-2016 Electoral Term |
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Resolution number MR/2016/121 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board: a) note the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Electoral Term”, subject to the following additions to the register: i) allocated the following Manurewa Local Grant 2015/2016 round two grants totalling $85,926: · Action Education Inc. - $4,000 · Manukau Performing Arts Inc. - $1,500 · Age Concern Counties Manukau Inc. - $8,000 · Diabetes New Zealand - $4,139 · New Foundations Trust - $5,000 · PHAB Association Inc. - $5,000 · The Parenting Place – Attitude Youth Division - $3,797 · The Parenting Place - $3,640 · Youthline Auckland Charitable Trust - $1,350 · Counties Manukau Sports Foundation - $49,500. ii) allocated the following Manurewa Local Board round four quick response grants totalling $5,939: · Vincent Faletau – Brass band sessions for youth - $1,113 · Environmental Education for Resource Sustainability Trust – Paper4trees - $1,826 · Pacific Events and Entertainment Trust – Diversity Festival Manurewa - $2,000 · Manurewa Squash Rackets Club Inc. – Free junior squash coaching for the Manurewa community - $1,000. |
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For Information: Reports referred to the Manurewa Local Board |
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Resolution number MR/2016/122 MOVED by Chairperson AM Dalton, seconded by Member M Bailey: That the Manurewa Local Board
a) note the information from the following Governing Body committee meetings or forums or other local boards meetings:
b) commend the Waitemata Local Board for the stance of reducing glyphosate use in parks. c) commend the Albert-Eden Local Board for the stance on opposing electric cars in bus lanes. |
36 |
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Resolution number MR/2016/123 MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown: That the Manurewa Local Board: a) note the Manurewa Local Board workshop notes for the meetings held on 10, 17, 19, 26 and 31 May 2016. |
37 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.58pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................