2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision
making when a conflict arises between their role as a member and any private or
other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Maungakiekie-Tāmaki
Local Board
14 June 2016
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Adoption of
Local Board Agreement 2016/2017
File No.: CP2016/10552
Purpose
1. This report seeks adoption of
local content for the Annual Plan 2016/2017, including a Local Board Agreement
2016/2017, a message from the chair, local board advocacy,
local activity budgets and local performance targets, together with
adoption of a local fees and charges schedule for 2016/2017.
Executive
summary
2. For each financial year,
Auckland Council must have a local board agreement between the
governing body and the local board, for each local board area.
3. Every three
years a local board plan is developed to inform the long-term plan (and
associated local board agreements) which outlines priorities, budgets and
intended levels of service over a 10 year period.
4. In February and
March this year, the council consulted on proposed changes for the Annual Plan
2016/2017. Local boards then held discussions with the governing body on local
feedback, common issues and local priorities prior to budget decisions being
made on 13 May 2016.
5. Local boards
are now considering local content for the Annual Plan 2016/2017 which includes
a local board agreement, a message from the chair, local board advocacy, local
activity budgets and local performance targets, together with a local fees and charges schedule for 2016/2017.
6. Local board agreements will include the allocation
of locally driven initiative funding to projects and services.
7. On 30 June
2016, the governing body will meet to adopt Auckland Council’s Annual
Plan 2016/2017 including 21 local board agreements and
associated performance targets and budgets.
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Recommendation/s
That the Maungakiekie-Tāmaki
Local Board:
a) adopts local
content for the Annual Plan 2016/2017 (Attachment A),
including:
i. a Local
Board Agreement 2016/2017
ii. a
message from the chair
iii. local
board advocacy
iv. local
activity budgets
v. local
performance targets
b) adopts Local
fees and charges schedules for 2016/2017 (Attachment B)
c) notes:
i. that the
local activity budgets have been updated to reflect final budget decisions
made by the governing body on 13 May 2016;
ii. that if
there are outstanding (not yet agreed) matters in the
local board agreement, the local board should include an explanation of these
matters in the Chair’s message at the front of the local board agreement;
iii. that the
resolutions of this meeting will be reported back to the governing body when
it meets to adopt the Annual Plan 2016/2017 on 30
June 2016.
d) agrees that
the Chair be delegated authority to make any final minor changes to the local
content for the Local Board Agreement 2016/2017.
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Consideration
Local
board views and implications
8. This report
seeks adoption from the local board on its content for
the Annual Plan 2016/2017 and other associated material. Engagement with the
community, including consultation, and a number of workshops and meetings have
been held by the local board and with the governing body to finalise their
local board agreement.
Māori
impact statement
9. Many local
board decisions are of importance to Māori and there is a need to continue
to build relationships between local boards and relevant Iwi. The local board
agreement is based on the local board plan and the Annual Plan 2016/2017 which
have both been developed through engagement with the community, including
Māori.
Implementation
10. The resolutions of this meeting will be reported to the
governing body on 30 June 2016, when it meets to adopt the Annual Plan
2016/2017.
11. Decisions on the local board
agreement, a message from the chair, local board advocacy, local activity
budgets and local performance targets are required today in order for staff to
finalise local content for the Annual Plan 2016/2017.
12. It is possible that
minor changes may need to be made to the attachments before the annual plan is
adopted, such as correction of any errors identified and minor wording
changes. Staff therefore recommends that the local board delegates authority
to the Local Board Chair to make final changes if necessary.
Attachments
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No.
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Title
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Page
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aView
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Maungakiekie-Tāmaki Local Board Agreement 2016/17
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9
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bView
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Local Board fees and charges schedule 2016/17
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21
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Signatories
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Authors
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Mark Purdie - Lead Financial Advisor
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Authorisers
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Matthew Walker, General Manager Financial Strategy
& Planning
Karen Lyons, Manager Local Board Services
Victoria Villaraza - Relationship Manager
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