Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 16 June 2016 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Josephine Bartley

 

 

 

 

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

Alan Verrall

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

Maungakiekie-Tāmaki Local Board

16 June 2016

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

There were no apologies.

Secretarial note : apologies noted for Governing Body Member D Krum

 

3          Declaration of Interest

 

3.1     Chairperson SD Randall and Member J Bartley declared a perceived interest in item 8.1 in respect to their association with the New Zealand Red Cross.

3.2     Deputy Chairperson CL Makoare declared an interest in item 24 in respect to their association with both the Glen Innes Family Centre and Mutukaroa Hamlins Hill Management Trust.

3.3     Member AB Verrall declared an interest in item 23 and 24 as a member of the Mt Wellington Licencing Trust.

3.4     Member BM Graham declared an interest in item 23 and 24 in respect to their association with the Citizens Advice Bureau Auckland City Inc (CABAC) and the Tongan Health Society.

3.5     Member J Bartley declared an interest in item 23 and 24 in respect to their association with the Citizens Advice Bureau Auckland City Inc (CABAC) and the Glen Innes Family Centre.

3.6     Member JB Clark declared an interest in item 23 in respect to their association with the Onehunga Combined Sports Trust.

3.7     Deputy Chairperson CL Makoare and Member J Bartley declared an interest in item 25 in respect to their association with the Glen Innes Family Centre.

 

4          Confirmation of Minutes

 

Resolution number MT/2016/87

MOVED by Chairperson SD Randall, seconded by Member J Clark:   

That the Maungakiekie-Tāmaki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 May 2016, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

6          Acknowledgements

 

6.1

Filiiamata Manuhiku Lukupa FIU QSM (Aunty Fili)

 

Resolution number MT/2016/88

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)    acknowledge the passing of Filiiamata Manuhiku Lukupa (Aunty Fili) on the 31 May 2016.

CARRIED

 

6.2

Michaela Housiaux-Andrews, Eleanor Mulrennan and staff of Onehunga War Memorial Pools

 

Resolution number MT/2016/89

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)   acknowledge Michaela Housiaux-Andrews, Eleanor Mulrennan and staff of Onehunga War Memorial Pools for their role in saving Annie Tausi’s life.

CARRIED

 

6.3

Nga Uri a Te Wai-o-Taiki Kapa Haka Group

 

Acknowledge the Nga Uri a The Wai-o-Taiki Kapa Haka Group for receiving a second or third placing in nine different categories at the recent Tamaki Makaurau Kapa Haka Regional 2016 finals.

 

Resolution number MT/2016/90

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)    acknowledge the Nga Uri a Te Wai-o-Taiki Kapa Haka Group for their recent achievements and placing seventh overall out of the competing teams at the recent Tamaki Makaurau Kapa Haka Regional 2016 finals.

CARRIED

 

7          Petitions

 

There were no petitions.


 

8          Deputations

 

8.1

Deputation : New Zealand Red Cross

 

A document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

Secretarial note: Chairperson SD Randall and Member J Bartley declared a perceived conflict of interest in item 8.1.

 

Resolution number MT/2016/91

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Celia Brandon and Amanda Aye, representing New Zealand Red Cross for their attendance.

CARRIED

 

Attachments

a     Presentation

 

8.2

Deputation : Auckland Stock and Saloon Car Club

 

A document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2016/92

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Wade Jennings, Frank Irvine and Dave Tennant, representing the Auckland Stock and Saloon Car Club for their attendance.

CARRIED

 

Attachments

a     Response summary to item 13 on agenda  

 

9          Public Forum

 

9.1

Public Forum : Danielle Bergin

 

Item was withdrawn.

 

9.2

Public Forum : Kerry Martin (Rixen NZ)

 

Resolution number MT/2016/93

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Kerry Martin, representing Rixen NZ for their attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Governing Body Member's Update

 

Apologies received for Governing Body Member D Krum.

 

13

Waikaraka Park grandstand

 

Resolution number MT/2016/94

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Tony Hart, Parks Advisor, Pippa Sommerville, Parks Liaison and Development Team Leader and Toto Vu-Duc, Manager Community Leases, for their attendance;

b)      demolish the grandstand at Waikaraka Park as per option two of attachment one to the Waikaraka Park grandstand report (page 17 of the agenda);

c)      requests officers undertake consultation on a variation to the current lease with the Auckland Stock and Saloon Car Club Inc. as per option three of attachment two to this report;

d)      requests officers report to the board recommending a proposed lease variation for approval at the board’s August 2016 business meeting.

CARRIED

 

14

Extension of commercial wakeboarding licence in Onehunga Bay Reserve

 

Resolution number MT/2016/95

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Tania Utley, Service and Asset Planning Specialist, for their attendance;

b)      grants approval to extend the licence to Rixen NZ Ltd to operate within Onehunga Bay Reserve until 9 September 2016 subject to: 

i)       weekly routine water quality monitoring including cancellation of activities where samples exceed 280 MPN enterococci/100ml; and

ii)      ceasing operation during rainfall and within at least 48 hours of rainfall unless otherwise approved by the council environmental health unit; and

iii)     weekly reporting by the licencee to the Parks Sports and Recreation Department of the activities including days of operation, and water quality and rain gauge results.

CARRIED

 

Secretarial note: Item 26 was taken after item 14 at 7.44pm

 

 

15

2015/16 Lease Workplan - Expediated Renewal Process and Review of Ongoing Management

 

Resolution number MT/2016/97

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Toto Vu-Duc, Manager Community Leases, for their attendance;

b)      approves a variation to the lease agreement at Waikaraka Park, 83-91 Captain Springs Rd, Onehunga to record a change of name from Continental Airlines Auckland Brass Incorporated to City of Sails Auckland Brass Incorporated.

c)      approves the renewal of leases to the community organisations as shown on Attachment A (page 23 of the agenda) on the existing terms and conditions.  Those community organisations being:

·      The Auckland Canine Agility Club Incorporated.

·      City of Sails Auckland Brass Incorporated.

·      Auckland Playcentres Association of New Zealand, Onehunga.

·      The Scout Association of New Zealand, Maungarei Scouts.

d)      notes that community outcome plans are not required or provided for lease renewals.

CARRIED

 

16

Community Lease Work Programme 2016/2017

 

Resolution number MT/2016/98

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)        thanks Toto Vu-Duc, Manager Community Leases, for their attendance;

b)        approves the community lease 2016/2017 work programme as detailed in Attachment A, workplan schedule (page 27 of the agenda);

c)         notes line item 1744 in relation to the Ka Mau Te Wero lease has been withdrawn from the work programme as they have surrendered their lease and the building is due to be demolished.

d)        delegates to the lease portfolio holder to approve any minor changes or amendments to the community lease work programme 2016/17.

CARRIED

 

17

Capacity Building for Ruapotaka Marae in the Maungakiekie-Tamaki Local Board Area

 

Resolution number MT/2016/99

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Jenny Tanner, Strategic Broker, for their attendance;

b)        notes that the board allocated $25,000 to Ruapotaka Marae for capacity building to enhance services to the local community (MT/2015/103);

c)         notes the University of Auckland initiatives below and approves the following projects:

i)       website development and printed resources

ii)      restoration work within the Omaru Creek environment

iii)     establish the Hau Ora Centre and Pa Harakeke

iv)     expand the arts and tourism.

d)      notes that the board will be updated on the capacity building project through quarterly reporting.

CARRIED

 

18

Capacity Building of Community Organisations in the Maungakiekie-Tamaki Local Board Area

 

Resolution number MT/2016/100

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Jenny Tanner, Strategic Broker, for their attendance;

b)      allocates the remaining $15,000 capacity building project budget for 2015/2016 towards workshops to build local community organisations’ community-led development and governance skills and delegates to the portfolio holder approval of the final programme of workshops.

CARRIED

 

Secretarial note: Item 20 was taken after item 18 at 8.13pm

 

19

Maungakiekie-Tāmaki Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number MT/2016/107

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         approves the 2016/2017 work programme (page 51 of the agenda) for Maungakiekie-Tāmaki Local Board Community Facility Renewals;

b)        notes that stage one for the Panmure Hall includes detailed design costs for the subsequent works.

c)      notes that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope;

d)      delegates to the community facilities portfolio holder to approve any minor changes or amendments to the community facilities renewals work programme 2016/17.

CARRIED

 

Secretarial note: Item 20 taken at 8.13pm after item 18.

 

20

Maungakiekie-Tamaki Local Board Arts, Community and Events Work Programme 2016/2017

 

Resolution number MT/2016/101

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Jenny Tanner, Strategic Broker, Tania Short, Arts and Culture Advisor, Kate Holst, Team Leader-Direct Delivery, Juliette Jones, Manager Event Facilitation, for their attendance;

b)        approves the 2016/2017 Arts, Community and Events work programme (Attachment A, page 17 of the addendum agenda) except for line item 2449 the Housing Quality Improvement Project;

c)         requests officers work with the chair and portfolio holder to further develop the Housing Quality Improvement Project work plan, and delegates to the chair and portfolio holder to approve the 2016/17 work plan for this project;

d)        delegates to the arts and culture portfolio holder to approve any minor changes or amendments to the arts work programme;

e)         delegates to the Chairperson and Deputy Chairperson of the Te Oro Committee to make minor changes or amendments to the Te Oro work programme;

f)          delegates to the community development portfolio holder to approve any minor changes or amendments to the community development work programme;

g)        delegates to the community facilities portfolio holder to approve any minor changes or amendments to the community facilities work programme;

h)        delegates to the events portfolio holder to approve any minor changes or amendments to the events work programme;

i)          delegates to the youth connections portfolio holder to approve any minor changes or amendments to the youth connections work programme.

CARRIED

 

21

Maungakiekie-Tāmaki Local Board Libraries Work Programme 2016/2017

 

Resolution number MT/2016/108

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      approves the 2016/2017 Libraries work programme (Attachment A, page 55 of the agenda);

b)      delegates to the libraries portfolio holder to approve any minor changes or amendments to the libraries work programme.

CARRIED

 

Secretarial note: Item 22 taken at 8.15pm after item 20

 

22

Parks, sport and recreation draft annual work programme financial year 2016-2017

 

Resolution number MT/2016/102

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Pippa Sommerville, Parks Liaison and Development Team Leader, for their attendance;

b)      approves the Maungakiekie-Tāmaki parks, sport and recreation annual work programme 2016/2017 financial year as detailed in Attachment A, page 61 of the agenda;

c)      delegates to the parks, sport and recreation portfolio holder to approve any minor changes or amendments to the parks, sport and recreation work programme.  

 

CARRIED

 

23

Maungakiekie-Tamaki Local Board Community Partnership Programme Expression of Interest 2015-2016

 

Secretarial note:  Member AB Verrall declared an interest in item 23 as a member of the Mt Wellington Licencing Trust.

                               Member BM Graham declared an interest in item 23 in respect to their association with the Citizens Advice Bureau Auckland City Inc (CABAC) and the Tongan Health Society.

                               Member J Bartley declared an interest in item 23 in respect to their association with the Citizens Advice Bureau Auckland City Inc (CABAC).

                               Member JB Clark declared an interest in item 23 in respect to their association with the Onehunga Combined Sports Trust.

 

Resolution number MT/2016/103

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tamaki Local Board:

a)      thanks Danielle Hibson, Community Grants Advisor, for their attendance;

b)      agree to enter into the following partnerships for the amounts specified, for the 2015/16 financial year and the 2016/17 financial year subject to the policy and appropriate accountability measures fulfilled in the first year from the community partnerships fund:

Organisation

Project Title

Amount 2015/16

Amount 2016/17

Onehunga Peoples Garden

Onehunga Peoples Garden

$8,500.00

$8,500.00

Beacon Pathway Incorported

Building Community Capacity Through Placemaking:  Eastview Reserve (with possible inclusion of Fenchurch Neighbourhood Pocket Park)

$7,450.00

$7,450.00

The Good The Bad

Bradley Lane

$21,980.00

$21,980.00

YMCA of Auckland Inc

Raise up - a youth development project

$15,000.00

$15,000.00

Tamaki WRAP

Reclaim Tamaki

$15,000.00

$15,000.00

The Entrust Foundation

Resource Rescue

$15,000.00

$15,000.00

Citizens Advice Bureau Auckland City Inc (CABAC)

Tamaki Empowerment

$15,400.00

$15,400.00

Wai-o-Taiki Nature Reserve Rangers Group

Wai-o-Taiki Nature Reserve Rangers Group

$3,600.00

$3,600.00

Mad Ave Community Trust

Omaru Restoration Activities (ORA)

$15,000.00

$15,000.00

Auckland Regional Migrant Services Charitable Trust

WISE Collective Hub - Otahuhu

$5,000.00

$5,000.00

 

Total  

$121,930.00

$121,930.00

c)      makes the following grants for the 2015/16 financial year from the community partnerships fund:

Organisation

Project title

Amount 2015/16

Recommendation

Synergy Projects - Beat Street

Oranga Community Centre Holiday Programme

$3,000.00

Towards the Oranga school holiday programme at the community centre. Local board to be acknowledged as a sponsor on fliers/advertising

The Crescendo Trust of Aotearoa

Jam and Studio school

$5,000.00

Towards a programme in music production and leadership skills for youth

Glen Innes Chinese Friendship Group Inc.

celebration Chinese National Day and middle August Festival, 2016 Christmas Parade, and Chinese New Year Celebration festival

$4,905.00

Towards Chinese National Day and middle August Festival, 2016 Christmas Parade, and Chinese New Year Celebration festival celebrations

Extra Talk

Extra Talk

$1,360.00

Towards costs of project Extra Talk

The Onehunga Combined Sports Trust

Equipment replacement and service provisions

$5,000.00

Towards equipment replacement and service provisions

TechMe - working name

TechMe maker-space

$3,000.00

Towards the development of a business plan

 

Total 

$22,265.00

 

d)         declines the following community partnerships applications:

Organisation

Project title

Recommendation

The Good The Bad

The Good, The Bad Community Arts Project

Declined as concept requires further development before meeting local board outcomes/criteria for a partnership agreement

Shakti Asian Women's Centre

Mobile Casework and Counselling Clinic

Declined recommend group work with Strategic Broker

Te Waipuna Puawai Mercy Oasis Ltd

Collaboration of Financial and Social Services in Tamaki

Declined as concept requires further development before meeting local board outcomes/criteria for a partnership agreement

Dance Therapy NZ

Dance and Arts Therapy Groups 2016-2018

Declined as project is part of core business as usual

Te Waipuna Puawai Mercy Oasis Ltd

An electronic device towards self help

Declined as project does not meet local board outcomes or criteria for a partnership agreement

Earth Action Trust

Resource recovery group to empower Glen Innes community

Declined as the board is funding other similar projects in the area

Tongan Health Society Inc

Langimalie Jordan Avenue Community Garden – Onehunga (Phase 2)

Declined as the lease is about to expire and investment would need to be successful to warrant long term investment

Auckland Netball

Have a Go at Netball

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Jacqueline

Your Place (To Wahi)

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Multi - Educational Support and Services Trust

Multi-ways to connect Pacific Families of Maungakiekie - Tamaki for Common Good

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Tamaki Outrigger Canoe Club

Servicing the Growth

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Maungarei Community Christian Trust

Kia Mahi Tahi community uplift partnership

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Tamaki Outrigger Canoe Club

Better Safety

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Mount Wellington Tennis Club Inc.

Stage 2B of the upgrade of the venue; installation of lights covering 5 courts including two futsal pitches & one pop-tennis court

Declined as project is for physical works and does not meet local board outcomes

Auckland

Auckland Chinese Library

Declined as the budget amount is much greater than the level of investment allowed by the budget.

St Heliers Tennis Club (Incorporated)

Club Signage and Information Board

Declined as application does not meet criteria of activities being located in the local board area

Glen Innes Chinese Friendship Group Inc.

celebration Chinese National Day and middle August Festival, 2016 Christmas Parade, and Chinese New Year Celebration festival

Declined duplicate application

Glen Innes Chinese Friendship Group Inc.

2016 Chinese National Day and middle August festival, 2016 Christmas Parade, 2017 Chinese New Year celebration festival

Declined duplicate application

Dress for Success Incorporated

Dress for Success' Professional Women's Group ( PWG)

Declined as application does not meet criteria of activities being located in the local board area

Te Huruhi Trust

Te Huruhi Trust - Accommodation improvements and General Improvements

Declined as project is for physical works and does not meet local board outcomes/criteria for a partnership agreement

Tamaki Tupulaga PIPC

Fono Samoa Tupulaga Conference

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Te Huruhi Trust

Te Huruhi Trust - Wages and Allowances

Declined as it does not meet local board outcomes/criteria for a partnership agreement

International Folkdance Association

International Folk Dance Festival

Declined as it does not meet local board outcomes/criteria for a partnership agreement

International Folkdance Association

Dance Therapy

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Wai-o-Taiki Bay Residents Association

Wai-o-Taiki Bay Residents Association

Declined as it does not meet local board outcomes/criteria for a partnership agreement

St Georges Rowing Club

St Georges Rowing Club Building Upgrade

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Life International Charitable Trust

Ethnic Community Centre  exclusif for seniors

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Life International Charitable Trust

Health, Hygeine and safety for school kids at primary schools in Tamaki area

Declined as it does not meet local board outcomes/criteria for a partnership agreement

Life International Charitable Trust

Heritage preservence motivational “Seniors Masterchef” competition

Declined as it does not meet local board outcomes/criteria for a partnership agreement

e)         transfers $20,000 from the budget to the community response budget and allocate this to the Panmure Historic Society under a service agreement to conduct works to maintain and restore the Panmure Stone Cottage;

f)         transfers the remaining $10,805.00 from the partnerships fund for the 2015/16 financial year to the community discretionary grants budget to be allocated in item 24;

g)        requests that officers provide the board options for spending the  outstanding budget for the 2016/17 financial year.

CARRIED

 

24

Maungakiekie-Tamaki, Local Grants, Round Two 2015/2016

 

Secretarial note:  Deputy Chairperson CL Makoare declared an interest in item 24 in respect to their association with both the Glen Innes Family Centre and Mutukaroa Hamlins Hill Management Trust.

                               Member AB Verrall declared an interest in item 24 as a member of the Mt Wellington Licencing Trust.

                               Member BM Graham declared an interest in item 24 in respect to their association with the Tongan Health Society.

                               Member J Bartley declared an interest in item 24 in respect to their association with the Glen Innes Family Centre

 

Resolution number MT/2016/104

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Danielle Hibson, Community Grants Advisor, for their attendance;

b)      approves the community grant applications for round two 2015/16 listed below to the amount in Column E:

Applicant

Project

Request

Column E

Approved amount

Recommendation

thebreaksnz ltd.

Towards “Battle of the year“ New Zealand breakdance contest for event costs and artist fees.

$3,250.00

$1,147.11

Towards venue hire. Local board to be acknowledged as a sponsor in flyer/advertising and at the event.

Ruapotaka Marae Society Inc.

Towards the Marae based appa haka group for cultural equipment and uniforms.

$5,000.00

$5,000.00

Towards kappa haka group for cultural equipment and uniforms

Glen Innes Chinese Friendship Group Inc.

Towards Glen Innes Chinese Friendship Group weekly rent.

$9,360.00

 

$1,000.00

Towards rental

PHAB Association (Auckland) Inc.

Towards PHAB development workshops for facilitation, venue hire and IceBreaker Anti bullying workshops.

$5,000.00

$5,000.00

Towards PHAB Development Workshops. Local board to be acknowledged as a sponsor in flyer/advertising.

Dunkirk Road Activity Centre Inc.

Towards first aid classes for tutor, food and venue costs.

$3,397.00

$700.00

Towards first aid classes. Local board to be acknowledged as a sponsor in flyer/advertising.

Youthline Auckland Charitable Trust

Multi-board application towards delivery costs of running youth development and leadership programmes in schools 

$5,000.00

$5,000.00

Towards running the programmes in schools in the local board area. Local board to be acknowledged as a sponsor in any promotional material.

Life Education Trust South Eastern Auckland (t/a Life Education Counties Manukau)

Towards Life Education – learning with Harold for programme delivery in schools.

$4,000.00

$4,000.00

Towards running the programmes in schools in the local board area. Local board to be acknowledged as a sponsor in any promotional material.

Auckland Deaf Society Inc.

Multi-board application towards “New Zealand in the Community” for computer hardware and a tablet.

$4,862.00

$2,926.00

Towards computer hardware and a tablet

Diabetes NZ Auckland Branch

Multi-board application towards all delivery costs of “Community Diabetes Awareness” expos.

$4,139.04

$500.00

Towards delivery in local board area. Local board to be acknowledged as a sponsor in flyer/advertising and at the event.

StarJam Charitable Trust

Multi-board application towards Auckland CoolJam Talent Expansion Programme for venue hire and tutor fees.

$5,000.00

$3,557.00

Towards venue hire for two workshops in the local board area. Local board to be acknowledged as a sponsor in flyer/advertising and at the event.

Mutukaroa Park Care

Towards the Mutukaroa Hamlins Hill Enrichment project for advancing the planting phase of the park plan – purchase of plants and seeds as well as related nursery costs.

$3,741.54

$3,741.54

Towards the purchase of plants and seeds as well as related nursery costs.

Project Litefoot Trust

Towards LiteClub – Maungakiekie-Tamaki for three sports club projects

$4,546.00

$3,030.67

Towards three sports club projects

Onehunga Business Association

Towards the Onehunga Christmas Parade for a traffic management plan, sound and portaloos. 

$4,000.00

$4,000.00

Towards traffic management plan, sound and portaloos. Local board to be acknowledged as a sponsor in flyer/advertising and at the event.

Panmure Business Association

Towards the Panmure Christmas Parade for costs of the children’s activities.

$4,325.00

$4,000.00

Towards cost of activities for children. Local board to be acknowledged as a sponsor in flyer/advertising and at the event.

Otahuhu Rovers Rugby League Football Club Inc.

Towards the purchase of speakers for sporting events.

$989.00

$898.00

Towards speakers for sporting events.

Baseball New Zealand

Multi-board application towards a level one KiwiBall programme.

$2,500.00

$2,500.00

Towards a level one KiwiBall programme in schools in local board area. Local board to be acknowledged as a sponsor in any promotional material.

Tamaki Community Development Trust

Towards staff professional development for attending seminars and courses.

$2,500.00

$1,500.00

Towards staff professional development for attending seminars and courses.

Maungarei Community Christian Trust

Towards “Kiwi Mothers”  for a “Customised Building Awesome Whanau Toolbox” and bathroom and kitchen finishing and carpet cleaning.

$2,540.00

$2,500.00

Towards “Kiwi Mothers”  for a “Customised Building Awesome Whanau Toolbox” and bathroom and kitchen finishing and carpet cleaning.

Zion Ministries Trust

Towards Matamata Sports Camp 2016 for Sports Clothing and Equipment.

$3,833.00

$243.46

Towards equipment

Total

 

 

$51,243.78

 

 

c)      declines the community grant applications for round two 2015/16 listed below:

Applicant

Project

Recommendation

LifeKidz Trust

Multi-board application towards LifeKidz Holiday Programmes and After School Programme wages.

Decline as applicant is ineligible due to failure to account for previous grants. It is noted this application had no benefit to the local board area.

Connected Media Charitable Trust

Multi-board application towards “The Outlook for Someday” film making workshops for core costs.

Decline as there is no clear benefit to the local board area and venues are not confirmed

Natasha Prendergast

Towards “Tash’s Backyard” for filming of the videos.

Decline as there is no clear benefit to the local board area

Maungarei Scout Group

Towards “Scouting New Zealand Jamboree” for fees and transport.

Declined as taking place outside of the local board area and limited benefit to the wider community.

Parent to Parent Auckland

Towards costs for running a “Mind over Manner” course.

Decline as operational costs are not funded under this scheme

Roopa Aur Aap Charitable Trust

Towards Jaagriti (Awakening) Family Support Group for operational costs.

Decline as operational costs are not funded under this scheme

Tongan Health Society Inc.

Towards Tongan Health Society for speakers, transportation, exercise instructors, food and activity expenses.

Declined as does not meet local board outcomes/criteria

Chris Charles

Towards the urban pest management programme for the purchase of materials

Declined as does not meet local board outcomes/criteria

Third Space Charitable Trust

Towards “Your Place – To Wahi” for career advice, counselling, support group and computer course costs.

Declined as does not meet local board outcomes/criteria

Glen Innes Family Centre

Towards “Just for Dad’s” for programme facilitation, shirts and event activity costs.

Declined as application does not meet criteria/priorities for funding

Panmure Basin/Lagoon Family Fun Day Committee

Towards Panmure Basin and Lagoon Family Fun Day  for the event organizer fee.

Decline as this funding request is being considered as part of the Arts, Culture and Events work programme

Malcolm Smith Gallery (of Uxbridge Community Projects Inc.)

Multi-board application towards events for the Estuary Art Awards 10th Anniversary for presentation materials and contributor and expert fees.

Declined as application does not meet criteria/priorities for funding

The Parenting Place – Attitude Youth Division

Towards mental health and wellbeing presentations in schools for delivery and resources.

Declined as application does not meet criteria/priorities for funding

Bhartiya Samaj Charitable Trust

Towards “Caring for the Community” for volunteer and transport reimbursement, salaries and venue hire.

Declined as does not meet local board or grant policy criteria.

Onehunga Chinese Association Incorporated

Multi-board application towards venue hire for singing dancing, gathering together and mah-jong games

Declined as applicant has already been supported by the board for venue hire this financial year.

Focus Playgroup

Towards building storage and new toys.

Decline as there is no clear benefit to the local board area

Brindle Sports Group (BSG) Events

Towards Mt Roskill Kids Scooter Duathlon for the timing company fee.

Decline as benefit to the local board is unclear and does not meet local board criteria

Onehunga Bowling Club

Towards the purchase and installation of a Astroturf walking path.

Declined as limited benefit to the wider community

Ellerslie Association Football Club Inc.

Towards wages for the club administrator.

Decline as operational costs are not funded under this scheme

Mrs Nicole Havea

Towards Waka Ama supporters community group for the purchase of life jackets.

Declined as limited benefit to the wider community

 

 

CARRIED

 

25

New Road Name Approval for a Road Created by way of Subdivision at 3-9 and 15-17 Torrington Crescent and 11-15 Merfield Street, Glen Innes

 

Secretarial note:  Deputy Chairperson CL Makoare and Member J Bartley declared a conflict given their association with the Glen Innes Family Centre.

 

Resolution number MT/2016/105

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Jian Chen, Senior Subdivision Advisor, for their attendance;

b)      pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Skippy Patuwai Lane’ proposed by the applicant, for the new road to vest created by way of a subdivision at 3-9 and 15-17 Torrington Crescent and 11-15 Merfield Street, Glen Innes, Skippy was a  long term resident and prominent member of the community in Glen Innes, she initiated a number of community projects to support local mothers and children and was the founder of the Glen Innes Women’s Centre which later became the Glen Innes Family Centre.

CARRIED

 

 

Adjournment of Meeting

Resolution number MT/2016/106

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tamaki Local Board:

a)         adjourned the meeting at 8.33pm and reconvened at 8.40pm.

CARRIED

Secretarial note: Item 21 followed by 22 were taken after the meeting reconvened at 8.40pm

 

Secretarial note: Item 26 was taken at 7.44pm after item 14.

 

26

Proposed Earthworks and Riparian Planting - Elstree North Reserve

 

Resolution number MT/2016/96

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Sarah Hodder, Service and Asset Planner and Tony Hart, Parks Advisor, for their attendance;

b)      grants landowner approval to the council’s stormwater unit to construct earthwork batters to the adjacent wetland area, and new footpaths and landscaping in Elstree North Reserve in general accordance with the attached plan titled Tamaki College Stream Daylighting Overall Layout Plan , dated 16 March 2016 and referenced 004327.P001, subject to detailed design and methodology of earthworks to be approved by the chairperson and parks portfolio holder prior to the commencement of works;

c)      grants landowner approval to the council’s stormwater unit to utilise portions of Elstree North Reserve for construction related activities subject to conditions to control the construction effects and provide for reinstatement to be approved by the chairperson and parks portfolio holder prior to the commencement of works;

d)      supports the improvements on the Tamaki College land, should those assets vest in the council in future.

CARRIED

 

27

Contracted Facilities Inflation Adjusted Casual Admission Charges

 

Resolution number MT/2016/109

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives the 2016/2017 Pools and Leisure Facilities Proposed Inflationary adjustment report;

b)      approves the Pools and Leisure Facilities Proposed Inflationary adjustments as detailed in Attachment A, page 91 of the agenda.

CARRIED

 

28

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

 

Resolution number MT/2016/110

MOVED by Member J Clark, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)        supports the draft Community Access Scheme guidelines with its strategic alignment to The Auckland Plan, The Auckland Sport and Recreation Action Plan, and the Te Whai Oranga – Māori Sport and Action Plan;

b)        is particularly supportive of multisport facilities that target regional gaps in provision and/or improve equity of access via local solutions such as the Tāmaki Recreation Centre located on Tāmaki College;

c)        supports investment that will optimise and/or increase the usage of existing facilities;

d)        supports start-up investment of multisport hub facilities so as to maximise their use;

e)        appreciates that Local Boards will be involved in monitoring and evaluation of facilities invested in locally, noting that positive relationships are a key component in creation strong partnerships;

f)       supports the allocation of the residual $2.5m Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme to be spent in the legacy Waitakere ($1.1M) and Auckland City ($1.39M) Council areas on identified need.

CARRIED

 

29

Auckland Transport monthly report - June 2016

 

Resolution number MT/2016/111

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives the report;

b)      requests Auckland Transport to revoke or suspend 159A Captain Springs Road from the schedule of approved election signage sites under the 2013 Election signage Bylaw given its size and the enhancement work to improve amenity including native tree planting within this reserve makes it unsuitable for this purpose.

CARRIED

 

30

Health, Safety and Well-being May 2016 Update

 

Resolution number MT/2016/112

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.

CARRIED

 

31

Housing for Older People Partnering Proposal

 

Resolution number MT/2016/113

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)         notes that the legacy city council divested all of its pensioner housing and therefore there is none in the Maungakiekie-Tamaki Local Board area.

b)        supports council acquiring and developing housing for older people within Maungakiekie-Tamaki to be managed under this partnership in order to ensure older people can remain in the community they are a part of.

CARRIED

 

32

Draft 2016 Elected Members’ Expenses Policy

 

Resolution number MT/2016/114

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      supports the draft 2016 Elected Members’ Expense Policy.

CARRIED

 

33

Governance Forward Work Calendar

 

Resolution number MT/2016/115

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the attached Governance Forward Work Calendar.

CARRIED

 

34

Record of Maungakiekie-Tāmaki Local Board Workshops - May 2016

 

Resolution number MT/2016/116

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receive the workshops report for May 2016.

CARRIED

 

35

Board Members' Reports

 

Resolution number MT/2016/117

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Deputy Chairperson CL Makoare, board member JB Clark’s and BM Graham’s verbal report.

CARRIED

 

36

Chair's Report to the Maungakiekie-Tamaki Local Board

 

Resolution number MT/2016/118

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         receive the Chairperson’s verbal report.

CARRIED

 

37        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

38        Procedural motion to exclude the public

Resolution number MT/2016/119

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Mitigation of the Cultural Effects of the AMETI Scheme on Mokoia Pā

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains details of negotiations that are not yet concluded in relation to cultural impacts.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains details of negotiations that are not yet concluded in relation to cultural impacts.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

9.15pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

9.25pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Mitigation of the Cultural Effects of the AMETI Scheme on Mokoia Pā

 

That the Maungakiekie-Tāmaki Local Board agrees that these decisions and report will not be restated in the open section of the minutes until advised by the parks department that the obligation of confidentiality is removed.

  

 

 

9.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

 

CHAIRPERSON:........................................................