Agenda of Ōrākei Local Board

Ōrākei Local Board

02 June 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

8.1 Deputation - Condor Sevens National Secondary Schools Tournament 3

8.2 Deputation - Ellerslie Business Association - Megan Darrow 3

8.3 Deputation - Akarana Marine Sports Charitable Trust 3

9 Public Forum 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Akarana Marine Sports Charitable Trust Facility Partnership Grant 3

13 Relocation of East City BMX 3

14 Colin Maiden Park master plan 3

15 Colin Maiden Park, 71 Merton Road St Johns – Commercial Leases to UniSportsMed and The University of Auckland 3

16 Ōrākei Local Board Performance Report for the nine months ending March 2016 3

17 Auckland Transport Update: June 2016 3

18 Community Places 2016/2017 Community centre and venue for hire fees 3

19 New Road Name Approval for the residential subdivision by Ngāti Whātua Ōrākei Whai Rawa Limited at 23, 23A and 25 Takitimu Street and 140-152 Kupe Street, Ōrākei 3

20 Local Board input into the Empowered Communities Approach Progress Update Report 3

21 Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2016 3

22 Chairperson's Report 3

23 Board Member Report - Kit Parkinson 3

24 Board Member Report - Ken Baguley

This report was not available at the time of printing and will be tabled at the meeting.

25 Board Member Report - Troy Churton 3

26 Board Member Report - Kate Cooke 3

27 Board Member Report - Colin Davis 3

28 Board Member Report - Mark Thomas 3

29 Governance Forward Work Calendar 3

30 Resolutions Pending Action 3

31 Local Board Workshop Record of Proceedings 3

32 Ōrākei Local Board Achievements Register 3

33 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 5 May 2016, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Condor Sevens National Secondary Schools Tournament

Purpose

Phil Gaze, Next Generation Sport Ltd will be in attendance to update the Board on the Condor Sevens National Secondary Schools tournament.

Recommendation/s

That the Ōrākei Local Board:

a) thank Phil Gaze, Next Generation Sport Ltd, for his attendance and update on the Condor Sevens National Secondary Schools tournament.

8.2 Deputation - Ellerslie Business Association - Megan Darrow

Purpose

Megan Darrow, Ellerslie Business Association Town Centre Manager will be in attendance to provide an overview to the Board on the Ellerslie Business Association activities for the 2015/2016 year and an update of current progress to date.

Recommendation/s

That the Ōrākei Local Board:

a) thank Megan Darrow, Ellerslie Business Association Town Centre Manager for her attendance and presentation updating the Board on the Ellerslie Business Association BIDs activities.

8.3 Deputation - Akarana Marine Sports Charitable Trust

Purpose

Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, will be in attendance to provide an updated position on the progress of their building project.

Recommendation/s

That the Ōrākei Local Board:

a) thank Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his attendance and update on the Akarana Marine Sports Charitable Trust building project.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōrākei Local Board

02 June 2016

Akarana Marine Sports Charitable Trust Facility Partnership Grant

File No.: CP2016/09626

Purpose

1. To seek support for an extension of the Facility Partnership Grant of $1 million made to the Akarana Marine Sports Charitable Trust to 30 June 2017.

Executive Summary

2. The Royal Akarana Yacht Club was granted $1 million towards a new clubroom development at the Landing in November 2009 by the former Auckland City Council with an expiry date of 30 June 2012.

3. Extensions to the expiry date of grant were approved in 2012, 2013 and 2014 with the current extension expired on 30 June 2015.

4. Significant progress has been made by the Akarana Marine Sports Charitable Trust in securing funding of approximately $10 million sufficient to complete stage one of the project. The total project cost is estimated at $13 million.

5. The Central Facilities Partnerships Committee has the delegated authority to change the scope of approved projects and feasibility studies and will need to ratify the extension request.

Recommendation/s

That the Ōrākei Local Board:

a) support the extension of the expiry date of the Akarana Marine Sports Charitable Trust’s Facility Partnership Grant of $1 million to 30 June 2017.

b) recommend to the Central Facilities Partnership Committee that it approve the extension of the expiry date of the Akarana Marine Sports Charitable Trust’s Facility Partnership Grant of $1 million to 30 June 2017.

Comments

Background

6. The Akarana Marine Sports Charitable Trust (Trust) clubhouse redevelopment project at the Landing is a long standing project spanning back over a decade.

7. In November 2009, Auckland City Council approved a Facility Partnership Grant of $1 million towards the clubroom redevelopment on the following basis:

· $700,000 towards stage one and a further $300,000 towards stage two.

· The balance of funds required to complete the development raised by 30 June 2012.

The proposal at that time was in two stages:

Stage one: conference area, lounge, café and bar, basement boat storage and an upgrade of the Neptune Hall.

Stage two: hardstand office, marina management office, other public amenities and boat storage.

8. In 2011, a request was made by the Royal Akarana Yacht Club (RAYC) to reverse the order of the stages in response to feedback from funding bodies and club members. This was approved by the Ōrākei Local Board (Resolution number OR/2011/119) on 3 August 2011. Commencement for stage one was set for 30 June 2012.

9. It became clear in late 2011 that the RAYC redevelopment project would not manage to gain sufficient momentum to trigger a 35 year lease or draw down of funding from Council’s facility partnership fund. Concurrently significant change was made to the RAYC project, with a revised scope and design, new management and governance.

10. In May 2012 the RAYC approached the Ōrākei Local Board to:

· To enter into a long term lease to provide certainty to those committing funding towards the redevelopment

· Revise the project stages and partnership funding arrangements and conditions to meet a new project plan as it was unlikely the original deadline of 30 June 2012 would be met.

· Transfer the lease and partnership funding to a new governance entity - Akarana Marine Sports Charitable Trust (AMSCT) which will own and manage the new facility.

11. On 6 June 2012, the Ōrākei Local Board resolved:

Resolution number OR/2012/354 (inter alia)

d) That the Ōrākei Local Board grants the Royal Akarana Yacht Club’s request to extend and amend the current Facility Partnership Grant requirements to the club as approved in November 2009 by the Auckland City Council, as follows:

i) The sum of $600,000 is allocated for the revised stage one of the redevelopment and a further $400,000 for the revised stage two of the redevelopment;

ii) The stage one funding is subject to the Royal Akarana Yacht Club unconditionally raising the balances of funds required to complete the stage one redevelopment by 30 June 2013;

iii) The stage two funding is subject to the Royal Akarana Yacht Club unconditionally raising the balance of the funds required to complete stage two of the redevelopment by 30 April 2014; and

iv) The funding allocated being further conditional on

1) The negotiation of a new lease with Council

2) The development of a facility partnership agreement in a form acceptable to the Council to be appended to the lease

3) All terms and conditions of the facility partnership policy being met.

12. The 2012 design of the redevelopment proposed two stages:

Stage one: construction of a two storey building comprising classrooms/meeting rooms, office, club areas for use by club members that are also suitable for holding other events, kitchen, café and kiosk, toilets, showers and changing rooms

Stage two: construction of a two storey building connected to stage one comprising of boat storage area, offices, gymnasium and public toilets.

13. On 4 April 2013, the Ōrākei Local Board further resolved:

Resolution number OR/2013/60 (inter alia)

b) That the Ōrākei Local Board approves amending the terms of the Facility Partnership Grant of $1million committed to the Akarana Marine Sports Charitable Trust by extending the deadline to 30 June 2014 for construction to have commenced.

14. On 13 May 2013, the Central Facilities Partnership Committee resolved:

Resolution number CFPC/2013/1 (inter alia)

d) That variations, extensions and/or changes to Auckland City legacy facility partnership agreements made by local boards prior 15 May 2013 be endorsed by the Central Facility Partnerships Committee, and that this resolution be forwarded to all relevant local boards for their information.

e) That any future variations, extensions and/or changes to Auckland City legacy facility partnership agreements fall under the Central Facility Partnerships Committee.

15. A Facility Partnership Agreement between Council and the Trust was executed on 24 March 2014.

16. During 2014 it became apparent that Trust would not meet the deadline of 30 June 2014 so a further extension was granted by the Central Facility Partnerships Committee to 30 June 2015.

On 16 June 2014, the Central Facility Partnerships Committee resolved:

Resolution number CFPC/2014/3

a) approve the following legacy projects for extended draw down dates until 30 June 2015:

· Akarana Marine Sports Trust (sic)

Request for further extension

17. The deadline of 30 June 2015 as outlined above was not met by the Trust. This is mainly due to the Trust experiencing delays in securing capital funding. The Trust has requested a further extension to the expiry timeframe.

18. Whilst the Trust has struggled to meet the milestones and preconditions for funding over the past seven years, there has recently been considerable progress by the Trust with the project.

19. The Trust has secured approximately $10 million of funding which staff understand is sufficient to complete stage one of the project. The total project cost is estimated at close to $13 million and the Trust has indicated their plans to secure the balance of funding. If they are not successful in raising the outstanding $3 million the Trust has indicated that stage one will be completed to a point that allows the facility to operate.

20. The Trust has made significant progress on the design of the facility and received resource consent in April 2015.

21. Staff are waiting on further information from the trust including an updated project plan and construction timeline. The Trust is negotiating with a construction contractor with a view to start construction of stage one, before the end of 2016.

22. Further revision of the scope of the project stages may also be required depending on the outcome of negotiations with the construction contractor. This would need to be considered by the Central Facilities Partnership Committee.

Decision making responsibilities

23. The Central Facilities Partnerships Committee has the delegated authority to change the scope of approved projects and feasibility studies.

24. As the Central Facilities Partnerships Committee has not set a forthcoming meeting, the support of the Ōrākei Local Board to provide interim consideration of the extension request is sought. This will reported to the Central Facility Partnerships Committee in due course for ratification.

Options

25. There are two options for the Ōrākei Local Board to consider.

1) Do nothing, with the result that AMSCT have not meet the 30 June 2015 deadline for raising funds to complete stage one. The facility partnership funding will not be paid out, leaving AMSCT to raise another $1million if they wish to continue without Council funding.

2) Extend the partnership funding with a new and final expiry milestone of 30 June 2017 to commence construction.

26. Staff recommend a final extension of the Facility Partnership Grant until 30 June 2017. It should be noted that this may still be challenging given final design, building consent and fundraising all needs to be completed within the next 12 months.

27. There is a risk that the Trust would begin construction of the facility without securing sufficient funds to complete the build in its entirety (i.e. build both stages but stage two is a shell). Stage one may be completed but staff believe that this may have lesser public amenity value than original envisaged.

Consideration

Local Board views and implications

28. The Ōrākei Local Board has been receiving regular updates from the Akarana Marine Sports Charitable Trust on the projects progress and is generally supportive of the request to roll over the $1 million grant.

Māori impact statement

29. The overall impact of this project for Maori is estimated as being high given the development of the marine facilities, the proportion of Maori residents within the local area and the high participation of Maori in local marine sporting activities.

Implementation

30. The funding agreement will be amended and staff will work closely with the Trust on the drawdown process.

Attachments

There are no attachments for this report.

Signatories

Author

Duncan Chisholm - Sport and Recreation Advisor

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

02 June 2016

Relocation of East City BMX

File No.: CP2016/08501

Purpose

1. To recommend an appropriate site for the relocation of East City BMX Club for the Ōrākei Local Board’s approval.

2. This is the first of two reports concerning Colin Maiden Park. The second report recommends the adoption of master plan scenario two, with the inclusion of BMX and minor changes to the layout, for implementation in Colin Maiden Park Precinct.

Executive Summary

3. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. The park was subsequently acquired from the University of Auckland for sports fields for $62,000,000. The cost of this acquisition is to be partially met by the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road.

4. A portion of Merton Reserve is currently leased to the East City BMX Club. In order for Council to sell the site, the club must agree to terminate its current lease and relocate to an alternative site. The cost of relocation was estimated to be $400,000.

5. Staff assessed eighteen sites for potential relocation of the East City BMX Club. Only two sites met critical assessment criteria.

6. Of those two sites, an area of undeveloped land at Colin Maiden Park, directly south of the Scarbro Tennis Centre, is the preferred option for BMX relocation.

7. East City BMX Club has indicated their willingness to be relocated to this site.

Recommendation/s

That the Ōrākei Local Board:

a) approve the relocation of East City BMX Club from its current location on Merton Reserve, to the undeveloped land south of Scarbro Tennis Centre in the Colin Maiden Park Precinct

Comments

Background

8. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. In order to meet some of the costs of the acquisition, the committee also approved the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road (SF/2013/102).

9. The governing body has decision making responsibility with regard to the acquisition and disposal of land.

10. The East City BMX Club holds a lease to operate at Merton Reserve until 31 October 2021, with a right of renewal for a further 10 years. The club has built a BMX track on the reserve that meets the specifications of the international federation for BMX. The track is used for training as well as regional and national competitions.

11. The lease on Merton Reserve can only be terminated with the agreement of the club. In order to reach an agreement to terminate the lease, which would enable the sale of Merton Reserve, council is required to relocate the club to a suitable alternative site and to provide equivalent facilities.

12. The Ōrākei Local Board is the decision maker with regard to the allocation of use and activities within Merton Reserve and Colin Maiden Park.

Assessment process

13. Since March 2015 staff assessed a range of potential sites to relocate the club. This involved a two stage process:

· Stage 1 – Identification of range of possible sites and assessment against critical criteria

· Stage 2 – Assessment of potential sites and identification of preferred site.

Stage 1 – Identification of range of possible sites and assessment against critical criteria

14. Identification of possible sites was undertaken in liaison the club and the Local Board. Sites were selected on the following basis:

(a) location within the Ōrākei or Maungakiekie-Tāmaki Local Board areas, recognising that increased travel time could negatively impact the East City BMX Club membership. The club is the primary club serving Central Auckland.

(b) undeveloped public land

15. A total of eighteen possible sites were identified. Each site was then assessed against a set of critical criteria agreed by staff and the club as outlined in Table 1 (below). These criteria identify the characteristics essential to the relocation of the club. Sites that did not meet one or more of these criteria were deemed to be unsuitable.

16. Sixteen of the eighteen possible sites did not meet one or more of the critical site assessment criteria and are not considered as viable options for the relocation of the club. Attachment A provides an overview of the reasons why these sites were not considered appropriate.

Table 1: Critical Assessment Criteria

Auckland Council Criteria
1	Must be council owned/managed or available at no cost to the club
2	Not currently allocated to, in use by, or licensed to an existing sport code or third party.
3	Does not impact sites with important ecological, vegetative, geological, archaeological, historical, cultural or Iwi significance
4	Contains mostly flat land contours
5	Not subject to a settlement claim under the Treaty of Waitangi
6	Provides “like for like” land area
7	Zoned ‘Open Space 3’ (Auckland City District Plan – Isthmus Section) or Open Space Sport and Active Recreation (Proposed Auckland Unitary Plan) or capable of being re-zoned
East City BMX Club Criteria
8	Provides adequate space for race spectators
9	Provides nearby space for street parking
10	Provides adequate space for toilets, water, storage, floodlights, and other necessary buildings (such as a ‘points hut’ and announcer’s tower)

Stage 2 – Assessment of potential sites and identification of preferred site

17. Colin Maiden Park and Ngahue Reserve were the only two sites that met all of the critical assessment criteria.

Site Option 1: Colin Maiden Park

Colin Maiden Park
Indicative implementation cost: $1,600,000	· $1,000,000 for removal of track on Merton Reserve, including removal of contaminated soil · $600,000 for construction of a new track
East City BMX Club: Preferred site for relocation		Implications: Precludes the provision of two hockey turfs on this site

18. The potential site on Colin Maiden Park is approximately 1.98 hectares of open space directly south of the Scarbro Tennis Centre and east of the headquarters for the Oceania Football Confederation (OFC). This site is currently undeveloped and unallocated to other sports uses, subject to the ongoing Colin Maiden Park Precinct master plan process.

19. The Colin Maiden Park site would allow for:

· a track comparable to the one at Merton Reserve

· adequate space for pedestrian circulation around the track and space for both race viewers

· storage facilities

· potential expansion of cycling facilities to include a learn-to-ride track and pump track, which could create a ‘bike hub’ for both BMX and non-BMX users.

20. East City BMX Club has indicated that this site would satisfy their requirements.

21. This option was supported by 1,397 submissions during public consultation on the three master plan scenarios for the Colin Maiden Park Precinct. The establishment of a bike hub was an alternate scenario identified by club members and supporters. Cycle Action Auckland also supported the provision of a bike hub at Colin Maiden Park and improving walking and cycling connections to the park.

22. A needs assessment of sport codes undertaken in the development of Colin Maiden Park gave a medium priority to the relocation of the club. It also noted inclusion of BMX has a high degree of alignment with the guiding principles for the development and management of Colin Maiden Park.

23. However, relocation of the club to Colin Maiden Park would preclude the provision of two hockey turfs. Hockey was identified as a priority new user in the needs assessment for Colin Maiden Park following reasons:

· hockey has a high number of users

· there is a lack of hockey turfs in the Auckland Isthmus

· multiple teams could use the facility for practice during the week and weekend competition

· hockey turfs can be used by other codes including touch rugby.

24. The estimated cost for relocation of East City BMX Club to this site on Colin Maiden Park is $1,600,000. However, sale of Merton reserve would result in a significant net return to Council to offset the $62,000,000 purchase price of Colin Maiden Park.

Site Option 2: Ngahue Reserve

Ngahue Reserve
Indicative implementation cost: $2,450,000	· $1,000,000 for removal of track on Merton Reserve, including removal of contaminated soil · $950,000 for construction of a new track, including retaining wall · $500,000 for compensation to the existing leaseholder
East City BMX Club: Safety concerns about the height of the track and cross winds		Implications: Precludes Auckland Netball Centre from providing additional car parking spaces to support its expanded facilities

25. The potential site on Ngahue Reserve is approximately 1.2 hectares of land immediately west of the Auckland Netball Centre. This site is currently undeveloped land, and is leased to the Auckland Netball Centre. The centre has indicated a willingness to allow BMX on the site as long as additional car parking could be provided elsewhere in the Colin Maiden Park Precinct. This would have implications for other sporting codes.

26. The Ngahue Reserve site would allow for:

· a track comparable to the one at Merton Reserve

· storage facilities

· potential expansion of cycling facilities to include a learn-to-ride track and pump track, which could create a ‘bike hub’ for both BMX and non-BMX users.

27. Construction of a BMX track would require land fill and retaining walls to level the contoured boundaries of the site. This would not only add significant cost to the construction of the track, but may also present safety hazards to track users and spectators.

28. In the view of East City BMX Club, the combination of the site’s high elevation and the prevailing crosswinds would present safety hazards to riders.

29. Construction of a BMX track on this site would also create challenging spatial outcomes regardless of the track layout and orientation, as pedestrian circulation and access would be severely limited.

30. The estimated total cost of relocating the BMX to Ngahue Reserve would be $2,450,000.

Preferred Option

31. Based on the comparison of each site, staff recommend that the BMX bike track is relocated from Merton Reserve to the undeveloped land at Colin Maiden Park south of Tennis Auckland’s Scarbro Tennis Centre. This is the option that:

· best meets the current and future needs of East City BMX Club

· is most cost effective

· is relatively easy to implement.

Risk assessment

32. If the Ōrākei Local Board allocates land in Colin Maiden Park for use other than BMX it will not be possible to relocate the East City BMX Club. There is no viable alternative site that the club is prepared to relocate to. As a consequence, the club will not agree to terminate their existing lease on Merton Reserve and council will not be able to dispose of Merton Reserve, or would need to sell the land with the existing lease in place, significantly reducing the value of the site.

33. This would give rise to the following risks:

· financial risk – a decision that may lead to council being unable to achieve budgeted income

· political risk – a decision that would preclude the implementation of an existing decision to dispose of land

· reputational risk – potential damage to relationships with sports clubs over the disposal of Merton Reserve and use of Colin Maiden Park.

34. In March 2013, the Heritage Unit completed an Archaeological Desktop Assessment of Colin Maiden Park. Several archaeological sites were noted, however, none affect the recommended relocation site. To mitigate a risk that unknown archaeological and cultural sites exist in the area, no earthworks will be undertaken without a formal field survey.

35. There is a risk that the discovery of significant contamination on the site may delay or add cost to the construction of a BMX track. To mitigate this risk, clean fill should be delivered and utilised on the site, while any contaminated soil is either adequately covered or removed.

Next steps

36. Upon the resolution of the Ōrākei Local Board to relocate East City BMX Club to Colin Maiden Park a site plan will be developed taking into consideration costs for construction, detailed landscape assessments as well as archeological and geological surveys. Detailed designs will be developed in consultation with East City BMX Club and a BMX track specialist.

Consideration

Local Board views and implications

37. The governing body has decision making responsibility with regard to the acquisition and disposal of land. The Ōrākei Local Board was consulted prior to the purchase of Colin Maiden Park. The local board supported the acquisition of Colin Maiden Park to increase public open space. The board did not, however, support the disposal of Merton Reserve.

38. The Ōrākei Local Board is the decision maker with regard to the allocation of use and activities within Colin Maiden Park.

Māori impact statement

39. Ngati Maru, Ngai Tai Ki Tamaki, Ngati Paoa and Te Akitai Waiohua were consulted on the potential future uses of the Colin Maiden Park Precinct, including Merton Reserve and Purchas Hill through a series of hui held in March, August and September of 2015. Their primary concern is the possible unearthing of tupuna given knowledge of burials in areas around Maungarei. Mana whenua did not support locating BMX Morrin Road site because of the proximity to Te Tauoma.

Implementation

40. The Community Leasing Team will meet with East City BMX Club to develop a detailed project management framework to support their relocation to Colin Maiden Park.

Attachments

No.	Title	Page
a View	Sites which do not meet primary criteria	3

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

02 June 2016

Sites That Do Not Meet All Primary Criteria

Ōrākei Local Board	Rationale	Unmet Criteria
Merton Reserve	· The Governing Body approved a resolution to dispose of Merton Reserve. The resolution noted that the current BMX track would need to be relocated to another suitable public open space site.	· Criterion 2
84 Morrin Road (Purchas Hill)	· The Governing Body approved a resolution to dispose of 84 Morrin Road, excluding the volcanic scoria cone remnant known as Purchas Hill.	· Criterion 2
Liston Park	· Under the Sports Field Capacity Development Programme, three fields (two rugby and one football) will be built on the site by the year 2025. The allocation of sport codes to the park and future of the building will be determined through a ‘Request for Proposal’ process to the Ōrākei Local Board.	· Criterion 2
Liston Park	· There is insufficient space for a BMX track on this site, without the removal of one sports field. The track would not fit on the footprint of the existing clubhouse, if the clubhouse was removed.	· Criteria 6, 8
Waiatarua Reserve	· The entire reserve is zoned for conservation and the Reserve Management Plan calls for conservation and enhancement of the landscape, fauna, and flora of the area. The entire site is proposed to be noted as a Significant Ecological Area in the Proposed Auckland Unitary Plan, due to its ecological diversity, threat status, and rarity.	· Criterion 3
Koraha	· The reserve has a stormwater function as a flood plain, and has stormwater pipes below ground. Any works above the stormwater pipes will need to consider the additional loading to determine any possible effects and whether or not the pipes would need to be replaced. This may add significant additional cost to the project, including preliminary feasibility reports about building over existing pipes and stormwater detention requirements created by the loss of floodplain due to the increase in impermeable surfaces from track development.	· Criterion 2
Ellerslie Racecourse	· The site is currently owned fee simple by the Auckland Racing Club Incorporated. Use of the site would likely require the signing of a commercial lease. This would add significant operational costs to the project.	· Criterion 1
Ellerslie Racecourse	· The centre of the racing track is occupied by golf facilities (driving range, short game practice area, and educational programs). The central area also houses overflow car parking, an access road, and a steeplechase track. Access to a BMX track would likely be restricted during race events.	· Criterion 2

Maungakiekie-Tāmaki Local Board	Rationale	Unmet Criteria
39A-39B Tainui Road	· Currently under lease to KartSport Mt. Wellington. Auckland Transport has confirmed that they are likely to utilise the site within the next five years for the AMETI road project.	· Criterion 2
Apirana Reserve	· The site is highly contoured, and would not provide adequate space for a BMX Track or other necessary facilities. The site is also designated for the ‘Proposed Eastern Transport Corridor’ by Auckland Transport.	· Criteria 1, 2, 3, 4, 6, 8, 10
Captain Springs Reserve	· There are currently two organisations with leases on the site (Te Papapa Bowling Club, All Breeds Dog Training).	· Criterion 2
	· The undeveloped area on the site is listed as an Outstanding Natural Feature (Onehunga Springs).	· Criterion 3
	· The site would not provide adequate space for either a BMX track or spectators.	· Criteria 6, 8
Fergusson Domain	· There are two clubs either owning or leasing the buildings on the reserve. There are also several sport clubs that regularly book the sport fields.	· Criterion 2
	· The areas of the domain that are not currently allocated are highly contoured and unsuitable for BMX track construction.	· Criterion 4
	· The undeveloped area of the domain does not provide adequate space for a BMX track.	· Criteria 6, 8
Gloucester Park	· The Gloucester Park/Hopua explosion crater is scheduled as an Outstanding Natural Feature (ONF). The policy direction regarding ONF’s is to protect them from physical and visual effects.	· Criterion 3
Hamlins Hill	· The Hamlins Hill site did not meet any of the primary Criterion. The primary concern is the site is highly contoured and not suitable for construction of a BMX track.	· Criteria 1-10
Mt. Smart	· The site is owned fee simple by the Tupuna Taonga o Tamaki Makaurau Trust Ltd. and vested in Auckland Council for recreation purposes.	· Criterion 1
	· Subject to the Mt Smart Stadium Concept Plan. The plan would not allow the construction of a BMX track on the remaining undeveloped land.	· Criterion 2
	· The undeveloped areas of the site would not provide adequate space for a BMX track and necessary facilities.	· Criterion 6
Pt. England Reserve	· The reserve is currently used by sports clubs and leisure activities. Two organisations have community leases on the reserve, and several sport clubs (football, cricket, etc.) regularly book the sport fields.	· Criterion 2
Pt. England Reserve	· The site is subject to Treaty settlement redress for Ngati Paoa, vesting of approximately two hectares as a marae reserve, with statutory acknowledgement over the balance of the reserve.	· Criterion 5
Waikaraka Park (Adjacent to Speedway)	· The site is too narrow to accommodate a BMX track. The track would cross the boundaries of the site, into the access road to the speedway.	· Criteria 6, 8
Waikaraka Park Extension	· Funding for the construction of three fields has been included in the Long Term Plan budget, and scheduled to be constructed in 2018. Landscape assessments show that the installation of a BMX track cannot be accommodated along with three full sized sports fields. There would not be adequate space for spectators.	· Criteria 6, 8

Criteria highlighted in bold were identified by staff for planning and spatial requirements

Ōrākei Local Board

02 June 2016

Colin Maiden Park master plan

File No.: CP2016/08502

Purpose

1. To seek approval of the final master plan for the Colin Maiden Park Precinct.

2. This is the second of two reports concerning Colin Maiden Park. The first report recommends the relocation of East City BMX Club from Merton Reserve to Colin Maiden Park.

Executive Summary

3. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. The park was subsequently acquired from the University of Auckland for sports fields for $62,000,000. Following this acquisition the Ōrākei Local Board resolved to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

4. In June 2015, the public and stakeholders were consulted on three scenarios for the future use and management of the Colin Maiden Park Precinct. These scenarios were developed based on the Colin Maiden Park Precinct master plan principles adopted by the Ōrākei Local Board in December 2014.

5. This report summarises the feedback received on the Colin Maiden Precinct master plan and recommends that Scenario Two is adopted with the addition of BMX to the Precinct and a series of other minor amendments. The revised Scenario Two provides for an upgrade of the existing facilities and includes new facilities for indoor courts, an indoor training facility and accommodation for sports teams.

Recommendation/s

That the Ōrākei Local Board:

a) adopt master plan scenario two for implementation, which includes BMX and minor changes to the layout as proposed by key stakeholders

b) approve a booking system to manage the gymnasium when the lease expires for priority users cricket, rugby, judo and rhythmic gymnastics

c) approve an expressions of interest process to identify a suitable model for the provision and operation of the visiting sports team accommodation

Comments

Background

6. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. In order to meet some of the costs of the acquisition, the committee also approved the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road (SF/2013/102).

7. The governing body has decision making responsibility with regard to the acquisition and disposal of land.

8. The Ōrākei Local Board is the decision-maker with regard to the allocation of use and activities within Colin Maiden Park. Accordingly, budget was allocated to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

9. In December 2014, the local board adopted a vision and guiding principles for the management and development of Colin Maiden Park. The guiding principles focus on the development of the park as a regional quality community sports precinct. These principles were developed following community consultation and a series of key stakeholder interviews and workshops.

10. A needs assessment was also prepared which identified priority users for Colin Maiden Park. One of the recommendations of this assessment was that the unallocated space be prioritised for ball sport codes such as basketball, cricket, football, hockey, and rugby.

11. The guiding principles for the development and management of the Colin Maiden Park Precinct master plan are:

· design of the park, its facilities and related services should primarily complement and amplify the existing theme of formal organised sport where the field of play is of regional level quality and use is primarily club level (or equivalent)

· master planning and Auckland Transport should consider Colin Maiden Park, Ngahue Reserve and Tennis Auckland land as one cohesive park

· design Colin Maiden Park facilities and support services in a way that will maximise the utilisation of open space

· create design solutions that minimise the footprint of built infrastructure (e.g. buildings, roads, car parks)

· create design solutions that encourage shared use of space and efficient operations

· develop design solutions that incorporate effective access and connectivity within Colin Maiden Park and between Colin Maiden Park, Ngahue Reserve and Tennis Auckland land

· Ōrākei Local Board, Colin Maiden Park user organisations, master planners and designers should anticipate the establishment of a single entity governance structure at Colin Maiden Park

· all design concepts for Colin Maiden Park need to promote solutions that place importance on serving functional needs and achieving operational and sport delivery efficiency.

Master plan scenarios

12. Three master plan scenarios were prepared based on the above principles. The preparation of scenarios has involved a site investigation, reference to the needs assessment and workshops with the existing users and key stakeholders.

13. The master plan scenarios are aspirational to guide the long term development and management of the precinct.

14. Common to all scenarios is a cycling/walking circuit around the perimeter of the precinct, improved entries to the park and improving passive recreation areas. The allocation of space for hockey was also common to all three scenarios.

· Scenario One provides for an upgrade of the existing facilities and includes new facilities for hockey, indoor courts, an indoor training facility and accommodation for sports teams.

· Scenario Two features more extensive building changes than Scenario One, including developing the southern end of Ngahue Reserve for indoor recreation by providing for more indoor courts and a gymnastics facility.

· Scenario Three proposes a step change in the type of activities and facilities provided in the Colin Maiden Park Precinct. Implementation would require relocation of almost all of the current facilities on Colin Maiden Park, but would allow for an additional field to be provided.

Feedback on master plan scenarios

15. Consultation on the three master plan scenarios was undertaken in June 2015, to ascertain public support for the above scenarios. The consultation included an online survey and an open day at Colin Maiden Park on 20 June 2015.

16. A total of 1,874 submissions were received at the open day, via email and from the Shape Auckland website. Figure 1 (below) presents the quantitative results from the consultation process.

17. The majority of submissions favoured an alternate scenario. A total of 1,397 submissions were received proposing that a bike hub be established in the unallocated area at Colin Maiden Park. This was strongly influenced by a campaign run by the East City BMX Club to mobilise its members and supporters. Cycle Action Auckland also supported the provision of a bike hub at Colin Maiden Park as well as improving walking and cycling connections to the park.

Figure 1: Quantitative results

18. Scenario Two was the next favoured option, receiving endorsement in 341 submissions. This option was supported by Gymsports New Zealand, Xtreme Rthymix, Auckland Netball and Sport Auckland.

19. A series of common issues were raised in the submissions, including the need for parking or drop-off zones close to the various sporting facilities. Other respondents proposed increased public transport links.

20. Several stakeholders also identified a need to accommodate sports teams in the Colin Maiden Park Precinct. This is consistent with the local board’s vision for the park to serve as a regional quality community sports precinct.

21. Submissions from a number of sports codes or clubs outlined their specific requirements (see Attachment B). Access to gymnasium facilities was sought by several sporting codes. The needs assessment identified a need for indoor training for cricket and rugby and gymnastics was identified as a priority park user.

Summary of options

22. Table 1 (below) indicates the levels of alignment between the three scenarios and the guiding principles for the management and development of Colin Maiden Park.

Table 1: Alignment with guiding principles

Guiding Principle	Scenario 1	Scenario 2	Scenario 3
Provide for organised sport and focus on local clubs	P	PP	PPP
Consider the whole precinct	PPP	PPP	PPP
Maximise use of open space	P	PP	PPP
Minimise new building footprints	P	PP	PPP
Encourages shared use of facilities	P	PP	PP
Improves access and connectivity	PP	PP	PP
Promote single entity governance	P	PP	PPP
Delivers sport efficiently	PP	PP	PPP
Cost	Low cost	Medium to high	Very high cost

Key PPP substantially meets the guiding principles, PP partially meets the guiding principles P meets one or two elements of the guiding principles

Preferred scenario

23. Scenario One received the lowest level of public support during the consultation process. It is not recommended as it does not provide for increased open space, a wider range of sports or greater community use of the Colin Maiden Park Precinct.

24. Staff recommend Scenario Two, with proposed amendments as outlined below, because it provides for intensive use of open space as well as utilisation by a wider range of sports. Further, this scenario is the most cost effective option to deliver the objectives of the Colin Maiden Park Precinct master plan.

25. A total of 342 submissions indicated their support for Scenario Two. However, staff recommend some changes to this Scenario (see Attachment C), based on the feedback from the second phase of consultation on Colin Maiden Park. The rationale for these changes is outlined below.

26. Scenario Three has the highest levels of alignment with the guiding principles. However, this scenario is not recommended because it would be expensive to implement and would cause considerable disruption to the precinct.

Amendment and adoption of Scenario Two

27. A number of minor, but important amendments are proposed following consultation on the draft master plan. The following proposed amendments accord with the guiding principles for the development and management of the Colin Maiden Park Precinct master plan:

· inclusion of a cycling criterion circuit, using the local road network and Colin Maiden Park as the start and finish

· expansion of the gymsports building to provide for growth of this code

· improved parking and drop off zones

· removal of the car parking building and replacement with ground level car parking

· utilisation of the existing gymnasium for use as an indoor training facility which could provide for cricket, rugby, rhythmic gymnastics and Unisports

· redesign of the Merton Road entrance to improve car parking layout and to provide better street frontage to the accommodation building

· removal of the path from Morrin Road between the number one cricket oval for safety reasons

· inclusion of low planting on the Merton Road boundary to prevent cricket balls from rolling onto the road.

28. Staff recommend these changes be incorporated into Scenario Two; the preferred option.

Relocation of East City BMX Club

29. The most significant change proposed to Scenario Two is the allocation of undeveloped land on Colin Maiden Park to East City BMX Club.

30. When Auckland Council approved the acquisition of Colin Maiden Park, it also approved the sale of Merton Reserve and two other council owned-properties, to partially offset the $62,000,000 purchase price.

31. East City BMX Club holds a lease to operate at Merton Reserve until 31 October 2021, with a right of renewal for a further 10 years. The club has built a BMX track on the reserve that meets the specifications of the international federation for BMX. The track is used for training as well as regional and national competitions.

32. The lease on Merton Reserve can only be terminated with the agreement of the club. In order to reach an agreement to terminate the lease, which would enable the sale of Merton Reserve, council is required to relocate the club to a suitable alternative site and to provide equivalent facilities.

33. The club’s preferred relocation site as articulated in their feedback, is the undeveloped land south of Tennis Auckland’s Scarbro Tennis Centre in the Colin Maiden Park Precinct. The club have also made a presentation to the Auckland Council’s Parks, Recreation and Sport Committee where they informed the committee their preference is to stay at Merton Reserve and also consider the Purchas Hill site to be an appropriate alternative location for them.

34. The proposed location on Colin Maiden Park will provide space for the long-term growth of East City BMX Club. Over time they propose to establish a bike hub with the construction of learn-to-ride and pump tracks.

35. The allocation of the undeveloped land on Colin Maiden Park to East City BMX Club would preclude the provision of two hockey turfs. Hockey was identified as a priority new user in the needs assessment for Colin Maiden Park (see Attachment A) following reasons:

· hockey has a high number of users

· there is a lack of hockey turfs in the Auckland Isthmus

· multiple teams could use the facility for practice during the week and weekend competition

· hockey turfs can be used by other codes including touch rugby.

36. The needs assessment gave a medium priority to locating the East City BMX Club in Colin Maiden Park and noted inclusion of BMX has a medium degree of alignment with the guiding principles for the development and management of Colin Maiden Park.

37. Staff will consider the allocation of land for hockey as part of the Sports Facility Network Plan. This plan will identify and prioritise sports facility needs across Auckland for the next twenty years. It is expected that this project will be approved by the governing body in July 2016.

Risk assessment

38. If the Ōrākei Local Board allocates land in Colin Maiden Park for use other than BMX it will not be possible to relocate the East City BMX Club. There is no viable alternative site that the club is prepared to relocate to. As a consequence, the club will not agree to terminate their existing lease on Merton Reserve and council may not be able to dispose of Merton Reserve, or would need to sell the land with the existing lease in place, significantly reducing the value of the site.

39. This would give rise to the following risks:

· financial risk – a decision that may lead to council being unable to achieve budgeted income

· political risk – a decision that would preclude the implementation of an existing decision to dispose of land

· reputational risk – potential damage to relationships with sports clubs over the disposal of Merton Reserve and use of Colin Maiden Park.

40. There is budget allocated to relocate East City BMX Club. Budget is also available in the 2015-2025 Long-Term Plan to partner with hockey to establish two hockey turfs, the location of the turfs is not specified.

41. Funding is available for upgrades and renewals of the sports fields and Auckland Transport have allocated budget to construct a shared path to connect Merton Road with Stonefields Avenue.

42. No other funds have been allocated in the 2015-2025 Long-Term Plan to implement the master plan. Adopting a master plan without a full funding commitment may create unrealistic community expectations. It is, therefore, recommended that the local board adopt a staged approach to the implementation of the Colin Maiden Park master plan.

Next steps

43. Staff recommend three projects are initiated by the local board

· The Community Leasing Team will meet with East City BMX Club to develop a detailed project management framework to support their relocation to Colin Maiden Park.

· It is recommended Pānuku, Auckland Development staff undertake an Expression of Interest process to identify a suitable model for the provision and operation of the accommodation facility.

· Colin Maiden Park contains a gymnasium, which is currently leased on a short-term basis. This facility could accommodate indoor training facilities for a range of sporting codes. It is recommended that when the lease expires for the building the Pānuku, Auckland Development staff implement a booking system to manage the space with cricket, rugby, judo and rhythmic gymnastics as the priority users.

Consideration

Local Board views and implications

44. At a workshop on 27 August 2015, the Ōrākei Local Board provided the following feedback on the recommended scenario for Colin Maiden Park:

The local board entered into the process to dispose of Merton Reserve in good faith an in anticipation there would be an appropriate place to relocate the East City BMX Club.

The local board do not consider Colin Maiden Park to be an appropriate location for BMX as they have gone through a needs assessment and community consultation process which has identified Colin Maiden Park as a team ball sports park.

BMX did not meet the criteria as a priority user of Colin Maiden Park in the Colin Maiden Park Needs Assessment.

The space where BMX is proposed to go has been suggested as a location for hockey in the draft master plan for Colin Maiden Park. The local board consider finding a location for hockey to be a sub-regional issue.

The local board do not support selling green space, particularly in this part of the local board area where there is a significant amount of residential intensification planned.

The local board request staff consider if Merton Reserve is required to provide open space with the proposed plan change to provide for redevelopment of the Tamaki Campus with housing

The local board supports the disposal of the Waiatarua Reserve strip (Donnelly Street) following consultation.

The local board support the request of iwi to retain parts of the Purchas Hill Te Tauomo.

Māori impact statement

45. Mana Whenua have been engaged in the development of the master plan. A number of iwi authorities are represented within a Mana Whenua working group, with one representative of the group nominated by the group to work with the design team to incorporate site specific Te Aranga Maori Design Principles in the master plan. These include increasing native plantings, improving stormwater quality, bilingual naming of the precinct and respecting cultural sites. The preliminary Te Aranga design principles are appended to this report in Attachment D, they will be confirmed at a final workshop with iwi.

Implementation

46. Implementation of the master plan is a long-term and is largely subject to funding.

47. Budget is available in the draft Long-Term Plan 2015-25 to relocate the East City BMX track. The asset renewals budget is programmed for an upgrade of the sports fields. Other projects would need to be funded by the interested sports codes.

Attachments

No.	Title	Page
a View	Needs assessment extract	3
b View	Master plan feedback	3
c View	Master plan scenarios	3
d View	Te Aranga design principles	3

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

02 June 2016

Colin Maiden Park, 71 Merton Road St Johns – Commercial Leases to UniSportsMed and The University of Auckland

File No.: CP2016/10060

Purpose

1. To approve a new lease to UniSportsMed within Building 750A and an extension of lease for The University of Auckland within Buildings 750A and 751 at Colin Maiden Park.

Executive summary

2. Lease arrangements expire on 31 July 2016 for UniSportsMed who lease the first floor in Building 750A and The University of Auckland who lease the ground floor of Building 750A and the Gym Building 751 at Colin Maiden Park. The University has already been granted an extended term until 31 July 2016 however a request for a further extension has been received.

3. Pānuku Development Auckland (Pānuku) manages the commercial leases at Colin Maiden Park. UniSportsMed requires to stay on the first floor for a further 3 years from 1 August 2016 with two further terms of 3 years each (9 years in total). They also require an option to lease the ground floor currently occupied by the University from 1 September 2017, wishing to include Auckland Radiology within their lease who are also tenants at Colin Maiden Park.

4. The University of Auckland occupy the ground floor of Building 750A and the Gym Building 751 until 31 July 2016. The University has indicated that they are unable to relocate from the property by 31 July 2016 have requested a further extension until 31 December 2017.

5. The Ōrākei Local Board has progressed with the Colin Maiden Park Master Plan and it is likely to approve the final plan once all components are finalised. In the interim, Pānuku is currently aligning the commercial leases with the proposed master plan.

6. The Local Board is required to approve the following lease terms:

Building 750A

· Ground Floor leased to The University of Auckland from 1 August 2016 to 31 August 2017; and

· First Floor leased to UniSportsMed for 3 years from 1 August 2017 with 2 x 3 year renewals, with the option to expand onto the Ground floor with Auckland Radiology from 1 September 2017 onwards.

Building 751

· To remain leased to The University of Auckland from 1 August 2016 to 31 December 2017, all on commercial terms.

Content

7. As a background, Auckland Council purchased Colin Maiden Park from The University of Auckland for sports fields in February 2014. The purchase included numerous improvements including Building 750A and Gym Building 751 which had been leased back by the University until February 2016. Other commercial leases included UniSportsMed and Auckland Radiology Group. The University was subsequently provided an extension to remain at Colin Maiden Park until 31 July 2016.

8. New arrangements are being requested for The University of Auckland and UnisportsMed as current tenants. UniSportsMed wish to remain on the first floor of Building 750A for 3 years from 1 August 2016 with the option of two further 3 year terms, a total of 9 years.

9. In addition, UnisportsMed request the option to expand their lease area onto the ground floor and include Auckland Radiology within their leased area.

10. The retention of UniSportsMed and Auckland Radiology within Colin Maiden Park is a desirable outcome for Auckland Council as their presence forms an integral part to the sporting activities at the park.

11. The University of Auckland who occupy Building 750A and the Gym Building 751 wish to remain until the end of 2017. The University’s request could delay the expansion by UniSportsMed and Auckland Radiology however the University will need to accept a shorter extended term for Building 750A only.

12. Pānuku has the delegation to negotiate commercial lease terms for non-service premises and would in this instance conclude negotiations with UniSportsMed on the first floor of Building 750A, plus the option of expanding onto the ground floor with Auckland Radiology, and to accommodate the University of Auckland’s requirements on commercial terms.

Recommendation/s

That the Ōrākei Local Board:

a) grant of a new lease to UniSportsMed on the first floor in Building 750A for a term of 3 years commencing 1 August 2016 with an option of two further terms of 3 years each, on commercial terms.

b) approve an option for UniSportsMed to expand their use onto the ground floor within Building 750A together with Auckland Radiology from 1 September 2017 (or other later date) to be incorporated into their approved lease;

c) grant a further extension to The University of Auckland from 1 August 2016 until 31 August 2017 for occupying the ground floor within Building 750A, on commercial terms; and

d) grant a further lease extension to The University of Auckland from 1 August 2016 until 31 December 2017 for the Gym Building 751 on commercial terms.

e) request Pānuku Development Auckland concludes commercial terms in each case.

Comments

13. The University of Auckland has contacted the Chair of the Ōrākei Local Board seeking an extension to their lease at Colin Maiden Park. The University of Auckland has for other reasons, been unable to vacate Buildings 750A and Gym Building 751 in a timely manner and now seeks the Local Board support in this situation.

14. The long term retention of UniSportsMed and Auckland Radiology at Colin Maiden Park is a desired outcome for Auckland Council.

Consideration

Local board views and implications

15. The Ōrākei Local Board has progressed with the Colin Maiden Park Master Plan which is currently in the final stages of approval. Retention of existing tenants UniSportsMed and Auckland Radiology within Building 750A forms part of the master plan.

Māori impact statement

16. Pānuku has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in the Tamaki region on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects.

17. As there is no real change to the current Colin Maiden Park use, there has been no Iwi engagement undertaken in respect of the lease applications.

Implementation

18. If the Ōrākei Local Board supports the recommendation, Pānuku Development Auckland will proceed with negotiating commercial terms with UniSportsMed and The University of Auckland at Colin Maiden Park.

Attachments

No.	Title	Page
a View	GIS extract reflecting the site	3

Signatories

Author	Ian Campbell - Property Manager, Pānuku Development Auckland
Authoriser	Margrit de Man - Property Portfolio Manager, Pānuku Development Auckland

Ōrākei Local Board

02 June 2016

Auckland Transport Update: June 2016

File No.: CP2016/02835

Purpose

1. To provide the Ōrākei Local Board an update on transport matters currently being addressed by Auckland Transport’s Elected Member Relationship Manager.

Executive Summary

2. This report covers matters of specific application and interest to the Ōrākei Local Board and its community and matters of general interest relating to Auckland Transport (AT) activities or the transport sector.

3. In particular, this report provides information on:

· Local Board Transport Capital Fund projects.

· Super Gold Card to AT Hop

· Clonbern Car park

· Tamaki Drive Projects

Recommendation/s

That the Ōrākei Local Board:

a) receive the report entitled ‘Auckland Transport Update – June 2016’

b) approve an increase of $10,000 to the Colin Maiden Park Shared Path Project to allow for geo technical investigation for preferred path options.

c) approve an increase of $7,000 to the Ōrākei Train Station Bike Racks to allow for additional costs for electrical work to connect lights and CCTV.

d) approve/decline $150,000 Rough Order of Cost to progress The Landing entrance project to Firm Estimate of Cost.

e) approve/decline $80,000 Rough Order of Cost to progress the footpath on Upland Road, around the Ōrākei Basin to Firm Estimate of Cost.

f) approve/decline $310,000 Rough Order of Cost to progress the streetscape upgrade in Remuera to Firm Estimate of Cost.

g) request Auckland Transport investigate and design a streetscape upgrade outside the St Heliers Library and provide a Rough Order of Cost.

Comments

Local Board Transport Capital Fund (LBTCF)

4. The Ōrākei Local Board’s funding allocation under the LBTCF is $549,949 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#	Project Description	Progress/Current Status
419	Colin Maiden Park Shared Path	03/16 · Feasibility and detailed design are underway. · This project is intended to provide safe off road connection for pedestrians and cyclists through Colin Maiden Park, from College Road to Merton Road. · Auckland Transport understands this project has potential implications for land use surrounding the proposed path. This project has been given priority. 4/16 There is no update. Further information is expected for the May 2016 Report. 06/16 Presentation of initial findings was made to the board on 26/5/16. This included the need to increase the amount allocated to this project by $10,000 allowing a geotechnical survey of the land to accurately identify preferred path options. This will take the total cost of the project to $40,000.
296	Ōrākei Station Secure Bike Parking	6/16 This project is ready to be tendered, however additional costs have been identified with electrical wiring to ensure security for the bike racks. Auckland Transport requests the Board to consider increasing the project allocation of funding from $30,000 to $37,000.
424	Benson Road Footpath Improvements	6/16 Completed. This project will be removed.
109	Mission Bay Streetscape Upgrade	03/16 Contract between all parties has been signed and detailed design tender is currently underway. 04/16 Consultation has begun on this project. AT will report the results of this consultation when available. 6/16 Local businesses have provided AT with feedback on the dining layout and pedestrian access. This is being considered in the final design which is currently underway.
382	Liston Park Walkway	04/16 A shared path is to be constructed around Liston Park on to Abbots Way in Ellerslie. This project is in the Board’s greenway plan and has budget approval of $240,000. AT has transferred this money to Auckland Council Parks, who will manage this project. Changes to this project at this stage may incur significant costs to the Board, as this project is out to tender and is expected to begin construction at the end of April. 06/16 Construction has commenced on this project.
392	Glover Park Pathway	04/16 The Board proposed a shared path around Glover Park. This would provide a link from Riddell Road to the playground at Glover Park. It is considered to be a key path on the Glover Park Masterplan. The width of the path is proposed to be 2.4 metres and the Board has approved $248,000 for the delivery of this project. There has been an increase in the cost of this project to $304,000, however, AT agree this is a key linking project and will contribute the additional funds from the Walking and Cycling budget. This project is out to tender and a start date will be provided in the next report. 6/16 There was a slight delay in tendering this contract as resource consent was required which delayed the project by a month. The expected construction start date is July 2016.

Transport Capital Fund Project

6. The Board currently has $363,312 to allocate to projects from the 2016/2017 budget. There are four proposals that will use most of the Transport Capital Fund Project budget.

The Landing

7. In 2015, a number of designs were completed to deliver a solution that Auckland Transport and Okahu Bay stakeholders were happy with. There were no proposals that met pedestrian safety and boat user agreement. One proposal was to turn The Landing entrance into a road however this was not acceptable to either Auckland Council or Auckland Transport.

8. Recently, Auckland Transport and Auckland Council met to see if they could resolve the issues to progress this project. There was a proposal that would deliver a raised table from the entrance which would accommodate the length of a trailer and car, the existing pedestrian refuge and desire line would remain.

9. If the Board wishes for this project to progress, a ROC of $150,000 would need to be approved from the Transport Capital Fund.

Ōrākei Basin Walkway – Upland Road

10. At the Ōrākei Local Board Meeting held April 2016, the Board passed a resolution requesting a Rough Order of Cost (ROC) to develop a footpath along the eastern side of Upland Road in Remuera, around the rim of the Ōrākei Basin. This has been investigated with a ROC of $80,000 from the Transport Capital Fund estimated to complete this project. The Board is to consider this project alongside their other requests for projects from the Transport Capital Fund.

Remuera Streetscape Upgrade

11. The Board completed the Remuera service lane upgrade in 2015. During this process, a proposal was developed to build out the kerb on Remuera Road at the corner of Clonbern Road (Attachment B). The proposal was unable to be progressed at the time as it conflicted with Auckland Transport’s trial of red LED lights at the intersection. Now that the LED light trial is almost complete, the opportunity to re-present this project has occurred. The ROC for this project is $310,000.

St Heliers Streetscape Upgrade

12. The St Heliers Business Association has approached Auckland Council and Auckland Transport to investigate an opportunity to investigate and design a streetscape upgrade outside the St Heliers Library. Auckland Transport requires the Board to formally request this investigation to be undertaken as the project would need to be funded from their Transport Capital Fund.

Super Gold Card to HOP

13. AT is working with key stakeholder groups to reach SuperGold cardholders with limited English and will be partnering with them on approaches to reach this group. Additionally, AT’s marketing campaign will include channels that will reach these customers (e.g. Pacific Island Radio Network). AT’s Customer Service Centres and Customer Contact Centre has a wide range of language skills including the 5 main languages commonly used in NZ: Maori, Mandarin, Hindi, Tongan and English.

14. AT has not been able to pursue a direct mail approach to communicate with Auckland based SuperGold cardholders as the Ministry of Social Development did not receive approval to partner with AT on the mailing.

15. Without access to MSD’s information, AT has been working to change its communication strategy. Instead, AT will have a dedicated 0800 number [0800 AT GOLD] that customers can call to request an information pack with advice about changes and also to ask questions regarding the SuperGold AT HOP requirement. This will be activated as part of the communication strategy and to promote this, AT will advertise in all of the marketing collateral associated with this communication campaign.

Consideration

Local Board views and implications

16. The Ōrākei Local Board’s views will be considered during consultation on proposed project schemes.

Implementation

17. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Local Board Transport Capital Fund Financial Update	3
b View	Remuera Road Streetscape Upgrade	3

Signatories

Author

Melanie Dale – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

02 June 2016

Community Places 2016/2017 Community centre and venue for hire fees

File No.: CP2016/10389

Purpose

1. To seek approval of venue hires fees to be applied in the 2016/2017 year.

Executive summary

2. Within Auckland Council, local boards are responsible for setting local fees and charges, including those that relate to asset based services such as for community centres and venues for hire. Fees are typically reviewed and agreed on an annual basis as part of finalising the local board annual agreement.

3. Fees are informed by the performance of three factors which customers told us they value highly; the condition of the facility, the level of amenity provided and the presence of staff on site. The framework also includes financial incentives aimed at enabling community outcomes, making more use of off-peak capacity and encouraging regular use of the facilities.

4. Staff discussed the fees to be applied in the 2016/2017 financial year at a workshop with local board members on 11 February 2016 and again on 19 May 2016. Recommended fees are included in attachment A.

5. Due to the cost of making minor changes to hire fees (less than 2%) and likely impact to existing customers, staff recommends no change to fees for 2016/17. A standard inflationary adjustment has been applied to revenue budgets across council, however this is achievable within the existing fees as shown in the schedule. It is recommended that a three year cycle to review fees for these community facilities be established, aligning with the Long Term planning process.

6. There are a small number of facility users in Ōrākei who continue to benefit from more favourable fees which have their basis in legacy council practices. Staff recommend that these groups be charged the appropriate fee from 1 July for reasons of fairness.

7. Confirmed fees for the 2016/17 year will be communicated to all regular hirers and published online. They will be effective from 1 July 2016.

Recommendation/s

That the Ōrākei Local Board:

a) agree to adopt the 2016/2017 community centre and venue for hire fees, as per attachment A. To be applied to all new and existing hirers.

b) request council staff to engage with key customer groups to advise them of the agreed fees.

c) request council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

Comments

8. Local boards are responsible for setting local fees and charges, including those that relate to asset based services such as for community centres and venues for hire. Fees are typically reviewed and agreed on an annual basis as part of finalising the local board annual agreement.

9. In 2014, council adopted the Hire Fee Framework, an operational policy which guides the setting of fees across the network of council operated community centres and venues for hire. Community group operated centres and venues generally determine and administer their own fee schedules and therefore they are not considered in this report.

10. Fees are informed by the performance of three factors which customers told us they value highly the condition of the facility, the level of amenity provided and the presence of staff on site. The framework also includes financial incentives aimed at enabling community outcomes, making more use of off-peak capacity and encouraging regular use of the facilities.

11. Staff discussed current patterns of use and fees to be applied in the 2016/2017 at a workshop with local board members on 11 February 2016 and again on 19 May 2016. Recommended fees for Ōrākei Community Centre, Ellerslie War Memorial Hall, Leicester hall and the Tamaki Ex-Services Hall are included in attachment A.

12. Due to the cost of making minor changes to hire fees (less than 2%) and likely impact to existing customers, staff recommends no change to fees for 2016/17. A standard inflationary adjustment has been applied to revenue budgets across council, however this is achievable within the existing fees as shown in the schedule. It is recommended that a three year cycle to review fees for these community facilities be established, aligning with the Long Term planning process.

13. There are a small number of facility users in Ōrākei who continue to benefit from more favourable fees which have their basis in legacy council practices. Staff recommend that these groups be charged the full fee from 1 July for reasons of fairness, noting that these groups have now been afforded 24 months to transition to the new rate. Perpetuating these special arrangements sustains a benefit that is not available to other members of the community as well as requiring extra administrative effort and cost to recognise and process these exceptions.

Consideration

Local board views and implications

14. Staff have discussed the fees to be applied in the 2016/17 financial year at workshops with Ōrākei local board members. Ōrākei Local Board has previously expressed an interest to transition fees annually by 3%.

15. Attachment B shows a 3% increase option and the monetary impact it would have on the fees currently in place for these groups. If the local board chooses to continue these more favourable arrangements, it should consider the wording provided below in its resolution and make the necessary LDI available to account for the foregone revenue.

a) agrees to adopt the 2016/2017 community centre and venue for hire fees, as per Attachment A.

b) approves a transitional arrangement of 3% increase on their specific 2015/16 fee for all legacy hirers, as listed in attachment B.

c) agrees to underwrite the value of the forgone revenue associated with the transitional fees by making LDI available to an estimated total annual value of $34,226.20

d) requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.

16. The recommendations within this report fall within the Ōrākei Local Board’s authority relating to local recreation, sport and community facilities.

Māori impact statement

17. The Hire Fee Framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users and enable all Aucklanders to participate within facilities, including Maori.

Implementation

18. The recommendations in this report do not trigger the Auckland Council Significance Policy.

19. Confirmed fees for the 2016/2017 year will be communicated to all regular hirers and published online. They will be effective for 1 July 2016.

Attachments

No.	Title	Page
a View	Recommended fee schedule for 2016/2017	3
b View	List of hirers on transitional fees	3

Signatories

Author

Robyn McMichael -Team Leader Venue Hire

Authorisers

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Graham Bodman - General Manager Arts, Community and Events

Ōrākei Local Board

02 June 2016

Local Board input into the Empowered Communities Approach Progress Update Report

File No.: CP2016/10038

Purpose

1. To provide an opportunity for local boards to formally feedback on the progress and implementation of the Empowered Communities Approach to date.

Executive summary

2. On 4 June 2015, the Regional Strategy and Policy Committee approved the implementation of the Empowered Communities Approach.

3. The Community Empowerment Unit was established to lead and operationalise the Empowered Communities Approach. The unit became operational on 1 October 2015.

4. In March 2016, the Regional Strategy and Policy Committee received its first update on the transition and implementation of the new structure and approach.

5. Local board views are being sought to inform the July 2016 progress update report to the Regional Strategy and Policy Committee.

6. This report provides an opportunity for the local board to formalise its views on progress made to date.

Recommendation/s

That the Ōrākei Local Board:

a) formally endorse the feedback on the progress and implementation of the Empowered Communities Approach to date.

Background

7. The Mayor’s Proposal for the Long Term Plan 2015 – 2025 (LTP) included developing an Empowered Communities Approach to the work of Auckland Council and sought changes to the community development function as follows:

· To transition delivery to a more empowered community approach;

· To move away from direct delivery (and therefore save overheads) and fund community groups to deliver more;

· For local boards to play a much more active role by allocating more funding through the boards.

8. The Budget Committee approved the proposal on 7 May 2015. It resolved to:

a) Note that an Empowered Communities approach will be implemented during the 2015/2016 financial year with detail of the proposed Community Development and Safety model to be presented to the Regional Strategy and Policy (RSP) Committee on 4 June 2015;

b) Note that the associated savings target of $1.6 million in 2015/2016 and $2.0 million per annum each year thereafter, until 2025, has been included in the budget and that any necessary review of implementation and related budget can be undertaken as part of the Annual Plan 2016/2017 process.

(Resolution number: BUD/2015/18

9. On 4June 2015, the Regional Strategy and Policy Committee resolved to:

a) Endorse the implementation of the ECA which will result in a new operating model for the Community Development and Safety unit;

b) Request that progress against outcomes, implementation of the structure and operation of the model be reviewed and reported back to the Regional Strategy and Policy Committee in February and July 2016;

c) Endorse that additional funding to deliver locally driven initiatives be considered as part of the 2016/2017 Annual Plan.

(Resolution number: REG/2015/41)

10. The Empowered Communities Approach provides clear strategic direction for a whole of council shift to working in ways that are more empowering of communities.

The approach:

· provides a framework to enable council to deliver services in a more effective and empowering way;

· supports community-led development and builds on the Thriving Communities’ Action Plan Ngā Hāpori Momohi (April 2014);

· involves a shift away from direct service delivery to supporting community-led initiatives, with a view to embedding a new way of working across the council family;

· encourages flexibility to meet the varying requirements of communities and local boards, rather than taking a ‘one size fits all’ approach.

11. The Community Empowerment Unit was established to lead and operationalise the Empowered Communities Approach. The unit became operational on 1 October 2015.

Progress update report

12. In March 2016 the Regional Strategy and Policy Committee received an update on the progress of the implementation of the new structure, the operational model and outcomes of the approach to date. Staff will be presenting a further update to the Committee in July 2016.

13. This report provides an opportunity for the local board to formalise its views on progress to date of the implementation of the approach to inform the July 2016 Regional and Strategy update report.

Three year evaluation

14. The Empowered Communities Approach is being evaluated over a three year period. An evaluation plan is currently being developed.

15. To ensure a good spread of data and input from a variety of viewpoints and experiences (elected members, community groups and staff), the local boards’ views captured during this process will also help inform the baseline and formative phase of the wider three year evaluation.

Consideration

Local board views and implications

16. Local board feedback will help inform the report to the Regional Strategy and Policy Committee in July 2016 on the progress and implementation of the Empowered Communities Approach to date.

17. Local boards are providing feedback on the following questions:

· What do you see working well in the initial stages of the roll out of the Empowered Communities Approach?

· In the future, how would you know that the Empowered Communities Approach is working well in your local board area?

· What has been the impact of transitioning into an Empowered Communities Approach for your local board area?

· What do you see as the key barriers to the implementation and uptake of the Empowered Communities Approach?

· How can the Community Empowerment Unit ensure that the approach is embraced by the whole of council for the betterment of the community?

Māori impact statement

18. The council’s Māori Responsiveness Framework has guided and shaped the Empowered Communities Approach.

19. Te Waka Angamua (TWA) is involved in the cross-council evaluation reference group.

20. The Community Empowerment Unit is also developing more enabling and responsive ways of working with mana whenua, mataawaka, marae and Māori organisations across the region to nurture community-led development initiatives.

Implementation

21. The Empowered Communities Approach will continue to be implemented and evaluated with the model being operational in the 2016 /2017 financial year.

Attachments

There are no attachments for this report.

Signatories

Author

Madelon de Jongh - Senior Policy Advisor

Authorisers

Anna Bray - Policy & Planning Manager - Local Boards

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

02 June 2016

Board Member Report - Kit Parkinson

File No.: CP2016/10066

Purpose

To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Parks, Reserves and Recreation Facilities

Alternate Portfolio Holder: Infrastructure (Non Transport)

Other Appointments: Tāmaki Estuary Environmental Forum member; Ngāti Whātua Ōrākei Reserves Board member; Tūpuna Maunga o Tāmaki Makaurau Authority member; Ōrākei Basin Advisor Group Member; Mission Bay-Kohimarama Residents Association member; Mission Bay Business Association; Lunn Avenue/Stonefields business area; Friends of Madills; Friends of Kepa Bush; Friends of Waiatarua; Friends of Tahuna Torea

Significant points from monthly Board workshops and briefings

· Michaels Ave sand carpeting completed

· Madills Farm Stormwater protection wall completed

· Madills Farm sand carpeting field two completed

· Glover Park new entrance and playground upgrade completed

· Kepa Bush paths and bridge work completed

· Roberta Reserve Bridge completed

· Martin Wilson field new path completed

· Crossfield Reserve entrance and parking progressing well

· Liston Park combined walkway and cycle way started

· Madills Farm new double toilet near playground on target for installation in June

· Shore Road reserve Kayak launching platform scope agreed and progressing well

· Tahuna Torea Fish Dam restoration scope agreed and moving to consenting stage

· Planting days for reserves agreed including Tahuna Torea, Churchill Park and Madills Farm

Portfolio activities for the month

Monday, 25 April College Rifles ANZAC service

Tuesday, 26 April Joint Governing Body / Maunga Authority Draft Operational Plan 2016/17 deliberations workshop

Pānuku Development Auckland Meeting

Thursday, 28 April PDA Letter meeting

Fortnightly update with Ōrākei LB Chairperson/Deputy Chair

Ōrākei Local Board Workshop

Ōrākei Local Board Extraordinary Meeting - Annual Plan

Monday, 2 May Meeting with Jude Eades BMX club

Tūpuna Maunga o Tāmaki Makaurau Authority Hui 19

Tuesday, 3 May Meeting on Tahuna Torea Fish dams

Oceania Football Club - Ngahue Reserve, St Johns

Ōrākei Basin Advisory Group meeting

Mission Bay Kohimarama Residents Association Committee Meeting

Wednesday, 4 May World Masters Games 2017 meeting

Photos at Madills Farm Reserve

Thursday, 5 May Crossfield Reserve entrance path meeting Sarah

Site inspections: Madills Playground, Glover Park and Selwyn Reserve

Ōrākei Parks Portfolio: Dingle Dell Reserve Sign

Community Volunteer Awards workshop

Ōrākei Local Board Business Meeting

Friday, 6 May 4 Victoria Avenue and ex Post Office residence site

Art showcase (Grace Joel Retirement Village)

Saturday, 7 May Mission Bay Bowling Club Closing

Monday, 9 May Condor Sevens meeting

Tuesday, 10 May Meeting with Hockey NZ Virginia Henderson (OLB)

Parks Portfolio monthly update

Thursday, 12 May Environment and Infrastructure catch-up

Leases Portfolio update

Ōrākei Local Board Workshop

Friday, 13 May Mens Shed meeting

Monday, 16 May Marsh project - Hobson Bay

Auckland University Cricket club CMP Masterplan meeting

Ellerslie Residents Association

Tuesday, 17 May Ōrākei Basin Advisory Group meeting

Tahuna Torea Rangers meeting (329A West Tamaki Road)

Wednesday, 18 May Martin Wilson field and Glover Park inspections

The Landing update

Thursday, 19 May Chair/Deputy Chair Fortnightly Catch-up

Finance Update

Ōrākei Local Board Workshop

Saturday, 21 May 2016 World Championships for Electron Yachts

Skate the Bays meeting with Lynley Crawford

Monday, 23 May Ōrākei Local Board Swimming Pool Exemptions Committee Meeting and Inspections

Attachments

There are no attachments for this report.

Signatory

Author

Kit Parkinson – Ōrākei Local Board Councillor

Date: 23 May 2016

Ōrākei Local Board

02 June 2016

Board Member Report - Kate Cooke

File No.: CP2016/10068

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That this report be received.

Portfolio Lead: Arts, Culture and Events

Alternate Portfolio Holder: Community Development; Economic Development and Urban Design; Environment & Heritage; Civil Defence and Emergency Management

Other Appointments: Meadowbank-St Johns Residents Association (lead); Ellerslie Business Improvement District (lead); Ōrākei Community Association; Remuera Arts Trust (alternate); Ōrākei Community Centre (lead); Meadowbank Community Centre (alternate); Ellerslie War Memorial and Leicester Hall (alternate); Friends of Kepa Bush (lead); Friends of St Johns Bush (alternate)

Portfolio activities for the month

2017 will see two major events in Auckland in addition to the many already held here. These are the World Masters Games in April and the Lions Tour in June. ATEED is aware of the disruption these events cause to residents and businesses in the affected areas. Presentations and engagement have already begun with local boards and business associations to find ways to work together. Brett Riley, CEO of ATEED, led the three cluster engagement sessions.

The presentation of Volunteer Recognition Awards by the Ōrākei Local Board will take place in June. These are held every three years and acknowledge the many hours of work volunteered in our communities. Nomination forms are available on our website or from the Ōrākei Local Board office and everyone is encouraged to nominate a group or individual who they feel is deserving of such recognition. It is not a requirement to live in this ward as long as the community work takes place here.

Other activities

2 May Monthly update with Events Team

Bi monthly update with ATEED

Meeting with Events team to discuss a proposed event for 2017

3 May Meadowbank-St John’s Residents’ Assn monthly meeting

4 May ATEED presentation on major events occurring in Auckland in 2017

5 May Meeting with Board to discuss Volunteer Awards taking place in June

Ōrākei Local Board business meeting

6 May Attended the Auckland East Arts Show at Grace Joel Retirement Village

10 May Meeting with ATEED and World Masters Games organisers

11 May Debrief on the Anzac Day service held at St Heliers

12 May Ōrākei Local Board workshop

17 May Community Development update

18 May Update to The Landing subcommittee on various issues

19 May Ōrākei Local Board workshop

Attended opening night of ‘The Graduate’ by the Ellerslie Theatrical Society at The Stables

23 May Swimming Pool inspections and meeting of the subcommittee

Attachments

There are no attachments for this report.

Signatory

Author

Board Member Kate Cooke

Date: 26 April 2016

Ōrākei Local Board

02 June 2016

Board Member Report - Colin Davis

File No.: CP2016/10085

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since last reported.

Recommendations

a) That the report be received.

b) That the staff of the St Heliers Library be commended on the manner in which they coped in difficult circumstances following the recent flooding in the library, while still continuing to provide excellent service to the public, although the library building was closed to the public.

Portfolio Lead: Environment and Infrastructure; Heritage; Libraries (joint)

Other (alternate portfolio holder): Transport; Regulatory, Bylaws and Compliance; Civil Defence and Emergency Management; Local (non sports) Parks (joint)

Environment and Infrastructure

The major Kohimarama stormwater upgrade project is progressing. This upgrade to the stormwater network in Kohimarama is to provide stormwater flood protection to affected residents. The work involves installing a large culvert from Melanesia Road, down Sage Road and across Tamaki Drive. The culvert will then connect into an existing larger culvert in Kohimarama Beach near the Yacht Club.

To date, the Sage Road works are almost complete and part will be opened to traffic. A section of Tamaki Drive near the Sage Road intersection is the next stage and will be reduced from 25 May to 31 August to one-lane traffic, controlled by 2-way traffic lights; part of Sage Road will have partial closure.

Melanesia Road will also be affected and will be reduced to one-lane with traffic lights control between August and September.

Public notice with a diagram of the Tamaki Drive traffic disruption and restrictions has been given in the East & Bays Courier.

Heritage

World War One Commemorations

As a member of the Council’s WWI Centennial Memorial Working Party, which reports to the WWI Commemoration Political Steering Group, I attend regular meetings of both.

Restoration Heritage Searchlight Emplacements – Tamaki Drive

Work has ground to a halt pending a decision to remove the leaning power pole and to underground the sagging dangerous power lines presently above searchlight emplacement no. 3. An on-site meeting has been arranged with the affected parties on 24 May. Undergrounding will improve the visual amenity of the area as well as deal with a dangerous safety issue.

There is still some doubt about the text of the proposed signage, and some difficulty in obtaining illustrations for the sign, which may delay that part of the project.

Dingle Dell

A final version of the new sign has now been agreed.

Stonefields Heritage Trail

The required resource consent has been obtained. Tenders have been called for the engineering works and are currently being evaluated by a specialist officer team. A building consent is still to be obtained and this is reliant on the successful tenderer’s application. The expected starting date for the project is July/August 2016 and the anticipated finish date is early 2017.

While the design aims to protect and enhance the existing geological, ecological and archeological features of the trail and its environs, the main elements of the project and a significant part of the project’s cost are the safety fence and the major engineering works required for the safe pedestrian transition to join both ends of the trail where the existing path narrows and the levels change at the end of the former haul out road. These engineered steps are 28.5m long and 7m high. The length of the trail from Magma Crescent to the Gollan Road entrance is about 1.2km. Subject to agreement with adjoining property owners we are looking to have access points to Lunn Avenue at grade level. The Warehouse development has specifically planned an access point that is being accommodated in the Heritage Trail plan.

A public meeting organized by the Stonefields Residents’ Association regarding the Stonefields developer’s plans to erect apartment buildings near and in front of the Trail was held on Sunday 14 May and attracted a crowd of over 120 residents concerned about the height, increased traffic generation and the potential negative impact on the amenity of the Trail by users in terms of loss of views and sunlight. A photograph of the public meeting is shown.

Libraries

The St Heliers Library experienced flooding to a relatively small part of the premises which necessitated the library’s closure to the public 13-16 May. Although closed, the librarians worked in difficult circumstances and still delivered an outdoor pop-up story time on the Saturday for the 42 children present.

Patronage is steady at both the Remuera and St Heliers libraries. Each library hosts book groups. Computer tutorials are being held at both libraries.

Local (non sports) Parks

The upgraded Madill’s Farm playground is still proving to be a popular destination and a well used facility. Plans are progressing to install public toilets, in association with Watercare, adjacent to the playground. This amenity has been requested as a top priority by the children’s care-givers.

Activities since 25 April 2016

As well as assisting with a range of citizens’ enquiries, I have also attended the following to date:

27 April St Heliers Village Association’s networking breakfast.

27 April the Shakespeare commemoration event at the Central Library hosted by Auckland Libraries.

28 April the Ōrākei Local Board workshop various topics.

28 April the Ōrākei Local Board extraordinary business meeting.

2 May as a guest of Auckland Netball, the ANZ championship netball game at the Trusts Arena, Henderson.

5 May the Ōrākei Local Board workshop various topics.

6 May the annual arts function at the Grace Joel Retirement Village, hosted by Grace Joel management in association with the Auckland East Arts Council.

7 May the closing day event at the St Heliers Bowling Club.

7 May the dinner hosted by the Mission Bay Bowling Club as part of its events marking the closure of the Bowling Club.

9 May a meeting of the WWI Commemoration Political Steering Group.

9 May a meeting of the WWI Centennial Memorial Working Party.

10 May the regular scheduled Ōrākei Local Board parks portfolio holders’ briefing.

11 May the St Heliers Anzac Day Observance debrief.

12 May the portfolio holder’s briefing by the environment and infrastructure team.

12 May the Ōrākei Local Board workshop various topics.

15 May the public meeting called by the Stonefields Residents’ Association regarding the proposed apartment block development at Stonefields.

16 May a meeting regarding a proposed experimental marsh project in part of Hobson Bay.

16 May a meeting of the St Heliers/Glendowie Residents’ Association.

17 May a meeting of the Tahuna Torea Residents & Rangers Committee.

18 May a site inspection of the new footpath improvements at Martyn Wilson Field, Shore Road. This footpath provides a better and safer amenity for residents and those attending nearby schools. There is also a new associated pedestrian refuge in Shore Road.

19 May the Ōrākei Local Board workshop various topics.

23 May on-site pools inspections followed by the meeting of the Board’s Swimming Pool Fencing Exemptions Committee.

Attachments

There are no attachments for this report.

Signatory

Author

Colin Davis, Ōrākei Local Board, Auckland Council

Date: 23 May 2016

Ōrākei Local Board

02 June 2016

Board Member Report - Mark Thomas

File No.: CP2016/10127

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Economic Development and Urban Design

Sub- portfolios: Strategy, Finance, Rates and Governance; Unitary Plan

Other Memberships: Member, Remuera Business Association; Member East City Community Trust/ASB Stadium

Portfolio activities for the month

Economic Development and Urban Design:

· Visitor Strategy: Ellerslie, Remuera and Tamaki trails are progressing

· Work is underway using the visitor trail work as the main economic development project for 2015/16. Work is being undertaken to look at an event leverage proposal to support businesses with the significant events in Auckland next year.

· ATEED’s implementation proposals involve supporting us on:

o Better leveraging events for local businesses

o Opportunities associated with Colin Maiden Park

o Visitor strategy

Remuera Village Upgrade Project (ReVUP)

· The AT/NZTA LED light trial in Remuera is still proceeding

· The ReVUP project has been reviewed and an update will be presented to the board

· Liaison continues with PDA and AT on the Clonbern carpark

Any other issues

Annual agreement projects

Economic Development Strategy The Visitor Strategy – an Ōrākei Economic Development Strategy project – is being progressed. 5/10

Hobson Bay action plan:

1) Pre resource consent work on a mangrove management plan is underway. A recent update has been delivered.

2) The water quality project is being progressed as part of Colin’s Environment work programme.

3) Increasing access points around the Bay is being addressed by the proposal to establish a pontoon in the channel behind the cricket club. Progress 6/10.

Ōrākei Visitor Strategy: The primary focus now is progressing the visitor walkways in the Tamaki, Remuera and Ellerslie precincts. 5/10

Tamaki Drive Master Plan implementation: Slow progress. Progress 1/10

Unitary Plan: The Hearings Panel has completed hearings and will provide its recommendations to council by 22 July. Council has 20 days to consider the recommendations and must notify the plan by 19 August. Workshops have commenced within council to prepare to receive the recommendations from the Panel.

Other activity

· The usual busy month of meetings and events.

Attachments

There are no attachments for this report.

Signatories

Author

Board Member Thomas

Date: 30 May 2016