Puketāpapa Local Board
OPEN MINUTES
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Minutes of a meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 30 June 2016 at 6.00pm.
Chairperson |
Julie Fairey |
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Deputy Chairperson |
Harry Doig |
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Members |
David Holm |
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Ella Kumar |
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Michael Wood |
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ABSENT
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Member Nigel Turnbull |
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Clr Cathy Casey |
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Clr Chris Fletcher |
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Puketāpapa Local Board 30 June 2016 |
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1 Welcome
Harry Doig, Deputy Chair, delivered the welcome message.
2 Apologies
Resolution number PKTPP/2016/132 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board accept the apology from Member Turnbull for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PKTPP/2016/133 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 8 June 2016, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
1. Note the passing of two former local school principals, Bas Barriball of Mt Roskill Primary School and Rae Parkin of Wesley Primary School, who both made significant contributions to the Puketapapa community through their leadership in education.
2. Acknowledge Roskill South Kindergarten who were finalists in the Excellence in Engaging category of the Prime Minister’s Education Excellence Awards 2016.
3. Acknowledges the hard work, integrity and forbearance of Jill Pierce, in her time as an adviser to the Puketāpapa Local Board, noting the significant contribution she has made to both the everyday work of this Board, and also to a number of key projects such as the Three Kings Plan, the Te Auaunga Awa Vision and recognising local heritage. We sincerely thank her for her labours and wish her all the best for a long and fulfilling retirement.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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For Jenny Jujnovich, executive manager of Tri Star Gymnastics Club Inc. to present to the Board about the group’s activities in a community lease facility. |
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Resolution number PKTPP/2016/134 MOVED by Member E Kumar, seconded by Member MP Wood: That the Puketāpapa Local Board thank Jenny Jujnovich, executive manager of Tri Star Gymnastics Club Inc. for her presentation on the group’s activities and attendance. |
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A copy of the tabled presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Tri-Star Gymnastics Club Inc presentation |
9.2 |
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For Mika, Mika Haka Foundation founder, to present to the Board about the group’s local grant application (Item 16) and youth empowerment activities. |
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Resolution number PKTPP/2016/135 MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board thank Mika, Mika Foundation founder, for his presentation on youth empowerment and attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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13 |
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Resolution number PKTPP/2016/136 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) receive the Chair’s Report for June 2016. b) note the results of the attached Local Business Survey research commissioned by the Board in line with Initiative 2 of the Puketapapa Local Economic Development Action Plan. |
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A copy of the tabled letter has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Letter to Chair of Regional Strategy and Policy Committee dated 28 April 2016 from Todd McLay, Minister of Trade re Trans-Pacific Partnership |
14 |
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14.1 |
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Resolution number PKTPP/2016/137 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the report for June 2016 b) note that the development of a Central Community Recycling project is progressing focused on a drop-off centre at the Horticultural Society site on Great North Rd and a processing site in Victoria St, Onehunga c) note the Board’s strong view to involve community organisations in the deconstruction of the additions to the Mt Roskill Borough building d) note the need to change the status of the Mt Roskill Borough building from corporate to community is essential following the renovation of this project. |
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a Harry Doig report updated, 14 May to 19 June 2016 |
14.2 |
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Resolution number PKTPP/2016/138 MOVED by Member DA Holm, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board receive the report for June 2016. |
14.3 |
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The order of the Items were taken as follows: a); b) to g); h). |
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Pursuant to Standing Order 3.15.5 Member Ella Kumar requested that her dissenting vote be recorded against Items b) to g). |
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Resolution number PKTPP/2016/139 MOVED by Member MP Wood, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the report for June 2016. b) receive the Harrison Grierson urban assessment and concept plans and landscape visual assessment reports on Liston Village. c) note that the Harrison Grierson Report follows on from earlier policy work completed by the Board by Kelvin Norgrove of Enfocus Group that established the policy benefits of social housing at Liston Village. d) endorse the Concept Plan options produced in the report for further investigation, expressing in-principle support for a development plan for the site that will enable both open space improvements and retention, or preferably increase, in the provision of social housing for Seniors. e) note especially the balance of benefits achieved by the proposed composite design on page 20 of the report. f) note the recommendation of the Finance & Performance Committee during Annual Plan deliberations on 13 May: Resolution 12(g): request that the Puketapapa Local Board’s planning options for Liston Village be presented to the Auckland Development Committee for further consideration. g) delegate to Member Wood to present the Harrison Grierson report to the Auckland Development Committee and to further advocate for the Board’s position in this matter. h) note in relation to Margaret Griffen Reserve that: 1) the Margaret Griffen Park carpark has over the past six to twelve months, been used as a location for people to sleep over using campervans, with observed numbers fluctuating between six and twenty. 2) the board request a report from officers to assist the Board in responding to the matter. 3) the board ask officers to address the following issues in the report: i) any additional costs that are incurred by Council as a result of camping in the Reserve. ii) responses to camping issues in other Council Reserves in urban areas. iii) any impact on other park users. iv) an assessment of whether the Margaret Griffen Reserve site is being used solely by ‘freedom campers’ or whether homelessness is also having an impact. v) options for managing the issue including the option of regulation and charging for usage. |
14.4 |
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Resolution number PKTPP/2016/140 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board receive the report for June 2016. |
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A copy of the tabled report and July events calendar has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a E Kumar report, 26 May to 26 June 2016 b Puketāpapa Local Events Calendar for July 2016 |
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Secretarial note: This reports was WITHDRAWN. |
15 |
Approval of multi premise community lease to Auckland Citizens Advice Bureaux Incorporated |
16 |
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Fua Winterstein, Community Grants Advisor, was in attendance to speak to this item. |
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Resolution number PKTPP/2016/141 MOVED by Member DA Holm, seconded by Member MP Wood: That the Puketāpapa Local Board: a) consider the applications listed in Table One and agree to fund, part-fund or decline the application in this round. Table One: Puketāpapa Local Grants, Round Two applications
b) consider the applications listed in Table One and agree to fund, part-fund or decline the application in this round. Table Two: Puketāpapa Local Grants, Round Two Multiboard applications
c) thank officer Fua Winterstein for her attendance. |
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Puketapapa Local Board Strategic Relationships Grants 2015/2016 |
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Juanita de Senna, Community Grants Operations Manager and Fua Winterstein, Community Grants Advisor, were in attendance to speak to this item. |
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Resolution number PKTPP/2016/142 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) re-allocate the remaining budget from the Local Board grants and Quick Response grants 2015/16 to the Strategic Relationships Grants of approximately $5,500. b) consider the application listed in table below and agree to fund, part-fund or decline each application.
c) apportion the remaining funds equally to the following applicants: i) Earth Action Trust ii) Resilio iii) Auckland Refugee Community Coalition iv) Auckland Dream Centre Trust d) thank officers Juanita de Senna and Fua Winterstein for their attendance. |
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Puketapapa Local Board Arts, Community and Events Work Programme 2016/2017 |
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George Makapatama, Manager Strategic Broker, Juanita de Senna, Strategic Broker Community Empowerment, and David Hebenton, Arts and Culture Advisor, were in attendance to speak to this item. |
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Resolution number PKTPP/2016/143 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board: a) approve the updated 2016/2017 Arts, Community and Events work programme attached subject to confirmation with the portfolio holder and the chair for the following items: i) 2369 Children and Young People: Children’s Engagement Panel, Children’s Action Plan, Child Initiatives – breakdown required ii) 2382 Children & Young People: Youth Development – breakdown required iii) 2309 Community grants – break down required iv) 2378 Placemaking: Community safety - breakdown required v) 2967 Sustainable and Affordable Housing - description needs updating vi) 2380 Te Auaunga Awa – add Stormwater project to activity name vii) 2968 Whare Restoration Support – activity description from provide ‘community grant’ to ‘funding’. viii) 2387 Youth Connections –breakdown required, budgets do not add up ix) 2666 Hire fee subsidy - budget source yet to be determined x) 2075 Wesley Community Centre and Roskill Youth Zone work plan – portfolio holder to agree work programme b) approve funding of $375,194 (uninflated opex budget) to James Wallace Arts Trust (for Pah Homestead). c) thank officers George Makapatama, Juanita de Senna and David Hebenton for their attendance. |
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An updated copy of the Arts, Community and Events work programme 2016/2017 was tabled and has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Updated Arts, Community and Events work programme 2016/2017 |
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Parks, sport and recreation draft annual work programme financial year 2016-2017 |
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Dawn Bardsley, Parks Advisor, and Nick Harris, Sport and Recreation Advisor, were in attendance to speak to this item. |
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Resolution number PKTPP/2016/144 MOVED by Member MP Wood, seconded by Member E Kumar: That the Puketāpapa Local Board: a) approve the Puketāpapa Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report; b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the local board portfolio holder/s. c) note the allocation of $20,000 LDI opex for the Monte Cecilia playground project made at the Board’s 26 May 2016 meeting. d) thank officers Dawn Bardsley and Nick Harris for their attendance. |
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Matt Foster, Relationship Advisor, was in attendance to speak to this item. |
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Resolution number PKTPP/2016/145 MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm: That the Puketāpapa Local Board: a) approve the allocation of $56,000 of $81,000 for local environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below
b) note that options for the remaining local stream restoration budget of $25,000 will be brought to the board in August 2016 after the completion of the Te Auaunga Awa strategy and vision. c) note that the Manukau Harbour Forum project will support year three of the forum work programme as agreed by the board at its 31 March 2016 meeting. d) thank officer Matt Foster for his attendance. |
21 |
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Debbie Ashton, Service Delivery Manager, Owairaka Cust. Experience - North & West Libraries and Mary-Ann Foster, Mt Roskill Library manager, were in attendance to speak to this item. |
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Resolution number PKTPP/2016/146 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) approve the 2016/2017 Libraries work programme (Attachment A). b) thank officer Debbie Ashton and Mary-Anne Foster for their attendance. |
22 |
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Ron Johnson, Community Lease Advisor, was in attendance to speak to this item. |
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Resolution number PKTPP/2016/147 MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood: That the Puketāpapa Local Board: a) approve the community lease 2016/2017 work programme as detailed in Attachment A noting the additional activity benefit for 2806 Pah Homestead 72A Hillsborough Road of provision of public art at the Hillsborough Road entrance to Monte Cecilia Park. b) thank officer Ron Johnson for his attendance. |
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Luo Lei, Local Economic Development Advisor – ATEED, was in attendance to speak to this item. |
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Resolution number PKTPP/2016/148 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) approve the 2016/7 local economic development work programme set out in attachment A as follows: i) Business Support Programme ($25,000) ii) Young Enterprise Scheme ($1,000) b) thank officer Luo Lei for his attendance. |
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Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund |
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Resolution number PKTPP/2016/149 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) provide the attached feedback to the governing body in response to Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund report. b) note its support for the proposed Community Access Scheme guidelines, in particular its principles, scope and eligibility criteria. c) support the allocation of the residual $2.5m Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme with an expectation that it meets identified needs in the legacy Waitakere ($1.1m) and Auckland City ($1.39m) Council areas. d) recommend that the Parks, Recreation and Sport Committee devolves future decisions on the allocation of funding for community access schemes within the legacy Auckland City Council area to the Central Facility Partnership Committee. e) request criteria for the Central Facility Partnership Committee in regard to this fund that identifies and justifies the sub-regional expectation towards the legacy area Auckland City and be included in the Community Access Scheme Guidelines document. f) request criteria that prioritise investment where there are identified gaps in the sporting needs of ethnic minority groups. g) request that officers provide an evaluation report back to the Central Facility Partnership Committee on the outcomes delivered through the Community Access Scheme and the allocation of the legacy funding after 2 years of delivery. |
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A copy of the tabled feedback has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Puketāpapa Local Board feedback |
Resolution number PKTPP/2016/150 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board agree to adjourn the meeting at 8.22pm and reconvened at 8.31 pm. |
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The order of the Items were taken as follows: a) b) c); d) e) f); g) h) i) |
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Pursuant to Standing Order 3.15.5 Member Ella Kumar requested that her dissenting vote be recorded against Items d), e) and f). |
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Resolution number PKTPP/2016/151 MOVED by Member DA Holm, seconded by Member MP Wood: That the Puketāpapa Local Board: a) provide the attached feedback to the governing body in response to the Housing for Older People Partnering Proposal and policy. b) request the Governing Body to include clear targets to increase the number of Council owned housing units under this partnership. c) request the Governing Body to direct the relevant arms of Council to explore opportunities that can provide a good spread of social housing for older people around the regional and especially on the Auckland isthmus to enable older people to remain in the diverse communities they are a part of. d) requests that the Governing Body to direct Panuku Development Auckland to consider the following Harrison Grierson design plans and provide advice on how to include this property, once acquired, in the Council’s social housing portfolio i) ‘Liston Village: Landscape and Visual Assessment’ ii) ‘Liston Village: Urban Design Assessment and Concept Plans’
e) supports the proposed partnering proposal for the management of housing for older people and the associated policy subject to the issues raised above. f) forwards these recommendations and the Harrison Grierson Reports on Liston Village to other Local Boards, and requests resolutions of support from Boards for further consideration of options to retain Liston Village. g) notes that the Have Your Say events on the proposal were focused only on locations of existing council tenants h) notes that the public consultation recommendation in the report that delegations be made to local board members to hear feedback to ensure sufficient interaction with the public has not been applied to this board. i) therefore urges the Council to provide better and further opportunities for Puketapapa residents to give feedback on this issue prior to the 28 July Governing Body meeting. |
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A copy of the tabled feedback has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Puketāpapa Local Board Feedback |
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Resolution number PKTPP/2016/152 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board provide the attached feedback to the governing body in response to the Draft 2016 Elected Members’ Expenses Policy. |
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A copy of the tabled feedback has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Puketāpapa Local Board feedback |
27 |
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Resolution number PKTPP/2016/153 MOVED by Member MP Wood, seconded by Member E Kumar: That the Puketāpapa Local Board note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”. |
28 |
Regional Facilities Auckland Second Quarter Report 2015-16 for period ended 31 December 2015 |
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Resolution number PKTPP/2016/154 MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm: That the Puketāpapa Local Board receive the Regional Facilities Auckland Third Quarter Report 2015-16 for period ended 31 March 2016. |
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Resolution number PKTPP/2016/155 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board receive the Governance Forward Work Calendar for June 2016. |
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A copy of the revised forward work calendar was tabled and has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Revised Governance Forward Work Calendar, June 2016 |
30 |
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Resolution number PKTPP/2016/156 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board receive the workshop notes for 4, 11 and 18 May 2016. |
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Resolution number PKTPP/2016/157 MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board receive the Resolutions Pending Action schedule for June 2016. |
32 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................