I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 27
June 2016
6.00pm
Reception
Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland
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Rainbow Communities Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Jordon Harris
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Co-Chairperson
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Julie Radford-Poupard
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Members
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Moira Clunie
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Mark Fisher
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Audrey Hutcheson
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Bruce Kilmister
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Lexie Matheson, ONZM
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Duncan Matthews
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Diana Rands
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Merv Taueki-Ransom
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Julie Watson
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Aram Wu
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(Quorum 6 members)
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Katherine Wilson
Democracy Advisor
21 June 2016
Contact Telephone: 021 712 595
Email: katherine.wilson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
Review
The form and functioning of the Panel may
be reviewed prior to or after, the end of the Panel term in September 2016.
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Rainbow
Communities Advisory Panel
27 June 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Extraordinary
Business 7
5 Feedback from the internal gender-neutral toilet signage
trial 9
6 Progress report on The Proposed Auckland Unitary Plan 17
7 Human Rights Act 1993 amendment strategy, sub-committee 21
8 Rainbow Communities Advisory Panel presentation to Community
Development and Safety Committee on 3 August 2016 23
9 Rainbow Communities Advisory Panel Sub-committee update,
June 2016 25
10 Rainbow Communities Advisory Panel letter to Mayor Len Brown,
Auckland Council 27
11 Information Items 29
12 Rainbow Communities Advisory Panel Work Programme Update June
2016 31
13 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Rainbow Communities Advisory Panel:
a)
confirm the ordinary minutes of its meeting, held
on Monday, 23 May 2016, as a true and correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be discussed
at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Rainbow
Communities Advisory Panel
27 June 2016
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Feedback from
the internal gender-neutral toilet signage trial
File No.: CP2016/12879
Purpose
1. To inform the Rainbow
Communities Advisory Panel of the feedback from the gender-neutral toilet
signage trial held from 8 – 24 June 2016 in the 135 Albert St. and Bledisloe
House buildings.
Executive
summary
2. The Rainbow Communities Advisory
Panel requests an update of the trial during the 27 June 2016 panel
meeting. A council staff member will present the findings during the
27 June meeting.
3. The Community Facilities
department (separate from the Corporate Finance & Property department) has
received the request for an inventory of all the toilets and toilet signage
across the Auckland region. The estimated time to develop the inventory is
12-18 months.
4. The gender-neutral toilet
signage trial ends on 24 June 2016. After that date, Corporate Finance &
Property will decide how to proceed from the trial results.
5. As at 20 June 2016, council has
received 16 submissions of feedback during the trial, which continues until 24
June. Generally speaking, eight submissions were positive, and eight
submissions were negative or did not see the need for change. Among the 16
submissions, eight submissions provided alternatives to the signs proposed.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) review and consider the
attached feedback
b) agree to the preferred icons
and signage wording.
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Attachments
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No.
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Title
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Page
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aView
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Feedback from Albert St and Bledisloe toilet sign
trial, June 2016
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11
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Signatories
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Author
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Julian Gonzalez - Workspace Business Partner
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Authorisers
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Jo Otene, Manager Workspace Performance
James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Rainbow
Communities Advisory Panel
27 June 2016
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Progress report on The Proposed Auckland Unitary Plan
File No.: CP2016/12971
Purpose
1. To update the
Rainbow Communities Advisory Panel on the status and ongoing process of the
Proposed Auckland Unitary Plan (PAUP).
Executive
summary
2. Auckland
Council has developed and notified a Proposed Auckland Unitary Plan to replace
the former legacy councils’ 7 district plans and 4 regional plans. The PAUP is
a key tool to implement the Auckland Plan and make Auckland the world’s most
livable city.
3. The Auckland
Unitary Plan was publically notified for submissions in 2013 and people had an
opportunity to make submissions and further submissions. Over 9000 submissions
and 3800 further submissions either supporting or opposing original submissions
were received.
4. The Independent
Hearings Panel (the Panel) was established by the Government to hear
submissions and provide recommendations to Council about changes the Panel
thinks should be made to the Proposed Auckland Unitary Plan. The Panel will
report its recommendations to Council on 22 July 2016.
5. Subject to
Council’s decision on the Panel’s recommendations, appeals to the Environment
Court may be made. If any appeals are received, Council will try to resolve
them and make the plan beyond challenge (settle all appeals). Council will then
be able to make ‘operative’ all or part of the plan. Making the plan operative
is the final step in the plan making process and is a significant milestone as
it will be the first unitary plan:
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To be developed under legislation which
introduced a streamlined plan-making process; and
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It is the first Auckland Unitary Plan that
replaces legacy district and regional plans.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive this report.
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Comments
6. As a result of
the Auckland Council amalgamation in 2010, central government requires the Council
to produce a Unitary Plan. This combines what was within the former councils’ 7
district plans and 4 regional plans and was developed over a relatively short
legislative timeframe. The Unitary Plan is a key tool to implement the Auckland
Plan and make Auckland the world’s most liveable city. It will provide one
clear and consistent set of planning rules for the whole of Auckland.
7. Under the
Resource Management Act, Council is required to address the following in a
Unitary Plan:
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Set the basic direction for environment management in the region
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Take an Auckland-wide approach to manage particular parts of the environment, like the coast, soil, a river or the air. They
set out how discharges or activities involving these resources will be managed
to stop the resources being polluted
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Set out rules to guide activities and
development and specify when a resource consent is needed to minimise effects
on the environment
Draft
Version
a) An early draft of
the Proposed Auckland Unitary Plan using content from the previous council’s
plans (e.g. the Rodney Distract Plan), was launched for public feedback in
March 2013.
Notified
Version
a) The notified
version was publically notified for submissions from 30 September 2013 to 28
February 2014.
b) People had an
opportunity to either support or oppose submitters' requests for changes by
making a further submission from 11 June to 22 July 2014.
c) During the submission process public and stakeholder engagement
focused on informing and enabling participation. During the notification period
11 weeks of public consultation were held, consisting of over 250 events
including public meetings, open days, drop in sessions at libraries and information stands at public events
Overview of submissions
a) Over 9000
submissions were received during the notification period from businesses,
community groups and individuals. Submissions were received on all parts of the
Unitary Plan.
b) Some submissions
included just one request, while others involved 100s or 1000s. A total of more
than 93,600 requests were received. In the further submission period over 3800
further submissions either supporting or opposing original submissions were
received.
Hearings
a) Submissions and
evidence was heard by the Auckland Unitary Plan Independent Hearings Panel (the
Panel) from September 2014 to 13 May 2016.
Next Steps
8. The Auckland
Unitary Plan Independent Hearings Panel was established by the Government to
hear submissions and provide recommendations to Council about changes the Panel
thinks should be made to the Proposed Auckland Unitary Plan. The Panel will
report its recommendations to Council on 22 July 2016.
9. Auckland
Council's Governing Body will consider the Panel's recommendations and decide
whether to accept or reject them. The Council must publicly notify its decision
by 19 August 2016.
10. Subject to
Council’s decision on the Panel’s recommendations appeals to the Environment
Court may be made. If any appeals are received, Council will try to resolve
them and make the plan beyond challenge (settle all appeals). Council will then
be able to make ‘operative’ all or part of the Unitary Plan (excluding the
coastal provisions of the Unitary Plan which is subject to approval by the
Minister of Conservation) when the Unitary Plan is beyond challenge by appeal.
11. Making the
Proposed Auckland Unitary Plan operative is the final step in the plan making
process. It will be a significant milestone as it is:
·
The first plan to be developed under Local
Government (Auckland Transitional Provisions) Amendment Act 2913 which
introduced a streamlined plan-making process; and
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It is the first Unitary Plan for Auckland and
replaces existing legacy distract and regional plans.
Key PAUP Dates
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18 May
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Independent Hearings Panel – hearings
for all topics completed
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19 May
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Independent Hearings Panel provides
its recommendations to Council on most designations
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8 and 22 June, 4 July
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Auckland Development Committee –
Information meeting to provide a high level overview of key provisions of the
Proposed Auckland Unitary Plan
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22 July
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Independent Hearings Panel provides
Council with its recommendations (other than those already provided on
designations on 19 May)
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27 July
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Confidential briefing to Auckland
Development Committee on Independent Hearings Panel’s recommendations.
Independent Hearings Panel’s
recommendations released to the public
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3 – 4 August
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Appointments available for Auckland
Development Committee with Council planners
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12, 15, 16, 17, 18 August
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Auckland Council Development
Committee and Governing Body meetings to make decisions on the Independent
Hearings Panel’s recommendations
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19 August
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Council decision notified
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16 September
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Appeal period closes
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Consideration
Local
board views and implications
12. All local board chairs are
invited to attend the Auckland Development Committee.
Māori
impact statement
13. The PAUP is of considerable interest to Auckland’s Mana
Whenua. A number of the topics that will be presented to the committee at the
Auckland Development Committee information meetings between April and July 2016
are of high interest to Mana Whenua, and indeed the wider Māori community.
However, as the council will not be making any decisions at the information
meetings, the report itself does not have any impact on Māori.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Debra Yan – Principal Planner - Unitary Plan
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Authorisers
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Celia Davison - Team Leader Unitary Plan
James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Human Rights Act 1993 amendment strategy,
sub-committee
File No.: CP2016/12839
Purpose
1. To form a sub-committee to
discuss a strategy on amending the Human Rights Act 1993.
Executive
summary
2. The Rainbow Communities Advisory
Panel’s Human Rights Act 1993 amendment strategy sub-committee will be led by
Member L Matheson, ONZM.
3. Members of the Rainbow
Communities Advisory Panel are to volunteer to this sub-committee at the
meeting.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) form a sub-committee to discuss
a strategy on the Human Rights Act 1993 amendment strategy.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Rainbow Communities Advisory Panel presentation to
Community Development and Safety Committee on 3 August 2016
File No.: CP2016/12840
Purpose
1. To form a sub-committee to
discuss the Rainbow Communities Advisory Panel’s presentation to the Community
Development and Safety Committee on Wednesday 3 August 2016.
Executive
summary
2. The Rainbow Communities Advisory
Panel is to form a sub-committee to make a presentation to the Community
Development and Safety Committee on Wednesday 3 August 2016. The theme of the
Community Development and Safety Committee is LGBTI.
3. Members of the Rainbow
Communities Advisory Panel are to volunteer to this sub-committee at the
meeting.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) form a sub-committee to make a
presentation to the Community Development and Safety Committee on Wednesday 3
August 2016, on behalf of the Rainbow Communities Advisory Panel.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Rainbow Communities Advisory Panel Sub-committee
update, June 2016
File No.: CP2016/12797
Purpose
1. To provide an update to the
Rainbow Community Advisory Panel on the activities of the sub-committees of the
panel.
Executive
summary
2. The following subcommittees will
provide a verbal update at the meeting:
· Community
Summit Event: Members J Harris, B Kilmister, L Matheson, D Matthews, M
Taueki-Ransom, J Watson, and A Wu (lead).
· 30-year
Homosexual Law Reform Celebration: Members B Kilmister (lead), J Harris, J
Radford-Poupard, D Rands and J Watson.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the verbal updates from
the community summit and 30-year homosexual law reform celebration
sub-committee.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Rainbow Communities Advisory Panel letter to Mayor Len
Brown, Auckland Council
File No.: CP2016/12842
Purpose
1. To provide the Rainbow
Communities Advisory Panel with the signed letter to Mayor Len Brown, Auckland
Council.
Executive
summary
2. At its meeting on 23 May 2016,
the Rainbow Communities Advisory Panel agreed to write a letter to Auckland
Council advising them on two issues of ongoing concern within its communities.
Namely, the funding for community organisations and the recording of rainbow
communities statistics.
3. The letter will be tabled at the
meeting once the co-chairs of the Rainbow Communities Advisory Panel have
signed the letter.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the letter.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Information Items
File No.: CP2016/11917
Purpose
1. To receive a summary and provide
a public record of memos, information reports, or briefing papers that have
been distributed to committee members since 23 May 2016.
Executive
summary
2. This is a regular information-only
report which aims to provide greater visibility of information circulated to
committee members via memo or other means, where no decisions are required.
3. The following memo was
circulated:
· 2013-2016
Review of Six Demographic Advisory Panels
4. These documents can be found on
the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/
· At
the top of the page, select meeting “Rainbow Communities Advisory Panel” from
the drop-down tab and click “view”;
· Under
‘Attachments’ select either HTML or PDF version of the document entitled ‘extra
attachments’
5. Note that, unlike an agenda
report, staff will not be present to answer questions about the item
referred to in this summary. Panel members should direct any questions
to the author.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the summary of
information memos since 23 May 2016.
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Attachments
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No.
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Title
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Page
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aView
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2013-2016 Review of Six Demographic Advisory Panels
(Under Separate Cover)
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Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Rainbow Communities Advisory Panel Work Programme
Update June 2016
File No.: CP2016/12960
Purpose
1. To update the Rainbow
Communities Advisory Panel on the status of its work programme, and provide
information on arrangements related to the end of the term.
Executive
Summary
2. The Panel provides advice to the
council to ensure that the views and needs of the rainbow
communities of Auckland are incorporated in council’s decision-making, by:
· reviewing
and commenting on the content of council’s strategies, policies, plans, bylaws
and projects
· advising
the council on ways to communicate and engage effectively with their
communities
· bringing
to the attention of the council any matters that they consider to be of
particular importance for or concern to Rainbow communities.
3. Since its establishment in
September 2015, the Panel has provided advice to council and its related
entities on 15 occasions including council’s engagement with rainbow communities,
council and ATEED events, the 2016 local government elections and the modification of signage to accessible toilets in the council
property on Albert and Wellesley streets in Auckland City Centre.
4. In May 2016, the Panel received
public input from LGBTI Cross-Party Working Group, OUTLineNZ
Inc. Proud to Play and Pride NZ. The Panel offered their views on the
initiatives of each group.
5. The next Panel meeting is set
for 22 August 2016, which will be the last Panel meeting in the current term.
The Panel’s term ends on 9 September 2016, one month prior to the 2016 Local
Government Elections.
6. An independent review of six
demographic advisory panels is currently under way. Six
demographic advisory panels include Disability, Ethnic Peoples, Pacific
Peoples, Seniors, Youth and Rainbow Communities Advisory Panels. A group
discussion with chairs and co-chairs of advisory panels took place on 15 June
2016. A workshop for all panel members is scheduled on Saturday 25 June. The
findings and recommendations will assist the incoming mayor to decide a future
model of advisory panels.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the Rainbow Communities
Advisory Panel Work Programme Update for June 2016.
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Attachments
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No.
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Title
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Page
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aView
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Rainbow Communities Advisory Panel Work Programme
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33
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bView
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Rainbow Communities Advisory Panel_Schedule of
Feedback and Advice_June 2016
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35
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Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
27 June 2016
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Rainbow
Communities Advisory Panel
27 June 2016
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