Minutes of Rodney Local Board

Rodney Local Board

13 June 2016

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number RD/2016/57

MOVED by Member BP Houlbrooke, seconded by Member JG Colville:

That the Rodney Local Board:

a) accept the apologies from Member JG McLean and Member PM Pirrie for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2016/58

MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 9 May 2016, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

Motion

Resolution number RD/2016/59

MOVED by Chairperson BM Steele, seconded by Member AG Sayers:

That the Rodney Local Board:

a) invite Mark Thomas of Orakei Local Board to sit at the table.

CARRIED

8 Deputations

8.1

Kawau Island representatives

Lin Pardey representing Kawau Island residents in attendance for this item. Ms Pardey said that the Kawau Island Advisory Committee represented everyone from Kawau Island and they had been involved with input on the Unitary Plan, Sandspit parking, waste management issues and advocating to extend the gold card programme to include Kawau Island. Ms Pardey also requested an honorarium of $1,500 for the legacy Kawau Island Advisory Committee and support for extending the gold card programme to Kawau Island.

Resolution number RD/2016/60

MOVED by Member BP Houlbrooke, seconded by Member JG Colville:

That the Rodney Local Board:

a) thank Lin Pardey for her presentation regarding various issues relating to Kawau Island and in particular to request an honorarium for the legacy Kawau Island Advisory Committee.

CARRIED

8.2	Proposal for Matakana River Tours
	Phil Morris in attendance for this item. Mr Morris gave a PowerPoint presentation and tabled a written document. A copy of the PowerPoint and the written documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Morris spoke of his proposal to run tours on the Matakana River which would entail use of the wharf.
	Resolution number RD/2016/61 MOVED by Member WW Flaunty, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) thank Mr Phil Morris for his presentation regarding a business proposal in Matakana to operate tours on the river. CARRIED
	Attachments a Matakana River Tours proposal b Matakana River Tour PowerPoint

9 Public Forum

9.1	Kumeu-Huapai Residents and Ratepayers Association
	Pete Sinton, Graeme Edmonds and Mark Hall in attendance for this item. Mr Sinton spoke about the transport issues in Kumeu and a grant application they have made to the local board for the purpose of a traffic survey. Mr Sinton tabled a written document, a copy of which has been put on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2016/62 MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner: That the Rodney Local Board: a) thank the representatives from the Kumeu-Huapai Residents and Ratepayers Association for their presentation on transport issues in Kumeu-Huapai. CARRIED
	Attachments a Kumeu-Huapai Residents and Ratepayers Association

9.2

Planter Boxes in Helensville

Holly Southernwood in attendance for this item. Ms Southernwood spoke about a proposal to have planter boxes around Helensville.

Resolution number RD/2016/63

MOVED by Member TP Grace, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) thank Holly Southernwood for her presentation on a proposal to have planter boxes around the township of Helensville.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Kumeu-Huapai Centre Plan

Peter Vari (Team Leader Planning North West), Ryan Bradley (Principal Planner) and Sue Dodds (Strategic Broker) in attendance for this item.

Resolution number RD/2016/64

MOVED by Chairperson BM Steele, seconded by Member JG Colville:

That the Rodney Local Board:

a) endorse the preparation of a Kumeu-Huapai Centre Plan in partnership with the community.

b) agree that the process for compiling the Kumeu-Huapai Centre Plan will include:

i) Developing a community partnering approach

ii) Creating a shared vision

iii) Undertaking research and analysis

iv) Working with the community to prepare a draft plan

v) Community engagement on the Draft Plan

vi) Incorporate feedback and adoption of plan by Rodney Local Board.

c) establish a liaison group with community and local board participation to oversee the Kumeu-Huapai Centre Plan process and to recommend a final plan for approval by the local board.

d) appoint the Kumeu Subdivision local board members to the joint community and council liaison group on the Kumeu-Huapai Centre Plan.

e) appoint community members to the joint community and council liaison group at a future community meeting.

f) invite the Rodney ward councillor to be part of the joint community and council liaison group for the Kumeu-Huapai Centre Plan.

CARRIED

Update on Warkworth Business Improvement District Establishment Process

Resolution number RD/2016/65

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:

That the Rodney Local Board:

a) note the update on the Warkworth Area Business Association’s establishment process towards becoming a Business Improvement District.

b) that the newly elected members of the Warkworth Area Business Association receive a copy of the report for their information.

CARRIED

11.20am – 11.25am Meeting adjournment

Adoption of Local Board Agreement 2016/2017

Resolution number RD/2016/66

MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele:

That the Rodney Local Board:

a) adopts local content for the Annual Plan 2016/2017 (Attachment A to the agenda report), including:

i. a Local Board Agreement 2016/2017

ii. a message from the chairperson

iii. local board advocacy

iv. local activity budgets

v. local performance targets

b) notes local fees and charges schedules for 2016/2017 (Attachment B of the agenda report) were approved at the business meeting on 9 May 2016.

c) notes:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chairperson’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.

d) agrees that the chairperson be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017.

CARRIED

Approval of the Rodney Local Board Achievements Report November 2013 - June 2016

Resolution number RD/2016/67

MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele:

That the Rodney Local Board:

a) approve the Rodney Local Board Achievements Report November 2013 – June 2016 for publication, as included in Attachment A to the agenda report dated 13 June 2016.

CARRIED

Health, Safety and Well-being May 2016 Update

Resolution number RD/2016/68

MOVED by Member TP Grace, seconded by Member BP Houlbrooke:

That the Rodney Local Board:

a) note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update.”

CARRIED

Secretarial Note: Member Sayers returned to the meeting after the brief meeting adjournment at 11.33am (item 17).

Ward Councillor Update

Resolution number RD/2016/69

MOVED by Member WW Flaunty, seconded by Member TP Grace:

That the Rodney Local Board:

a) thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

CARRIED

Governance Forward Work Programme

Resolution number RD/2016/70

MOVED by Chairperson BM Steele, seconded by Member AG Sayers:

That the Rodney Local Board:

a) note the attached governance forward work calendar.

CARRIED

Deputation/Public Forum Update

Resolution number RD/2016/71

MOVED by Member AG Sayers, seconded by Member WW Flaunty:

That the Rodney Local Board:

a) receive the Deputation/Public Forum Update.

CARRIED

Rodney Local Board Workshop Records

Resolution number RD/2016/72

MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele:

That the Rodney Local Board:

a) workshop record for Monday, 16 May 2016 be accepted.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.48 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner	From 10.30am, item 8.2
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	Greg Sayers

	Councillor Penny Webster
	Mark Thomas (Orakei Local Board Member)