Minutes of Rodney Local Board Parks, Culture and Community Development Committee

Rodney Local Board Parks, Culture and Community Development Committee

13 June 2016

1 Welcome

The Chairperson opened the meeting and welcomed all those in attendance.

2 Apologies

Resolution number RODPC/2016/28

MOVED by Member SR Garner, seconded by Member JG Colville:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) accept the apologies from Member JG McLean and Member PM Pirrie for absence.

CARRIED

3 Declaration of Interest

The following declarations of interest were noted for item 20 ‘Rodney Local Grants, Round Two, 2015/2016’;

Member Grace declared an interest in the applications from Helensville Tennis Club Incorporated and Waimauku Lions Club. He took no part in the discussion or voting on those particular applications.

Member Houlbrooke declared an interest in the application from Baddeleys and Campbells Beach Ratepayers Association. She took no part in the discussion or voting for that particular application.

4 Confirmation of Minutes

Resolution number RODPC/2016/29

MOVED by Member BM Steele, seconded by Member TP Grace:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 11 April 2016, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	North Harbour Sports Council
	David Frank, Chief Executive Officer of Tennis Northern Region and Lynette Brady of Netball North Harbour were in attendance for this item. Mr Frank gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Frank and Ms Brady sought a partnership approach and collaboration with the local board in particular in utilising facilities and they discussed the input of volunteers.
	Resolution number RODPC/2016/30 MOVED by Member SR Garner, seconded by Member WW Flaunty: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank the representatives from North Harbour Sports Council for their presentation. CARRIED
	Attachments a North Harbour Sports Council

8.2	Community Lease - Silverdale Pony Club
	Chris Ward and Jamie Cook from Silverdale Pony Club in attendance for this item. Mr Ward gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Ward and Ms Cook outlined the activities of the Silverdale Pony Club and spoke in support of the intention to grant a lease item for 124 Green Road, Dairy Flat (agenda, item 13).
	Resolution number RODPC/2016/31 MOVED by Member BM Steele, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank the representatives from the Silverdale Pony Club regarding a proposed lease at Green Road, Dairy Flat. CARRIED
	Attachments a Silverdale Pony Club

8.3	Warkworth and Wellsford Pipe Band
	June Turner, Roger Turner and Barry Wood of Warkworth and Wellsford Pipe Band in attendance for this item. Mrs Turner tabled written information, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Turner spoke in regard to a potential interest of the Warkworth Wellsford Pipe Band leasing Shoesmith Hall in Warkworth.
	Resolution number RODPC/2016/32 MOVED by Member SR Garner, seconded by Member BM Steele: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank the representatives from the Warkworth Pipe Band on their presentation regarding their potential interest in leasing Shoesmith Hall in Warkworth. CARRIED
	Attachments a Warkworth Wellsford Pipe Band

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Public notification and iwi consultation regarding council's intention to grant a new community licence to occupy to North Shore Model Aero Club Incorporated at 124 Green Road Dairy Flat

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2016/33

MOVED by Member BM Steele, seconded by Member SR Garner:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the public notification of and consultation with iwi about council’s intention to grant a community licence to occupy to North Shore Model Aero Club Incorporated for a portion of Part Allotment 282 Parish of Pukeatua at 124 Green Road, Dairy Flat (Attachment A to the agenda report; GIS aerial view showing proposed new community licence to occupy as outlined red).

b) nominate the full local board to consider and decide on any submissions or objections received following the public notification process.

c) note that the terms of the proposed new community licence to occupy to be issued under the Local Government Act 2002 would be:

i) term – five years commencing from the date of final local board approval. This is subject to the satisfactory outcome of the public notification process and consultation with iwi

ii) rent - $1.00 plus GST per annum if requested

iii) note that all other terms and conditions would be in accordance with Auckland Council Community Occupancy Guidelines 2012.

d) request that council staff report back to the local board for a decision or final approval of the community licence to occupy to the North Shore Model Aero Club Incorporated following public notification and consultation with iwi of council’s intention grant a community licence to occupy for a portion of Part Allotment 282 Parish of Pukeatua at 124 Green Road, Dairy Flat.

CARRIED

Public notification and iwi consultation required regarding council's intention to grant a new community lease and licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated at 124 Green Road Dairy Flat

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2016/34

MOVED by Member SR Garner, seconded by Member BM Steele:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the public notification of and consultation with iwi about council’s intention to grant a community lease and licence to occupy to North Harbour Pony Club Silverdale Branch Incorporated for a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat (Attachment A GIS aerial view showing proposed new community lease area as marked blue and community licence to occupy area as outlined red).

b) nominate the full local board to consider and decide on any submissions or objections received following the public notification process.

c) note that the terms of the proposed new community lease and licence to occupy to be issued under the Local Government Act 2002 would be:

i) term – five years commencing from the date of final local board approval and subject to the outcomes of the public notification process and consultation with iwi

ii) rent - $1.00 plus GST per annum if requested

d) request that council staff report back to the local board for a decision or final approval of the community lease and licence to occupy to the North Harbour Pony Club Silverdale Branch Incorporated following public notification and consultation with iwi of council’s intention grant a community licence to occupy for a portion of Lot 1 DP 365603 at 124 Green Road, Dairy Flat.

CARRIED

Community Partnership to Build a New Playground

Sue Dodds (Strategic Broker) and Jeff Lyford (Parks Advisor) in attendance for this item.

Resolution number RODPC/2016/35

MOVED by Member SR Garner, seconded by Deputy Chairperson AG Sayers:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) allocate the 2015/2016 financial year Locally Driven Initiatives budget of $100,000 for ‘partnering with community groups to facilitate the design and build of new playgrounds in Warkworth and Kumeu/Huapai’ to the Warkworth Lions Club Incorporated to design and build a playground for older children in Warkworth.

b) note that the allocation is subject to the following:

i) The completion of a funding agreement between the Warkworth Lions and council setting out the roles and responsibilities of both parties, including that Warkworth Lions Club will engage and consult with the wider community (including iwi) regarding the design of the playground.

ii) The Warkworth Lions Club obtaining landowner approval from the local board to erect the playground on a local reserve, which includes final approval of the design and location of the play equipment as delegated to the chairperson and deputy chairperson of the Rodney Local Board Parks, Culture and Community Development Committee via an application to the Local Parks Advisor.

CARRIED

Community Lease Work Programme 2016/2017

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2016/36

MOVED by Member SR Garner, seconded by Member TP Grace:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the community lease 2016/2017 work programme as detailed in Attachment A to the agenda report with the following amendments:

i) amend the wording for all those lines in the work programme which refer to “grant” for leases to “process” lease or similar wording.

b) acknowledge that new leases or changes to leases requested by the community will be incorporated into the work programme throughout the year.

CARRIED

16	Rodney Local Board Community Facilities Renewals Work Programme 2016/2017
	Sandra May (Property Coordinator) in attendance for this item. An updated spreadsheet was tabled, a copy has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RODPC/2016/37 MOVED by Member BM Steele, seconded by Deputy Chairperson AG Sayers: That the Rodney Local Board Parks, Culture and Community Development Committee: a) approve the 2016/2017 work programme for Rodney Local Board Community Facility Renewals as set out in Attachment A to the agenda report with the following amendments: i) amend line 343 “Rodney FY17 Kumeu Library renewals” ‘Activity Description’ to state “Kumeu Library – roof and ceiling works – Stage 1 scope to be determined following completion of engineering surveys.” ii) amend line 345 “Rodney FY17 Libraries renewals” ‘Activity Description’ to add the following words “New CCTV system at the Kumeu Library.” iii) amend line 343 “Rodney FY17 Kumeu Library renewals” ‘Further Decision Point for LB to state “an update to be brought to a business meeting prior to significant works commencing on the building.” b) note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope. CARRIED
	Attachments a Updated Renewals Work Programme 2016/2017

Rodney Local Board Libraries Work Programme 2016/2017

Resolution number RODPC/2016/38

MOVED by Member SR Garner, seconded by Deputy Chairperson AG Sayers:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the 2016/2017 Libraries work programme being Attachment A to the agenda report.

CARRIED

Parks, sport and recreation draft annual work programme financial year 2016/2017

Jeff Lyford (Parks Advisor) Mat Walsh (Sport and Recreation Advisor) and Gerry Fitzgerald (Parks Liaison and Development Team) in attendance for this item.

Resolution number RODPC/2016/39

MOVED by Member SR Garner, seconded by Member TP Grace:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the Rodney Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to the agenda report with the following amendments:

i) amend line 615 “Enhance existing playgrounds to make more challenging” ‘Further Decision Points for LB’ to state “Recommendation on sites to allocate budget to shall be presented to a local board business meeting. Final approvals of designs and specific siting of new play equipment related to the ‘Challenging Play Space’ budget is delegated to the Rodney Local Board Parks, Culture and Community Development Committee Chairperson and Deputy Chairperson.

ii) amend line 625 “Showgrounds (Warkworth)” ‘Activity Description’ to state “Sportsfield upgrades and development, carparking earthworks and sealing, landscape construction and planting. Support multi-sport building planning and design. Note – works are ahead of schedule in 2015/2016 financial year.”

b) delegate the approval of any minor changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks, Culture and Community Development Committee.

CARRIED

Secretarial Note: 3.45pm – 3.55pm Meeting adjournment

Rodney Local Board Arts, Community and Events Work Programme 2016/2017

Xanthe Jujnovich (Arts and Culture Advisor) and Sue Dodds (Strategic Broker) in attendance for this item.

Resolution number RODPC/2016/40

MOVED by Member BM Steele, seconded by Member SR Garner:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approve the 2016/2017 Arts, Community and Events work programme being Attachment A to agenda report with the following amendments:

i) amend line 2574 “Feasibility study for the expansion of Kumeu Arts Centre” ‘Further Decision Points for LB’ to state “delegate approval of the remaining feasibility study process and specific budget allocation to the Chairperson and Deputy Chairperson of the Parks, Culture and Community Development Committee.”

ii) insert a new line for the Kumeu Arts Centre Expansion Capital Grant of $300,000 LDI Capex with the next decision point being a report to the local board to recommend approval or otherwise of the grant following completion of the related feasibility study.

iii) amend line 2598 “Rural Halls - RD” ‘Activity Description’ to add the following words “Specifically to provide a point of contact for the halls advisory committees and continue the rural hall management model project.”

iv) remove line 2775 “Empowered Events Activities – Rodney” as no funding has been allocated.

v) remove line 1423 “Local Community Discretionary Grants (Contestable & Non-contestable) – Rodney as it is a duplication of item 2310.

b) approve the following operations grants for arts organisations:

i) Art Kaipara Trust, $20,000

ii) Kumeu Arts Centre, $40,000

CARRIED

Member TP Grace left the meeting at 4.12 pm for item 20 ‘Rodney Local Grants, Round Tow, 2015/2016’ during discussion on the applications from Waimauku Lions and Helensville Tennis Club Incorporated.

Member TP Grace returned to the meeting at 4.25 pm.

Rodney Local Grants, Round Two, 2015/2016

Kim Hammond (Community Grants Advisor) in attendance for this item. Updated applications from Huapai Reserve Advisory Committee and Waimauku Lions were tabled. A copy of the documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

Resolution number RODPC/2016/41

MOVED by Deputy Chairperson AG Sayers, seconded by Member BM Steele:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) agree to fund Helensville Tennis Club Incorporated (application LG1616-208) $8,000 towards contractor fees from August 2016 to August 2017.

CARRIED

Secretarial Note: Under Standing Orders 3.15.5 Member Garner requested that his dissenting vote be recorded with regard to the grant to Helensville Tennis Club Incorporated.

Resolution number RODPC/2016/42

MOVED by Member BM Steele, seconded by Member SR Garner:

That the Rodney Local Board Parks, Culture and Community Development Committee:

b) accept the late application from Waimauku Lions (application LG1616-260) and note that public consultation on this proposal occurred at the suggestion of council officers and the applicant gave a deputation to the local board on 11 April 2016.

CARRIED

MOVED by AG Sayers, seconded by TP Grace:

That the Rodney Local Board Parks, Culture and Community Development Committee:

c) agree to fund Kumeu Huapai Residents and Ratepayers Association (application LG 1616-244) $10,000 towards the costs for roading engineer fees, data collector fees and upgrades to the website between July 2016 and October 2016.

A division was called for, voting on which was as follows:

For

Member JG Colville

Member TP Grace

Deputy Chairperson AG Sayers

Against

Member SR Garner

Chairperson BP Houlbrooke

Member BM Steele

Abstained

The chair exercised their casting vote against so the motion was Lost.

Resolution number RODPC/2016/43

MOVED by Member SR Garner, seconded by Member JG Colville:

That the Rodney Local Board Parks, Culture and Community Development Committee:

c) agree to fund Kumeu Huapai Residents and Ratepayers Association (application LG 1616-244) $7,500 towards the costs for roading engineer fees, data collector fees and upgrades to the website between July 2016 and October 2016.

A division was called for, voting on which was as follows:

For

Member JG Colville

Member SR Garner

Member TP Grace

Chairperson BP Houlbrooke

Deputy Chairperson AG Sayers

Against

Member BM Steele

Abstained

The motion was declared carried by 5 votes to 1.

CARRIED

Resolution number RODPC/2016/44

MOVED by Member SR Garner, seconded by Member JG Colville:

That the Rodney Local Board Parks, Culture and Community Development Committee:

d) agree to fund, part-fund or decline the following applications:

Applicant and application number	Main focus	Funding for	Amount requested
Coatesville Playcentre LG1616-205	Arts and culture	Towards the costs of removing, disposing and replacing the roofing at 12 Mahoenui Valley Road, Coatesville in January 2017	$0 project does not align with Rodney Local Board Plan 2014 priorities or outcomes
Leigh Volunteer Fire Brigade LG1616-225	Arts and culture	Towards the printing costs of 200 books on the history of the Leigh Volunteer Fire Brigade between September to November 2016	$1,500.00
Kumeu Arts Centre LG1616-232	Arts and culture	Towards the cost to subsidise gold card holders to attend the Open Clay Day in August 2016	$0 project does not align with Rodney Local Board Plan 2014 priorities or outcomes
North Rodney Community Arts Council LG1616-242	Arts and culture	Towards the advertising costs, venue hire, purchase of banners and printing of North Rodney Community Arts Council business cards for the Art competition and exhibition in September 2016	$1,147.20 towards venue hire
Art Centre Helensville LG1616-246	Arts and culture	Towards the purchase of a projector, blue ray player, receiver, round system, amplifier, speakers, cables and installation equipment for the Helensville Art Centre between July to August 2016	$4,352.32
Art Centre Helensville LG1616-257	Arts and culture	Towards the purchase of garden materials and art materials for the beautifying of the garden banks at 49 Commercial Road, Warkworth in August 2016	$0 the project does not align with Rodney Local Board Plan 2014 priorities or outcomes; suggest consultation with other tenants of the building
Ngati Whatua o Kaipara Nga Rima Charitable Trust LG1616-202	Community	Towards the costs of the Kai Tec, Kai Mahi and Maori sports programmes between July to December 2016	$0 accountability report for previous grant outstanding
Literacy North Shore Incorporated LG1616-209	Community	Towards the contractor fees, photocopying, room rental and internet for the Learner Driver’s License and Digital Literacy Group courses between August to December 2016	$4,965.00
Te Hana Community Development Charitable Trust LG1616-210	Community	Towards the costs of removing and replacing the pataka (house roofs) at 311 State Highway, Te Hana and the purchase of computers and software programmes, television display and wall mount between July to August 2016	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
Motutara Waimauku Scout Group LG1616-214	Community	Towards the costs to purchase four new tents between July to November 2016	$4,000.00
North Rodney Blue Light Ventures Incorporated LG1616-215	Community	Towards the wages for the Community Youth Coordinator between July 2016 to June 2017	$10,000.00
Port Albert Temperance Hall Lecture & Reading Room Association LG1616-219	Community	Towards the publicity (including printing and distribution), hire of kitchen equipment, purchase of prizes and purchase of t-shirts between July 2016 to May 2017	$1,000.00 towards costs but excluding prizes
Lions Club of Warkworth LG1616-221	Community	Towards the cost to upgrade the steps, produce board walks, metal the track and put in culverts in wet areas for the Kowhai Park Track between July 2016 to June 2017	$8,730.00 Funding will not be paid until the project and health and safety plan has been signed off by the Rodney Parks Advisor
Kaukapakapa Playcentre LG1616-228	Community	Towards the purchase of equipment and toys between July to October 2016	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
South Kaipara Men's Trust LG1616-229	Community	Towards the costs to purchase and build resources and materials, advertising, administration costs, rent and power between July 2016 to May 2017	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
Helensville Women & Family Centre LG1616-234	Community	Towards the venue hire, facilitator contract fees, resources, administration costs and purchase of food between July 2016 to June 2017	$2,500.00 towards resources
Parentport North Incorporated LG1616-237	Community	Towards the wages and petrol costs for staff between November 2016 to November 2017	$0 accountability for previous grant outstanding and does not align with Rodney Local Board Plan 2014 priorities or outcomes
Leigh Ex Services and Community Club LG1616-238	Community	Towards the costs of materials, machine hire and professional labour costs for the upgrade of the walking track between Wonder View Road and Kyle Street, Leigh between November to December 2016	$10,000.00 Funding will not be paid until the project and health and safety plan has been signed off by the Rodney Parks Advisor
Matakana Community Group LG1616-239	Community	Towards the purchase of materials for contractor fees and concrete and boxing to upgrade the pathway near Takatu between November to December 2016	$8,750.00 Subject to confirmation that the pathway has enduring public access
Matakana Community Group LG1616-240	Community	Towards the costs to contract professionals to investigate, install and monitor the use of OTTA (roading material) in Matakana between July 2016 to March 2017	$0 awaiting results of an existing Auckland Transport trial in another area
Age Concern Rodney - Charitable Trust LG1616-241	Community	Towards the costs of venue hire of Centrestage Theatre, coordinators wages, purchase of resources, catering, koha for guest speakers and technical assistance for the Christmas concert between December 2016 to November 2017	$0 outside the Rodney Local Board area (Hibiscus and Bays)
North Shore Hospice Trust - Warkworth Wellsford Hospice LG1616-243	Community	Towards the costs of waterproofing Tui House, Glenmore Drive, Warkworth between May to June 2016	$5,000.00
Hestia Rodney Women's Refuge LG1616-250	Community	Towards the venue hire, facilitator costs and purchase of resources for Te Roopu Kaha support group in Wellsford between July to December 2017	$0 accountability report for previous grant outstanding; does not align with Rodney Local Board Plan 2014 priorities or outcomes
Royal New Zealand Plunket Service Waitemata Area Incorporated LG1616-255	Community	Towards the maintenance of the plunket rooms, including painting, carpet cleaning, purchasing blinds, installing a screen on the deck and replacing the boundary fence at 90 Rodney Street, Wellsford between July to December 2016	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
Children's Autism Foundation LG1616-256	Community	Towards the costs of venue hire and contracting facilitators for the community support programmes between July to December 2016	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
T&M Stazyk Partnership CUE Haven LG1616-203	Environment	Towards the costs to plant trees at 2704 Kaipara Coast Highway, Araparera, between July 2016 to October 2016	$10,000.00 Request that the funding be paid on receipt of funding agreement and not retrospectively
Hollie Willering LG1616-223	Environment	Towards the costs of fencing at 68 Ararimu Valley Road, Waimauku between July 2016 to April 2017 *funds are required to be paid retrospectively	$1,000.00
Baddeleys and Campbells Ratepayers Association LG1616-224	Environment	Towards consenting costs, removal and stump grinding of trees and the replanting of native vegetation at Baddeleys Beach Recreation Reserve between September 2016 to July 2017	$2,250.00 Request that funding be paid on receipt of funding agreement and not retrospectively
David Redpath LG1616-247	Environment	Towards the costs to wire post and batten fencing for the fence at 289 Inland Road, Helensville between July to December 2016 *funds are required to be paid retrospectively	$2,089.00
Eloise Stevenson LG1616-248	Environment	Towards the costs for planting trees and shrubs at 64 Cottle Road, Taupaki between July to October 2016 *funds are required to be paid retrospectively	$1,835.00
Project Litefoot Trust LG1616-251	Environment	Towards a contribution to the administration of LiteClub implementation for the Kaipara Flats Sports Club, Omaha Beach Golf Club, Puhoi Sports Club, and Wellsford Rugby Football Club between July to August 2016	$0 Council funding already provided for the project
Warkworth Scout Group LG1616-217	Events	Towards the costs of sending 12 scouts and leaders from Warkworth Scout group to the 21st Scout Jamboree between December 2016 to January 2017	$0 activity taking place outside the local board area
Kowhai Festival Society Incorporated LG1616-226	Events	Towards the musical performers, hireage of the stage, public announcement system, water slide, open air cinema, portable toilets, costs for media coverage and miscellaneous costs for the “Huge Day Out” event in October 2016	$10,000.00
Wellsford Agricultural and Pastoral Society Incorporated (Wellsford Country Show) LG1616-249	Events	Towards the costs of hireage of the portaloos, marquees, children's entertainment, public announcement system, security and costs for marketing, administration and public liability for the Wellsford Country show in November 2016	$8,963.00
Warkworth Agricultural & Pastoral Society LG1616-254	Event	Towards the hireage of marquees, portaloos, generators, table and chairs, public announcement system for the 150^th Warkworth Annual Agricultural and Pastoral Show in January 2017	$10,000.00
Mahurangi Presbyterian Church LG1616-227	Historic Heritage	Towards the costs of materials and painting the Mahurangi Presbyterian Church at 5 Pulham Road, Warkworth between October 2016 to August 2018	$5,000.00 Funding to be paid on receipt of funding agreement and not retrospectively
Omaha Beach Bowling Club Incorporated LG1616-204	Sport and recreation	Towards the costs of repairing the retaining wall at 1-7 North West Anchorage Road, Omaha between August to September 2016	$9,836.00
Kumeu Cricket Club LG1616-230	Sport and recreation	Towards the purchase of cricket equipment, administration and prizes between August to November 2016	$2,000.00
Omaha Beach Surf Life Saving Club LG1616-233	Sport and recreation	Towards purchasing of 30 body boards and eight paddles boards between September 2016 to April 2017	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
Huapai Reserve Advisory Committee LG1616-236	Sport and recreation	Towards the purchase of materials and construction costs of large scale fitness stations and seating between November 2016 to October 2017	$10,000 Required to work with the Sport, Parks and Recreation unit of Auckland Council and other organisations on the domain to further design and progress this project
Waimauku Lions Club LG1616-260	Community	Towards the costs of purchasing and installing a playground in Waimauku between July 2016 to February 2017	$12,363.85

Multi board applications:

Woodhill School LG1616-218	Arts and culture	Towards the costs of the Matariki celebration programmes at Woodhill School and Western Heights School in June 2016	$0 activity outside local board area
Youthline Auckland Charitable Trust LG1617-210	Community	Towards the preparation and repair of a building to create a North Auckland Youthline Community Centre between June and December 2016	$0 activity outside local board area
Gecko New Zealand Trust LG1605-222	Community	Towards the costs of facilitators wages, resource development, communication, weed bin bags to develop the Living Neighbourhoods Hubs at Muriwai between July 2016 to June 2017	$5,000.00
Kaipatiki Project Environment Centre LG1608-212	Environment	Towards wages for the event manager, marketing manager and advertising and publicity for “Ecofest North” between 1 October 2016 and 31 October 2016	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes
Baseball New Zealand LG1605-225	Sport and recreation	Towards the wages of the coach and purchase of Kiwiball playing equipment between October 2016 to March 2017	$0 does not align with Rodney Local Board Plan 2014 priorities or outcomes

CARRIED

Attachments

a Updated applications from Waimauku Lions and Huapai Reserve Advisory Committee

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number RODPC/2016/45

MOVED by Chairperson BP Houlbrooke, seconded by Member SR Garner:

That the Rodney Local Board Parks, Culture and Community Development Committee :

a) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool as sought by Lisa and Colm Whyte, 210 Glenmore Road, Coatesville, RD 3, Albany subject to the spa pool remaining in its current location. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c) The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d) When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k) Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

b) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool as sought by Kerrianne Rennie, 73 Kaipara Portage Road, Riverhead subject to the spa pool remaining in its current location. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive: