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Tenders and
Procurement Committee
21 June 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
9 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number TEN/2016/25
MOVED by Chairperson D Quax, seconded by Deputy
Chairperson DA Krum:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Otahuhu
Precinct Stage Two
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Contract
Renewal Approval – Professional Services for processing Resource Consents
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under section
48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Facilities Management and Maintenance
Contracts - Progress Update
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains third party commercial information.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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9.33am The
public was excluded.
10.26am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Otahuhu Precinct Stage Two
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Resolution number TEN/2016/26
MOVED
by Chairperson D Quax, seconded by Cr SL Stewart:
That the Tenders and
Procurement Committee:
Restatement
c) agree that
there be no restatement of the confidential report, attachments or
resolutions with the exclusion of the following information:
i) the Request
for Tenders which will be publicly released.
ii) for
contracts arising from this procurement awarded over $100,000, Auckland
Council will publish the following details on its website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
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C2
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Contract Renewal Approval – Professional Services for processing
Resource Consents
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Resolution number TEN/2016/27
MOVED
by Chairperson D Quax, seconded by Cr C Brewer:
That the Tenders and
Procurement Committee:
Restatement
e) agree that
there be no restatement of the confidential report, attachments or
resolutions with the exclusion of the following information:
i) the Request
for Tenders which will be publicly released.
ii) for
contracts arising from this procurement awarded over $100,000, Auckland
Council will publish the following details on its website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
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C3
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Facilities Management and Maintenance Contracts - Progress Update
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Resolution number TEN/2016/28
MOVED
by Chairperson D Quax, seconded by Cr SL Stewart:
That the Tenders and
Procurement Committee:
a) receive the
second presentation for Facilities Management & Maintenance Contracts.
b) note that the
category strategy and procurement plan will be presented at the July 2016 Tenders
and Procurement meeting for approval.
Restatement:
c) confirm that
clauses a) and b) be restated in the open section of the minutes, and that
the presentation and report remain confidential.
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10.26 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
