Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

1 Welcome

2 Apologies

An apology from Member John McLean was received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 May 2016 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

14 June 2016

Upper Harbour Local Grants: Round Two 2015/2016

File No.: CP2016/10363

Purpose

1. The purpose of this report is to present the applications received for round two of the Upper Harbour Local Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Upper Harbour Local Board has set a total community funding budget of $278,000 for the 2015/2016 financial year.

3. A total of $221,631 has been allocated in previous grant rounds, leaving a remaining balance of $56,369 for the 2015/2016 financial year.

4. Twenty applications were received in this round, with a total amount requested of $117,110.55.

Recommendation/s

That the Upper Harbour Local Board:

a) consider the applications listed below and agree to fund, part-fund or decline each application:

App ID	Focus	Organisation/ Individual Name	Project	Total Requested
LG1617-202	Community	Graeme Dingle Foundation	Office administrative expenses for Graeme Dingle Foundation's North Shore base National Support Office	$5000
LG1617-203	Community	Shanshan Multicultural Community Incorporated	Venue hire for Meadowood Community House	$2,000
LG1617-206	Community	StarJam Charitable Trust	Auckland CoolJam Talent Expansion Programme	$3,577
LG1617-207	Community	The Herald Island Community Wharf Trust	Wharf maintenance	$4,500
LG1617-208	Community	Greenhithe Community Trust	15 projects to boost Greenhithe youth, families, newcomers and general community wellbeing	$11,610.50
LG1617-209	Community	The Parenting Place	Attitude life-skills presentations at Upper Harbour Local Board high schools.	$3,458
LG1617-210	Community	Youthline Auckland Charitable Trust	Establishment of youth focused Community Centre in North Auckland	$10,000
LG1617-205	Environment	Project Litefoot Trust	LiteClub Upper Harbour	$4,545
LG1617-204	Sport and recreation	OnBoard Skate Inc.	Skatesafe skateboard programme	$4,640
LG1617-211	Sport and recreation	North Harbour Hockey Association	Year five and six, and year seven and eight Representative Development Programme	$6,340
Total requested				$55,670.50

b) consider the applications listed below and agree to fund, part-fund or decline each multiboard application:

App ID	Focus	Organisation/ Individual Name	Project	Total Requested
LG1602-205	Community	North Shore Women's Centre	Information referral and assessment service and community based social work service	$5,320
LG1606-214	Community	North Shore Group Riding for the Disabled Inc.	Core Operational Costs	$1,525
LG1606-223	Sport and recreation	North Harbour Synchronised Swimming Club	North Island Synchronised Swimming Competition	$1,734.25
LG1608-204	Community	North Shore Centers of Mutual Aid Incorporated	North Shore CMA Building Resilience for Seniors in our Community	$3,125
LG1608-216	Community	La Leche League North Shore	La Leche League NZ - Supporting the North Shore	$550
LG1608-217	Community	Yes Disability Resource Centre	Newsletter production	$4,972.80
LG1608-212	Environment	Kaipatiki Project Environment Centre	EcoFest North	$10,000
LG1608-222	Environment	Gecko NZ Trust	Living Neighborhood' Hub Establishment – Kaipatiki and Upper Harbour	$29,213
LG1602-201	Sport and recreation	Netball Northern Zone	Options Investigation for Netball Courts	$2,500
LG1605-225	Sport and recreation	Baseball New Zealand	Kiwiball	$2,500
Total Multiboard requested				$61,440.05

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016, and on 20 April 2015 the Upper Harbour Local Board adopted its grants programme (refer to Attachment A).

6. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

7. The Upper Harbour Local Board operated four quick response rounds and two local grant rounds for this financial year. The second local grant round closed on 15 April 2016.

8. The community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1,000 people across the Auckland region.

9. The Upper Harbour Local Board has set a total community funding budget of $278,000 for the 2015/2016 financial year.

10. A total of $221,631 has been allocated in previous grant rounds, leaving a remaining balance of $56,369 for the 2015/2016 financial year.

11. Twenty applications were received in this round, with a total amount requested of $117,110.55 (refer to Attachment B).

Consideration

Local board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 48 of the Community Grants Policy recommends that local boards provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making in the allocation of community grants, the Community Grants Policy supports the principle of delivering positive outcomes for Māori.

Implementation

15. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

16. Following Upper Harbour Local Board decision-making, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Upper Harbour Grants programme 2015/2016	41
b View	Upper Harbour Local Grants Round Two 2015/2016 application summaries	115

Signatories

Authors

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

14 June 2016

Auckland Transport monthly report - June 2016

File No.: CP2016/10495

Purpose

1. This report updates the Upper Harbour Local Board on the current status of the Local Board Transport Capital Fund and projects, responds to issues raised by board members, and provides information on matters of specific application and interest to the local board.

Executive summary

2. This report provides an update on:

· Local Board Transport Capital Fund and specific projects – Gills Road;

· consultation documents on proposed safety improvements in the Albany area;

· local board requests on transport-related matters; and

· media.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport monthly report for June 2016.

Comments

3. The local board has outlined through its Upper Harbour Local Board Plan 2014 - 2017 that it has a strong interest in the role of transport. In particular, how it helps to create well-connected and easily accessible public transport networks, improve the road network, improve access to walkways and cycleways, and to connect Westgate to the North Shore.

4. The plan has a specific transport outcome in which Auckland Transport (AT) has a key role in bringing to life.

What the board want to achieve	Key initiatives	Local board role	Latest update from Auckland Transport
Well-connected and easily accessible public transport network	Advocate for effective transport networks as part of the Transport Network Review for the west and north	Advocate	The North Shore New Network consultation was undertaken in July 2015. Over 3,100 pieces of feedback were received, including 2,423 feedback forms. AT has now completed reviewing all submissions received and the AT Board has given final approval. It is intended that the North Shore New Network will be part of a tendering process in late 2016, and implemented in early 2018.
Well-connected and easily accessible public transport network	Advocate to extend the ferry service to Greenhithe	Advocate	There are currently no plans to extend ferry services to Greenhithe contained within the Regional Public Transport Plan (RPTP). The RPTP is a statutory document that describes the services that are integral to Auckland’s public transport network, and the policies and procedures that apply to those services. The RPTP also describes the public transport services that AT proposes for the region over a 10-year period and outlines how this vision will be delivered. To date, there has not been any salient demand identified which would support the inclusion of a ferry service from Greenhithe, in addition to the ferry service already offered from Hobsonville. Patronage on the ferry services from Hobsonville continues to grow and currently it has sufficient capacity to be able to accommodate expected patronage over the next 18 months. With the delivery of the new Public Transport Operating Model contracts in the middle of 2017, AT will be looking for increased timetables to be delivered by operators on both the Hobsonville and Beach Haven routes. As part of the consultation for the North Shore New Network, a revised bus service is proposed for the area that will increase bus service provision in the area, and offer an enhanced public transport offering.
Improve the road network and access to walkways and cycleways	Upgrade of the Albany Highway, incorporating footpaths and cycleways	Collaborate	Auckland Transport is currently delivering the Albany Highway North Upgrade project, which incorporates footpaths and cycleways. The project started in November 2014 and is progressing well. Fulton Hogan Ltd has been awarded the contract to deliver the upgrade, which covers a 3.8 kilometre stretch of highway from the Schnapper Rock Road/Bush Road intersection in the south, to the Albany Expressway in the north. The work is expected to take up to two and a half years to complete. The highway will more than double in capacity, with a new transit lane in each direction, on and off-road cycle routes, wider footpaths, a new bridge over the Oteha Stream, and the replacement of three major roundabouts with signalised intersections. The project is due to be completed mid-2017.
Improve the road network and access to walkways and cycleways	Upgrade of the intersection of The Avenue and Dairy Flat Highway, incorporating footpaths and cycleways	Collaborate	Currently this project is on-hold because it has no funding allocation in the Regional Land Transport Plan. AT is currently producing a first draft of a proposal to seek funding to be allocated for this project from the Local Residential Growth Fund (LRGF). It is anticipated that the decision on project funding will be made within the next two months by the LRGF Committee.
Improve the road network and access to walkways and cycleways	Upgrade Brigham Creek Road, incorporating footpaths and cycleways	Collaborate	AT undertook a feasibility study looking at existing issues along this corridor. The project’s next phase was put on hold last year, until the Transport for Future Urban Growth (TFUG) work is complete. This will help AT understand the future role of this corridor, and what the impacts of the new roading network proposed through the TFUG exercise will be.
Improve the road network and access to walkways and cycleways	Advocate to install cycleways along Trig Road and Kauri Road, Whenuapai	Advocate	The project was put on hold last year until the TFUG work is complete. This will help AT understand the future role of this corridor, and what the impacts of the new roading network proposed through the TFUG exercise will be.
Improve the road network and access to walkways and cycleways	Advocate for a footpath improvement programme along specific roads in Upper Harbour	Advocate	AT will investigate all local board and public requests for footpath improvements, through our footpath renewals and new footpath programmes. If there are any safety issues in relation to existing footpaths we will assess them on an individual basis and repair as required.
Improve the road network and access to walkways and cycleways	Advocate for road improvements around Whenuapai School	Advocate	AT is happy to work with the local board on any proposals to improve the roads around Whenuapai.
Improve the road network and access to walkways and cycleways	Ensure completion of the Gills Road link	Collaborate	AT is in the process of lodging consents for the pedestrian and board walks/footpath. This process will take between two and three months to obtain approval. Once this has been obtained, AT can confirm the timeline for completion of this local board project. AT is hoping to start the work around August this year.
Improve the road network and access to walkways and cycleways	Ensure completion of the Fairview Road link	Collaborate	The Medallion Drive Link involves the construction of 170 meters of new road between an existing roundabout on Oteha Valley Road and Fairview Avenue. The extension will enable development north of Oteha Valley Road and provide a safe and effective route for vehicles, cyclists and pedestrians. The developer appealed against the Notice of Requirement (NOR) in 2012. The Environment Court provided an interim decision on 29 April 2016, confirming a modified NOR, subject to AT providing modified land take plans to minimise the impact on the developer's land wherever possible. AT is engaging a consultant for the production of the design, with the aim of minimising the impact on the adjoining property developer. Resolution of the NOR appeal is required to formally finalise the designation approval, and commence the design phase of the project.
Connect Westgate to the North Shore	Advocate for a busway on SH18 that connects to SH1	Advocate	This road is managed by the New Zealand Transport Agency (NZTA)

Monthly Overview

5. On 3 May and 17 May, AT attended workshops with the Upper Harbour Local Board to present the Upper Harbour Drive congestion mitigation options, and also present an update on the North Shore New Network.

6. AT and the Upper Harbour Local Board Chairperson attended a meeting regarding the Hobsonville Point parking issues that are impacting the local businesses.

On 9 May, AT attended the regular transport briefing with the local board staff.

Local Board Transport Capital Fund 8. In 2015, the local board provided a list of potential Local Board Transport Capital Fund projects.

9. The table below outlines an update on the board’s current projects.

ID#	Project description	Progress/current status
480	Gills Road pedestrian bridge	AT is in the process of lodging consents for the pedestrian and board walks/footpath. This process will take between two and three months to obtain approval. Once this has been obtained AT can confirm the timeline for completion of this project. AT is hoping to start the work August this year.
026	Tauhinu Road upgrade- kerb and channel	Has now been completed.
460	Kyle/Pitoitoi pedestrian safety	Has now been completed.

10. The following table summarises the Upper Harbour Local Board’s current allocation and spending of the Local Board Transport Capital Fund.

Consultation Documents on Proposed Safety Improvements

11. Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for its feedback. As the local board’s transport portfolio holders provide feedback on the local board’s behalf, the material below is included for general information purposes only:

Killybegs Drive, Pinehill

12. There was a proposal to install no stopping at all times (NSAAT) restriction on Killybegs Drive, Pinehill.

Local board response

The local board portfolio holders were in support of what is being proposed.

Albany Highway North Upgrade update

13. Planned activities are as follows:

· Continue planting works on both sides of Albany Highway between Bush Road and Wentworth Park.

· Continue retaining wall works on the western side of Albany Highway between Rothwell Avenue and Schnapper Rock Road.

· Continue pavement and footpath works on the western side of Albany Highway between Kristin Gate Two and Princeton Parade.

· Commence earthworks, pavement and drainage works on the western side of Albany Highway between Princeton Parade and Unihouse.

· Commence lowering the bulk watermain on the eastern side of Albany Highway at the entrance to Oaklands Road.

· Continue earthworks on the western side of Albany Highway between Wharf Road and Days Bridge.

· Continue cycle path, footpath, kerb and channel preparation on the western side of Albany Highway between Wharf Road and Days Bridge.

· Commence on bridge barrier installation works on Days Bridge.

· Continue pavement construction works on either side of Days Bridge.

· Continue retaining wall work on the western side of Albany Highway between Albany Senior High School and Library Lane.

14. Night works include road repairs and line marking as required.

15. Auckland Transport plan to:

· complete all major pavement works between Bush Road and Rosedale Road in May; and

· complete all major pavement works between Rosedale Road and Bass Road in June.

Greenhithe Road no stopping at all times (NSAAT)

16. In response to the Greenhithe Residents and Ratepayers group request for an update on the installation of the NSAAT restriction on Greenhithe Road, the resolution is still waiting on final approval, before works can commence. A close-out letter was sent to local residents in September 2015, recommending the installation of the NSAAT restriction on Greenhithe Road. However, as a result of consultation and legalisation processes, implementation has been delayed, with a new completion date of the end of July 2016.

Upper Harbour Drive and Albany Highway intersection traffic congestion

17. The Greenhithe Residents and Ratepayers group have expressed major concerns about the traffic congestion on Upper Harbour Drive, since the cycle lane has been introduced. The local board along with the two ward councillors, requested that AT investigate options to reduce the congestion on Upper Harbour Drive.

Update

On 3 May, AT attended a workshop with the local board, and the outcome of the workshop was for AT to look at further options. Currently AT is working through the options that were identified at the workshop.

160 Hobsonville Point Road - car parking issues

18. A request has come through the local board for AT to investigate the parking issues that are occurring on Hobsonville Point Road.

Update

Auckland Transport attended a meeting to listen to the parking concerns from the Hobsonville Building Manager, business owners, and the current Hobsonville Point Resident and Ratepayers group. AT presented its parking occupancy survey which unfortunately didn’t meet the threshold of parking restriction being considered in front of the shops. AT has recommended that another parking occupancy survey take place in July when all the properties are occupied, to see if the thresholds can be met once the businesses have been running for over a month.

Free left turn lane at the intersection of Bush Road and Albany Expressway

19. A request has come through the local board for AT to investigate extending the free left turn land at the intersection of Bush Road and Albany Expressway.

Response to local board

AT has evaluated the free left turn lane on Bush Road at its intersection with Albany Expressway. Due to the topography of the site at this location, AT is unable to recommend the extension of this lane.

The design solution for this extension is likely to be costly due to a significant instability issue caused by the steep bank adjacent to the left turn lane. A significant amount of earthworks and high retaining walls would be required to support any proposed road widening. Due to the cost of these works, the design solution is likely to yield a low cost-to-benefit ratio and therefore AT is unable to recommend the extension of this left turn lane at this stage.

Albany Tennis Park – sign request

20. A request has come through the local board for a new sign to promote the café amenities at the Albany Tennis Park.

Response to local board

The objective of placing directional signs on roads is to guide and aid the safe and efficient movement of road users to their destinations, primarily when they are visitors to the area and do not know how to get there. With this in mind, signs should be kept to a minimum at intersections, particularly on high volume roads.

The use of road signs should be limited to those that are legally required by the Traffic Control Devices rule, and those that Auckland Transport believes are essential for the guidance and safe, efficient movement of road users. The sign that has been requested does not meet these requirements due to the nature of the amenities, as cafés are currently not considered to be an approved amenity. There is also a lack of evidence to suggest that a significant number of non-local road users cannot find the facility easily. For these reasons AT will not be proceeding with the request for directional signage for café amenities on Oteha Valley Road Extension.

Whenuapai Village notice board

21. AT has investigated this request, and as the footpath is within the property boundary of 1 Puriri Road; and provided the notice board does not obstruct the footpath more than the post box and litter bin, Auckland Transport does not have an issue with the notice board being installed.

Review of signage at The Avenue and Bush Road intersections

22. The Upper Harbour Local Board Chairperson has requested that AT review the signage at The Avenue and Bush Road intersection.

Update

This is being investigated and will be reported back once this work is completed.

26 and 34 Merewhira Road, Paremoremo – road rutting issues

23. A request has come through the local board about significant rutting of the road in between 26 and 34 Merewhira Road, Paremoremo, caused by truck movements along this corridor.

Response to Local Board

AT has investigated and advises that repairs will be carried out within the next month. At present, AT has asked its contractor to put out warning signs for the uneven surface.

Developers will be approached in regards to any potential funding required.

Hobsonville Road traffic signals - second set operational

24. The second set of traffic signals on Hobsonville Road were made operational on the 17 May 2016.

Issues pending

Subject name

Description

Subject requested date

Due date

Greenhithe Road re-seal works between Churchouse Road and Orwell Road

The Greenhithe Road re-seal works between Churchouse Road and Orwell Road, are currently on hold as AT will not be sealing the road until Watercare has completed installation of their pipe.

April 2016

Early 2017

The proposed connection between Gills Road and Oteha Valley Road around Living Streams Road

The property purchase is anticipated to complete in 2016/17, followed by the funding application to complete the detailed design and construction phases of the project. AT will update the board on progress when there is new information.

April 2016

Early September

Issues closed

Subject name	Description	Requested date	Closed date
Attwood Road, Chatham Avenue - central road markings	Unfortunately at this time AT cannot justify installing centerline road markings.	March 2016	April 2016
Collins Park to Sunnyview footpath update	AT will need to wait until the design is completed before any commitment can be made to initiating the repair, due to budget constraints.	March 2016	April 2016
Proposed NSAAT for Bushlands Park Drive, Albany	AT has reviewed the proposal in light of the concerns raised and have advised the resident that AT will not be painting NSAAT outside their property.	March 2016	April 2016
Rosedale Road and Bush Road - phasing of lights	AT is unable to change the phasing of the lights	March 2016	April 2016
Mayfair Retirement Village traffic concerns	AT has investigated all the concerns raised and AT can’t justify proceeding with them.	March 2016	April 2016

Media

Super Gold update

25. AT is partnering with key stakeholder groups to reach SuperGold cardholders with limited English. Additionally, AT’s marketing campaign will include channels that will reach these customers, e.g. Pacific Island Radio Network. AT’s customer service centres and customer contact centre has a wide range of language skills, including the five main languages commonly used in New Zealand: Māori, Mandarin, Hindi, Tongan and English.

As an update to the above paragraph:

Auckland Transport has not been able to pursue the direct mail approach to communicate with Auckland based SuperGold cardholders, as the Ministry of Social Development (MSD) did not receive approval to partner with AT on the mailing.

Without access to MSD’s information, AT has been working to change the communication strategy. Instead, AT will have a dedicated 0800 number [0800 AT GOLD] that customers can call to request an information pack with advice about changes, and also to ask questions regarding the SuperGold AT HOP requirement. This will be activated as part of the communication strategy and to promote this, AT will advertise in all of the marketing collateral associated with this communication campaign.

Consideration

Local board views and implications

26. This report is for the information of the Upper Harbour Local Board, and therefore no formal decisions are being sought at this time.

Māori impact statement

27. No specific issues with regard to the Māori Impact Statement are triggered by this report.

Implementation

28. All proposed schemes are subject to prioritisation, funding and consultation. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Auckland Council’s Annual Plan and Long-term Plan documents, and there are no legal or legislative implications arising from the activities detailed in this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Owena Schuster - Elected Member Relationship Manager Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Eric Perry – Relationship Manager

Upper Harbour Local Board

14 June 2016

Meadowood Community House funding agreement

File No.: CP2016/09809

Purpose

1. The purpose of this report is to approve a funding agreement for the community operated Meadowood Community House.

Executive summary

2. Local boards have a role in determining the term of funding agreements for groups who operate local community centres, houses and hubs.

3. The current funding agreement for Meadowood Community House expires on 30 June 2016 and this report seeks a decision from the local board on future funding and the term of the agreement.

4. There are three options for the term of funding agreements, which are:

· continuation of an annual agreement;

· a three year term; and

· a five year term.

5. Staff have developed a criteria to help assess the appropriate term for community operated centres, houses and hubs. Where a group has demonstrated good stewardship of funding previously, and has established a stable practice and is performing well, staff recommend that the local board consider a three or five year term. This will enable community groups to plan for the future and maximise the benefits of secure tenure and income.

6. A one year term is recommended for the Meadowood House Incorporated, to support the house and enable the organisation to continue developing its resources and building towards outcomes.

Recommendation/s

That the Upper Harbour Local Board :

a) approve a funding agreement with Meadowood House Incorporated for the 2016-2017 year, terminating on 30 June 2017, for the operation of the Meadowood Community House.

b) approve funding of $52,240 for Meadowood House Incorporated from its asset based services (ABS) operational budget, to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed.

Comments

7. Community facilities are an important part of realising the vision for Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

8. Local boards exercise oversight of community centres, houses and hubs. Where the facilities are operated by community organisations, local boards approve the funding, licence to occupy and the term of these arrangements.

9. Staff have developed a simple criterion for guiding decision making regarding the term of these agreements.

· One year term – a one year term is recommended in a variety of situations such as; where a new committee has been recently established, the current governance structure is unstable, a group maybe underperforming, or if there are changes in location, buildings or licence terms which need to be worked through by the group in the short term. It could also be where an established organisation is going through significant change in asset portfolio.

· Three year term – an experienced organisation delivering stable operations, or an established organisation with significant change in the membership/governance.

· Five year term – a multi-service organisation delivering high service outcomes.

10. At the end of the approved term, staff will assess each centre, house and hub against the established criteria and make recommendations to the local board.

Allocating funding for the 2016-17 financial year and beyond

11. Staff recommendations and comments are outlined in the table below:

Recommended funding for community houses and hubs

Community Group

Term of grant (from 1 July 2016)

Total to be allocated

Purpose of funding

Comment

Meadowood House Incorporated.

One year

$52,240 to be adjusted in accordance with Auckland Council’s agreed inflationary mechanism, once confirmed.

To deliver the proposed work programme at the Meadowood Community House.

Meadowood House Incorporated has shown commitment to restoring the house to its former position as a well-managed community facility. The committee has taken on a mentor, a new manager and has several new members ready to join the committee at the 2016 Annual General Meeting.

One year has been suggested as the term of the grant to allow to enable the organisation to develop its resources and build towards outcomes.

Terms and conditions of grants, and ongoing monitoring

12. Staff will continue to monitor, assess and report progress and performance to the local board on a regular basis during the term of the grant.

Consideration

Local board views and implications

13. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

14. Meadowood Community House endeavours to improve wellbeing among Māori within the work programmes it delivers. Council staff continue to work with this house to ensure the support and development of programmes and activities directly improve wellbeing and outcomes for Māori.

Implementation

15. Following decision making, staff will finalise the agreement with the operating group.

Attachments

There are no attachments for this report.

Signatories

Authors

Ian Alexander – Contracts and Relationships Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Eric Perry - Relationship Manager

Upper Harbour Local Board

14 June 2016

Parks, sport and recreation draft annual work programme financial year 2016-2017

File No.: CP2016/09970

Purpose

1. The purpose of this report is to present the draft 2016/2017 Parks, Sport and Recreation (PSR) annual work programme (AWP) for the consideration and approval of the Upper Harbour Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2016/2017 financial year (FY17).

3. The work programme includes the Local Board capital expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation advisors will discuss this with the appropriate local board portfolio holder/s.

Recommendation/s

That the Upper Harbour Local Board:

a) approves the Upper Harbour Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report;

b) delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s.

Comments

5. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop with the local board on 19 April 2016.

6. This report presents Parks, Sport and Recreations draft AWP for the 2016/2017 financial year, but reflects a three year view of the outlying years. This is with the exception of Growth funding, which is approved on a year by year basis only.

7. There are separate AWPs for Sport and Recreation: Leisure; Local and Sports Parks.

8. The Parks, Sport and Recreation draft Annual work programme 2016/2017 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2016/2017 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2016/2017 will be consulted with the local board Portfolio holder for the project, who will make a decision on the proposed changes or decide whether it needs a decision by the local board.

11. PSR renewals and leisure development projects will be reported separately and led by Community Facilities.

12. Projects may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; external funding or sponsorship.

13. Growth programme

Asset Based Services CAPEX includes Growth funded projects where the project meets the criteria to be allocated development contribution funding. Local and Sports Park projects are split into four different work streams for Growth:

· General Park development;

· Playspace development;

· Sport development;

· Greenway and walkway development.

14. The overall Growth programme should reflect that development contributions make up 70% of the total programme budget and other contributions (such as rates, third party contributions etc) make up the remaining 30%.

15. The draft AWP shows the allocated FY17 Growth funding for information only. Any funding in subsequent years is indicative as Growth funding is signed off annually. Projects that are identified to receive Growth funding in FY17, but are being delivered over more than one year, will be considered as priority for Growth funding in the subsequent years.

16. For FY17, funding has been allocated to projects based on the analysis of the criteria below.

17. Projects identified in the FY17 draft AWP which are eligible for FY17 Growth funding have been included in the attachment for the Local Board’s information only and will be confirmed to the Parks Recreation and Sport Committee in September 2016.

18. Criteria for Growth funding allocation

All projects funded through the FY17 Growth programme need to be development projects on Council owned reserve or Ministry of Education land. Projects were ranked based on the following criteria:

· whether the project is multi-year and received Growth funding in the 2015/2016 financial year;

· alignment with a parks programme – the project should align with one of the four park development programmes (i.e. General, Playspace, Greenway and walkway, Sport);

· the proportion of the project that is caused by growth - projects are ranked on the percentage of demographic growth in the area that the project will serve. For example, greenfield sites or new housing areas will be ranked higher than an area of low or no growth;

· the proportion of the project that will benefit a new community in the next ten years;

· whether a project aligns strategically with a governing body, local board or spatial priority;

· whether a project leverages additional investment or provides for reduced or no operating cost to Council over time; and

· project readiness and deliverability - design work is complete; all consents and funding are in place; works are procured and where applicable a funding agreement is in place and full project cost funding is available.

19. Other budget types contributing to the Parks Sport and Recreation work programme

The Locally Driven Initiatives (LDI) programme is part of this draft AWP. PSR projects resulting from external agency partnerships are not included unless they have an element of local board funding attached to them.

20. Leisure, and sport and recreation activity programmes do not show a budget amount but have been included in the work programme for information and future quarterly reporting.

Consideration

Local board views and implications

21. The local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop on 19 April 2016. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

22. Parks and open spaces, as well as sport and recreation activity contributes significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

23. Once approved the delivery of projects identified in the Parks, Sport and Recreation draft Annual work programme 2016/2017 will take place from 1 July 2016.

24. The progress of the Parks, Sport and Recreation Annual work programme 2016/2017 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a View	Upper Harbour Parks,Sport and Recreation draft Annual work programme 2016-2017	205

Signatories

Authors

Lynda Lucas - Parks Liaison & Development Team Leader

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Sharon Rimmer - Manager Sport and Recreation

Mark Bowater - Manager Parks

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

Upper Harbour Local Board

14 June 2016

Upper Harbour Local Board Arts, Community and Events Work Programme 2016/2017

File No.: CP2016/10939

Purpose

1. This report presents the Arts, Community and Events (ACE) 2016/2017 Upper Harbour Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the ACE 2016/2017 work programme.

3. The proposed ACE work programme aims to provide a defined work programme for the 2016/2017 financial year. The work programme covers the following areas:

· Community Empowerment;

· Arts and Culture;

· Events; and

· Community Places.

4. The ACE work programme for the Upper Harbour Local Board aligns with the following 2014-2017 Upper Harbour Local Board Plan priorities:

· a healthy, active community that values its sport and recreation activities;

· a well-connected and accessible Upper Harbour; and

· an attractive built environment.

5. Local boards are being requested to approve the ACE work programme for financial year 2016/2017.

6. Also included in this report for approval are:

· $75,000 to Albany CoCo Inc to deliver a range of neighbourhood based, community wide, programmes, events and activities;

· $30,000 to Greenhithe Community Trust to deliver a range of neighbourhood based, community wide programmes, events and activities in the Greenhithe area; and

· $30,000 to Hobsonville Point Community Trust to deliver a range of neighbourhood based, community wide programmes, events and activities.

7. More detail regarding these proposed grants is presented in Attachment A to this agenda report.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the 2016/2017 Arts, Community and Events work programme (refer to Attachment A in the agenda report).

b) approve $75,000 to Albany CoCo Inc from its locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities.

c) approve $30,000 to Greenhithe Community Trust from its locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide programmes, events and activities in the Greenhithe area.

d) approve $30,000 to Hobsonville Point Community Trust from its locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide programmes, events and activities.

Comments

8. The ACE work programme for 2016/2017 has been developed using a coordinated departmental approach. The programme reflects the community empowerment approach through a number of cross-unit and cross-departmental activities.

9. Over time, the principles of community empowerment will drive the ACE work programme. Future work programmes will demonstrate a more joined-up departmental approach. Each ACE unit has aligned their projects and initiatives to the Auckland Plan directives and the Upper Harbour Local Board Plan 2014-2017.

10. The ACE work programme aligns to the following 2014-2017 Upper Harbour Local Board Plan priorities:

· a healthy, active community that values its sport and recreation activities; through delivering a range of community events, arts and culture programming and support for local community facilities;

· a well-connected and accessible Upper Harbour; by supporting community organisation to deliver local programmes and events as well as a number of age friendly initiatives; and

· an attractive built environment; through involvement in the planning for the spatial priority area Northern Strategic Growth Area (NorSGA).

11. The ACE work programme 2016/2017 for the Upper Harbour Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes the funding of Albany CoCo and Hobsonville Point Community Trust to deliver programmes and events, as well as a placemaking initiative in Whenuapai Village;

· Arts and Culture: This includes the development of a range of arts and culture programming initiatives to be delivered across the local board area;

· Events: This work programme includes a range of community events such as Movies in Parks, Albany Lakes Summer Series and Albany CoCo Events, as well as ANZAC Day services and citizenship ceremonies; and

· Community Places: This includes the provision of a funding agreement with Meadowood Community House and the development of an operational plan for the Albany Hub.

12. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

13. On 17 May 2016, the local board considered the draft work programme at a workshop with ACE staff. Staff incorporated the local board’s feedback into the work programme.

14. The Community Empowerment Unit (CEU) is operationalising the Empowered Communities Approach, which presents a new way of working. Community empowerment means communities having a sense of control over what happens at a local level, and council fostering the conditions that support this. For 2016/2017 the CEU is focused on delivery within four key areas:

· initiatives that are joined up and delivered with other departments of council and the CCOs and that support local board plans;

· capacity building programmes and projects for the community and voluntary sector and residents;

· initiatives designed to enhance participation and engagement in council decision making; and

· collaborative Auckland-wide initiatives that respond to complex issues where the advantage of council’s size will have a significant impact on outcomes.

15. The Empowered Communities Approach is demonstrated through the capacity building initiatives of the CEU. An example of this is the work the CEU are undertaking with community partners, including the Upper Harbour Youth Caucus, to develop and support youth engagement, youth initiatives and build youth capacity.

16. Local boards are requested to approve the ACE work programme for 2016/2017. ACE staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated.

17. Also included for approval are:

· $75,000 to Albany CoCo Inc to deliver a range of neighbourhood based, community wide, programmes, events and activities;

· $30,000 to Greenhithe Community Trust to deliver a range of neighbourhood based, community wide programmes, events and activities in the Greenhithe area; and

· $30,000 to Hobsonville Point Community Trust to deliver a range of neighbourhood based, community wide programmes, events and activities.

18. It is proposed that these programmes be funded from the board’s locally driven initiatives (LDI) operational budget.

Consideration

Local board views and implications

19. On 17 May 2016, the draft 2016/2017 work programme was considered by the local board at a workshop. Feedback from the local board was considered and incorporated into the local board work programme (refer to Attachment A).

Māori impact statement

20. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in its everyday work.

21. ACE is committed to supporting strong Māori communities through engagement, capacity building and contributing to Māori well-being. This can be seen through the Community Empowerment Unit’s youth work which focuses on improving understanding of Māori rangatahi and through the placemaking initiative at Whenuapai Village, and which centres on more inclusive engagement with mana whenua and ensuring Māori aspirations are better supported.

Implementation

22. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2016/2017. Staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The ACE work programme will be implemented within the Annual Plan 2016/2017 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board Arts, Community and Events Work Programme 2016/2017	225

Signatories

Authors	Graham Bodman - General Manager Arts, Community and Events
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

14 June 2016

Adoption of Local Board Agreement 2016/2017

File No.: CP2016/10581

Purpose

1. This report seeks adoption of local content for the Annual Plan 2016/2017, including the Local Board Agreement 2016/2017, a message from the chairperson, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2016/2017.

Executive summary

2. For each financial year, Auckland Council must have an agreement in place between the governing body and the local board for each local board area.

3. Every three years a local board plan is developed to inform the Long-term Plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4. In February and March this year, council consulted on proposed changes for the Annual Plan 2016/2017. Local boards then held discussions with the governing body on local feedback, common issues and local priorities prior to budget decisions being made on 13 May 2016.

5. Local boards are now considering local content for the Annual Plan 2016/2017, which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2016/2017.

6. Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7. On 30 June 2016, the governing body will meet to adopt Auckland Council’s Annual Plan 2016/2017, including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Upper Harbour Local Board:

a) adopt local content for the Annual Plan 2016/2017 (refer to Attachment A in the agenda report), including:

i. a Local Board Agreement 2016/2017;

ii. a message from the chairperson;

iii. local board advocacy;

iv. local activity budgets; and

v. local performance targets.

b) adopt local fees and charges schedules for 2016/2017 (refer to Attachment B in the agenda report).

c) notes:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 13 May 2016;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the chairperson’s message at the front of the local board agreement; and

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.

d) agree that the chairperson be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017.

Consideration

Local board views and implications

8. This report seeks adoption from the local board on its content for the Annual Plan 2016/2017 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board, and with the governing body to finalise their local board agreement.

Māori impact statement

9. Many local board decisions are of importance to Māori and there is a need to continue to build relationships between local boards and relevant iwi. The local board agreement is based on the Local Board Plan and the Annual Plan 2016/2017, which have both been developed through engagement with the community, including Māori.

Implementation

10. The resolutions of this meeting will be reported to the governing body on 30 June 2016, when it meets to adopt the Annual Plan 2016/2017.

11. Decisions on the local board agreement, a message from the Chairperson, local board advocacy, local activity budgets and local performance targets are required at this meeting in order for staff to finalise local content for the Annual Plan 2016/2017.

12. It is possible that minor changes may need to be made to the attachments before the Annual Plan is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chairperson to make final changes if necessary.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board Agreement	233
b View	Local fees and charges schedule 2016/2017	245

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

Matthew Walker - General Manager Financial Strategy & Planning

Karen Lyons, Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

14 June 2016

Resolution alteration to confirm the Community Grants Programme 2016/2017

File No.: CP2016/11026

Purpose

1. The purpose of this report is to alter a resolution the Upper Harbour Local Board passed on 26 April 2016, to enable the Community Grants Programme 2016/2017 to be confirmed.

Executive summary

2. The initial resolution made on 26 April 2016 was (resolution number UH/2016/60):

a) adopt the Upper Harbour Local Board Community Grants Programme 2016/2017, subject to the following changes:

i) remove all reference to individual grant rounds Quick Response and Contestable Local Grants, making them solely Contestable Local Grants.

ii) four rounds will be held as follows, with amended dates:

2016/2017 funding rounds	Opens	Closes	Decision made	Projects to occur after
Round one	1 June 2016	28 June 2016	August 2016	1 September 2016
Round two	1 October 2016	31 October 2016	December 2016	1 January 2017
Round three	30 January 2017	28 February 2017	April 2017	1 May 2017
Round four	27 March 2017	29 April 2017	May 2017	1 June 2017

iii) amend bullet point 7 in the criteria and eligibility of grants to read as follows, ‘Activities of debt repayment and promoting particular political goals are ineligible for funding’.

iv) include a further bullet point in the criteria and eligibility of grants to read as follows, ‘Legal costs, salaries and wages are deemed to be a low priority for funding’.

3. This resolution would breach the Auckland Council Community Grants Policy because the Upper Harbour Community Grants Programme did not reach the required number of Contestable Local Grants rounds or Quick Response rounds.

4. Officers investigated options to meet the intent of the resolution which was around speeding up the turnaround time of Quick Response Grants.

5. A meeting was held on 24 May 2016 between Chairperson Lisa Whyte, Member Margaret Miles, and the Grants team; and it was agreed to have one Contestable Local Grants round and three Quick Response rounds with the following dates:

2016/2017 funding rounds	Category	Opens	Closes	Decision made	Projects to occur after
Round one	Contestable Local Grants	1 June 2016	28 June 2016	August 2016	1 September 2016
Round two	Quick Response	1 July 2016	2 August 2016	13 September 2016	1 October 2016
Round three	Quick Response	30 January 2017	28 February 2017	April 2017	1 May 2017
Round four	Quick Response	27 March 2017	29 April 2017	May 2017	1 June 2017

6. In order to rectify this situation, it is recommended that the board alter the original resolution to detail the new funding rounds that were agreed upon at the aforementioned meeting.

7. Pursuant to Upper Harbour Local Board’s Standing Order 3.11.17 the board may, on recommendation contained in a report, alter resolutions previously passed at meetings. The board was notified in their board meeting on 24 May with a copy of the proposal (refer to Attachment A).

Recommendation/s

That the Upper Harbour Local Board:

a) Pursuant to standing order 3.11.17, alter resolution UH/2016/60 to read:

a) adopt the Upper Harbour Local Board Community Grants Programme 2016/2017, subject to the following changes:

i) four rounds will be held as follows, with amended dates:

2016/2017 funding rounds	Category	Opens	Closes	Decision made	Projects to occur after
Round one	Contestable Local Grants	1 June 2016	28 June 2016	August 2016	1 September 2016
Round two	Quick Response	1 July 2016	2 August 2016	13 September 2016	1 October 2016
Round three	Quick Response	30 January 2017	28 February 2017	April 2017	1 May 2017
Round four	Quick Response	27 March 2017	29 April 2017	May 2017	1 June 2017

ii) amend bullet point 7 in the criteria and eligibility of grants to read as follows, ‘Activities of debt repayment and promoting particular political goals are ineligible for funding’.

iii) include a further bullet point in the criteria and eligibility of grants to read as follows, ‘Legal costs, salaries and wages are deemed to be a low priority for funding’.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board - Local Grants Programme 2016/2017	251

Signatories

Authors	Jerome Cameron - Graduate Advisor
Authorisers	Eric Perry - Relationship Manager

Chairperson	Lisa Whyte
Deputy Chairperson	Brian Neeson, JP
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

Authors	Neda Durdevic - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Authors	Karen Marais - Senior Local Board Advisor Upper Harbour
Authorisers	Eric Perry - Relationship Manager