Minutes of Waiheke Local Board

Waiheke Local Board

23 June 2016

1 Welcome

Member Ballard led the meeting in prayer.

2 Apologies

Resolution number WHK/2016/123

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) accept the apology from Member Treadwell for lateness.

CARRIED

3 Declaration of Interest

Chairperson Walden declared in interest in Item 13: Waiheke Local Grants, Round Two, 2015/2016 and in particular the application made by the Waiheke Sea Scouts.

4 Confirmation of Minutes

Resolution number WHK/2016/124

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 26 May 2016 and the extraordinary minutes of its meeting, held on Thursday, 9 June 2016, as a true and correct record.

CARRIED

5 Leave of Absence

Member JP Meeuwsen was granted a leave of absence at the previous business meeting.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

Secretarial Note: The chairperson with the consent of the meeting accorded item 9.4 Tai Chi Waiheke - Helga Meyer precedence at this time.

9.4

Tai Chi Waiheke - Helga Meyer

Helga Meyer was in attendance to speak to the board in support of the Waiheke Local Grant application for Tai Chi Waiheke.

Resolution number WHK/2016/125

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) thank Helga Meyer for her attendance and presentation.

CARRIED

Secretarial Note: The order of business resumed at item 9.1 La Leche League - Rhiannon Fitness.

9.1

La Leche League - Rhiannon Fitness

Rhiannon Fitness was in attendance to speak to the board in support of the Waiheke Local Grant application for La Leche League Waiheke.

Resolution number WHK/2016/126

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) thank Rhiannon Fitness for her attendance and presentation.

CARRIED

9.2

Helicopters - Yvonne O'Brien and Linda Matters

Yvonne O’Brien was in attendance to speak to the board about the helicopter pad on Mary Heath Lane on Waiheke.

Resolution number WHK/2016/127

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) seek an update from the Council Chief Strategy Officer and the Mayor’s Office on to the progress of fixing the issues in the district plan which are causing escalated angst in the Waiheke community, specifically around resource consents for helipads being granted on a non-notified basis with no consideration of neighbouring residents and property owners’ rights to peaceful enjoyment and future development opportunities for their properties.

b) thank Yvonne O’Brien and Linda Matters for her attendance and presentation.

CARRIED

9.3	Backpackers - Timothy Moon
	This item was withdrawn.

Secretarial Note: Item 9.4 Tai Chi Waiheke - Helga Meyer was considered before item 9.2.

9.5	Moth Plant - Flynn Washington and Rob Brennan
	Flynn Washington and Rob Brennan were in attendance to speak to the board about Moth Plant.
	Resolution number WHK/2016/128 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Flynn Washington and Rob Brennan for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Moth Plants

9.6

Waiheke Hockey Club – Page and Rachel Falconer, Millie Dalton and Nicki Green

Page and Rachel Falconer, Millie Dalton and Nicki Green were in attendance to speak to the board regarding the recent grant application made by the Waiheke Hockey Club.

Resolution number WHK/2016/129

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) thank Page and Rachel Falconer, Millie Dalton and Nicki Green for their attendance and presentation.

CARRIED

9.7

Waiheke Working Sail Trust - Bernard Rhodes

Bernard Rhodes was in attendance to speak to the board in support of the Waiheke Local Grant application for Waiheke Working Sail Trust.

Resolution number WHK/2016/130

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) thank Bernard Rhodes for his attendance and presentation.

CARRIED

9.8	Dragonfired Pizzas - Bevan Kaan
	Bevan Kaan was in attendance to speak to the board regarding a proposal for a new kiosk at Little Oneroa.
	Resolution number WHK/2016/131 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Bevan Kaan for his attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Dragonfired Pizza

9.9

Tivally - Liz Esmond

Liz Esmond was in attendance to speak to the board about art works by Barry Hollands.

Resolution number WHK/2016/132

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) thank Liz Esmond for her attendance and presentation.

CARRIED

9.10

Art Works Theatre - Peter Mangin

Peter Mangin was in attendance to speak to the board regarding the recent grants application made by the Art Works Theatre.

Resolution number WHK/2016/133

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) thank Peter Mangin for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Update

Resolution number WHK/2016/134

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board

a) receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

CARRIED

Secretarial Note: Chairperson Walden declare an interest in the Waiheke Sea Scouts application and took no part in the voting of this item.

Waiheke Local Grants, Round Two, 2015/2016

Resolution number WHK/2016/135

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) consider the applications listed in the table below and agree to fund, part-fund or decline each application:

Applicant and application number	Main focus	Funding for	Amount requested	Amount Allocated
The Artworks Theatre Incorporated LG1618-218	Arts and culture	Towards the wages for the Artworks Theatre staff between July to December 2016	$6,500.00	$6,500.00
Julia True LG1618-222	Arts and culture	Towards the costs for commissioning a large scale mural at Waiheke Primary School in July 2016	$5,000.00	$0.00
Emote Trust LG1618-236	Arts and culture	Towards the costs to run ten week course on Waiheke between September to November 2016	$8,989.00	$0.00 Needs to involved Waiheke Youth Voice
Waiheke High School LG1618-217	Community	Towards the purchase of equipment and software for the Robotics Club at Waiheke High School between July 2016 to July 2017	$4,000.00	$4,000.00
Waiheke Toy Library LG1618-220	Community	Towards the purchase of a new computer, car seats, annual toy replacement, port-a-cots, costs for venue hire and accountancy fees and the wages for staff between July 2016 to June 2017	$13,500.00	$1,000.00 Tagged to marketing $2,155.00 from fees and charges subsidy budget
Livingwaters Assembly of God Charitable Trust LG1618-221	Community	Towards the planning fees to lodge resource consent in May 2017	$3,099.00	$3,099.00 Community empowerment officers to work with trust on strategic plan
Matiatia-Oneroa Ratepayers Assoication LG1618-223	Community	Towards the costs to re-wire the meter box to the stage, installation of a door and for a Chemwash and internal gutter flush at 115 Ocean View Road, Waiheke between July to September 2016	$5,097.00	$5,097.00
Waiheke Hope Centre LG1618-225	Community	Towards the purchase of food for the Community Soup Kitchen between July to 2016 to June 2017	$3,000.00 Umbrella organisation: Waiheke Island Council of Social Services	$3,000.00
Tai Chi Waiheke LG1618-227	Community	Towards the costs of hall hire for the Ostend Hall and Palm Beach Hall, advertising, workshop registration, accommodation, transportation and licensing fees between July 2016 to December 2017	$4,084.00 Umbrella organisation: Waiheke Island Council of Social Services	$1,500.00 from fees and charges subsidy budget
La Leche League Waiheke LG1618-228	Community	Towards the costs to attend the La Leche League bi-annual conference including registration, accommodation, transport and food between September to October 2016	$7,091.00	$2,000.00
Waiheke Island Society for the Prevention of Cruelty to Animals LG1618-230	Community	Towards the costs to have 10 female and 10 male dogs de-sexed between July 2016 to May 2017	$5,665.00	$0.00
Rob Fenwick LG1618-203	Environment	Towards the costs of annual weed control for the Awaawaroa Peninsular weed control programme between July 2016 to June 2017	$4,000.00 *funds to be paid retrospectively	$2,000.00 Officers to work with environmental groups during Annual Planning process
Motutapu Restoration Trust LG1618-212	Environment	Towards the purchase of a mower between August to September 2016	$10,000.00	$0.00 Officers to work with environmental groups during Annual Planning process
Emote Trust LG1618-224	Events	Towards the costs of three “Dancing in the Park” events between September to December 2016	$18,744.00	$0.00 Needs to involved Waiheke Youth Voice
Philip Cryer LG1618-202	Historic Heritage	Towards the costs to fence and plant at 155 Awaawaroa Road, Waiheke between September 2016 to August 2019	$17,500.00 *funds to be paid retrospectively	$0.00
Waiheke United Football Club LG1618-205	Sport and recreation	Towards the costs of hiring a bus between July to September 2016	$4,000.00	$3,000.00
Waiheke Youth Centre Trust LG1618-226	Sport and recreation	Towards the hirage of the Waiheke Recreation Centre between July 2016 to June 2017	$2,952.00	$2,952.00 from fees and charges subsidy budget
Waiheke (Junior) Cricket Club LG1618-235	Sport and recreation	Towards the purchase of playing and coaching equipment, roll out pitch and canvas works on pitch between October 2016 to March 2017	$4,000.00 Umbrella organisation: Grafton United Cricket Club	$4,000.00

b) consider the following allocations for multiboard funding under Round Two of the Waiheke Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID

Main focus

Funding for

Amount requested

Amount Allocated

Royal New Zealand Foundation of the Blind

LG1615-2016

Community

Towards the wages for two recreation and community advisors and one recreation and volunteer coordinator between July to December 2016

$1,800.00

$0.00

Youthline Auckland Charitable Trust

LG1611-238

Community

Towards the costs of the year 13 youth development and leadership programme at Waiheke High School between July 2016 to June 2017

$4,000.00

Connect in to Waiheke Youth Voice

c) consider the following late applications for funding Round Two of the Waiheke Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID	Main focus	Funding for	Amount requested	Amount Allocated
Waiheke Sea Scouts LG1618-233	Community	Towards the roof restoration at Shelly Beach Road, Ostend between July 2016 to May 2017	$31,213.00	$31,213.00
Environmental Defense Society LG1618-237	Environment	Towards accommodation and flights for the Man O War Station verses Auckland Council hearing in Wellington between July 2016 to July 2017	$3,000.00	$3,000.00
Catherine Mitchell Arts Centre		Towards the insulation costs of the Catherine Mitchell Arts Centre, 32 Putiki Road, Anzac Reserve Ostend between July 2016 to June 2017	$4,319.00	$4,319.00
Waiheke Working Sail Charitable Trust LG1618-239	Historic Heritage	Towards resource consent costs and repairs for the houseboat mooring area between July 2016 to June 2017	$5,000.00	$5,000.00
Waiheke Hockey Club LG1618-240	Sport and recreation	Towards the purchase of new uniforms and equipment between July to September 2016	$2,560.25	$2,560.25
Waiheke Sports Club LG1618-241	Sport and recreation	Towards the costs of the exterior building improvements for the Waiheke Sports Club between 1 July 2016 to 30 June 2017	$40,064.00	$40,064.00 from LDI capital budget
Waiheke Boating Club Inc	Sport and recreation	Supervision and Technical Services for Ostend Domain Improvement project	$27,000.00	$27,000.00 from LDI capital budget

d) thank Kim Hammond for her attendance and presentation.

CARRIED

Attachments

a Waiheke Local Grants Round Two - Late Applications

Parks, sport and recreation draft annual work programme financial year 2016-2017

Resolution number WHK/2016/136

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) approve the Waiheke Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report;

b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holders.

c) note that the Waiheke Recreation Centre grant is to be reported back separately to the board for approval at the appropriate time.

CARRIED

Waiheke Local Board Libraries Work Programme 2016/2017

Resolution number WHK/2016/137

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:

That the Waiheke Local Board:

a) approve the 2016/2017 Libraries work programme (Attachment A).

CARRIED

Waiheke Local Board Community Facilities Renewals Work Programme 2016/2017

Resolution number WHK/2016/138

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) approve the 2016/2017 work programme for Waiheke Local Board Community Facility Renewals with the exception of line 372.

b) note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

c) seek clarification of costings for the roof coverings and additional water tank on line 372 and confirmation on the status of other priority renewals works identified in 2015.

CARRIED

Secretarial Note: The chairperson with the consent of the meeting accorded item 31 Auckland Transport Update - June 2016 at this time.

Auckland Transport Update - June 2016

Resolution number WHK/2016/139

MOVED by Member S Brown, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) receive the Auckland Transport Report – June 2016.

b) thank Anthony Lewis for his attendance.

CARRIED

Secretarial Note: The order of business resumed at item 17 Community Lease Work Programme 2016/2017.

Community Lease Work Programme 2016/2017

Resolution number WHK/2016/140

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:

That the Waiheke Local Board:

a) approve the community lease 2016/2017 work programme as detailed in Attachment A.

b) request that regular portfolio meetings be scheduled with the leasing team and community development portfolio holders.

CARRIED

Waiheke Local Board Arts, Community and Events Work Programme 2016/2017

Resolution number WHK/2016/141

MOVED by Member BM Treadwell, seconded by Chairperson PA Walden:

That the Waiheke Local Board:

a) approve the 2016/2017 Arts, Community and Events work programme (Attachment A),

b) approve the following community arts organisation funding agreements:

i) Waiheke Community Art Gallery (for Artworks Gallery), $10,591.00
(uninflated opex budget)

ii) Artworks Theatre, $10,591.00 (uninflated opex budget).

CARRIED

Backpackers - 419-421 Sea View Road, Onetangi, Waiheke

Resolution number WHK/2016/142

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) approve the transfer of the Backpacker Building and Caretakers cottage and unclassified reserve land at 419-421 Sea View Road, Onetangi, Waiheke, into service use, with community outcomes applied under Council Community facilities management and Local Board governance.

b) request officers progress classification of the footprint of the Backpackers and the Caretaker cottage as Local Purpose (Backpacker Accommodation and Community Buildings) and the remaining Recreation Reserve land as Recreation Reserve, in accordance with section 24 of the Reserves Act 1977, utilising up to $9,000 LDI community response budget.

c) request officers reconfirm the availability and interest of the shortlisted Expression of Interest applicants from September 2015, and if unavailable, re-advertise a new Expression of Interest (with input from the Local Board).

d) request officers work with the board to assess all Expressions of Interest applications and confirm terms of lease and community outcomes, and progress a temporary lease on a month by month basis while the classification process is underway.

e) request officers resolve the resource consent application permitting water take and water discharge for the Backpackers and the Caretaker cottage.

CARRIED

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

Resolution number WHK/2016/143

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) receive the report

b) delegate Member Ballard to provide feedback on the draft Community Access Scheme guidelines for the Governing Body to consider.

CARRIED

WW1 Centenary Commemorations Update - Waiheke

Resolution number WHK/2016/144

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) approve granting $5,000 from the board’s Locally Driven Initiatives budget to the the Waiheke RSA to formulate a WW1 Commemoration programme of events for Waiheke.

b) delegate Board member Treadwell to work with the Waiheke RSA to confirm the programme of events.

CARRIED

List of resource consents

Resolution number WHK/2016/145

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) receive the list of resource consents lodged during 16 May 2016 to 27 May 2016 related to Waiheke Island.

CARRIED

Reports requested/pending

Resolution number WHK/2016/146

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board

a) receive the reports requested/pending report.

CARRIED

Inward Correspondence

Resolution number WHK/2016/147

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) receive the inward correspondence of the Waiheke Local Board.

CARRIED

Waiheke Local Board Workshop Record of Proceedings

Resolution number WHK/2016/148

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board

a) receive the record of proceedings of the Waiheke Local Board workshops held on 18^th and 20th May 2016.

CARRIED

Chairperson's Report

Resolution number WHK/2016/149

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board

a) receive the Chairperson’s report.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Housing for Older People Partnering Proposal

Resolution number WHK/2016/150

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) delegate Board Members Treadwell and Brown to discuss this with the Waiheke Housing Steering Committee and provide feedback on:

i. the Housing for Older People Partnering Proposal and

ii. the proposed Housing for Older People Partnering Policy

CARRIED

Draft 2016 Elected Members’ Expenses Policy

Resolution number WHK/2016/151

MOVED by Member S Brown, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) delegate to Member Brown to provide comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

CARRIED

Secretarial Note: Item 31 Auckland Transport Update – June 2016 was considered before item 17.

8.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Becs Ballard
Members	Shirin Brown
	Beatle Treadwell	From 5:24pm	Item 9.4

Councillor	Mike Lee	Until 6:56pm	Item 13