Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 23 June 2016 at 5.15pm.
Chairperson |
Paul Walden |
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Deputy Chairperson |
Becs Ballard |
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Members |
Shirin Brown |
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Beatle Treadwell |
From 5:24pm |
Item 9.4 |
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APOLOGIES
Member |
John Meeuwsen |
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For leave of absence |
ALSO PRESENT
Councillor |
Mike Lee |
Until 6:56pm |
Item 13 |
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Waiheke Local Board 23 June 2016 |
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1 Welcome
Member Ballard led the meeting in prayer.
2 Apologies
Resolution number WHK/2016/123 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) accept the apology from Member Treadwell for lateness.
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3 Declaration of Interest
Chairperson Walden declared in interest in Item 13: Waiheke Local Grants, Round Two, 2015/2016 and in particular the application made by the Waiheke Sea Scouts.
4 Confirmation of Minutes
Resolution number WHK/2016/124 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 26 May 2016 and the extraordinary minutes of its meeting, held on Thursday, 9 June 2016, as a true and correct record.
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5 Leave of Absence
Member JP Meeuwsen was granted a leave of absence at the previous business meeting. |
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
Secretarial Note: The chairperson with the consent of the meeting accorded item 9.4 Tai Chi Waiheke - Helga Meyer precedence at this time.
9.4 |
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Helga Meyer was in attendance to speak to the board in support of the Waiheke Local Grant application for Tai Chi Waiheke. |
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Resolution number WHK/2016/125 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Helga Meyer for her attendance and presentation.
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Secretarial Note: The order of business resumed at item 9.1 La Leche League - Rhiannon Fitness.
9.1 |
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Rhiannon Fitness was in attendance to speak to the board in support of the Waiheke Local Grant application for La Leche League Waiheke. |
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Resolution number WHK/2016/126 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Rhiannon Fitness for her attendance and presentation.
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9.2 |
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Yvonne O’Brien was in attendance to speak to the board about the helicopter pad on Mary Heath Lane on Waiheke. |
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Resolution number WHK/2016/127 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) seek an update from the Council Chief Strategy Officer and the Mayor’s Office on to the progress of fixing the issues in the district plan which are causing escalated angst in the Waiheke community, specifically around resource consents for helipads being granted on a non-notified basis with no consideration of neighbouring residents and property owners’ rights to peaceful enjoyment and future development opportunities for their properties. b) thank Yvonne O’Brien and Linda Matters for her attendance and presentation.
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9.3 |
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Secretarial Note: Item 9.4 Tai Chi Waiheke - Helga Meyer was considered before item 9.2.
9.5 |
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Flynn Washington and Rob Brennan were in attendance to speak to the board about Moth Plant. |
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Resolution number WHK/2016/128 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Flynn Washington and Rob Brennan for their attendance and presentation.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Moth Plants |
9.6 |
Waiheke Hockey Club – Page and Rachel Falconer, Millie Dalton and Nicki Green |
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Page and Rachel Falconer, Millie Dalton and Nicki Green were in attendance to speak to the board regarding the recent grant application made by the Waiheke Hockey Club. |
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Resolution number WHK/2016/129 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Page and Rachel Falconer, Millie Dalton and Nicki Green for their attendance and presentation.
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9.7 |
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Bernard Rhodes was in attendance to speak to the board in support of the Waiheke Local Grant application for Waiheke Working Sail Trust. |
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Resolution number WHK/2016/130 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Bernard Rhodes for his attendance and presentation.
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9.8 |
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Bevan Kaan was in attendance to speak to the board regarding a proposal for a new kiosk at Little Oneroa. |
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Resolution number WHK/2016/131 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Bevan Kaan for his attendance and presentation.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Dragonfired Pizza |
9.9 |
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Liz Esmond was in attendance to speak to the board about art works by Barry Hollands. |
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Resolution number WHK/2016/132 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Liz Esmond for her attendance and presentation.
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9.10 |
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Peter Mangin was in attendance to speak to the board regarding the recent grants application made by the Art Works Theatre. |
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Resolution number WHK/2016/133 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) thank Peter Mangin for his attendance and presentation.
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number WHK/2016/134 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board a) receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.
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Secretarial Note: Chairperson Walden declare an interest in the Waiheke Sea Scouts application and took no part in the voting of this item.
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Resolution number WHK/2016/135 MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell: That the Waiheke Local Board: a) consider the applications listed in the table below and agree to fund, part-fund or decline each application:
b) consider the following allocations for multiboard funding under Round Two of the Waiheke Local Grants Programme 2015/2016 as listed in the table below:
c) consider the following late applications for funding Round Two of the Waiheke Local Grants Programme 2015/2016 as listed in the table below:
d) thank Kim Hammond for her attendance and presentation. |
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a Waiheke Local Grants Round Two - Late Applications |
14 |
Parks, sport and recreation draft annual work programme financial year 2016-2017 |
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Resolution number WHK/2016/136 MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) approve the Waiheke Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report; b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holders. c) note that the Waiheke Recreation Centre grant is to be reported back separately to the board for approval at the appropriate time. |
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Resolution number WHK/2016/137 MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown: That the Waiheke Local Board: a) approve the 2016/2017 Libraries work programme (Attachment A).
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16 |
Waiheke Local Board Community Facilities Renewals Work Programme 2016/2017 |
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Resolution number WHK/2016/138 MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) approve the 2016/2017 work programme for Waiheke Local Board Community Facility Renewals with the exception of line 372. b) note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope. c) seek clarification of costings for the roof coverings and additional water tank on line 372 and confirmation on the status of other priority renewals works identified in 2015.
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Secretarial Note: The chairperson with the consent of the meeting accorded item 31 Auckland Transport Update - June 2016 at this time.
31 |
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Resolution number WHK/2016/139 MOVED by Member S Brown, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receive the Auckland Transport Report – June 2016. b) thank Anthony Lewis for his attendance. |
Secretarial Note: The order of business resumed at item 17 Community Lease Work Programme 2016/2017.
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Resolution number WHK/2016/140 MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown: That the Waiheke Local Board: a) approve the community lease 2016/2017 work programme as detailed in Attachment A. b) request that regular portfolio meetings be scheduled with the leasing team and community development portfolio holders. |
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Waiheke Local Board Arts, Community and Events Work Programme 2016/2017 |
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Resolution number WHK/2016/141 MOVED by Member BM Treadwell, seconded by Chairperson PA Walden: That the Waiheke Local Board: a) approve the 2016/2017 Arts, Community and Events work programme (Attachment A), b) approve the following community arts organisation funding agreements: i)
Waiheke Community Art Gallery (for Artworks Gallery), $10,591.00 ii) Artworks Theatre, $10,591.00 (uninflated opex budget).
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Resolution number WHK/2016/142 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) approve the transfer of the Backpacker Building and Caretakers cottage and unclassified reserve land at 419-421 Sea View Road, Onetangi, Waiheke, into service use, with community outcomes applied under Council Community facilities management and Local Board governance. b) request officers progress classification of the footprint of the Backpackers and the Caretaker cottage as Local Purpose (Backpacker Accommodation and Community Buildings) and the remaining Recreation Reserve land as Recreation Reserve, in accordance with section 24 of the Reserves Act 1977, utilising up to $9,000 LDI community response budget. c) request officers reconfirm the availability and interest of the shortlisted Expression of Interest applicants from September 2015, and if unavailable, re-advertise a new Expression of Interest (with input from the Local Board). d) request officers work with the board to assess all Expressions of Interest applications and confirm terms of lease and community outcomes, and progress a temporary lease on a month by month basis while the classification process is underway. e) request officers resolve the resource consent application permitting water take and water discharge for the Backpackers and the Caretaker cottage.
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Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund |
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Resolution number WHK/2016/143 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receive the report b) delegate Member Ballard to provide feedback on the draft Community Access Scheme guidelines for the Governing Body to consider.
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Resolution number WHK/2016/144 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) approve granting $5,000 from the board’s Locally Driven Initiatives budget to the the Waiheke RSA to formulate a WW1 Commemoration programme of events for Waiheke. b) delegate Board member Treadwell to work with the Waiheke RSA to confirm the programme of events.
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Resolution number WHK/2016/145 MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receive the list of resource consents lodged during 16 May 2016 to 27 May 2016 related to Waiheke Island.
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Resolution number WHK/2016/146 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board a) receive the reports requested/pending report.
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Resolution number WHK/2016/147 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receive the inward correspondence of the Waiheke Local Board.
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25 |
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Resolution number WHK/2016/148 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board a) receive the record of proceedings of the Waiheke Local Board workshops held on 18th and 20th May 2016.
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Resolution number WHK/2016/149 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board a) receive the Chairperson’s report.
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27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
29 |
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Resolution number WHK/2016/150 MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) delegate Board Members Treadwell and Brown to discuss this with the Waiheke Housing Steering Committee and provide feedback on: i. the Housing for Older People Partnering Proposal and ii. the proposed Housing for Older People Partnering Policy
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30 |
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Resolution number WHK/2016/151 MOVED by Member S Brown, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) delegate to Member Brown to provide comments on the draft 2016 Elected Members’ Expense Policy to the governing body.
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Secretarial Note: Item 31 Auckland Transport Update – June 2016 was considered before item 17.
8.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................