Agenda of Waitākere Ranges Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · EcoMatters Environment Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL
Denise Yates	· Friends of Arataki Incorporated – Committee member · EcoMatters Environment Trust – Trustee · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member · Rural Advisory Panel - Member
Saffron Toms	· Ark in the Park – Governance Group Member

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 12 May 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Update from Ward Councillors

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitākere Ranges Local Board

09 June 2016

Waitakere Ranges Quick Response Grants: Round Four 2015/2016

File No.: CP2016/09768

Purpose

1. The purpose of this report is to present applications received in round four of the Waitākere Ranges Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Waitākere Ranges Local Board has set a total community grants budget of $23,000 for the 2015/2016 financial year.

3. A total of $22,988.00 has been allocated under quick response round one, round two and round three as well as local grants round one.

4. The May 2016 Waitakere Ranges Local Board business meeting approved the reallocation of $10,500.00 from the Local Events Fund to the Community Grants budget (WTK/2016/45), leaving a balance of $10,512.00.

5. Seven applications were received in this round with a total requested of $10,119.47.

Recommendation/s

That the Waitākere Ranges Local Board:

a) consider the applications listed in Table One below and agree to fund, part-fund or decline each application in this round.

Table One: Waitakere Ranges Quick Response Round Four Applications 2015/2016

Project	Applicant	Total Requested	Eligible/ Ineligible
“TEMP Forum 2” event	Waitakere Arts and Culture Development Trust	$1,500.00	Ineligible Project occurred on 24/05/2016
Equipment upgrade	Pisces Road Playgroup	$1,485.47	Eligible
Snow Trip for at risk youth	Glen Eden Baptist Church	$2,750.00	Ineligible Amount exceeds the maximum amount for grants.
Lucinda Community Orchard	Lucinda Community Orchard	$934.00	Eligible
Living Wage	Waitakere Community Outreach	$1,000.00	Eligible
Reprint “Into the West”	Protect Piha Heritage Society Inc.	$1,500.00	Eligible
Playball Waitakere	Piha community Preschool	$950.00	Eligible
Total		$10,119.47

Comments

6. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitākere Ranges Local Board adopted its grants programme on 30 April 2015 (see Attachment A)

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Waitākere Ranges Local Board will operate two local grants and five quick response rounds for this financial year.

9. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

10. The Waitākere Ranges Local Board has set a total community grants budget of $23,000 for the 2015/2016 financial year.

11. A total of $22,988.00 has been allocated under quick response round one, round two and round three as well as local grants round one.

12. The May 2016 Waitakere Ranges Local Board business meeting approved the reallocation of $10,500.00 from the Local Events Fund to the Community Grants budget (WTK/2016/45), leaving a balance of $10,512.00.

13. Seven applications were received in this round with a total requested of $10,119.47.

Consideration

Local Board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitākere Ranges local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

16. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18. Following the Waitākere Ranges Local Board allocating funding for quick response round four, Commercial and Finance staff will notify the applicants of the local board decision and issue funding agreements in accordance with the local board resolutions.

Attachments

No.	Title	Page
a View	Waitakere Ranges Quick Response Grants: Round Four 2015/2016	37

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

09 June 2016

Hoani Waititi Marae, Glen Eden Community House, Titirangi Community House funding agreements and licence to occupy and manage

File No.: CP2016/09471

Purpose

1. To approve the funding agreements and licences to occupy and manage the community operated houses and Marae within the Waitākere Ranges Local Board area.

Executive Summary

2. Local boards have a role in determining the term of funding agreements for groups who operate local community centres, houses and hubs.

3. The current funding agreements for Glen Eden Community House Incorporated, Titirangi Community House Society Incorporated Trust and Hoani Waititi Marae Trust expire on 30 June 2016 and this report seeks a decision from the local board on future funding; the term of the agreement and approval of the licence.

4. There are three options for the term of funding agreements and licences to occupy and manage, which are:

· continuation of an annual agreement

· a three year term

· a five year term.

5. Staff have developed a criteria to help assess the appropriate term for community operated centres, houses and hubs. Where a group has demonstrated good stewardship of funding previously, has established a stable practice and is performing well, staff recommend that the local board consider a three or five year term. This will enable community groups to plan for the future and maximise the benefits of secure tenure and income.

6. A one year term is recommended to be continued for Hoani Waititi Marae Trust to better support the alignment of the grant with future council grant management systems.

7. A three year term is recommended for both the Glen Eden Community House Incorporated and for the Titirangi Community House Society Incorporated Trust. These operating groups are stable, experienced organisations. The groups provide audited annual reports, deliver expected outcomes, reported on time and to the expected standard.

Recommendation/s

That the Waitākere Ranges Local Board:

a) approve a funding agreement with Hoani Waititi Marae Trust for the year 2016-2017, terminating on 30 June 2017, for the operation of the Hoani Waititi Marae

b) approve funding for Hoani Waititi Marae Trust of $65,641 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

c) approve a funding agreement and licence to occupy and manage with Glen Eden Community House Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of the Glen Eden Community House

d) approve funding for Glen Eden Community House Incorporated of $38,290 per annum to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

e) approve licence to occupy and manage Glen Eden Community House by the Glen Eden Community House Incorporated, at 13 Pisces Road, Glen Eden being Parts of Lot 200 DP 73593 contained in NA31B/95 and Lot 199 DP 78279 contained in NA35D/671. Attachment A.

i) Term – 3 year commencing 1 July 2016;

ii) Rent- $1.00 plus GST per term if requested;

f) approve a funding agreement and licence to occupy and manage with Titirangi Community House Society Incorporated Trust for the years 2016-2019, terminating on 30 June 2019, for the operation of the Titirangi Community House.

g) approve funding for Titirangi Community House Society Incorporated Trust of $38,290 per annum to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed

h) approve licence to occupy and manage Titirangi Community House by Titirangi Community House Society Incorporated, at 500 South Titirangi Road, Auckland being Pt Lot 17 DP 66788; Attachment B.

i) Term – 3 year commencing 1 July 2016;

ii) Rent- $1.00 plus GST per term if requested;

Comments

8. Community facilities are an important part of realising the vision for Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

9. Local boards exercise oversight of community centres, houses and hubs. Where the facilities are operated by community organisations, local boards approve the funding, licence to occupy and the term of these arrangements.

10. Staff have developed a simple criterion for guiding decision making regarding the term of these agreements.

(a) 1 year term:

A one year term is recommended in a variety of situations such as where a new committee has been recently established or the current governance structure is unstable, a group maybe underperforming or if there are changes in location, buildings or licence terms which need to be worked through by the group in the short term. It could also be where an established organisation is going through significant change in asset portfolio.

(b) 3 year term:

An experienced organisation delivering stable operations or an established organisation with significant change in the membership/governance

A multi-service organisation delivering high service outcomes.

11. At the end of the approved term staff will assess each centre, house and hub against the established criteria and make recommendations to the local board.

Allocating funding for FY 2016-17 and beyond

12. Staff recommendations and comments are outlined in the table below:

Recommended funding for community houses and hubs
Community Group	Term of grant (from 1 July 2016)	Total to be allocated	Purpose of funding	Comment
Hoani Waititi Marae Trust .	One year	$65,641 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed	To deliver the proposed work programme at the Hoani Watiti Marae	The marae was opened in 1980. It is a well-developed facility ensuring a healthy and safe environment for users. Given this grant is predominantly property focused staff are reviewing if such a grant should continue to have Community Places oversight or shift to a Community Facilities oversight. A one year term has been recommended to allow for this internal system finalisation.
Glen Eden Community House Incorporated	Three year	$38,290 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed	To deliver the proposed work programme at the Glen Eden Community House	The organisation has been delivering good management and productive programming for more than 30 years. The society was incorporated in 1982. They satisfy the criteria for multi-year funding.
Titirangi Community House Society Incorporated	Three year	$38,290 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed	To deliver the proposed work programme at the Titirangi Community House	The organisation has been delivering good management and productive programming for more than 30 years. The society was incorporated in 1981. They satisfy the criteria for multi-year funding.

Terms and conditions of grants, and ongoing monitoring

13. Staff will continue to monitor, assess and report progress and performance to the Waitakere Ranges Local Board on a regular basis during the term of the grant.

Consideration

Local Board views and implications

14. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

15. Hoani Watiti Marae, Glen Eden Community House and Titirangi Community House endeavour to improve well-being among Māori within the work programmes they deliver. Staff continue to support and build capability to enhance wellbeing and outcomes for Māori

Implementation

16. Following decision making, staff will finalise the agreement with the operating group.

Attachments

No.	Title	Page
a View	Glen Eden Community House Site Plan	61
b View	Titirangi Community House Site Plan	63

Signatories

Authors

Murali Kumar – Place Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

09 June 2016

Parks, sport and recreation draft annual work programme financial year 2016-2017

File No.: CP2016/09977

Purpose

1. The purpose of this report is to present the draft 2016/2017 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Waitākere Ranges Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2016/2017 financial year (FY17).

3. The work programme includes the Local Board capital expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation advisors will discuss this with the appropriate local board portfolio holder/s.

Recommendation/s

That the Waitākere Ranges Local Board:

a) approve the Waitākere Ranges Parks, Sport and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A to this report;

b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport and Recreation advisor and local board portfolio holder/s.

Comments

5. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop with the local board on 21 April 2016.

6. This report presents Parks, Sport and Recreation draft AWP for the 2016/2017 financial year, but reflects a three year view of the outlying years. This is with the exception of Growth funding, which is approved on a year by year basis only.

7. There are separate AWPs for Sport and Recreation: Leisure; Local and Sports Parks.

8. The Parks, Sport and Recreation draft Annual work programme 2016/2017 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2016/2017 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2016/17 will be consulted with the local board Portfolio holder for the project, who will make a decision on the proposed changes or decide whether it needs a decision by the local board.

11. PSR renewals and leisure development projects will be reported separately and led by Community Facilities.

12. Projects may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; external funding or sponsorship.

13. Growth programme
Asset Based Services CAPEX includes Growth funded projects where the project meets the criteria to be allocated development contribution funding. Local and Sports Park projects are split into four different work streams for Growth:

· General Park development;

· Playspace development;

· Sport development;

· Greenway and walkway development.

14. The overall Growth programme should reflect that development contributions make up 70% of the total programme budget and other contributions (such as rates, third party contributions etc.) make up the remaining 30%.

15. The draft AWP shows the allocated FY17 Growth funding for information only. Any funding in subsequent years is indicative as Growth funding is signed off annually. Projects that are identified to receive Growth funding in FY17, but are being delivered over more than one year, will be considered as priority for Growth funding in the subsequent years.

16. For FY17, funding has been allocated to projects based on the analysis of the criteria below.

17. Projects identified in the FY17 draft AWP which are eligible for FY17 Growth funding have been included in the attachment for the Local Board’s information only and will be confirmed to the Parks Recreation and Sport Committee in September 2016.

Criteria for Growth funding allocation

18. All projects funded through the FY17 Growth programme need to be development projects on Council owned reserve or Ministry of Education land. Projects were ranked based on the following criteria:

· Whether the project is multi-year and received Growth funding in the 2015/2016 financial year;

· Alignment with a parks programme – the project should align with one of the four park development programmes (i.e. General, Playspace, Greenway and walkway, Sport);

· The proportion of the project that is caused by growth - projects are ranked on the percentage of demographic growth in the area that the project will serve. For example, greenfield sites or new housing areas will be ranked higher than an area of low or no growth;

· The proportion of the project that will benefit a new community in the next ten years;

· Whether a project aligns strategically with a governing body, local board or spatial priority;

· Whether a project leverages additional investment or provides for reduced or no operating cost to Council over time;

· Project readiness and deliverability - design work is complete; all consents and funding are in place; works are procured and where applicable a funding agreement is in place and full project cost funding is available.

Other budget types contributing to the Parks Sport and Recreation works programme

19. The Locally Driven Initiatives (LDI) programme is part of this draft AWP. PSR projects resulting from external agency partnerships are not included unless they have an element of local board funding attached to them.

20. Leisure, and sport and recreation activity programmes do not show a budget amount but have been included in the work programme for information and future quarterly reporting.

Consideration

Local board views and implications

21. The local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2016/2017 at a workshop on 21 April 2016. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

22. Parks and open spaces, as well as sport and recreation activity contributes significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

23. Once approved the delivery of projects identified in the Parks, Sport and Recreation draft Annual work programme 2016/2017 will take place from 1 July 2016.

24. The progress of the Parks, Sport and Recreation Annual work programme 2016/2017 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a View	Parks, sport and recreation draft annual work programme 2016-2017	69

Signatories

Authors

Lynda Lucas - Parks Liaison & Development Team Leader

Authorisers

Mark Bowater - Manager Parks

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

09 June 2016

New Road Name Approval for the residential subdivision by APB 2012 Properties Limited at 47A Pleasant Road, Glen Eden.

File No.: CP2016/10409

Purpose

1. The purpose of this report is to seek approval from the Waitakere Ranges Local Board, for two new road names for a road to vest and for a Jointly Owned Access Lot (JOAL) created by way of subdivision at 47A Pleasant Road, Glen Eden.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The Applicant APB 2012 Properties Limited, with feedback from Ngati Tamaoho, Te Ahiwaru Waiohua and Te Runanga o Nagti Whatua have submitted the following road names in order of preference:

i) Mataki Way, Blue Gum Lane or Duck Park Lane for the public road to vest in Auckland Council

ii) Arataki Views Way, Blue Gum Lane or Duck Park Lane for the Jointly Owned Access Lot (JOAL)

4. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in the area

5. The road naming criteria suggests that the road type could be referred to as a Crescent, Loop, Lane or Way. The Applicant’s preferred road type for the public road and the Jointly Owned Access Lot (JOAL) is “Way” with “Lane” as the preferred road type for the alternative road names.

6. All of the proposed road names are deemed to meet the criteria and are acceptable to NZ Post and Land Information New Zealand (LINZ).

Recommendation/s

That the Waitākere Ranges Local Board:

a) pursuant to Section 319(1)(j) of the Local Government Act 1974 approves the road names for the new road and the Jointly Owned Access Lot (JOAL) constructed within the subdivision being undertaken by APB 2012 Properties Limited at 47A Pleasant Road, Glen Eden:

i) Mataki Way, Blue Gum Lane or Duck Park Lane (one to be selected) for the public road;

ii) Arataki Views Way, Blue Gum Lane or Duck Park Lane (one to be selected) for the Jointly Owned Access Lot (JOAL)

Comments

7. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. Local iwi were consulted and responses were received from Tame Te Rangi, Te Runanga o Ngati Whatua who suggested the use of Mataki Way. Lucille Rutherford, Ngati Tamaoho and Kowhai Olsen, Te Ahiwaru Waiohua both supported the suggested names of Mataki Way and Arataki Views Way.

9. The Applicant with Iwi feedback have proposed the road names listed in the table below, in order of preference.

Proposed New Road Name	Meaning	Road Naming Criteria
Public Road Mataki Way (Preferred)	To gaze, watch, inspect, examine, observe	Meets criteria suggested by Local iwi
Blue Gum Lane	Local species of tree	Meets criteria – local feature
Duck Park Lane	Name of a reserve in the area	Meets criteria – local feature
Jointly Owned Access Lot (JOAL) Arataki Views Way (Preferred)	Chosen because of views from the site of the Waitakere Ranges	Meets criteria – local feature
Blue Gum Lane	Local species of tree	Meets criteria – local feature
Duck Park Lane	Name of a reserve in the area	Meets criteria – local feature

10. A map showing the location of the roads is shown below.

Assessment

11. Auckland Council’s road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

12. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

13. Following assessment against the road naming criteria, the road names are deemed to meet the assessment criteria.

14. All of the proposed names are acceptable to NZ Post and Land Information New Zealand (LINZ).

15. The road naming criteria suggests that the road type could be referred to as a Crescent, Loop, Lane or Way. The Applicant’s preferred road type for both the public road and the Jointly Owned Access Lot (JOAL) is “Way” with “Lane” as the preferred road type for the alternative road names.

16. Therefore, the following road names are put forward for consideration of the Waitākere Ranges Local Board:

· Makati Way, Blue Gum Lane or Duck Park Lane for the public road;

· Arataki Views Way, Blue Gum Lane and Duck Park Lane for the Jointly Owned Access Lot (JOAL)

Consideration

Local board views and implications

17. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the local board in this report.

18. The decision sought from the Waitakere Ranges Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

19. The decision sought from the Waitākere Ranges Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

20. Local iwi were consulted and responses were received from Tame Te Rangi, Te Runanga o Ngati Whatua who suggested the use of Mataki Way. Lucille Rutherford, Ngati Tamaoho and Kowhai Olsen, Te Ahiwaru Waiohua both supported the suggested names of Mataki Way and Arataki Views Way.

Implementation

21. The Western Consenting Subdivision Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	47A Pleasant Rd, Glen Eden Colour Diagram	87

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

09 June 2016

Waitakere Ranges Local Board

Message from the Chair

I would like to extend a warm greeting to the people and communities of the Waitākere Ranges Local Board area and thank those of you who made submissions on the Annual Plan 2016/2017.

This year, Waitākere Ranges Local Board did not propose to make any major changes to what was signalled in the second year of the Long-term Plan 2015-2025. Instead, we want to focus on implementing existing initiatives.

The board is excited to see works underway on our package of local transport projects, starting with the Mountain Road Walkway, and shared walking and cycling path works beginning in Oratia soon.

This year we also look forward to enjoying a redesigned public space in front of Glen Eden library, making it a great place to be in the town centre.

Enhancing and protecting our environment remains a strong focus, and we are concerned to see a big local funding drop for the Waitākere Ranges Heritage Area coming up in 2017/2018. We will continue to advocate for the governing body to recognise the potential impact on this special place.

The ongoing success of our climbing asparagus initiative, trialled in Piha and Huia, is very pleasing and will continue into this year. It is great to see local people getting out and about and working together to rid their properties of this terrible ecological weed.

The 2016 Open Studios Waitākere event will build on the success of the 2015 inaugural event, attracting many people to interact with and support our local artisan craftspeople.

We look forward to working with you in the coming year.

Introduction

Auckland Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities within their decision-making allocation responsibilities. Local boards develop a three-year local board plan as the basis of their annual funding agreement with Auckland Council’s governing body (the mayor and councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals, which are outside local board decision-making responsibilities.

This document provides information on local activities that have been agreed for delivery in 2016/2017 between the governing body and the local board.

It outlines a local board agreement for 2016/2017 including local funding priorities, budgets and performance targets. This document also outlines supporting material to the agreement including a message from the Chair and key advocacy areas.

About this area

The Waitākere Ranges are renowned for their lush native rainforest, outstanding coastlines and popular beaches. People from around the region, and the world, enjoy tramping in the bush, admiring the breath-taking vistas, swimming in streams and waterfalls and surfing the waves of the wild west coast.

The area is home to a diversity of habitats for indigenous flora such as the kauri tree, and fauna including kauri snails, Hochstetter's frogs, a variety of birds and long-tailed bats. The Waitākere Ranges Heritage Area Act 2008 recognises the national, regional and local significance of this area including its significance to mana whenua. A continuing opportunity is the long-term protection and enhancement of the ranges and its important heritage while enabling other uses.

The Waitākere Ranges Local Board area includes the Glen Eden town centre and a number of smaller coastal, urban and rural villages, including Titirangi, Swanson, Oratia, Piha, Huia, Karekare, Laingholm, Waiatarua and Waitākere Village. Hoani Waititi Marae is an important site for urban Māori in the area.

For more detailed information about the Waitākere Ranges local board area, please refer to: www.aucklandcouncil.govt.nz/waitākereranges

Local Board Plan outcomes

The Waitākere Ranges Local Board Plan sets out the aspirations the local board has for the area and how the board works towards creating the world’s most liveable city (the vision of the Auckland Plan) at a local level.

The Waitākere Ranges Local Board Plan outcomes are:

· The Waitākere Ranges Heritage Area is protected.

· Our unique natural environments are healthy and restored.

· Thriving communities.

· Revitalised town centres and urban villages.

· Sustainable local economic activity is supported.

· Arts and culture flourish, with Titirangi as the vibrant arts hub for the west.

· Public transport, cycling and walking are easy, safe and connected.

The local board agreement outlined in this document reflects how we plan to support these outcomes through agreed activities in the 2016/2017 financial year in addition, each local board carries out responsibilities delegated by the governing body in accordance with the delegated power, and with the general priorities and preferences in the local board plan.

Māori transformational shift outcomes

As an integral part of meeting its responsibilities under Te Tiriti o Waitangi, the council is committed to enabling and supporting mana whenua and mataawaka aspirations and providing opportunities for Māori to contribute to the future well-being of Auckland. To formalise this commitment, the council has affirmed the Māori Responsiveness Framework to help the Auckland Council family implement its responsibilities.

The Māori Responsiveness Framework sets out two key areas - understanding the rights and interests of Māori and acting on the needs and aspirations of Māori.

Waitākere Ranges Local Board has initiatives that are specifically focused on partnering with Maori – ongoing support for Hoani Waititi Marae programmes and inclusion and diversity programmes targeting Māori communities.

Funding

Auckland Council has a shared governance model for making decisions on local activities. Under the Local Board Funding Policy adopted in August 2014, funding is allocated to local boards to deliver local services, through the following methods:

1. Asset based services - the governing body allocates funds to deliver local activities based on regionwide service levels and to maintain existing local assets such as a library or add a new asset such as a swimming pool.

2. Locally driven initiatives – an allocation based on a formula applied to each local board, with the exception of Great Barrier and Waiheke Local Boards who agree funding requirements with the governing body on an annual basis. There are two funds, operating expenditure and capital expenditure, which ensure locally important projects are given appropriate priority.

3. Governance services – an allocation based on the number of elected members and associated administrative costs for each local board.
Waitakere Ranges Local Board Agreement 2016/2017

Funding priorities

Auckland Council’s 2016/2017 funding priorities for local activities in the Waitakere Ranges local board area are as follows:

Local Parks, Sport and Recreation

This group of activities covers management and provision of local parks and open space and recreation activities for both passive and active recreation. Local recreation includes swimming pools and leisure centres servicing communities in the local area.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$1,741,000	$3,554,000
· Coastal asset renewals – Huia Domain Seawall · Foothills Walkway development
Locally driven initiatives	$715,000	$87,000
· Volunteers – Local Parks · Local parks Waitākere Ranges Heritage Area design guidelines
Total Funding	$2,456,000	$3,641,000

Levels of service

Level of service	Performance measure	Actual 2014/15	LTP Target 2015/16	AP Target 2016/17
Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches	Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves	Not available	75%	75%
	Percentage of residents who visited a local park or reserve in the last 12 months	86%	90%	90%
Provide sports fields that are fit for purpose and cater for community needs.	Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields	Not available	70%	75%

Local Community Services

This group of activities contributes to improved community outcomes by providing places and spaces for community to learn and recreate and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries and Information (Libraries) and Community Development, Arts and Culture services.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$140,000	$2,834,000
Locally driven initiatives		$816,000
· Art Events: Going West Books and Writers Festival, Waitākere Ranges Open Studios Weekend, Coastal Arts Festival · Kauri Karnival · Community capacity building projects
Total Funding	$140,000	$3,650,000

Levels of service

Level of service	Performance measure	Actual 2014/15	LTP Target 2015/16	AP Target 2016/17
Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities	Use of libraries as digital community hubs: Number of internet sessions per capita (PC & WiFi)	1.84*	1.5	1.5
	Number of visits to library facilities per capita	6.46	5.5	5.5
	Percentage of customers satisfied with the quality of library service delivery	88%	85%	85%
	Percentage of visitors satisfied with the library environment	89%*	85%	85%
Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting	Percentage of funding/grant applicants satisfied with information, assistance and advice provided	Not available	75%	76%
Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities	Percentage of participants satisfied with council delivered local arts activities.	Not available	80%	85%
	Percentage of Aucklanders that feel connected to their neighbourhood and local community	Not available	74%	76%
	Percentage of attendees satisfied with council delivered and funded local events	Not available	85%	85%
Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities	Percentage of Aucklanders that feel their local town centre is safe	Not available	Day: 82% Night: 30%	Day: 83% Night: 32%
	Facility Utilisation - utilisation at peak times and off-peak times for council managed community centres and venues for hire	Not available	Peak: 31% Off peak: 19%	Peak: 31% Off peak: 19%
	Percentage of community facilities bookings used for health and wellbeing related activity	Not available	20%	20%
	Number of visitors to community centres and venues for hire	Not available	120,497	121,679

*Not previously reported, for information purposes only

Local Planning and Development

This group of activities covers local business area planning, local street environment and town centres and local environment and heritage protection. These activities include economic, environmental, heritage and spatial projects, and enable, plan for and deliver great local places.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$372,000	$342,000
· Glen Eden town centre development, town square
Locally driven initiatives		$71,000
· Scope gateway signs for the Waitākere Ranges Heritage Area · Swanson heritage survey · Glen Eden prospectus
Total Funding	$372,000	$471,000

Levels of service

Level of service

Performance measure

Actual 2014/15

LTP

Target 2015/16

Target 2016/17

Develop local business precincts and town centres as great places to do business

Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

100%

Local Environmental Management

Local environmental management activities work in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$0	$753,000
Locally driven initiatives	$0	$359,000
· Coastal and marine information project · Weed and pest management project · On-site wastewater subsidy scheme · Kauri dieback community co-ordinator
Total Funding	$0	$1,112,000

Levels of service

Level of service

Performance measure

Actual 2014/15

LTP

Target 2015/16

Target 2016/17

Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage

Proportion of local programmes that deliver intended environmental actions and/or outcomes

Not available

80%

85%

Local Governance

This group of activities covers support to local boards such as strategic advice, preparation of local board plans, development of local board agreements, community engagement including relationships with mana whenua and Māori communities, democracy and administration support, and professional development for elected members.

The key initiatives and associated expenditure that we have planned for 2016/2017 includes:

Initiative	Capital Expenditure	Operating Expenditure
Asset based services	$0	$1,018,000
Locally driven initiatives	$0	$0

Total Funding	$0	$1,018,000

Levels of service

There are no measures.
Funding Impact Statement

This prospective funding impact statement has been prepared to meet the requirements of Section 21 (5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2016 to 30 June 2017 and outlines the council's sources of funding for local activities in this local board area and our plan to apply them.

$000 Financial year ending 30 June	2016/17
Sources of operating funding:
General rates, UAGCs, rates penalties	11,011
Targeted rates	84
Subsidies and grants for operating purposes	10
Fees and charges	83
Local authorities fuel tax, fines, infringement fees and other receipts	54
Total operating funding	11,242

Applications of operating funding:
Payment to staff and suppliers	9,085
Finance costs	734
Internal charges and overheads applied	1,419
Other operating funding applications	0
Total applications of operating funding	11,238

Surplus (deficit) of operating funding	4


Sources of capital funding:
Subsidies and grants for capital expenditure	0
Development and financial contributions*	0
Increase (decrease) in debt	2,964
Gross proceeds from sale of assets	0
Lump sum contributions	0
Other dedicated capital funding	0
Total sources of capital funding	2,964

Application of capital funding:
Capital expenditure:
- to meet additional demand	344
- to improve the level of service	372
- to replace existing assets	2,252
Increase (decrease) in reserves	0
Increase (decrease) in investments	0
Total applications of capital funding	2,968

Surplus (deficit) of capital funding	(4)

Funding balance	0

Other Local Board Information

Contact Waitākere Ranges local board

Local boards have been established to enable local representation and decision-making on behalf of local communities. You are encouraged to contact your elected members to have your say on matters that are important to your community.

Sandra Conery 38-264488

Sandra Coney, QSO (Chair)

C/- 39 Glenmall Place

Glen Eden

Auckland 0602

021 446 370

E: sandra.coney@aucklandcouncil.govt.nz

Denise Yates 38-263438

Denise Yates, JP (Deputy Chair)

17 Upland Road

Huia

Auckland 0604

Ph: 027 240 7135

E: denise.yates@aucklandcouncil.govt.nz

Neil Henderson 38-263422 Saffron Toms WRLB

Neil Henderson

36 Evans Road

Glen Eden

Auckland 0602

Ph: 021 308 871

E:neil.henderson@aucklandcouncil.govt.nz

Greg Presland 38-263427

Greg Presland

512 South Titirangi Road

Titirangi

Auckland 0604

Ph: 021 998 411

E: greg.presland@aucklandcouncil.govt.nz

Saffron Toms

C/- 39 Glenmall Place

Glen Eden

Auckland 0602

Ph: 021 904 896

E: saffron.toms@aucklandcouncil.govt.nz

Steve Tollestrup 38-264487

Steve Tollestrup

C/- 39 Glenmall Place

Glen Eden

Auckland 0602

Ph: 021 924 270

E:steve.tollestrup@aucklandcouncil.govt.nz

The board can be contacted at the address below:

39 Glenmall Place

Glen Eden

Auckland 0602

Phone: (09) 813 9150

For general enquiries, assistance and information, phone 09 301 0101 any time or visit www.aucklandcouncil.govt.nz

Local board meetings, agendas and minutes are available on the Auckland Council website: www.aucklandcouncil.govt.nz > About council > Meetings and agendas

Appendix A: Advocacy initiatives

A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for this annual plan, but recognise the value it will add to the local community. Key advocacy areas for this local board include:

Initiative	Description	Advocating to
To recognise its responsibilities under the Waitākere Ranges Heritage Area Act 2008	The Act gives the Waitākere Ranges Heritage Area specific national and regional significance. Identified funding drops from $225,000 to $128,000 per annum in 2018. At the same time the five-yearly Heritage Area Monitoring Report (equivalent in scale to a State of the Environment report) required by legislation is due. This cost approximately $100,000 in 2013. The implication of this is that all programmes will have to be put on hold while the report is produced.	Governing Body
To receive increased weed and pest control management budget at a regional level	Auckland Transport and Auckland Council are obligated to deliver a regional pest management strategy, with impacts particularly in relation to the rainforest and high-value ecosystems of the Waitākere Ranges Heritage Area. The board is advised that for general and roadside vegetation and pest control (specifically possums) that there is a shortfall of regional funding, and that Auckland Transport needs specific weed control service levels and budgets.	Auckland Transport Regional Parks
Service levels in urban areas	The council needs to commit to quality service levels. Efficiency savings are not delivering expected level of service. This is particularly obvious in and around Glen Eden.	Governing Body

Appendix B: Local budgets

Waitakere Ranges Local Board 2016/2017 Capital Expenditure

$000 Financial year ending 30 June	2016/2017
Local Community services
Community facility renewals	140
CDAC - Community house and centre renewals	86
CDAC - Leases renewals	54
Local Parks sport and recreation
LDI fund	715
Locally driven initiatives (LDI Capex)	715
Local and sports parks renewals	1,396
Parks - Coastal asset renewals	649
Parks - Court renewals	7
Parks - Equipment renewals	336
Parks - Furniture renewals	63
Parks - Paving and hard surface renewals	33
Parks - Play space renewals	19
Parks - Roads and carpark renewals	11
Parks - Sports fields renewals	41
Parks - Toilets and changing room renewals	237
Walkway and cycleway development	344
Walkway development	344
Local Planning
Town centre upgrade	372
Town centre plan (Glen Eden)	372
Grand Total	2,969

Waitakere Ranges Local Board 2016/2017 Operating Expenditure

$000'
Financial year ending 30 June	2016/17
Operating revenue
Local community services	147
Operating revenue Total	147
Operating Expenditure
Local community services	3,650
Local environmental management	753
Local governance	1,018
Local parks, sport and recreation	3,641
Local planning	413
Local environmental services	359
Operating Expenditure Total	9,833
Net operating expenditure	9,686

Note: Budgets include inflation and depreciation, and exclude corporate overhead allocations. Locally driven initiative budgets are based on the Local Board Funding Policy.

Waitākere Ranges Local Board

09 June 2016

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday, 24 March 2016

Time: 12.00pm – 5.15pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Neil Henderson

Steve Tollestrup

Apology: Greg Presland

Saffron Toms

MATTERS DISCUSSED:

	Item
1.0	Department work programmes – Preliminary discussion of work programmes for the new financial year: Infrastructure & Environmental Services Presenters: Lucy Hawcroft , Senior Relationship Advisor Robbie Sutherland, Environmental Programmes Advisor Holly Cox, Senior Regional Biosecurity Advisor Key discussion: · Preliminary (including Kauri Coordinator) discussion between the board members and Environmental Services outcomes.
2.0	Quick Response Grants – Round 3 – ITEM WITHDRAWN – rescheduled for 7^th April 2016
3.0	Water Safety signage at Piha and Te Henga Presenter: Helen Biffin, Parks Liaison & Development Team Leader Key discussion points: · Update on the water safety signage at Piha and Te Henga including feedback from the public · Feedback on the 2 signage provided by the Officer with the following colours – red/white/yellow (best practise) and blue/white/yellow – members requested another sign with the following colours – blue/red (heading)/white · Location of signs – needs to be placed where it’s visible · How many signs required? Actions: · Officer to produce another signage mock-up as per request from board · Report back to a WRLB business meeting
4.0	Department work programmes – Preliminary discussion of work programmes for the new financial year: Arts, Culture and Events Presenters: Claire Liousse, Strategic Broker Key discussion point: · Preliminary discussion between the board members and Community Empowerment Unit
5.0	Annual Plan process 2016/2017 Presenter: David Rose, Lead Financial Advisor Key discussion point: · To provide an overview to the boards of the upcoming events on the annual plan. 15 – 26 April – Workshop 3 • Local Board Information Pack • Work Programmes - Community Facilities - Libraries - Parks, Sport and Recreation • Agree to high level activity budgets • LDI Capex outside LB decision making responsibility • Recommendations to the Governing Body • Advocacy 17 – 25 May – Workshop 4 • Draft local board agreements • Draft fees and charges • Work Programmes - Arts, Culture and Events - Community Empowerment - I & ES - Chief Planning Office • Agree to final LDI budgets · Decisions are required by the local board as part of the Annual Plan 2016/17 Process: At April LB business meetings 19 – 28 April • Final LDI budgets by activity, within envelopes • Proposed LDI capex projects outside decision-making allocation • Recommendations to the GB on other financial matters • Advocacy At June LB business meetings 6 – 15 June • Adopt a local board agreement 2016/17 • Adopt a fees and charges schedule 2016/17 • Agree work programmes by activity 2016/17
6.0	Administration Presenter: Sharon Davies, Local Board PA/Liaison-Waitakere Ranges Key discussion points: · Various administration items
7.0	Portfolio catch-up Presenters: Members Neil Henderson and Steve Tollestrup Key discussion points: · Board members provided brief updates on their respective portfolio/s, as well as recent events and/or meetings attended
8.0	Board only session Members only time

Waitākere Ranges Local Board

09 June 2016

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday, 7 April 2016

Time: 9.30am – 5.00pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Apology: Saffron Toms

MATTERS DISCUSSED:

	Item
1.0	Quick Response grants – Round 3 Presenter: Daylyn D’Mello, Environ and Community Grants Advisor, Frances Hayton, Environmental Grants & Incentives Manager Key discussion points: · Applications received for Quick Response grants – Round 3 (2015-2016) · Concerns raised around the difficulty of using the grants application system on the AC website Actions: Report back to a WRLB business meeting
2.0	Revision of the Community Grants Programme Presenter: Daylyn D’Mello, Environ and Community Grants Advisor, Frances Hayton, Environmental Grants & Incentives Manager Key discussion points: · Update on grants review - Presentation outlining the Board’s Community Grants Programme during the past annual year, including statistics from the past 6 months · Priorities for Grants 2016-17: - To add a line to include Maori and Pacific communities and Environmental applications with existing priorities - Amounts allocated for quick response - $1,500 and local grants - over $1,500 to remain the same - Lower priority to included: applications which align with the Heathy Food Policy (to be confirmed) and Smokefree Policy · General Feedback: - An easier and clear application form is needed - Editing of the current application form to help prospective applicants provide further details eg – purpose organisation, financial information etc is needed - To provide an accountability report back to the members on what the grant was used for. Action: Report back to a WRLB business meeting in May 2016
3.0	Watercare Update Presenter: Brent Evans, Manager Local Board and Stakeholder Liaison Key information points: · Huia Water Treatment Plant replacement - The existing Huia Water treatment Plant will soon need to be replaced. Watercare is currently looking at site options and will update the Local Board on progress. · Northern Interceptor North Harbour No. 2 route designation process - As Auckland grows Watercare needs to secure the routes for future water and wastewater infrastructure. The North Harbour No. 2 will eventually connect to an upgraded Hui water treatment plant. A small section of the designation encroaches on the Oratia Stream - People can make submissions - Public Open Evening – Titirangi Primary School Hall, 14^th April at 6.30pm · Huia No. 1 watermain - A new watermain needs to be constructed from Titirangi to Greenlane. These works are proposed for post 2018. · Glen Eden Wastewater Upgrades - The Glen Eden works are scheduled to get underway in June 2016. - Contract for the works is now awarded starting on the 11 April 2016 - Site establishment in Harold Moody Reserve is proposed for the end of June 2016 - Work in Glendale Road will start around first week of June 2016 - Members suggested to inform the Bears/Softball Club and engage with Parks - Members suggested to link-up to the ‘Luke Tipene Trust’ bay to inform the community · Ground work in June 2016 - an update will be provided. · Central Interceptor - Detailed design is currently underway.
4.0 & 5.0	Sports Facilities Network Plan (SFIP) and Golf Facilities Investment Plan (GFIP) Presenters: Paul Marriott-Lloyd, Parks and Rec- Tui Team Leader Key discussion points: Sports Facilities Network Plan (SFIP) · General comments from the board: · The Council’s recent community network plan and action plan (adopted last year) has given a high priority to swimming facilities in the western corridor - where is the Swimming Pools network plan. · What’s the ‘best investment’? For example, instead of building expensive sports facilities, maybe it is more effective to spend more in advertising, education and tools (e.g. wrist monitor) to encourage people to be more active. · We need more strategic, long term planning for open space – often council’s response to demand is ad hoc. As our population grows, we need a better approach for open space (e.g. by adopting a population/green space ratio) · Community sports should be the focus of council investment Golf Facilities Investment Plan (GFIP) · The board support this plan however suggested it could be a suitable place for events or ecological functions. Action: Officers are asked to work with the Board to help develop its feedback.
6.0	Administration Presenter: Sharon Davies, Local Board PA/Liaison-Waitakere Ranges Key discussion points: · Various administration items
7.0	Portfolio catch-up Presenters: Chair Sandra Coney, Deputy Chair Denise Yates and Member Saffron Toms Key discussion points: · Board members provided brief updates on their respective portfolio/s, as well as recent events and/or meetings attended
8.0	Board only session Members only time

Waitākere Ranges Local Board

09 June 2016

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday, 21 April 2016

Time: 9.00am – 5.00pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Saffron Toms @ 10.35am

Greg Presland

Neil Henderson

Steve Tollestrup

MATTERS DISCUSSED:

	Item
1.0	Local Board Agreement - forward steps Presenter: Raewyn Curran - Local Board Senior Advisor, Glenn Boyd -West Local Board Relationship Manager, Brett Lane - Local Board Advisor, David Rose, Lead Financial Advisor Key discussion points: · Discussion of information contained in the Waitakere Ranges Local Board Agreement Supporting Information Pack – Annual Budget 2016/17 prior to workshops discussion with departments’ representatives
2.0	2016-17 Work programme discussion: Libraries Presenter: Jo Brewster - Service Delivery Manager - North & West Libraries Key discussion points: · Work programme delivery
3.0	2016-17 Work programmes discussion: Parks Presenter: Kaitlyn White - Parks Advisor Key discussion points: · Work programme delivery
4.0	2016-17 Work programmes discussion: Community Facilities Presenter: Hannah Alleyne - Senior Programme Planner, Angie Bennett - Associate Systems Improvement Analyst, Donna Cooper - Community Lease Advisor, Murali Kumar - Place Manager Key discussion points: · Work programme delivery
5.0	WRHA Programme discussion 2016-17 Presenter: Eryn Shields Key discussion points: · Work programme delivery

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday, 28 April 2016

Time: 9.00am – 5.00pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Apology: Saffron Toms

MATTERS DISCUSSED:

	Item
1.0	Overview of Local Board Discretionary Capex, current and potential Presenter: Brett Lane – Local Board Advisor Key discussion points: · The Local Board received a presentation on it’s discretionary capex and capital transport budget
2.0	Finance Quarterly report upgrade Presenter: David Rose - Lead Financial Advisor Key discussion point: · Seeking members feedback on the Finance Quarterly report Action Officer to amend the Finance Quarterly report prior to the next business meeting.
3.0	DRAFT Coastal Management Strategy for the Auckland Region Presenter: Paul Klinac – Team Manager, Coastal Management Services Key discussion points: · Regional overview and implications
4.0	Administration Presenter: Sharon Davies - Local Board PA/Liaison-Waitakere Ranges Key discussion points: · Various administration items
5.0	Portfolio catch-up Presenters: Chair Sandra Coney, Deputy Chair Denise Yates and Member Saffron Toms Key discussion points: · Board members provided brief updates on their respective portfolio/s, as well as recent events and/or meetings attended
6.0	Board only session Members only time

Waitākere Ranges Local Board

09 June 2016

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday, 12 May 2016

Time: 12.30pm – 5.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Saffron Toms

Steve Tollestrup

MATTERS DISCUSSED:

	Item
1.0	Smokefree Policy Review Presenter: Raewyn Curran – Local Board Senior Advisor Key discussion points: · Board Members received an update on the Council’s Smokefree Policy Review 2013. feedback was requested on the following: - Local knowledge on smokefree implementation - Views on the effectiveness of the current Smokefree Policy - Suggestions regarding additional areas of support council could investigate to support the goal of Auckland being smokefree in 2025. · Feedback provided - subsequently this is on hold
2.0	Waitakere Ranges Heritage Area - Parks Design guidelines Presenter: Kaitlyn White - Parks Advisor, Liz Oldfield - Landscape Architect Key discussion points: · Waitakere Ranges Heritage Area Parks Design guidelines - to be used to inform developers and parks planners as to the aspirations of the Local Board, covering Waitakere Ranges Heritage Area, in addition to the townships of Titirangi, Laingholm, Huia, Karekare, Oratia and Waiatarua as well as the outlying areas of Swanson and Waitakere Township. · Officers provide the members with a methodology – step by step, timeframes, costs and exclusions. · Comments from members: - Guidelines similar to the Piha Guidelines but more local eg Foothills/West Coast Road - Interpretation should be included in the design manual - Areas for consultation should be Henderson-Valley, Swanson, Oratia, Titirangi, Huia, Piha, Te Henga, Karekare and Anawhata. Action Officer to report back to a future workshop with the draft version.
3.0	Shadbolt House Presenter: Xanthe Jujnovich - Arts & Culture Advisor, Richard McWha - Manager Sector Engagement & Production, Phillipa Wilkins - Arts & Culture Advisor Key discussion points: · Update following from the May 2015 workshop · 3 options: - Transferring property from ACPL - Transferring property to Local Board Portfolio and make it standised within Auckland Council - Transferring to Community Lease · Condition of Shadbolt House – the lower side area of the house requires removal of the decaying material from beneath the house and structural works required to stabilise the house and should be carried out as soon as possible. Cleaning out the area will not require consent. · General comments from the members: - Support the work to go ahead with repairing the rotten mould - Further discussion with Going West Trust Action: Officer to report back to a future business meeting.
4.0	Review of Community Facilities in Waitakere Ranges Presenter: Jan Brown - Senior Community Places Planner Key discussion points: · Scope and timing of a review of community facilities in the Waitakere Ranges area to look at how fit for purpose it’s community centres, houses and halls. · The Community Facilities Network Plan identifies the need to investigate the provision of rural halls in Waitakere Ranges to determine the future direction of these facilities and to meet community needs, with the driver being to ensure that they are fit for purpose. Action: Members would like a further discussion among themselves before making a decision.
5.0	Administration Presenter: Sharon Davies - Sharon Davies - Local Board PA/Liaison-Waitakere Ranges Key discussion points: · Various administration items
6.0	Portfolio catch-up Presenters: Members Greg Presland, Neil Henderson and Steve Tollestrup Key discussion points: · Board members provided brief updates on their respective portfolio/s, as well as recent events and/or meetings attended
7.0	Board only session Members only time

No.	Title	Page
a View	Workshop Records: 24 March 2016	107
b View	Workshop Records: 7 April 2016	111
c View	Workshop Records: 14 April 2016	115
d View	Workshop Records: 19 April 2016	117
e View	Workshop Records: 20 April 2016	119
f View	Workshop Records: 21 April 2016	121
g View	Workshop Records: 28 April 2016	123
h View	Workshop Records: 05 May 2016	125
i View	Workshop Records: 12 May 2016	127

Chairperson	Sandra Coney, QSO
Deputy Chairperson	Denise Yates, JP
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

	Item
1.0	Annual Plan Consultation Feedback Presenter: Raewyn Curran - Local Board Senior Advisor, Glenn Boyd -West Local Board Relationship Manager, Steve Wilcox - Local Board Engagement Advisor Key discussion points: · Annual plan consultation feedback both local and regional issues · Overall submissions received for Waitakere Ranges Local Board – 84 · Feedback analysis both local and regional issues
2.0	Sports Waitakere work programme Presenter: Nick Harris - Sport and Recreation Advisor, Claire Liousse - Strategic Broker Key discussion points: · Sport Waitakere Proposal for funding agreement 2016 – 2019 · Board have specific outcomes for activation of small parks and would want to see synergies with this Action: Officer to provide the following information requested by the board: · Titirangi Waka Ama Feasibility Study – briefing memo requested (context and current status) · Community Access Scheme – any opportunity to influence
3.0	Department work programmes – Preliminary discussion of work programmes for the new financial year: ATEED/Economic Development Presenter: Jonathan Sudworth, Local Economic Development Advisor Key discussion points: · Preliminary discussion
4.0	Administration Presenter: Sharon Davies, Local Board PA/Liaison-Waitakere Ranges Key discussion points: · Various administration items
5.0	Portfolio catch-up Presenters: Members Neil Henderson, Greg Presland and Steve Tollestrup Key discussion points: · Board members provided brief updates on their respective portfolio/s, as well as recent events and/or meetings attended
6.0	Board only session Members only time

	Item
1.0	Advocacy, Work programme view and amendment, community halls assistance Presenter: Raewyn Curran - Local Board Senior Advisor, Brett Lane – Local Board Advisor Key discussion points: · Pre discussion – WRLB Advocacy items (for Governing Body) · Third Quarter Waitakere Ranges Local Board work programme review and amendment and forward actions · Community hall assistance 2015/2016 report forward actions. Action: Officer to amend the both reports prior to the next business meeting
2.0	Movies in Parks 2016/17 – forward direction Presenter: Barbara Cade - Team Leader Event Facilitation (Nth/Wst), Leanne Roche- Event Organiser Key discussion point: · Debrief of Movies in Parks event held on 5 February 2016 and options for 2017 Movies in Parks events including: - Three-way Partnership Model - Regional series deliver / Local tailoring / Commercially Supported and implications of each · General comments from the members: - Members raised some concerns with corporate sponsorships. Asked whether board could sponsor the Movies in the Park event in their area - they can however costs will increase. - Considered options around removing sponsorship - Requested a copy of the Sponsorship guidelines Action Officer to provide Chair Coney with a copy of the Sponsorship guidelines as per request. Portfolio holder to provide direction as to 1 or 2 movie events
3.0	Scoping of community projects Presenter: Claire Liousse – Strategic Broker Key discussion points: · 3 potential projects to be delivered by Community Empowerment Unit’s 2015/2016: 1. Glen Eden: a future of everyone – understanding and mitigating the impacts of population growth and gentrification 2. Vehicle licensing and transportation skills for young people 3. Engaging with new migrant groups through the discovery of the Waitakere Ranges Heritage Area · General comments from the members: - Supports these projects however express their concerns around duplicating what other people are doing - To add women and children to include in audience for Engaging with new migrants - Additional discussion: Fund - $5k from WRLB for Youth Week together with the other 2 local boards (WEST) for Strength Jam in front of Library and Day @ the Hoani Waititi Marae plus other events Actions: Officer to provide the members with the Youth Week program when finalised
4.0	Administration Presenter: Sharon Davies - Local Board PA/Liaison-Waitakere Ranges Key discussion points: · Various administration items
5.0	Portfolio catch-up Presenters: Members Greg Presland, Neil Henderson and Steve Tollestrup Key discussion points: · Board members provided brief updates on their respective portfolio/s, as well as recent events and/or meetings attended
6.0	Board only session Members only time