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Waitākere
Ranges Local Board
09 June 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
· Women’s Health Action Trust – Patron
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· EcoMatters Environment Trust – Employee
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Greg Presland
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· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers Group – Committee Member
· Whau Coastal Walkway Environmental Trust – Trustee
· Combined Youth Services Trust – Trustee
· Glen Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· Waitakere Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends of Arataki Incorporated – Committee member
· EcoMatters Environment Trust – Trustee
· Charlotte Museum Trust – Trustee
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Chair Sandra Coney declared an interest
in Item 13 – Waitakere Ranges Quick Response Grants: Round Four 2015/2016
Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal Ethics Committee – Member
· Rural Advisory Panel - Member
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Saffron Toms
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· Ark in the Park – Governance Group Member
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4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
The Waitakere
Ranges Local Board acknowledged Cissy Rock for her recent Queens Birthday
Honour for her services to the GLBT Community and George Farrant for his
services in Heritage Protection.
7 Update from Ward Councillors – This Item was discussed after Item 17
Secretarial
note: Apology Councillor Linda Cooper was noted
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Alan Dragojevig and Leigh Stevens were
in attendance and spoke about:
- South Titirangi road safety, park and
boat ramp safety issues
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9.2
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Maureen Page was in
attendance and spoke about:
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Property at 417A Henderson
Valley Road, Henderson
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9.3
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Heather Tanguay was in attendance and
spoke about:
- Information regarding Ethkick West –
football tournament facilitated by Community Waitakere
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Resolution number WTK/2016/52
MOVED by Member SR Tollestrup, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a)
receive the
public forum presentation from Alan
Dragojevig, Leigh Stevens, Maureen Page and Heather Tanguay and thank them for attending the Waitakere
Ranges Local Board meeting.
CARRIED
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Deputy Mayor arrived at the meeting at 6.59pm
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Panuku Development Auckland Local Board Six-Monthly Update 1 July
to 31 December 2015
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A copy of Attachment A –
correspondence with PDA (7 December 2015) and Attachment B – open space
analysis Glen Eden and surrounds were tabled at the meeting and copies have
been placed on the official minutes and are available on the Auckland Council
website as minutes attachment.
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Resolution number WTK/2016/53
MOVED
by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a) receive
the Panuku Development Auckland Local Board Six-Monthly update 1 July
to 31 December 2015.
b) requests
a report on the three properties identified in the Panuku Development
Auckland six month report as being under review for potential disposal - 1/16
Sarona Avenue, 315a Glengarry Road, and 300 West Coast Road - so that it may
provide formal feedback.
c) notes
that in its correspondence to PDA dated 7 December 2015 (see Minutes
Attachment A), the local board supported 1/16 Sarona Avenue and 315a
Glengarry Road being retained as local parks, on the basis that Glen Eden is
under-supplied with open space (see Minutes Attachment B) and is zoned for
intensification.
d) considers
300 West Coast Road to have significant strategic value that will provide for
the future open space needs of Glen Eden Town Centre as the area is revitalised
and developed over time with more people living closer to the town centre. It
is noted that the former depot land is 200 metres from the proposed
development of a 160 unit apartment block.
e) recommends
that the team reviewing 300 West Coast Road consider the Glen Eden Urban
Design Framework and the extensive suite of planning documents that seek to
improve the future urban form of the town centre.
f) requests
that council’s parks and open space development team engages directly with
the local board to discuss how 300 West Coast Road, Glen Eden might be
developed to best serve the needs of the local community and future growth in
and around the town centre.
CARRIED
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Attachments
a Attachment A - correspondence
with PDA (7 December 2015)
b Attachment B - open space
analysis Glen Eden and surrounds
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13
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Waitakere Ranges Quick Response Grants: Round Four 2015/2016
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Chairperson Sandra Coney declared an interest in Item 13
and took no part in the discussion or voting on the matter. The chairperson
vacated the chair in favour of the Deputy Chairperson Denise Yates at 7.38pm.
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Deputy Chair Denise Yates assumed the
chair at 7.38pm
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Chairperson Sandra Coney left the meeting at 7.38pm
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Resolution number WTK/2016/54
MOVED
by Member GB Presland, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) Approves
the allocation of funding from the Local Community Grants budget line (Local
Community Services) for the grant applications as specified in the table
below:
Table One: Waitakere Ranges Quick
Response Round Four Applications 2015/2016
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Applicant
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Project
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Total Allocated
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Waitakere
Arts and Culture Development Trust
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“TEMP Forum 2”
event
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$0
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Pisces Road
Playgroup
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Equipment
upgrade
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$1,485.47
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Glen Eden
Baptist Church
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Snow Trip for
at risk youth
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$1,500
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Lucinda
Community Orchard
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Lucinda Community Orchard
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$934
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Waitakere
Community Outreach
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Living Wage
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$1,000
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Protect
Piha Heritage Society Inc.
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Reprint “Into the West”
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$1,500
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Piha community Preschool
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Playball
Waitakere
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$950
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CARRIED
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Secretarial note: The Local Board noted in their
deliberations that the ‘TEMP forum 2 event’ project start and end date was 24
May 2016 and is therefore not eligible for consideration.
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Deputy Chair Denise Yates vacated the
chair. Chairperson Sandra Coney returned to the meeting and resumed the
chair at 7.44pm
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14
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Waitakere War Memorial Park tank replacement
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Carol Lee, Closed
Landfills and Contaminated Land Response Manager attended the meeting to
present the Waitakere War Memorial Park tank replacement report.
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A copy of the
Waitakere War Memorial Park tank replacement report was tabled at the meeting
and a copy has been placed on the official minutes and is available on the
Auckland Council website as minutes attachment.
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Resolution number WTK/2016/55
MOVED by Member SR Tollestrup, seconded by Chairperson S Coney:
That the Waitākere Ranges Local Board:
a) As
landowner, grant approval to replace the existing failed underground leachate
storage tank system with an above ground storage tank system, noting that
community and local board input will be incorporated into the project to
minimise the visual impact.
b) request that officer review the current
performance of the landfill cap on the site, with a view to improving the
park surface, taking into account the savings made by installing the tank
above ground
c) that any works need to be undertaken in
accordance of conditions set by Council’s Parks team including standard work
on parkland and reinstatement type conditions.
CARRIED
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Attachments
a Waitakere
War Memorial Park tank replacement report
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15
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Hoani Waititi Marae, Glen Eden Community House, Titirangi
Community House funding agreements and licence to occupy and manage
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Resolution number WTK/2016/56
MOVED
by Chairperson S Coney, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a) approve
a funding agreement with Hoani Waititi Marae Trust for the year 2016-2017,
terminating on 30 June 2017, for the operation of the Hoani Waititi Marae
b) approve
funding for Hoani Waititi Marae Trust of $65,641 to be adjusted in accordance
with Council’s agreed inflationary mechanism, once confirmed.
c) approve
a funding agreement and licence to occupy and manage with Glen Eden Community
House Incorporated for the years 2016-2019, terminating on 30 June 2019, for
the operation of the Glen Eden Community House
d) approve
funding for Glen Eden Community House Incorporated of $38,290 per annum to be
adjusted in accordance with Council’s agreed inflationary mechanism, once
confirmed.
e) approve
licence to occupy and manage Glen Eden Community House by the Glen Eden
Community House Incorporated, at 13 Pisces
Road, Glen Eden being Parts of Lot 200 DP 73593 contained in NA31B/95 and Lot
199 DP 78279 contained in NA35D/671. Attachment A.
i) Term
– 3 year commencing 1 July 2016;
ii) Rent-
$1.00 plus GST per term if requested;
f) approve
a funding agreement and licence to occupy and manage with Titirangi Community
House Society Incorporated Trust for the years 2016-2019, terminating on 30
June 2019, for the operation of the Titirangi Community House.
g) approve
funding for Titirangi Community House Society Incorporated Trust of $38,290
per annum to be adjusted in accordance with Council’s agreed inflationary
mechanism, once confirmed
h) approve
licence to occupy and manage Titirangi Community House by Titirangi Community
House Society Incorporated, at 500 South
Titirangi Road, Auckland being Pt Lot 17 DP 66788; Attachment B.
i) Term
– 3 year commencing 1 July 2016;
ii) Rent-
$1.00 plus GST per term if requested;
CARRIED
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24 Procedural motion
to exclude the public
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Resolution
number WTK/2016/58
MOVED by
Chairperson S Coney, seconded by Deputy Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Acquisition
of public open space - Piha
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
property values..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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8.22pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.49pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition
of public open space – Piha
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Member Saffron Toms left the meeting at
8.49pm
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16
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Parks, sport and recreation draft annual work programme financial
year 2016-2017
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Resolution number WTK/2016/59
MOVED
by Member GB Presland, seconded by Deputy Chairperson DA Yates:
That the Waitākere
Ranges Local Board:
a)
approve
the Waitākere Ranges Parks, Sport
and Recreation draft Annual work programme 2016/2017 financial year as detailed in Attachment A
to this report;
b) Notes the further detailed in regards to the LDI Volunteer
programme 2016-2017 is tabled and will be attached to the minutes attachment.
c) delegate the approval for any changes to the Parks, Sport and
Recreation Annual work programme 2016/2017 to the appropriate Parks, Sport
and Recreation advisor and local board portfolio holder/s.
CARRIED
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Attachments
a LDI Volunteer Programme WRLB
25-05-16
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Member Saffron Toms returned to the meeting
at 8.53pm
7 Update from Ward Councillors
Deputy Mayor Penny
Hulse provided the members with matters being addressed by Governing Body
including:
·
Budget discussion
·
National Policy Proposal by the Government
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18
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Waitākere Ranges Local Board Community Facilities Renewals
Work Programme 2016/2017
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Resolution number WTK/2016/61
MOVED
by Deputy Chairperson DA Yates, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) approve
the 2016/2017 work programme for Waitākere Ranges Local Board Community
Facility Renewals
b) note that
the 2016/2017 funding envelope is indicative to deliver this programme of
work and any budget variances (within scope) will be managed within the total
region-wide renewals funding envelope.
CARRIED
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20
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New Road Name Approval for the residential subdivision by APB 2012
Properties Limited at 47A Pleasant Road, Glen Eden.
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Resolution number WTK/2016/63
MOVED
by Member GB Presland, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) approve the road names for the new road and the Jointly Owned
Access Lot (JOAL) constructed within the subdivision being undertaken by APB
2012 Properties Limited at 47A Pleasant Road, Glen Eden:
i) Mataki
Way for the public road;
ii) Arataki
Views Way for the Jointly Owned Access Lot (JOAL)
CARRIED
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21
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Adoption of Local Board Agreement 2016/2017
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Resolution number WTK/2016/64
MOVED
by Deputy Chairperson DA Yates, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) adopts local content for the Annual Plan
2016/2017 (Attachment A), including:
i. a Local Board
Agreement 2016/2017
ii. a message from the chair
iii. local board advocacy
iv. local activity budgets
v. local performance targets
b) adopts Local fees and charges schedules for 2016/2017
(Attachment B)
c) request staff amend the hall hire fee discount principles
for the Waitakere Ranges community facilities to note that the Going West
Books and Writers Festival, and the Titirangi Music Festival, are significant
local board funded events that deliver on multiple community outcomes and
that they are entitled to a waiver of local fees and user charges.
d) notes:
i. that the local activity budgets have
been updated to reflect final budget decisions made by the governing body on 13 May 2016;
ii. that if there
are outstanding (not yet agreed) matters in the local
board agreement, the local board should include an explanation of these
matters in the Chair’s message at the front of the local board agreement;
iii. that the resolutions of this meeting will be
reported back to the governing body when it meets to adopt the Annual Plan
2016/2017 on 30 June 2016.
e) agrees
that the Chair be delegated authority to approve any final minor changes to
the local content for the Local Board Agreement 2016/2017.
CARRIED
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Secretarial note: correction to the WRLB Open Agenda on
page 96 - Under Local Planning and Development should equal
$413k ($342k Asset Based Services plus $71k LDI)
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23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
24 C1 – Acquisition of public open
space – Piha – was discussed after Item 15
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25
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Waitākere Ranges Local Board Arts,
Community and Events Work Programme 2016/2017
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Resolution number WTK/2016/66
MOVED by Chairperson S Coney, seconded by Member NR Henderson:
That the Waitākere Ranges Local Board:
a)
approve the 2016/2017 Arts, Community
and Events work programme (Attachment a)
b) approve the 2016 /2017 Arts,
Community and Events Work Programme, with the following corrections:
i)
Line 2474, $4k allocated to
Neighbours Day, support for community events to celebrate Neighbours Day,
from the Community Response Fund budget line
ii)
Line to be inserted, $10k
discretionary fund to support community projects that are not able to
be funded through the grants programme, from the Community Response Fund
budget line
iii)
Line 1440 Local Contestable Events
Fund to be consolidated into Line 2313 Community Grants, funding to support
local community groups through (all types of) contestable grants funding
c) notes that the work programme
includes a number of funding agreements, and agrees these in principal,
subject to final endorsement of the work programmes.
CARRIED
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9.55 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
