Waitākere Ranges Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 23 June 2016 at 6.30pm.
Chairperson |
Sandra Coney, QSO |
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Deputy Chairperson |
Denise Yates, JP |
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Members |
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Greg Presland |
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Steve Tollestrup |
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Saffron Toms |
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ABSENT
Member |
Neil Henderson |
for absence |
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Waitākere Ranges Local Board 23 June 2016 |
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The Chairperson opened the meeting and welcomed those present.
2 Apologies
Resolution number WTK/2016/67 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) accept the apology from Member Neil Henderson for absence |
3 Declaration of Interest
Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.
Register
Board Member |
Organisation / Position |
Sandra Coney |
· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron |
Neil Henderson |
· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · EcoMatters Environment Trust – Employee |
Greg Presland |
· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust – Trustee · Glen Eden Bid - Member |
Steve Tollestrup |
· Waitakere Licensing Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Waitakere Task force on Family Violence – Appointee |
Saffron Toms |
NIL |
Denise Yates |
· Friends of Arataki Incorporated – Committee member · EcoMatters Environment Trust – Trustee · Charlotte Museum Trust – Trustee |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.
Board Member |
Organisation / Position |
Sandra Coney |
· Friends of Arataki Incorporated – Trustee |
Neil Henderson |
· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member · Rural Advisory Panel - Member |
Saffron Toms |
· Ark in the Park – Governance Group Member |
4 Confirmation of Minutes
Resolution number WTK/2016/68 MOVED by Chairperson S Coney, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 9 June 2016, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
Waitakere Ranges Local Board acknowledged the passing of Margaret Jones.
7 Update from Ward Councillors
Secretarial note: Apologies from Deputy Mayor Penny Hulse for lateness and Councillor Linda Cooper for absence were noted
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Aya Deomo from Waitakere Japanese Supplementary School was in attendance and spoke about: · Their new programme and about fund raising market |
9.2 |
Sarah James was in attendance and spoke about: · Reporting on the Food is Free: Glen Eden Festival was held on 21 March 2016 |
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Resolution number WTK/2016/69 MOVED by Member S Toms, seconded by Member GB Presland: That the Waitākere Ranges Local Board: a) Receive the public forum presentation from Aya Deomo and Sarah James and thank them for attending the Waitakere Ranges Local Board meeting.
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Deputy Mayor Penny Hulse arrived at 6.41pm
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Resolution number WTK/2016/70 MOVED by Chairperson S Coney, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) receive the Auckland Transport Update Report June 2016.
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Auckland Transport Quarterly Report - 01 January - 31 March 2016 |
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Resolution number WTK/2016/71 MOVED by Chairperson S Coney, seconded by Member GB Presland: That the Waitākere Ranges Local Board: a) receive the Auckland Transport Quarterly Report – 01 January – 31 March 2016.
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Resolution number WTK/2016/72 MOVED by Member GB Presland, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) endorse the Waitākere Ranges Heritage Area Transport Design Guidelines.
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Resolution number WTK/2016/73 MOVED by Member SR Tollestrup, seconded by Member S Toms: That the Waitākere Ranges Local Board: a) Approves the following applications for the allocated amount identified as listed in Table One and Table Two: Table One: Waitakere Ranges Local Grants, Round Two Applications 2015/2016
Table Two: Waitakere Ranges Local Grants, Round Two Multi-Board Applications 2015/2016
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Waitakere Ranges Local Board Quick Response Grants: Round Five 2015/2016 |
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Resolution number WTK/2016/74 MOVED by Member GB Presland, seconded by Chairperson S Coney: That the Waitākere Ranges Local Board: a) approves the following applications for the allocated amount identified as listed in Table OneTable One: Waitakere Ranges Quick Response Round Five Applications 2015/2016
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Local Board input into the Empowered Communities Approach Progress Update Report |
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Resolution number WTK/2016/75 MOVED by Member S Toms, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) provide the following response on the progress and implementation of the Empowered Communities Approach: i) What do you see working well in the initial stages of the roll out of the Empowered Communities Approach? The introduction of the Strategic Broker role has seen immediate movement on local initiatives, and the beginning of longer-term planning. ii) In the future, how would you know that the Empowered Communities Approach is working well in your local board area? Community feedback iii) What has been the impact of transitioning into an Empowered Communities Approach for your local board area? This is yet to be overtly seen. Time will enable a fuller assessment. iv) What do you see as the key barriers to the implementation and uptake of the Empowered Communities Approach? Risk adverse practices within the council itself. A local example: A community group approached the local board in November 2016 with a vision for local, spray free, management of part of a local Park; a vision which the local board was pleased to support, and which fits neatly into the organisational vision for Empowering Communities. The group was not a trust and did not want to become one, but after an initial positive reception for the idea, the Parks Department decided it could not accommodate the group without this change. After pressure from the Community Empowerment Unit and the local board, Parks have agreed that the group can manage the park while not being a trust. Council will help with health and safety and the actions will be covered by council insurance. This is pleasing, but the first question asked in Council should be ‘how can we make this happen?’ – not ‘what exists to stop this happening’. v) How can the Community Empowerment Unit ensure that the approach is embraced by the whole of council for the betterment of the community? Where communities interact with Council there are likely, for example, to be barriers obstacles within bylaws, and the fees and charges regime. The approval systems themselves are seen as cumbersome by community stakeholders.
If it is not already happening it would be well to do a joined-up assessment of potential issues in advance of a case-by-case approach.
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Resolution number WTK/2016/76 MOVED by Chairperson S Coney, seconded by Member SR Tollestrup: That the Waitākere Ranges Local Board: a) Notes there are 64 council housing units for older people in the Waitakere Ranges area, with 268 council units across west Auckland. b) Requests that Wilsher Village is added to the housing stock to which this policy applies, in addition to the 268 council units identified. c) Asks that the proposal include a commitment to keep at least the same number of units across west Auckland and within the Waitakere Ranges Local Board area so that vulnerable older people are able to remain living in the places they are connected to. Housing for Older People Partnering Proposal d) Supports Auckland Council partnering with a third-party social housing provider, as long as it: i) lifts the standard of housing ii) meets the aim of improving tenant satisfaction iii) supports those most in need iv) enables access to central government support v) enables better wrap-around agency support vi) supports all our ethnic communities and respects the diverse religious and cultural practices vii) provides for a locational spread so that people can age in their local communities viii) integrates with other providers ix) is fiscally prudent for Council. x) keeps at least the same number of units across west Auckland, and seeks to grow the portfolio e) Considers that provision of older adult housing across our region in all our centres must be a priority so that our residents can stay in their local communities accessing support from their local family, friends and organisations. f) Considers that the current approach to older adult housing needs more input at a local level to enable all aspects of ratepayer funded activities to support the development of outstanding town centres that support all our community. g) Recommends that the partnering proposal include a clause that the provider / developer will work with local boards: i) to seek input to enable quality re-developments that integrate with town centre and neighbourhood developments, for example, Westview Village in Glen Eden adjoins a local park which the local board would like to develop. ii) work collaboratively with the local board and its community partners Development agreement h) Asks that the delegation to Panuku include a requirement to actively engage with local boards on the future development of the Housing for Older People in West Auckland, and elsewhere. Housing for Older People Partnering Policy i) Asks that the policy include a vision statement for the provision of Housing for Older People by council and any future partner agency. j) Recommends that council set a target at a local level for future development of a stronger network of older adult housing that meets demand. k) Notes that in this time of housing shortages that providing older adult homes can release homes that can accommodate families. l) Supports the commitment to supporting “ageing in place” by providing for Auckland’s older people with a social housing need in the places where they already live.
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Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund |
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Resolution number WTK/2016/77 MOVED by Chairperson S Coney, seconded by Member S Toms: That the Waitākere Ranges Local Board: a) notes the following part of the 24 May 2016 resolution of the Audit and Risk Committee (AUD/2016/16) : That the Audit and Risk Committee: b) agree that the Hillary Commission – Reserve Account report be provided to the Finance and Performance Committee for decision. b) recommend that the allocation of the residual $2.5m Hillary Commission Community Sport Fund be put toward sport and recreation within the legacy Waitakere ($1.1M) and Auckland City ($1.39M) Council areas and be allocated to local boards in these areas. c) Strongly recommend that with regard to the legacy Waitakere City Council area allocates the residual Hillary Commission Community Sport Fund component of $1.1m for local decision making through a collective western joint funding committee with a representative from each of the legacy Waitakere City Council area local boards (He nderson-Massey, Waitākere Ranges and Whau local boards) to be used to support local sport and recreation. d) requests the Community Access Scheme Guidelines be amended to include prioritisation criteria supporting the sub-regional preference towards the legacy areas of Waitakere and Auckland City. e) Notes that Waitakere City Council was forced to retain the Hillary Commission funding by the Auckland Transition Agency (2010) so that Waitakere communities were unable to benefit as intended by the conditions for use of the funds made by the Hillary Commission.
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Waitākere Ranges Local Board 2016/17 Local Economic Development Programme |
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Resolution number WTK/2016/78 MOVED by Member SR Tollestrup, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) approves 2016/17 local economic development programme as follows: i) Young Enterprise Scheme ($500) ii) Development of a Glen Eden Value Proposition ($20,000).
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Resolution number WTK/2016/79 MOVED by Chairperson S Coney, seconded by Member GB Presland: That the Waitākere Ranges Local Board: a) endorse the draft 2016 Elected Members’ Expense Policy to the governing body.
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Secretarial note: a typo was identified in line 15: I development should be Elected Members Development and will be corrected before it goes to the Finance & Performance Committee. |
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For Information: Health, Safety and Well-being May 2016 Update |
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Resolution number WTK/2016/80 MOVED by Member GB Presland, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.
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Resolution number WTK/2016/81 MOVED by Chairperson S Coney, seconded by Deputy Chairperson DA Yates: That the Waitākere Ranges Local Board: a) note the updated Governance Forward Work Calendar for June 2016.
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Update on member's attendance to the Dunes Trust Conference Gisborne 2016 30 March-1 April |
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Resolution number WTK/2016/82 MOVED by Member S Toms, seconded by Member GB Presland: That the Waitākere Ranges Local Board: a) receive the report from Member Neil Henderson for his attendance to the Dunes Trust Conference 2016.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................