Minutes of Waitematā Local Board

i) notes the benefits of urban street trees and the Auckland Plan, City Centre Master Plan and Waitematā Local Board Plan 2014 commitment to plant street trees;

ii) requests Auckland Transport in association with Auckland Council Parks develop:

A. A street tree planting policy; and

B. A strategy to meet the City Centre Masterplan street tree target of a 25% increase by 2021;

iii) requests Auckland Transport allocate budget (capex and opex) for funding new street trees as part of streetscape projects and footpath renewals;

iv) requests that this Notice of Motion is circulated to all Local Boards, the Parks, Recreation and Sports Committee, Auckland Development Committee, Auckland Transport Board and Chief Executive and Auckland Council Policy and Bylaws team.

CARRIED

Councillor's Report

Resolution number WTM/2016/81

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee be received.

b) That Councillor Mike Lee be thanked for his attendance.

CARRIED

Auckland Transport Update - June 2016

Resolution number WTM/2016/82

MOVED by Member VI Tava, seconded by Deputy Chairperson PJ Coom:

a) That the Auckland Transport Update – June 2016 report and the tabled Parnell Station Carlaw Park Connection – option analysis be received.

b) That the Waitematā Local Board:

i) approves the allocation of $350,000 from the Local Board’s Auckland Transport Capex Fund towards the cost of the Parnell Station footpath to Nicholls Lane, subject to landowner approval of the project by the Auckland Domain Committee at its meeting in July 2016, and further subject to approval by the Local Board of:

A. the final design; and

B. receiving satisfactory confirmation from Auckland Transport as to when the Parnell Train Station is to open, and servicing what lines; and

ii) delegates final design approval to the Local Board members of the Auckland Domain Committee.

c) That Ivan Trethowen, Elected Member Relationship Manager, be thanked for his attendance.

CARRIED

Newmarket Laneways - Teed Street Upgrade

Resolution number WTM/2016/83

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Newmarket Laneways – Teed Street Upgrade report be received.

b) That the Waitematā Local Board:

i) Receives the tabled Newmarket Laneways Streetscapes Upgrade – Findings and Feasibility Design Report.

ii) Approves the tabled Newmarket Laneways Teed Street Upgrade Concept Design to enable the start of public consultation and the Developed Design phase.

iii) Delegates to the Waitematā Local Board Newmarket Laneways Working Group the approval of the Teed Street Upgrade Public Consultation and Communication Plan.

iv) Approves an additional $350,000 for the Teed Street Upgrade construction works from the Waitematā Local Board Transport Capex Fund.

b) That Lisa Spasic, Development Programmes Senior Lead, and Albert Ang, Senior Engineer - Investigation & Design, be thanked for their attendance.

CARRIED

Regional Facilities Auckland Third Quarter Performance Report for the quarter ending 31 March 2016

Resolution number WTM/2016/84

MOVED by Member CP Dempsey, seconded by Member DA Yates:

a) That the Regional Facilities Auckland Quarterly Performance Report for the quarter ending 31 March 2016 be received.

b) That Judy Lawley, Local Board Engagement Manager, be thanked for her attendance.

CARRIED

Options for Relinquishing The Bruce Wilkinson Collection

Resolution number WTM/2016/85

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Options for Relinquishing The Bruce Wilkinson Collection report be received.

b) That the Waitematā Local Board:

i) Approves the gifting of the Bruce Wilkinson clock collection to the Claphams National Clock Museum.

ii) Approves the gifting of selected items within the remaining Bruce Wilkinson Collection to MOTAT, for display purposes (current or future), or for public use within the MOTAT Library.

iii) Approves the sale of the remaining collection via an established auction house. If the sale generates sufficient income to allow for reinvesting in an artwork, staff will report to the Waitematā Local Board detailing the acquisition options.

iv) Approves the donation of useable, non-saleable collection items via a recognised charity or public good agency, and appropriate disposal of any items that are damaged or deteriorated beyond use.

c) That Richard McWha, Manager Sector Engagement and Production, be thanked for his attendance.

CARRIED

Grey Lynn Community Centre, Ponsonby Community Centre, Parnell Community Centre funding agreements and licences to occupy and manage

Resolution number WTM/2016/86

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Grey Lynn Community Centre, Ponsonby Community Centre, Parnell Community Centre funding agreements and licences to occupy and manage report be received.

b) That the Waitematā Local Board:

i) Approves a funding agreement and licence to occupy and manage with Grey Lynn Community Centre Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of the Grey Lynn Community Centre.

ii) Approves funding for Grey Lynn Community Centre Incorporated of $65,807 (including $20,000 from the Waitemata Local Board Locally Driven Initiatives) to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

iii) Approves licence to occupy and manage granted to Grey Lynn Community Centre, at 510 Richmond Road, Grey Lynn being Pt Lot 1 DP 55277. Subject to receiving an approved Attachment A.

A) Term – 3 year commencing 1 July 2016;

B) Rent - $1.00 plus GST per term if requested;

iv) Approves a funding agreement and licence to occupy and manage with Ponsonby Community Centre Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of the Ponsonby Community Centre and Leys Institute Gymnasium.

v) Approves funding for Ponsonby Community Centre Incorporated of $47,164 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

vi) Approves licence to occupy and manage Leys Institute Gymnasium Ponsonby Community Centre, at Pt Allotment 60, Sec 8 at Ponsonby Community Centre, 20 Ponsonby Terrace, Auckland Pt Allotment 13, sec 8 at Leys Institute Gymnasium, 20 St Marys Road, Auckland. Subject to receiving an approved Attachment B

A) Term – 3 year commencing 1 July 2016;

B) Rent - $1.00 plus GST per term if requested;

vii) Approves a funding agreement and licence to occupy and manage with Parnell Community Trust for the years 2016-2019, terminating on 30 June 2019, for the operation of the Parnell Community Centre. Subject to receiving an approved Attachment C

viii) Approves funding for Parnell Community Trust of $54,701 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

ix) Approves licence to occupy and manage, Parnell Community Centre, at 545 Parnell Road, Parnell being Pt Lot 62 DP 39249. Attachment C.

A) Term – 3 year commencing 1 July 2016; with a break clause after 18 months and upon giving 6 months notice;

B) Rent - $1.00 plus GST per term if requested;

c) Delegates to the Community Portfolio holders approval of the final footprints for the Grey Lynn Community Centre, Leys Institute Gymnasium and Parnell Community Centre licences to occupy and manage

d) That Jenny McKay, Place Manager, be thanked for her attendance.

CARRIED

Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund

Resolution number WTM/2016/87

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Sport and Recreation Investment - Community Access Scheme guidelines and future allocation of residual legacy Hillary Commission Community Sport Fund report be received.

b) That the Waitematā Local Board:

i) Recommends that the allocation of the residual $2.5m Hillary Commission Community Sport Fund be put toward the implementation of the Sport and Recreation Community Access Scheme with a priority given to identified need in the legacy Waitakere ($1.1m) and Auckland City ($1.39m) Council areas.

ii) Recommends that the Parks, Sport and Recreation Committee devolves future decisions on the allocation of funding for community access schemes within the legacy Auckland City Council area to the Central Facilities Partnership Committee.

iii) Requests that prioritisation criteria be developed, which outlines the sub-regional preference towards the legacy areas of Waitakere and Auckland City and be included in the Community Access Scheme Guidelines document .

iv) Requests that officers provide an evaluation report back to the Central Facilities Partnership Committee on the outcomes delivered through the Community Access Scheme and the allocation of the legacy funding after 2 years of delivery.

v) Delegates to the Sport and Recreation Portfolio Holders to provide feedback on the Community Access Scheme Guidelines for the 20^th July Parks, Sport and Recreation Committee.

c) That Ken Maplesden, Senior Advisor Partnerships, be thanked for his attendance.

CARRIED

Funding Agreement for Kelmarna Gardens Community Trust Incorporated

Resolution number WTM/2016/88

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Funding Agreement for Kelmarna Gardens Community Trust Incorporated report be received.

b) That the Waitematā Local Board:

i) Allocate a total of $20,000 as an operational grant to Kelmarna Community Garden, comprised of $17,000 from its Community Response Fund and $3,000 from its Friends of Parks and Advisory Group’s budget;

ii) Delegates to the Community Portfolio approval of the scope and KPI’s in the funding agreement to be developed, in consultation with the Strategic Broker.

c) That Shamila Unka be thanked for her attendance.

CARRIED

Adoption of Local Board Agreement 2016/2017

Resolution number WTM/2016/89

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Adoption of the Local Board Agreement 2016/2017 report be received.

b) That the Waitematā Local Board:

i) Adopts local content for the Annual Plan 2016/2017 (Attachment A), including:

A. A Local Board Agreement 2016/2017

B. A message from the chair

C. Local board advocacy

D. Local activity budgets

E. Local performance targets

ii) Notes:

A. That the local activity budgets have been updated to reflect final budget decisions made by the Governing Body on 13 May 2016;

B. The budget implications of the Local fees and charges schedules for 2016/2017 (Attachment B);

C. That the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Plan 2016/2017 on 30 June 2016.

iii) Delegates to the Board Chair the authority to make any final minor changes to the local content for the Local Board Agreement 2016/2017 before publication.

CARRIED

Parks, sport and recreation draft annual work programme financial year 2016-2017

Resolution number WTM/2016/90

MOVED by Member VI Tava, seconded by Member GJ Moyle:

a) That the Parks, Sport and Recreation draft annual work programme financial year 2016-2017 report be received.

b) That the Waitematā Local Board:

i) Approves the Waitematā Parks, Sport and Recreation draft Annual Work Programme 2016/2017 financial year as detailed in Attachment A to this report;

ii) Delegates the approval for any changes to the Parks, Sport and Recreation Annual work programme 2016/2017 to the relevant delegated Parks & Open Space Portfolio holders or the Sport & Recreation Portfolio holders, in consultation with the appropriate Parks, Sport and Recreation advisor(s).

CARRIED

Community Lease Work Programme 2016/2017

Resolution number WTM/2016/91

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:

a) That the Community Lease Work Programme 2016/2017 report be received.

b) That the Waitematā Local Board approves the community lease 2016/2017 Work Programme as detailed in Attachment A.

CARRIED

Waitematā Local Board Community Facilities Renewals Work Programme 2016/2017

Resolution number WTM/2016/92

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Waitematā Local Board Community Facilities Renewals Work Programme 2016/2017 report be received.

b) That the Waitematā Local Board:

i) Approves the 2016/2017 the Waitematā Local Board Community Facility Renewals Work Programme

ii) Delegates the approval for any changes to the Community Facilities Renewals Work Programme 2016/2017 to the Community Portfolio holders, in consultation with the appropriate Community Facilities advisor.

CARRIED

Waitematā Local Board Libraries Work Programme 2016/2017

Resolution number WTM/2016/93

MOVED by Member DA Yates, seconded by Deputy Chairperson PJ Coom:

a) That the Waitematā Local Board Libraries Work Programme 2016/2017 report be received.

b) That the Waitematā Local Board:

i) Approves the 2016/2017 Libraries Work Programme (Attachment A).

ii) Delegates the approval for any changes to the Libraries Work Programme 2016/2017 to the Community Portfolio holders, in consultation with the appropriate Community Facilities advisor.

CARRIED

Waitemata Local Board Arts, Community and Events Work Programme 2016/2017

Resolution number WTM/2016/94

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:

a) That the Waitemata Local Board Arts, Community and Events Work Programme 2016/2017 report be received.

b) That the Waitematā Local Board:

i) Approves the 2016/2017 Arts, Community and Events Work Programme (Attachment A) with the exception of the proposed budget for item 2714 – Grey Lynn Community Centre portfolio increase;

ii) Requests officers to provide an outline of the project scope, including budget requirements for item 2714 – Grey Lynn Community Centre portfolio increase for review at the July Community Portfolio meeting and delegates approval of any budget to the Board Chair Shale Chambers and Community Portfolio holders, members Pippa Coom and Deborah Yates;

iii) Approves the funding of $5,000 to the Auckland District Council Of Social Services to facilitate the inner city network steering group;

iv) Delegates the approval for any changes to the Arts, Community and Events Annual work programme 2016/2017 (not otherwise delegated, and excluding the Community Empowerment Fund, which shall remain a whole of Board decision) to the relevant delegated Arts, Culture & Events Portfolio holders or the Community Portfolio holders, in consultation with the appropriate Arts, Community & Events advisor(s).

CARRIED

Waitemata Local Board Performance Report for the nine months ending March 2016

Resolution number WTM/2016/95

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Performance Report for the Waitematā Local Board for the financial quarter ended March 2016 report be received.

CARRIED

Local Board input into the Empowered Communities Approach Progress Update Report

Resolution number WTM/2016/96

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Local Board input into the Empowered Communities Approach Progress Update Report be received.

b) That the Waitematā Local Board endorses the feedback on the progress and implementation of the Empowered Communities Approach to date.

CARRIED

Health, Safety and Well-being May 2016 Update

Resolution number WTM/2016/97

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Health, Safety and Well-being May 2016 Update report be received.

CARRIED

Waitematā Local Board Feedback on the Auckland Transport Regional Signage Trial

Resolution number WTM/2016/98

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:

a) That the Waitematā Local Board Feedback on the Auckland Transport Regional Signage Trial report be received.

b) That the Waitematā Local Board endorses the feedback on the Auckland Transport Regional Signage Project Trial.

CARRIED

Chair's Report

Resolution number WTM/2016/99

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

That the Chair’s verbal report be received.

CARRIED

Deputy Chair’s Monthly Report

Resolution number WTM/2016/100

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

That the Deputy Chair’s verbal report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2016/101

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the written report of Member Vernon Tava be received.

b) That Board Members’ Christopher Dempsey, Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received.

c) CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2016/102

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the workshop proceeding notes for the meetings held on 3, 12, 17, 24 and 31 May 2016 be received.

CARRIED

Governance Forward Work Programme

Resolution number WTM/2016/103

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Governance Forward Work Programme report be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2016/104

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That the Reports Requested/Pending report be received.

CARRIED

37 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.49 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Councillor	Mike Lee	Until 7:40pm	Item 15

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates