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Albert-Eden
Local Board
06 July 2016
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1 Welcome
Chairperson PD Haynes opened the meeting and welcomed attendees
with a Mihi (special greeting), as part of Auckland Council’s celebration of
Matariki (Māori New Year).
Nau mai e
puanga, Nau mai e matariki, Nau mai i tenei wā, Kua roa ngā rā
ano, Nau mai, haere mai enei mea hou.
Welcome
puanga, Welcome Matariki, Welcome this time, Days become long, Welcome to those
things new.
E ngā iwi i huihui nei, E ngā āpiha o Te
Kaunihera o Tāmaki Makaurau, E ngā mema o te Poari, Ngā mihi nui
kia koutou katoa, Nau mai, haere mai ki tēnei hui, Tēnā koutou,
tēnā koutou, tēnā koutou katoa.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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2016 Queens Birthday Honours Recipients
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Resolution number AE/2016/134
MOVED
by Chairperson PD Haynes, seconded by Member MJ Watson:
That the Albert-Eden
Local Board:
a) Acknowledges Lexie
Matheson’s appointment as an Officer of the New Zealand Order of Merit, for
services to performing arts, education and LGBTIQ (Lesbian, Gay, Bisexual,
Transgender and Queer) rights.
b) Acknowledges Neil Ieremia’s
appointment as an Officer of the New Zealand Order of Merit, for services to
dance.
c) Acknowledges Dr Tom Miller’s
appointment as a Companion of the New Zealand Order of Merit, for services to
medical research.
d) Acknowledges Victoria
Carter’s appointment as an Officer of the New Zealand Order of Merit, for
services to arts, business and community and notes her former role as an
Auckland City Councillor from 1998-2004 and chair of the Auckland Arts
Festival from 1999-2015.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Gillian
Dance – housing provisions for older people
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Gillian Dance, resident, attended to address the
meeting regarding housing provisions for older people.
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Resolution
number AE/2016/135
MOVED
by Member GD Easte, seconded by Member H Arlington:
That the Albert-Eden Local Board:
a) Thanks
Gillian Dance, resident, for her presentation regarding housing provisions
for older people and receives the presentation.
CARRIED
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Attachments
a Public Forum tabled document
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10 Extraordinary Business
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10.1
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Consideration of an extraordinary item of business at Item 27
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Officers have provided the board with
a confidential Mt Albert Town Centre report and requested the board to
discuss the matter in confidence during Item 27 of the business meeting as an
item of extraordinary business.
The report was only finalised and
circulated out to the board after the agenda for the Albert-Eden Local
Board’s 6 July 2016 meeting had already been produced. The issue is
considered urgent noting that the report seeks the board’s funding commitment
in order for the town centre project to continue to progress and the next board
meeting is not scheduled until Wednesday, 3 August 2016.
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Resolution number AE/2016/136
MOVED by Deputy Chairperson GJ Fryer, seconded by Member H
Arlington:
That the Albert-Eden Local Board:
a) Considers
an item of extraordinary business in confidence during Item 27 of the
business meeting to discuss the Mt Albert Town Centre Update report.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Transport Update - July 2016
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Ben Halliwell, Auckland Transport
Elected Member Relationship Manager, was in attendance to speak to the
report.
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Resolution number AE/2016/137
MOVED
by Member TH Woolfield, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) Receives
the Auckland Transport Update – July 2016 report, noting that the response to
resolution AE2016/70 does not adequately respond to the board’s concerns
about the Dominion Road alternative cycling routes, and requests the Auckland
Transport Relationship Manager to add this to the next Transport portfolio
holders meeting for discussion.
b) Allocates up to $100,000
from the Transport Capital Fund for the Mt Albert Pedestrian Bridge project,
subject to final approval by the Chair.
c) Requests that Auckland
Transport work with the Sandringham Street Festival organisers to discuss
options to close the Sandringham town centre portion of Sandringham Road for
an event on 29 October 2016.
d) Thanks Ben Halliwell,
Auckland Transport Elected Member Relationship Manager, for his attendance.
CARRIED
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13
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Community Lease Work Programme 2016/2017
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Secretarial Note: This
item was withdrawn.
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14
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Albert-Eden Local Board Arts, Community and Events Work Programme
2016/2017
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Resolution number AE/2016/138
MOVED
by Chairperson PD Haynes, seconded by Member H Arlington:
That the Albert-Eden
Local Board:
a) Approves
the 2016/2017 Arts, Community and Events work programme (Attachment A),
subject to the following amendments:
i.
Item 2090: That prior to the release of a 2016/2017 grant, the
recipient must have returned a completed application and
accountability form if they received a 2015/2016 grant, that has
been reviewed and approved by the Events portfolio holders
ii.
Item 2090: That the empowering events workshop project be transferred
to Item 2695 and that the $5,000 be left as unallocated funding
iii.
Item 2695: Note that the budget will be not be restricted to only supporting
older person initiatives as outlined in the Activity Description
field
iv.
Item 2376: That the activity description and activity benefits columns
be updated to accurately reflect the purpose and outcomes
associated with this initiative.
b) Delegates
authority to the Chair and Deputy Chair the power to review and approve the
changes outlined in recommendation A.
c) Delegates
authority to the Arts and Culture portfolio members to make minor changes to
arts-related initiatives, as outlined in the 2016/2017 Arts, Community and
Events work programme up to a value of $10,000.
d) Delegates
authority to the Community Development portfolio members to make minor
changes to community empowerment and community places-related initiatives, as
outlined in the 2016/2017 Arts, Community and Events work programme up to a
value of $10,000.
e) Delegates
authority to the Events portfolio members to make minor changes to
events-related initiatives, as outlined in the 2016/2017 Arts, Community and
Events work programme up to a value of $10,000.
f) Delegates authority to the Economic Development
portfolio members to make minor changes to the Local economic development –
Arts, Community and Events initiative up to a value of $10,000.
CARRIED
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Albert-Eden 2016/17 Local Economic Development Programme
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Resolution number AE/2016/139
MOVED
by Member RAJ Langton, seconded by Deputy Chairperson GJ Fryer:
That the Albert-Eden
Local Board:
a) Approves
the 2016/17 local economic development programme (attachment A) as follows;
i. World
Master Games/Lion Tour Leverage ($13,000)
ii. Albert-Eden
Business Awards ($25,000).
b) Delegates
authority to the Economic Development portfolio members to make minor changes
to the 2016/2017 Local Economic Development work programme up to a value of
$10,000.
c) Notes that the Local economic development – Arts,
Community and Events budget line forms part of the 2016/2017 Arts, Community
and Events work programme.
CARRIED
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16
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Proposed local environment and local development work programme
2016/2017
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Matthew Foster, Relationship Advisor,
was in attendance to speak to this report.
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Resolution number AE/2016/140
MOVED
by Chairperson PD Haynes, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) Approves
the allocation of $59,000 from its 2016/2017 Local Environmental Development
budget line of $65,000 to environment projects to be delivered by the Infrastructure
and Environmental Services directorate in 2016/2017 as detailed in this
report and summarised in the table below:
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Project
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Budget
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Eco-Neighbourhoods
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$24,000
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Almorah Rock Forest protection
and restoration
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$8,000
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Stream group grants
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$13,000
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Lower Meola Creek restoration
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$14,000
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Total budget
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$59,000
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b) Requests
that once the new financial year has started there is a discussion with
environmental portfolio holders and staff to allocate the remaining budget of
$6,000 to other environmental projects and initiatives, including the Mahoe
Rock Forest restoration project.
c) Approves
the allocation of $3,440,000 for local development projects to be delivered
by the Infrastructure and Environmental Services directorate in 2016/2017 as
detailed in this report and summarised in the table below;
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Project
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Budget
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Mt Albert town centre upgrade
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$3,440,000
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d) Delegates
authority to the Environment and Sustainability portfolio members to make
minor changes to the 2016/2017 local environment and local development work
programme up to a value of $10,000.
e) Thanks
Matthew Foster, Relationship Advisor, for his attendance.
CARRIED
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17
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Sport and Recreation Investment - Community Access Scheme
guidelines and future allocation of residual legacy Hillary Commission
Community Sport Fund
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Resolution number AE/2016/141
MOVED
by Member RAJ Langton, seconded by Member TH Woolfield:
That the Albert-Eden
Local Board:
a) Supports the purpose and
intent of the Community access guidelines, as they provide cost-effective
alternatives to addressing gaps in community facility provision.
b) Supports the future use of
the legacy Auckland City residual Hillary Commission fund being devolved to
the seven central and Hauraki and Gulf Islands local boards based on:
i. allocating
the remaining budget based on the Local Board Funding Policy formula (90 per
cent population, 5 per cent deprivation and 5 per cent land area)
ii. allocating
a portion of the total budget to the Great Barrier and Waiheke Local Boards.
c) Recommends in the
alternative, that if the legacy Auckland City residual Hillary Commission
fund is not devolved to the seven central and Hauraki and Gulf Islands local
boards, then the board supports the fund being allocated to the Central
Facility Joint Partnership Committee towards the implementation of the
Community access scheme.
d) Requests that staff consider
an investment proposal through the 2017/2018 Annual Plan process to seek
additional budget to support this activity area, as this would ensure a
better region-wide approach to the Community access scheme.
e) Requests that staff work
with the Sport and Recreation portfolio holders to determine if there are any
community access opportunities specific to the Albert-Eden Local Board area.
f) Requests that prioritisation
criteria be developed, which outlines the sub-regional preference towards the
legacy areas of Waitakere and Auckland City and be included in the Community
Access Scheme Guidelines document.
g) Requests that officers
provide an evaluation report back to the Central Facility Partnership
Committee on the outcomes delivered through the Community Access Scheme and
the allocation of the legacy funding after 2 years of delivery.
CARRIED
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Secretarial Note: The Chairperson adjourned the meeting at 4.41pm.
The
Chairperson reconvened the meeting at 4.51pm.
Governing
Body Member Christine Fletcher entered the meeting at 4.49pm.
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Housing for Older People Partnering Proposal
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Resolution number AE/2016/142
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:
That the Albert-Eden
Local Board:
a) Notes that the Housing for
Older People Partnering proposal highlights the absence of any dedicated
council-owned pensioner housing located in the Auckland isthmus.
b) Supports in principal the
development of and the additional housing for older people.
c) Delegates authority to the
Chair and Deputy Chair to finalise a submission on the Housing for Older
People Partnering Proposal.
CARRIED
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Secretarial Note: Member GD Easte exited the meeting at 5.15pm.
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19
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Draft 2016 Elected Members’ Expenses Policy
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Resolution number AE/2016/143
MOVED
by Chairperson PD Haynes, seconded by Member RAJ Langton:
That the Albert-Eden
Local Board:
a) Provides
the following feedback to the proposed changes to the Draft 2016 Elected
Members’ Expenses Policy as outlined in Table 1 of the report;
i. does not
support the Chair of the Audit and Risk Committee or the Chair of the Finance
and Performance Committee approving international travel for local board
members.
ii. supports
the continuation of approving domestic travel outside of Auckland for both
the chair and local board members through an agenda report to a business
meeting.
CARRIED
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Secretarial Note: Item 22 was heard at this point.
Secretarial Note: Governing Body Member Cathy Casey entered the meeting at
5.21pm.
Secretarial Note: Governing Body Member Christine Fletcher exited the
meeting at 5.27pm.
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24
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Board Members' Reports
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Resolution number AE/2016/148
MOVED by Member MJ Watson,
seconded by Chairperson PD Haynes:
That the
Albert-Eden Local Board:
a) Receives
Member Watson’s Board Member Report.
b) Receives
the verbal reports from Members Arlington and Woolfield and Deputy
Chairperson Fryer.
c) Congratulates
Friends of Oakley Creek for their on-going success in restoring Te
Auaunga-Oakley Creek and winning the Supreme Award at the inaugural Auckland
Council Biosecurity and Biodiversity Volunteer Awards.
CARRIED
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Secretarial Note: Member TH Woolfield exited the meeting at 5.36pm.
27 Consideration
of Extraordinary Items
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Procedural motion to exclude the public
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Resolution number AE/2016/151
MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:
That the Albert-Eden
Local Board:
a) Excludes
the public from the following part(s) of the proceedings of this meeting.
b) Agrees
that Governing Body Member Cathy Casey be permitted to remain for confidential
Item C1 Mt Albert Town Centre Update, after the public has been excluded,
because of her knowledge of the Mt Albert area as the governing body member,
which will help in the board’s decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Mt
Albert Town Centre update
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the information
is necessary to enable the local authority to carry on, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
In particular, the report contains financial
information that should remain confidential until the Design and Construct
Tender has been awarded (this is a competitive tender).
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
The text of
these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
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5.37pm The public was excluded.
Resolutions in relation to the confidential
items are recorded in the confidential section of these minutes and are not
publicly available.
It was resolved while the public was
excluded:
5.53pm. The public was
re-admitted.
5.53 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Albert-Eden Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
