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Henderson-Massey Local Board
OPEN MINUTES
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Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Thursday, 21 July 2016 at 3.30pm.
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Chairperson |
Vanessa Neeson, JP |
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Deputy Chairperson |
Shane Henderson |
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Members |
Brenda Brady, JP |
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Peter Chan, JP |
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Warren Flaunty, QSM |
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Will Flavell |
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Tracy Kirkley |
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Luke Wilson |
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ABSENT
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Member Tracy Kirkley |
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1 Welcome
The Chairperson welcomed those present.
2 Apologies
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Resolution number HM/2016/105 MOVED by Member WI Flavell, seconded by Member B Brady: That the Henderson-Massey Local Board: a) accepts the apology from Member Tracy Kirkley for absence. |
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are registered interests of elected representatives of the Henderson-Massey Local Board:
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BOARD MEMBER |
ORGANISATION |
POSITION |
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Vanessa Neeson, JP (Chairman) |
Ranui Sector Trial |
Chair |
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Shane Henderson (Deputy Chairman) |
Waitemata Community Law Centre |
Employee |
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Brenda Brady, JP |
Safer West Community Trust |
Trustee |
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Peter Chan, JP |
Cantonese Opera Society of NZ Whau Coastal Walkway Trust |
Member
Trustee |
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Warren Flaunty, QSM |
Westgate
Pharmacy Life North West Pharmacy Rodney Local
Board |
Contractor Elected Member |
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Will Flavell |
Rutherford College Literacy Waitakere Board |
Employee Board Member |
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Tracy Kirkley |
District Licensing Committee Churches Education Commission St Dominic’s College, Henderson |
Member Contractor Trustee |
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Luke Wilson |
NZ Police Waitakere Rotary – Board member Silver Fern Motor Sports - Board |
Employee Board member Board member |
4 Confirmation of Minutes
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Resolution number HM/2016/106 MOVED by Deputy Chairperson SP Henderson, seconded by Member MFP Chan: That the Henderson-Massey Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 7 July 2016, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Resolution number HM/2016/107 MOVED by Chairperson VS Neeson, seconded by Member B Brady: a) That the : agree that Items 13 to 17 be accorded precedence at this time. |
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13 |
Proposed local environment and local development work programme 2016/2017 |
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Resolution number HM/2016/108 MOVED by Chairperson VS Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) Approve the allocation of $15,000 for environmental projects to be delivered in 2016/2017 as follows: · Environmental Action Plan $5000 · Kaitiaki project – Paa Harakeke $10,000 b) approve the 2016/17 environmental work programme from paragraph 11 to 16 of this report. c) request Ecomatters Environment Trust fulfil accountability requirements for the 2015/16 year before any funding is approved for the 2016/17 year. d) Agrees that the funding agreement outcomes, outputs and expected results will be workshopped with the Board prior to being entered into. e) delegates approval of the Schedule of Outcomes to the 2016/17 Ecomatters funding agreement to the Chairman and Environmental portfolio holder f) approve the asset based funding of $30,226,781 for development and septic tank pumpout projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below.
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Resolution number HM/2016/109 MOVED by Member WI Flavell, seconded by Member B Brady: That the Henderson-Massey Local Board: a) agrees to adopt the 2016/2017 community centre and venue for hire fees, as per attachment A. To be applied to all new and existing hirers. b) requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of quarterly reporting arrangements.
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Update: Proposed refurbishment of Te Atatu South Community Centre |
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Resolution number HM/2016/110 MOVED by Member B Brady, seconded by Member MFP Chan: That the Henderson-Massey Local Board: a) approve the concept design of the refurbishment of the Te Atatu South Community Centre. b) approve the allocation of $30,000 from the Henderson Massey Local Board Locally Driven Initiatives CAPEX fund for the detailed design and updated quantity surveyors estimate of the Te Atatu South Community Centre refurbishment. c) approve the immediate installation of a switchboard and heat pumps which is estimated to cost $40,402 and will be funded from the 2016/2017 Henderson Massey Local Board Renewals budget. d) Notes that the area marked library in the plans in Attachment A was decommissioned many years ago and is no longer used for this purpose. |
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Resolution number HM/2016/111 MOVED by Member LW Wilson, seconded by Deputy Chairperson SP Henderson: That the Henderson-Massey Local Board: a) approve the transition of the governance and management of the Glendene Community Hub to the Glendene Community Society. b) approve a funding agreement with Glendene Community Society for 10 months from 1 September 2016, terminating on 30 June 2017, for the operations of Glendene Community Hub. c) approve funding for Glendene Community Society of $57,288 to be adjusted in accordance with Council’s agreed inflationary adjustment, once confirmed. d) approve a licence to occupy and manage Glendene Community Hub by the Glendene Community Society, at 82 Hepburn Road, Glendene being Part of Lot 41 DP 48056 contained in NA1925/33, and with the following terms: i) Term of ten months commencing 1 September 2016 ii) Rent of $1.00 plus GST per term if requested. e) Delegate the approval of the Outcomes Schedule for the Glendene Community Society funding agreement for the 10 months ended 30 June 2017 to the Chairman and Community Facilities portfolio holder. |
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Secretarial note: Tabled document has been placed on file and can |
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a Glendene Community Hub Work Programme |
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17 |
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Resolution number HM/2016/112 MOVED by Member WW Flaunty, seconded by Member LW Wilson: That the Henderson-Massey Local Board: a) approve the Manutewhau Walk Reserve Community Orchard Project as outlined in paragraphs 8 to 16 of this report. b) approve the site location for the Manutewhau Walk Reserve Community Orchard Project as shown in attachments A and B of this report. CARRIED |
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Resolution number HM/2016/113 MOVED by Chairperson VS Neeson, seconded by Member B Brady: a) That the Henderson-Massey local board agrees this meeting be adjourned to until 4.12 pm. |
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12 |
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Resolution number HM/2016/114 MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty: That the Henderson-Massey Local Board: a) Approve a commercial lease in favour of All Seasons Properties Limited for the continued occupation of approximately 1250 square metres of lot Part Lot 2 DP 35878 Fred Taylor Park for the continuation of Lendich Construction Limited existing business activities on the following terms: i) the term of the lease is for a maximum of 5 years with no right of renewal ii) the annual rental to be charged at a market rate that reflects the commercial use of the land as determined by a registered commercial valuer. iii) the lease to provide only for existing commercial activities and use activities iv) the lease to be non-transferable and non-renewable v) relocation of the fence and reinstatement of the parkland to a quality consistent with balance of Fred Taylor Park within 30 Days of lease expiry at no cost to council vi) all reasonable costs associated with granting of a lease to be met by the leaseholder; and vii) All regulatory and statutory approvals obtained prior to commencement of the lease and activity. b) Requires the income from the lease be allocated to the Henderson-Massey local board for investment in the Fred Taylor Park. c) Delegate to the Tier 4 Managers Parks and Community facilities the authority to approve all other terms and conditions associated with the lease.
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18 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
X.XX pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................