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Kaipātiki
Local Board
13 July 2016
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Linda Munkowits - Principal of Manuka Primary School
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Mrs Linda Munkowits retired last week
after 42 years in education, including 21 years serving as the Principal of
Manuka Primary School.
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Resolution number KT/2016/74
MOVED by Chairperson K McIntyre,
seconded by Member D Grant:
That the Kaipātiki Local Board:
a)
congratulates Mrs Linda Munkowits on
her long career and thanks her for her service to education in the
Kaipātiki Local Board area.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday
8 June 2016 and Wednesday 22 June 2016
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The open unconfirmed minutes of the
Kaipātiki Local Board meeting held on Wednesday 8 June 2016 and the open unconfirmed
minutes of the Kaipatiki Local Board Extraordinary meeting held on Wednesday,
22 June 2016 were confirmed under item 4 of the agenda.
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23
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Local Board Services Monthly Report
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Mr John Duthie of Tattico and Marilyn
Nicholls of Auckland Transport were in attendance to address the board.
Three documents titled ‘Proposed
Parking Scheme for Northcote Point’, ‘Proposed Parking Scheme for Northcote
Point Feedback form’ and ‘Proposed Parking Scheme for Northcote Point Maps’
were tabled. Copies of the documents have been placed on the official minutes
and are available on the Auckland Council website as minutes attachments.
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Resolution number KT/2016/75
MOVED
by Member R Hills, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
a)
receives the update report on
the progress of strengthening Birkdale Beach Haven Community Project provided
by Tattico Limited (Attachment A to the agenda report).
b)
thanks John Duthie for his effective work with the Birkdale
Beach Haven Community Project.
CARRIED
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MOVED
by Member R Hills, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki Local
Board:
c)
endorses the board's feedback (Attachment
B to the agenda report) on the draft Community Access Scheme guidelines for
the Parks, Recreation and Sport Committee to consider at its 20 July 2016
meeting.
d)
delegates the lead Transport portfolio holder to
prepare and submit feedback on the Proposed Parking Scheme for Northcote Point, in
consultation with local board members, noting that the feedback will be
presented at the 10 August 2016 Kaipātiki Local Board meeting for
retrospective endorsement.
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MOVED
by Member G Gillon, seconded by Member L Pigg:
Member G Gillon moved an
amendment to the original motion as follows:
a)
include Member Lorene Pigg as part of the delegation to to prepare and submit feedback on the Proposed
Parking Scheme for Northcote Point.
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Secretarial
Note: The amendment was withdrawn with the consent of the members
present. The Chairperson then put the motion.
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Resolution number KT/2016/76
MOVED
by Member R Hills, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
c)
endorses the board's
feedback (Attachment B to the agenda report) on the draft Community Access
Scheme guidelines for the Parks, Recreation and Sport Committee to consider
at its 20 July 2016 meeting.
d)
delegates the lead Transport portfolio holder
to prepare and submit feedback on the Proposed
Parking Scheme for Northcote Point, in consultation with local board members, noting that the
feedback will be presented at the 10 August 2016 Kaipātiki Local Board
meeting for retrospective endorsement.
CARRIED
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Attachments
a Proposed Parking Scheme for
Northcote Point
b Proposed Parking Scheme for
Northcote Point Feedback Form
c Proposed Parking Scheme for
Northcote Point Maps
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13
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Kaipatiki Local Board Arts, Community and Events Work Programme
2016/2017
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Resolution number KT/2016/77
MOVED
by Chairperson K McIntyre, seconded by Member D Grant:
That the Kaipātiki
Local Board:
a)
approves the
2016/2017 Arts, Community and Events work programme presented as Attachment A
to the agenda report, as per the amounts listed in the column ‘FY 16/17’,
noting:
i)
any projects funded via the board’s
local driven initiatives operational budget will be reported back to the
board upon completion to consider the use of any unspent budget;
ii)
any funding agreements are to be
provided to and agreed by the Chairperson prior to execution;
iii)
actual funding by asset based services operational
budgets will attract consumer price index adjustments; and
iv)
when the amounts are finalised they will be reported to
the Board at or before the September business meeting.
CARRIED
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14
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Approval of proposed 2016/2017 local environment and development work
programme
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Resolution number KT/2016/78
MOVED
by Deputy Chairperson A Hartley, seconded by Member G Gillon:
That the Kaipātiki
Local Board:
a)
approves the
2016/2017 local environment and development work programme presented as
Attachment A to the agenda report, noting:
i)
any projects funded via the board’s
locally driven initiatives operational budget will be reported back to the
board upon completion to consider the use of any unspent budget; and
ii)
any funding agreements are to be
provided to and agreed by the Chairperson prior to execution.
b)
approves the
allocation of $2,431,000 for environment and development projects to be
delivered by the Infrastructure and Environmental Services directorate in the
2016/2017 financial year as detailed in the agenda report and summarised in
the table below:
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Project
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Budget
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Kaipatiki Project environmental
programmes
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$45,000
(Locally Driven Initiatives)
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North West Wildlink Assistance
Programme – Pest Free Kaipatiki
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$8,000
(Locally
Driven Initiatives)
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Non contestable grant to
Kaipatiki Community Facilities Trust for waste minimisation projects (to be
included in the Kaipatiki Community Facilities Trust funding agreement
administered by the Arts, Community and Events department)
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$8,000
(Locally Driven Initiatives)
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Birkenhead Main Street Upgrade
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$1,400,000
(Asset Based Services)
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Kaimataara o Wai Manawa (The
Lookout of Wai Manawa), Birkenhead Avenue, Birkenhead
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$970,000
(Asset Based Services)
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Total
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$2,431,000
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c)
notes that any changes to the local
environment and development work programme will be brought back to the board
for decision-making.
d)
reserves its decision-making regarding
the Environmental response fund until further work is
completed on the Pest Free Kaipātiki Strategy.
CARRIED
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15
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Kaipatiki Economic Development Budget and Work Plan
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John Norman of Auckland Tourism,
Events and Economic Development was in attendance to address the board.
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Resolution number KT/2016/79
MOVED
by Chairperson K McIntyre, seconded by Member L Pigg:
That the Kaipātiki
Local Board:
a)
approves the 2016/17 local economic
development work programme as follows:
i)
World Master Games leverage (to the
value of $10,000 from its locally driven initiatives operational budget);
ii)
Migrant
business support (to the value of $5,000 from its locally driven initiatives
operational budget); and
iii)
Impact
assessment of investment in the Birkenhead town centre (to the value of
$15,000 from its locally driven initiatives operational budget).
b)
notes:
i)
any projects in resolution a) above
funded via the board’s locally driven initiatives operational budget will be reported back to the board upon
completion to consider the use of any unspent budget; and
ii)
funding agreements required to deliver projects in
resolution a) above are to be provided to and agreed by the Chairperson prior
to execution.
CARRIED
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16
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Grant of new community lease to North Shore Women's Centre at the
Mayfield Centre, 5 Mayfield Road, Glenfield
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Resolution number KT/2016/80
MOVED
by Member G Gillon, seconded by Member R Hills:
That the Kaipātiki
Local Board:
a)
grant a new
community lease to North Shore Women’s Centre for the 108 metres squared
premises (outlined red in Attachment A of the agenda report) in the Mayfield
Centre, 5 Mayfield Road, Glenfield subject to
the following:
i)
term – one year commencing 1 August
2016 with one right of renewal for one year;
ii)
rent - $1.00 plus Goods and Services
Tax per annum if requested;
iii)
operational charge (including
utilities) - $2,700.00 per annum plus Goods and Services Tax;
iv)
the North Shore Women’s Centre
Community Outcomes Plan as approved being attached to the lease document
(refer to Attachment C of the agenda report); and
v)
the surrender of the monthly tenancy
dated 18 March 2003 held by the North Shore Women’s Centre for the premises
currently occupied in the Mayfield Centre with effect from 31 July 2016.
b)
approve all other
terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
CARRIED
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17
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Road Name Approval Report for jointly accessed shared Driveway/Right
of Way at 90A Onewa Road, Northcote Point
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Resolution number KT/2016/81
MOVED
by Deputy Chairperson A Hartley, seconded by Member R Hills:
That the Kaipātiki Local Board:
a)
approves the road name Bush View Lane
for the shared private road serving 28 existing dwelling houses at 90A Onewa Road, Northcote Point in
accordance with section 319(1)(j) of the Local Government Act 1974.
b)
requests that
the owners of the properties at 90A Onewa Road, Northcote Point make arrangements for the erection of the road naming sign compliant with the
Auckland Council standards at their full cost.
c)
notes that the naming of a shared
driveway / right of way does not transfer ownership of the private road to Auckland Council and/or Auckland
Transport, and that the responsibility for all ongoing maintenance of the
shared driveway / right of way will not change.
d)
requests council officers strongly
encourage applicants to engage with the local board at a very early stage
(prior to formal reporting to the board) when developing road name
applications for new developments or the naming of existing private roads.
CARRIED
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22
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Kaipatiki Community Facilities Trust Quarterly Report
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Jill Nerheny of the Kaipātiki
Community Facilities Trust was in attendance to address the board.
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Resolution number KT/2016/82
MOVED
by Member R Hills, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki Local Board:
a)
receive the
Kaipātiki Community Facilities Trust Quarter Four report.
b)
thanks the Kaipātiki Community
Facility Trust board and staff for another full year of activity and event
programmes for the benefit of the Kaipātiki Community.
CARRIED
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21
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Auckland Transport Monthly Update - July 2016
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Marilyn Nicholls of Auckland
Transport was in attendance to address the board.
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Resolution number KT/2016/83
MOVED
by Member R Hills, seconded by Member L Waugh:
That the Kaipātiki
Local Board:
a)
receives the Auckland Transport July
2016 Monthly Update to the Kaipatiki Local Board.
b)
notes the budget underspend on the
Mokoia Road bus stop and Western Entrance upgrade projects.
c)
requests an update from Auckland
Council Parks officers on the review and replacement of undersized plants,
and reduction of the mulch margins in the gardens along Akoranga Drive funded
via the boards Local Board Transport Capital Fund.
CARRIED
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24
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Governing Body and Independent Maori Statutory Board Members'
Update
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Councillor Chris Darby and Councillor
George Wood were in attendance to provide updates to the board.
A document titled ‘Kaipatiki Local
Board Update – Councillor Chris Darby’ was tabled. A copy of the document has
been placed on the official minutes and is available on the Auckland Council
website as minutes attachment.
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Resolution number KT/2016/84
MOVED
by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:
That the Kaipātiki
Local Board:
a)
receive the updates from
Councillor Chris Darby and Councillor George Wood.
CARRIED
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Attachments
a Kaipatiki Local Board Update –
Councillor Chris Darby
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20
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Draft 2016 Elected Members’ Expenses Policy
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Resolution number KT/2016/86
MOVED
by Deputy Chairperson A Hartley, seconded by Chairperson K McIntyre:
That the Kaipātiki
Local Board:
a)
provides the following comments on the
draft 2016 Elected Members’ Expense Policy to the governing body:
i)
the Deputy Mayor should have the same
‘cost recovery’ opportunities as the Mayor, taking into account the size and
scale of Auckland Council and the likely additional expectations placed on
the Deputy Mayor of Auckland Council;
ii)
requests that the section of the
Elected Members Expense Policy relating to claiming expenses (clauses 12.9 –
12.11) be amended to indicate that the proposed cut-off date for expense
reimbursement claims should be 30 June, which will ensure that all elected
member expenses for the financial year can be claimed; and
iii)
in the spirit of the shared governance
model, approval for international travel by local board members should remain
as requiring approval from the local board and the Chief Executive or
Governance Director.
CARRIED
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19
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Housing for Older People Partnering Proposal
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A document titled ‘Submission to the
Auckland Council Housing for Older People Partnering Proposal’ was tabled. A
copy of the document has been placed on the official minutes and is available
on the Auckland Council website as minutes attachment.
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Resolution number KT/2016/87
MOVED
by Member R Hills, seconded by Chairperson K McIntyre:
That the Kaipātiki
Local Board:
a)
provides the feedback contained in the tabled document on the Housing for Older People Partnering Policy and the Housing
for Older People Partnering Proposal.
b)
delegates authority to the Chairperson
to approve any minor spelling or editorial corrections to the submission as
necessary, and includes the additional points noted below:
i)
reiterate the statement regarding the
security and well-being of vulnerable members of Auckland’s elderly
population in the recommendations at the end of the submission;
ii)
strengthen the points regarding
residents moving back to their community areas; and
iii)
add specific reference to the Kaipatiki
Local Board area to recommendations two and seven on the final page of the
submission.
c)
notes that feedback is required by 18 July
2016, to ensure local board views are contained in the report to the
Governing Body meeting to be held on 28 July 2016.
CARRIED
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Attachments
a Submission to the Auckland
Council Housing for Older People Partnering Proposal
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25
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Members' Reports
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Member Grant Gillon presented a
report on pollution at Kauri Glen.
A document titled ‘Illegal pollution
of Kauri Glen’ was tabled. A copy of the document has been placed on the
official minutes and is available on the Auckland Council website as minutes
attachment.
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Resolution number KT/2016/88
MOVED
by Member G Gillon, seconded by Member D Grant:
That the Kaipātiki
Local Board:
a)
receives the report from Member Grant
Gillon on pollution at Kauri Glen.
b)
requests, from relevant officers and organisations, an
urgent report and update on the pollution of Kauri Glen Park by contractors
working nearby, including:
i)
timelines;
ii)
details of response;
iii)
actions taken;
iv)
measures taken to ensure a repeat does not occur;
v)
details of any community communication; and
vi)
conditions of consent for the activities being
undertaken in the Park Avenue site.
CARRIED
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Attachments
a Illegal pollution of Kauri Glen
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28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
11.50am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
