Agenda of Māngere-ŌtāhuhuLocal Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 June 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

20 July 2016

Auckland Transport Update - July 2016

File No.: CP2016/14645

Purpose

1. This report updates the Mangere-Otahuhu Local Board (MOLB) on the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MOLB and issues raised by board members; and provides information on matters of specific application and interest to the MOLB.

Executive summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and of issues currently being addressed by Auckland Transport for the MOLB. This includes responses to MOLB ‘Resolutions’, decision-making and general information related to MOLB objectives.

3. This month no decisions are required by the MOLB but the report provides information about the following matters that the MOLB has an interest in:

· A response to Resolution Number: MO/2016/53.

· An update about the Mangere Town Centre Bus Station.

· Local Board Transport Capital Fund updates.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Auckland Transport Update – July 2016 report.

Comments

Responses to Resolutions

4. The following paragraphs record Auckland Transport’s responses to recent ‘Resolutions’ of the MOLB. The resolutions are recorded in full, in italics, and the response is underneath in standard form script.

Resolution Number: MO/2016/53

c) Notes that Auckland Transport does not agree with and will not facilitate providing signage to ensure dedicated local board member parking at the rear of the local board office at Shop 17, Māngere Town Centre, 93 Bader Drive.

d) Requests the Chief Executive of Auckland Transport to re-examine the provision of parking at the Māngere-Otahuhu Local Board office for local board members, as a practical response to this request and the policies of Auckland Council that support elected members’ in carrying out their roles and functions.

5. The following sub para’s of the ‘Resolution’ (c) and (d) are still being addressed. The Southern Manager Maintenance has stated that this sign is not legal and cannot be simply replaced. This is because the area used for parking behind the Local Board Office is legally road. The reserved parks have not been legally ‘resolved’. This means that to replace the signs a legal reserved car park needs to be created in this location requiring a ‘resolution report’ including justifications being submitted to the Traffic Control Committtee for approval.

6. The next step is to liaise with Manager Parking and establish whether or not they will support establishment of reserved parking in this location. At the time this report was written the request was still being discussed with this department

Mangere Town Centre Bus Station

7. A key MOLB advocacy initiative is for the Local Board Area to have “a great public transport network that is easy to get to, frequent and reliable”.

8. Auckland Transport is keen to report that it is continuing to support this initiative. On 7 June 2016 a ‘blessing’ was conducted for the Mangere Bus Station project.

9. Planning is progressing well and a picture of the current plan is included below at Fig 1. The project manager has met with the MOLB and the concerns raised have been carefully considered and the final plan includes:

· More covered seats - The existing shelters have seating for seventeen passengers, with very limited weather protection, particularly for the nine seats under the high canopy at the north end. The new shelters (shown in the picture below) have seating for ten passengers in each shelter with good weather protection. This will be more than enough seating for current and expected patronage which is 160 -170 passengers per hour at peak times and 40-60 passengers per hour during the rest of day.

· Shelter panels providing protection from the north – The existing shelters have no protection against northerly winds and this was an issue raised by the MOLB. The planned shelters will have as much protect at the sides and front as possible without compromising safety,

Figure 1 – Picture of the Planned Mangere Town Centre Bus Station

Super Gold Card Changes

10. The 2015 Ministry of Transport review of the SuperGold card public transport scheme found that SuperGold cardholders should be required to use smartcards as smartcard technology (such as the AT HOP card in Auckland) became available.

11. This created a national requirement for SuperGold holders to be registered with their region’s electronic transport smart card. Auckland Transport is pleased with the way SuperGold cardholders in Auckland have responded to the need to switch to AT HOP cards for their public transport concession.

12. The figures can be summarised as follows:

· An estimated 90,000 SuperGold cardholders use public transport in Auckland; and

· So far approx. 95% of people using the SuperGold concession have AT HOP cards with concessions loaded.

13. SuperGold cardholders needed to buy an AT HOP card and load a SuperGold concession to use the SuperGold public transport concession from 1 July 2016. Auckland Transport delivered a pretty large campaign to educate people and help them get registered with the new system:

· Distributing more than 50,000 information packs;

· Establishing an 0800 freephone number;

· Providing online information packs and hard copies in libraries, Customer Service Centres and other community locations;

· All SuperGold cardholders in Auckland received a letter from the Ministry of Social Development in June reminding them of the change and how to load their concession onto their AT HOP card; and

· Auckland Transport used a mobile registration unit to help SuperGold cardholders make the switch to AT HOP.

14. Seniors who do not yet have an AT HOP card should visit www.at.govt.nz/supergold for more information or call 0800 AT GOLD (0800 28 4653) to request an information pack.

15. The Government considered whether smartcards could be issued to each Super Gold cardholder free of charge. The cost was found to be prohibitive as funding cards through the scheme would divert a substantial amount of funding from providing travel through the scheme. Super Gold cardholders will be required to purchase their own smartcards.

16. A large scale marketing campaign is planned to inform Super Gold customers of the change and the MOLB will be kept informed of plans and progress and briefings are being organised.

Future Streets

17. The ‘Future Streets’ project is the MOLB’s largest Local Board Transport Capital Fund project and involves re-modelling a number of streets in Mangere to make them safer and more friendly for pedestrians and cyclists. The aim being to make the area safer encouraging active modes of transport.

18. The project continues to move forward and aspects of the build are being confirmed here is a summary of key activities in June:

· Extra Funding Identified – Approximately $1,000,000 of additional funding has been identified within Walking and Cycling budgets that can be transferred to the ‘Future Streets’ project. Although details are not confirmed the extra money will allow the project to complete planned but previously unfunded work in both Freisian Drive and Imrie Road.

· Signage and Information – More and clearer signage is being utilised, information boards have been put up in the library and the recreation centre and the second newsletter has been distributed around the local area. Auckland Transport is working hard to meet the MOLB’s desire to inform the community.

· Mascot Ave Physical works are going well and at the time this report was written are about 85% complete.

· Closure of Windrush Close – Public consultation is complete and is generally favourable. The issues raised were able to be addressed and final planning and consenting is being conducted

· Windrush to Waddon Walkway – The ducting for the street lighting within the park has been completed and work on the speed table and tactile surfacing at the north entrance will started on schedule. This part of the project is 60% complete. .

· Windrush to Mascot Walkway – This part of the project is almost finished and about 90% complete.

Local Board Transport Capital Fund (LBTCF):

19. In this electoral term the MOLB has identified a number of projects in the Local Board Area and has authorised expenditure of LBTCF to deliver them. This section of the report provides an update on progress see the summary below.

Figure 2: LBTCF Summary

20. In this electoral term the MOLB has identified six projects and these are discussed in detail in Attachment A.

MOLB Consultations:

21. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

22. In this reporting period no projects were circulated for comment by the MOLB.

Attachments

No.	Title	Page
a View	Summary of Mangere-Otahuhu Local Board Transport Capital Fund Projects	15

Signatories

Authors

Ben Stallworthy Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

20 July 2016

Approval of 2016/2017 local environment and local development work programme

File No.: CP2016/13380

Purpose

1. To approve the 2016/2017 local environment (totalling $188,000) and local development (totalling $4 million) work programme for the Māngere-Ōtāhuhu Local Board.

Executive summary

2. The Māngere-Ōtāhuhu Local Board (the board) has identified aspirations in their local board plan to achieve ‘a place where natural environment and heritage are protected and preserved’ and a ‘strong local economy’.

3. To give effect to these aspirations, the board has committed $188,000 in total to local environment projects in their 2016/2017 locally driven initiatives (LDI) budget;

· $135,000 for environmental initiatives, including Manukau Harbour and Tāmaki Estuary

· $25,000 for industry pollution prevention programme;

· $8,000 for Manukau Harbour Forum contribution: and

· $20,000 for southern recycling centre options development.

4. The board also has an asset based budget of $4 million to fund the upgrade of the Otāhuhu town centre to support the board’s development work programme.

5. A draft work programme to deliver on the LDI and asset based budgets is appended as attachment A.

6. The board approved funding for the Manukau Harbour Forum at its April 2016 meeting (resolution number MO/2016/56), and funding for community resource recovery initiatives and for ME Family Services’ Regen Village concept at its May 2016 meeting (resolution number MO/2016/27).

7. This report recommends that the board approve this local environment and local development work programme, and associated budgets, for 2016/2017.

Recommendations

That the Māngere-Ōtāhuhu Local Board:

a) approves the 2016/2017 local environment work programme as noted below;

Project	Cost
Manukau Harbour Forum	$8,000
Industry Pollution Prevention Programme	$25,000
Environmental initiatives, including Manukau Harbour and Tamaki Estuary
Oruarangi riparian restoration	$15,000
Otuataua – additional weed control	$10,000
Community weed control programme - Ōtāhuhu	$10,000
Portage Canal foreshore reserve	$20,000
Wai Care	$35,000
Southern resource recovery options development
Capacity building for community resource recovery initiatives	$10,000
Grant to ME Family Services	$10,000
Total	$188,000

b) approves funding of $4 million for the Ōtāhuhu town centre upgrade.

c) notes that the Manukau Harbour Forum contribution budget line will support year 3 of the Manukau Harbour Forum work programme, as agreed by the board at its May 2016 meeting.

d) notes that funding for capacity building for community resource recovery initiatives, and grant to ME Family Services, was agreed by the board at its May 2016 meeting.

Comments

8. To deliver the local board plan outcome of ‘a place where natural environment and heritage are protected and preserved’, the board has allocated $188,000 of its 2016/2017 LDI budget to support delivery of a local environment work programme. In line with the outcome of ‘a strong local economy’, the board also has an asset based budget of $4million available to support the upgrade of the Ōtāhuhu town centre.

9. Staff met with the board at a workshop on 25 May 2016 to discuss options for allocating the above budgets. Based on this discussion, 12 projects will be delivered by the Infrastructure and Environmental Services (I&ES) directorate in 2016/2017. A brief description of these projects is provided below.

Manukau Harbour Forum ($8,000)

10. The board is one of nine boards who make up the Manukau Harbour Forum. In line with the aspiration in the local board plan to protect and improve the Manukau Harbour, and to support projects arising from the Manukau Harbour Forum, the board endorsed year 3 of the forum’s work programme, including a funding commitment of $8,000, at its April 2016 meeting (resolution number MO/2016/56).

11. Year 3 of the forum’s work programme is focussed on increasing awareness of the forum, and the Manukau Harbour, by continuing the external communications work through regular newsletters and attendance at events, a second symposium, and a flagship sites programme. Similar to 2015/2016, it is planned to attend up to six events over the summer, and to host up to four flagship sites events.

Industry pollution prevention programme ($25,000)

12. This board has funded an industry pollution prevention programme (IPPP) in the board area since 2013 following a significant pollution event. The IPPP is designed to support improvements to waterways through a proactive programme supporting and encouraging businesses to be more aware of how their practices can impact on local waterways. This includes site visits and spill response education. Makaurau Marae have partnered in delivering this programme.

13. This programme has been delivered in Airport Oaks since 2013, and commenced in Ōtāhuhu in 2015. Funding of $25,000 will allow the programme to be further rolled out in Ōtāhuhu.

Healthy rentals programme ($25,000)

14. The healthy rentals programme is designed to reduce residential energy use and associated carbon emissons, and to improve the quality of rental housing thorugh providing audits of household energy use. Where possible, audits are undertake by trained local people.

15. Funding of $25,000 will enable 25 to 30 houses to receive clean heating or insulation, with a larger number receiving a home energy audit. Support for Māngere-Ōtāhuhu residents to live healthier lives features strongly in the local board plan. Rental home energy use (and associated carbon emissions) is reduced, and the health of tenants is improved by providing a warmer, drier home. These outcomes are achieved through:

· an offer of a free impartial assessment of the rental property conducted by council’s Eco-Design Advisor in conjunction with a local “ambassador” (a contractor);

· free report giving recommendations on how to improve the quality of the rental property

· access to subsidies towards improving the rental property; e.g. by installing clean heating and insulation; and

· one on one education of tenants regarding small but effective things they can do to improve and maintain the quality of the home they rent.

Oruarangi riparian restoration ($15,000)

16. This project supports restoration of the Oruarangi awa, a waterway of significant cultural value to mana whenua. Restoration planting work will be carried out by Makaurau Marae representatives during autumn and winter 2017. Plants will be sourced from the Makaurau Marae nursery.

Otuataua Stonefields ($10,000)

17. Funding of $10,000 supports increased weed control to protect this regionally significant ecosystem. Weeds controlled at the reserve are primarily gorse, woolly nightshade, moth plant, smilax, privet, a range of exotic grasses, and pasture weeds.

18. Through this funding, iwi will receive appropriate training (Growsafe certification) to undertake future weed control at Otuataua. This will support the iwi to take a more active role as kaitiaki. Weed control is expected to be undertaken between September 2016 and March 2017.

Community weed control programme in Ōtāhuhu ($10,000)

19. Ōtāhuhu residents have raised moth plant prevalence with the board. Moth plant is classified as surveillance plant (not requiring control) in the Regional Pest Management Strategy as it can become the dominant species in urban areas, and outcompete native plants. It is also an asthma irritant.

20. Funding of $10,000 is requested to initiate a community weed control programme in Ōtāhuhu. This programme will support an education campaign encouraging residents to control moth plant on their property, and provide support to residents’ groups interested in supporting this work.

21. This programme will take place in late summer and early autumn when control of moth plant is best undertaken, and at a time when similar locally-funded projects are being delivered elsewhere.

Portage Canal Foreshore Reserve ($20,000)

22. Funding of $20,000 supports the continued restoration of this important heritage site. Work consists of weed control and planting on the esplanade reserve adjacent to the cemetery.

23. Plant acquisition and site preparation will be completed in February and March 2017, with planting undertaken in May and June 2017 to coincide with the planting season.

Pukaki Crater ($20,000)

24. Pukaki crater is a regionally significant ecosystem and ‘Outstanding Natural Feature’. Board funding supports weed control, and planting and associated works to control erosion of the crater near the urupā. This work is informed by the recent completion of an archaeological assessment, and in collaboration with the Pukaki Marae committee.

25. Funding of $20,000 will support ongoing restoration of the area. Weed control is expected to be carried out during summer, while planting will be undertaken during the winter months.

Wai Care ($35,000)

26. ‘Continue the Wai Care programme’ is a key initiative in the local board plan. Similar to previous years, this work programme proposes funding of $35,000 to deliver the Wai Care programme in this board area, with a particular focus on the Harania and Tararata streams. Wai Care water quality monitoring with schools and community volunteers collects data for future decision making, and increases awareness of land use impacts on waterways.

27. Funding also supports stream education programmes in local schools and with local community group, regular water quality monitoring, and restoration planting. Additional information on the programme is provided in table 1 below;

Participating organisation	Stream	Activity
Auckland Seventh Day Adventist High School Westmount Secondary School	Tararata	Wai Care is fully integrated into school curriculum of both schools. Teachers and students established planting within the catchment and are keen to resume activities. Some monitoring is undertaken. There is an opportunity to increase monitoring, particularly as litter volumes have increased in the stream.
Nga Tapuwae College Southern Cross Campus Te Kura Kaupapa Maori ō Māngere Papatuanuku Marae	Harania	Wai Care teaching programme extended at Nga Tapuwae and Southern Cross to include impact study where students interact with the community to increase awareness and action for streams. Recent pollution event is a key focus for terms 3 and 4. Offset funding is being used to enlarge the scale of restoration and increase participation (more planting events). Approximately 2500 plants will be purchased through this local funding, and further 2000 through offset funding. Planting is supported by additional volunteers and Housing New Zealand.
Makaurau Marae Te Wananga ō Aotearoa	Oruarangi	Regular monitoring is undertaken by the two groups. Recent monitoring by groups revealed presence of dye in lower sediment. Good water quality, base flows and natural channel shape provide potential for restoration. Funding for restoration planting is proposed elsewhere in this work programme.

Table 1: Wai Care programme in Māngere-Ōtāhuhu

Community capacity building for resource recovery, and grant to ME Family Services ($20,000)

28. In receiving the final report on the southern resource recovery scoping study, the board agreed to grant ME Family Services $10,000 to support the organisation’s concept of creating a Regen Village, and to allocate an additional $10,000 to support capacity building of local groups interested in being part of the resource recovery network.

29. These two projects will be funded from the board’s budget for southern resource recovery options development.

Ōtāhuhu town centre upgrade ($4 million)

30. Funding of $4 million is available in 2016/2017 to improve pedestrian amenity and the street environment in Ōtāhuhu. This funding is in line with the framework for Ōtāhuhu town centre adopted by the board in 2015 (resolution number MO/2015/28), and in recognition of the significance of Ōtāhuhu-Middlemore as a spatial priority area.

31. The upgrade of the eastern end of Mason Avenue at the intersection of Great South Road, Ōtāhuhu, and the new pedestrian footpath through the car park to the recreation centre was completed in 2015 (stage 1). The upgrade of Avenue Road (stage 2) is currently being undertaken in conjunction with the provision of new on-street bus stops by Auckland Transport.

32. Stage 2 is scheduled to be completed by October 2016 to coincide with the completion of the new bus and train interchange at Ōtāhuhu station. These new facilities will support the commencement of the new southern bus network. Further information on this project is appended at Attachment B. A workshop to discuss the project was held with the board in May 2016, with further workshops to be held as the project progresses.

Māngere Town Centre canopy

33. Funding of $724,000 has been set aside in the 2018/2019 financial year to provide a high quality, all-weather canopy over the existing public square at the centre of the town centre. The canopy is intended to provide all weather protection, and increase natural light and visibility through the town centre public square.

34. During the 2016/2017 financial year, the board will be required to consider the scope and concept of the project, noting that the available funding is unlikely to be sufficient.

Consideration

Local board views and implications

35. The proposed work programme was designed to align with the outcomes of ‘a place where environment and heritage are protected and preserved’ and ‘a strong local economy’ as expressed in the Māngere-Ōtāhuhu Local Board Plan. In particular, the work programme supports the key initiatives in the plan to protect and improve the Manukau Harbour, to continue the Wai Care programme, to continue coastal and water waterway restoration projects, and to encourage waste minimisation.

36. The draft environment work programme was discussed with the board at a workshop in May 2016 and feedback has been incorporated in to these recommendations.

37. Plans for the Ōtāhuhu upgrade were workshopped with the board on 18 May 2016.

Māori impact statement

38. This report provides information for environment and development projects. It is recognised that environmental management, water quality, and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

39. Some of the identified activities are of interest to Māori and where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. Table 2 below highlights how each project in the board’s work programme is expected to contribution to Māori outcomes, or which requires consultation and engagement.

Project	Māori outcome assessment
Manukau Harbour Forum	The Manukau Harbour Forum hosts up to three hui per year with mana whenua to receive feedback on its work programme. Through previous council consultations, mana whenua have emphasised the need for work to improve the health of the Manukau Harbour. Mana whenua will be asked to participate in the development of the next three year work programme, subject to reconstitution of the forum after the 2016 local elections.
Healthy rentals programme	No specific impact on Māori.
Pukaki Crater	All proposed work at Pukaki is undertaken in consultation with Pukaki Marae.
Industry pollution prevention programme	Representatives of Makaurau Marae have participated in site visits, and training workshops as part of this programme since its inception. This provides an opportunity for the marae to act as a kaitiaki.
Oruarangi – riparian restoration	The Oruarangi awa and the Otuataua Stonefields are of particular significance to mana whenua. As noted in the detailed commentary above, the proposed projects include opportunities for mana whenua to be involved in project delivery.
Otuataua – additional weed control
Community weed control programme - Ōtāhuhu	No specific impact on Māori.
Wai Care	As noted in the detailed commentary above, marae and kura kaupapa are participants in the programme. No consultation with Māori was undertaken for this project. However, mana whenua have indicated as part of other council consultations support for projects aimed to improve freshwater quality, and the Manukau Harbour.
Capacity building for community resource recovery initiatives	Mana whenua were consulted as part of the stage one scoping study for resource recovery in the south. While no specific initiatives were identified, there is significant support from mana whenua and mataawaka for resource recovery. Papatuanuku Marae is participating in the Pare Kore ki Tamaki (Zero Waste Marae) project.
‘Regen’ village

Table 2: Māori outcome assessment

Implementation

40. There are no implementation issues arising from this report. Regular reporting on the local environment and development work programme will be through the I&ES contribution to the board’s quarterly performance report.

Attachments

No.	Title	Page
a View	Proposed 2016/2017 local environment and local development work programme	25
b View	Page from report to Finance and Performance regarding increase to Otahuhu Town Centre budget	29

Signatories

Authors

Emma Joyce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

20 July 2016

Māngere-Ōtāhuhu Arts, Community and Events work programme 2016/2017

File No.: CP2016/14552

Purpose

1. This report presents the Arts, Community and Events (ACE) 2016/2017 Māngere-Ōtāhuhu Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the ACE 2016/2017 work programme.

3. The proposed ACE work programme aims to provide a defined work programme for the 2016/2017 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Māngere-Ōtāhuhu Local Board aligns with the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

· a place where communities thrive and belong

· a range of facilities to meet diverse needs

· a strong local economy

· a well-connected area

· Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture.

5. Local boards are being requested to approve the ACE work programme for FY 2016/2017.

6. The work programme also includes approval of $26,000 to Mangere Citizens Advice Bureau Incorporated for the on-going provision of CAB agency services to the community of Ōtāhuhu in the 2016/17 financial year.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve the 2016/2017 Arts, Community and Events work programme (Attachment A).

Comments

7. The ACE work programme for 2016/2017 has been developed using a co-ordinated departmental approach. The programme reflects the community empowerment approach through a number of cross-unit and cross-departmental activities. Over time, the principles of community empowerment will drive the ACE work programme. Future work programmes will demonstrate a more joined-up departmental approach. Each ACE unit has aligned their projects and initiatives to the Auckland Plan directives and the Māngere-Ōtāhuhu Local Board plan 2014-2017.

8. The ACE work programme aligns to the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

· a place where communities thrive and belong; through a number of community events and initiatives that engage, inspire and educate the local community

· a range of facilities to meet diverse needs; through ACE’s input into the planning for the Spatial Priority Area Ōtāhuhu-Middlemore and through the activation of a number of community facilities

· a strong local economy; through the Youth Connections programme and through the local economic development project in which ACE is partnering with ATEED and other Council departments

· a well-connected area; through the development of an Accessibility Plan to ensure the community is inclusive and equitable

· Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture; through the programming and exhibitions at the Māngere Arts Centre and other arts initiatives.

9. The ACE work programme 2016/2017 for the Māngere-Ōtāhuhu Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes an expanded community gardening programme, an initiative to increase youth participation and a local community safety project

· Arts and Culture: This includes the mentoring for performing artists and organisations through the Mangere Arts Centre

· Events: This work programme includes a range of community events such as Movies in Parks, local Christmas events and Māngere- Ōtāhuhu Arts Jam 2017

· Community Places: This includes the delivery of quality programmes from the Mangere Community House, as well as funding for Nga Tapuwae and Otahuhu Town Hall community centres.

10. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

11. The local board considered the draft work programme at a workshop with ACE staff on 25 May 2016. Staff incorporated the local board’s feedback into the work programme.

12. The Community Empowerment Unit is operationalising the Empowered Communities Approach, a new way of working. Community empowerment means communities having a sense of control over what happens at a local level and council fostering the conditions that support this. For 2016/2017 the unit is focused on delivery within four key areas:

· initiatives that are joined up and delivered with other departments of council and the CCOs and that support local board plans

· capacity building programmes and projects for the community and voluntary sector and residents

· initiatives designed to enhance participation and engagement in council decision making

· collaborative Auckland-wide initiatives that respond to complex issues where the advantage of council’s size will have a significant impact on outcomes.

13. The Empowered Communities Approach is exemplified in the Community Empowerment Unit’s neighbourhood development initiative. The initiative is a collaboration between CEU and Parks to contract and support community groups to lead community participation in the activation, development and maintenance of local parks.

14. Local Boards are requested to approve the ACE work programme for 2016/2017. ACE staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated.

15. The work programme includes approval of $26,000 to Mangere Citizens Advice Bureau Incorporated for the on-going provision of CAB agency services to the community of Ōtāhuhu in the 2016/17 financial year.

Consideration

Local board views and implications

16. The draft 2016/2017 work programme was considered by the local board at a workshop on 25 May 2016. Feedback from the local board was considered and incorporated into the local board work programme (Attachment A).

Māori impact statement

17. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

18. ACE is committed to supporting strong Māori communities through engagement, capacity building and contributing to Māori well-being. This can be seen through activities such as the social enterprise and economic development project that is being led by the Community Empowerment Unit, ATEED and other Council departments. The project will provide support to Māori enterprise and economic activity, as well as promote Māori arts and crafts.

Implementation

19. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2016/2017. Staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The ACE work programme will be implemented within the annual plan 2016/2017 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a View	Mangere Otahuhu Arts, Culture and Events work programme 2016/2017	35

Signatories

Authors

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

20 July 2016

Māngere-Ōtāhuhu Local Board Community Facilities Renewals Work Programme 2016/2017

File No.: CP2016/14363

Purpose

1. To approve the 2016/2017 work programme for Community Facilities renewals.

Executive summary

2. Renewals funding is identified at a high level through the long-term plan and a capital works programme is prepared for approval annually. The programme ensures that each council facility can operate to the current level of service articulated in the relevant asset management plan.

3. Attachment A provides the proposed 2016/2017 work programme for Community Facilities renewals for local board approval.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the 2016/2017 work programme for Māngere-Ōtāhuhu Local Board Community Facility Renewals

b) Note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

Comments

4. Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn, and participate in a wide range of social, cultural, art, and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

5. Investment in this renewals programme will ensure that council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

6. The renewals programme process ensures that the proposed Community Facility renewals work programme (Attachment A) has received extensive input and assessment from business owners, facility users, and Community Facilities staff.

7. The indicative costs for the extension and upgrade of the Māngere Community House will be confirmed once the project is through the detailed design phase. At this point, staff will also be able to ascertain how much of the upgrade will be able to be funded through renewals funding and how much LDI CAPEX funding will be needed to complete the work.

Consideration

Local board views and implications

8. Council staff will report quarterly to the local board on how the programme is tracking, and discuss with the local board any arising key risks and notify the local board when projects are completed.

Māori impact statement

9. The Māngere-Ōtāhuhu Local Board Community Facility renewals work programme 2016/17 will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori. Parks and open spaces, as well as sport and recreation activity contributes significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua appropriate consultation will follow.

Implementation

10. This work programme will be implemented as part of Community Facilities’ usual business practice.

11. Work programme implementation will be reported quarterly to the local board. The first-quarter report will outline the programme’s delivery schedule.

12. Where multi-year projects are presented for bundles of assets, assets (listed within each project line) will be renewed in order of priority with as many singular assets being renewed, within the allocated budget, as possible.

13. Where bundles of assets are presented as projects over multiple years, the assets (listed within each project line) will be renewed in order of priority with as many singular assets being renewed, within the allocated budget, as possible.

Attachments

No.	Title	Page
a View	Māngere-Ōtāhuhu Local Board Community Facilities Renewals	45

Signatories

Authors

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

20 July 2016

Māngere-Ōtāhuhu Local Board 2016/17 Local Economic Development Programme

File No.: CP2016/14510

Purpose

1. To approve the Māngere-Ōtāhuhu Local Board local economic development programme for the 2016/17 financial year.

Executive summary

2. This report introduces the proposed 2016/17 financial year Local Economic Development Work Programme for the Māngere-Ōtāhuhu Local Board.

3. The proposed work programme (Attachment A) comprises, 2017 World Masters Games/Lions Tour leverage, 24 hours South Visitor Promotion, Māngere Town Centre Collective Promotion, Young Enterprise Scheme and Māngere-Ōtāhuhu Local Board Local Economic Development (LED) Action Plan Implementation.

4. The total value of the Local Economic Development programme is $71,000

5. The board is being asked to approve 2016/17 local economic development programme (Attachment A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the 2016/17 local economic development programme as follows:

i) 2017 World Master Game/ Lions Tour Leverage ($20,000)

ii) 24 hour South Visitor Promotion ($20,000)

iii) Mangere Town Centre Collective Promotion ($20,000)

iv) Mangere-Otahuhu LED Action Plan Implementation ($10,000).

v) Young Enterprise Scheme ($1,000)

Comments

Background

6. The 2016/2017 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Local Board Plan (2014) and the Māngere-Ōtāhuhu Local Board Local Economic Development Action Plan.

7. The proposed LED programme comprises the following activities.

World Masters Games/2017 Lions Tour leverage ($20,000)

8. The World Masters Games (WMG) will bring approximately 25,000 competitors to Auckland to compete in 28 sporting disciplines at over 45 venues across Auckland.

9. No WMG venue is scheduled in Māngere-Ōtāhuhu Local Board area.

10. The British and Irish Lions will visit New Zealand during June and July 2017. The Lions will play three matches at Eden Park on 7th June (vs Blues), 24th June (vs All Blacks) and 8th July (vs All Blacks).

11. This presents a great opportunity for Māngere-Ōtāhuhu Local Board to work with tourism operators, attractions, town centres and other local businesses to maximise the benefits of the high number of competitors and Lions’ fans coming to Auckland to participate at the games.

12. It is proposed that the local board allocates $20,000 towards leveraging off of the WMG and Lion Tour to increase the economic benefits of the event to the local board area. Activities that could be undertaken include, the development of promotional offers to encourage competitors and their families to stay and eat in the local board area and to visit local attractions.

24 Hour South Visitor Promotion ($20,000)

13. The 24 Hours South campaign involves an online video promoted via Facebook/Youtube and a prize draw to win a series of free entry tickets to attractions in South Auckland.

14. The next phase of 24 hour South will include a fast paced and lively video targeted at adults aged between 20 and 60 years of age. It is a broad demographic consisting of family groups, independent travellers and young couples.

15. The campaign will be targeted at the domestic visitor market and Auckland residents but not exclusive of international guests to showcase attractions sites in South Auckland.

Mangere Town Centre Collective Promotion ($20,000)

16. Māngere Town Centre, Māngere Bridge Village Town Centre and Māngere East Village Town Centre are keen to create a marketing campaign to improve the perception of the markets in South Auckland.

17. The campaign will primarily be through their respective markets to increase economic viability and thus retain and attract other business to locate in Māngere.

18. Details on the marketing and promotion activities are to be confirmed, and will be presented back to the Local Board prior to finalising the scope and commissioning the project.

Mangere-Otahuhu LED Action Plan Implementation ($10,000)

19. Action 18 of the LED action plan seeks to establish a local economic forum in Māngere. The forum is aimed at bringing local Small and Medium Enterprises, home-based businesses, and residents with business ideas to an one-day capability workshop to share knowledge and building their capabilities.

20. Other projects from Māngere-Ōtāhuhu LED Action Plan, will be discussed with the local board for the local board’s approval during the financial year.

Support for the Young Enterprise Scheme ($ 1,000)

21. The Young Enterprise Scheme provides a practical, hand on experience for young people to develop and execute a business idea.

22. The funding from the local board is new spend and will contribute to the delivery of sub-regional events (Dragons Den and Awards ceremony) to enhance the Young Enterprise Scheme. Currently two high schools in Māngere-Ōtāhuhu (Auckland Seventh – Day Adventist high School and King’s College) participate in the Young Enterprise Scheme.

23. In 2015 the Dragons Den and Regional Awards events were held in five sub-regional locations: North, West, Central, South and East Auckland. However, the success of the programme and the resulting growth has resulted in substantially increased event costs. Each event is now required to cater for approximately 3-400 students, plus teachers, business mentors and supporters. The cost of venue hire and the associated cost of delivering these events amounts to approximately $5,000 per event. In total, this equates to approximately $50,000 (5x Dragon’s Den and 5x Regional Awards) to run the programme on a sub-regional basis.

24. Due to the rising costs, ATEED has had to centralise these events into one centralised Dragon’s Den event in May 2016 and one Regional event in October 2016.

25. Initial feedback from schools and the local community has been that they perceive considerable value in the delivery of the events at the local (sub-regional) level - in terms of the connections built between schools, and with the businesses. Therefore in order to respond to the feedback ATEED is seeking Local Board support to deliver an expanded programme of events being held in five sub-regional locations, and respond to the feedback that has been received.

26. Auckland employers and tertiary institutions have also been asked and are contributing both financially and ‘in kind’ in support of YES.

27. A contribution is also sought from local boards where there are schools participating in the YES. The amount of support requested has been worked out using a formula of $500 per school in the local board area. It ranges from $500 to $3,500 per local board. The Local Board is being asked to contribute $1,000 to the YES for two high schools (Auckland Seventh – Day Adventist high School and King’s College).

Local board views and implications

28. The proposed LED programme was presented to the Māngere-Ōtāhuhu Local Board at the 25 May 2016 workshop with agreement on the above proposed projects.

Māori impact statement

29. There are no direct impacts as a result of this report on Maori.

Implementation

30. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

Attachments

No.	Title	Page
a View	Mangere-Otahuhu Local Board 2016/17 Local Economic Development Programme	53

Signatories

Authors

Luo Lei - Local Economic Development Advisor - ATEED

Authorisers

Paul Robinson - Manager Local Economic Growth - ATEED

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

20 July 2016

Housing for Older People Partnering Proposal

File No.: CP2016/11797

Purpose

1. This report seeks feedback on Auckland Council’s Housing for Older People (HfOP) Partnering Proposal.

Executive summary

2. The council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. A list of these sites is included in the HfOP Consultation document (Attachment A).

3. In June 2015 the Auckland Development Committee (ADC) resolved to explore how council could deliver the HfOP service through a partnership approach. In December 2015 the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with a preferred partner on the partnering proposal.

4. The partnering proposal, in summary, is for the council to:

· partner with a third-party social housing provider to create a new legal entity in the form of a new community housing provider (CHP). The CHP will have control over the portfolio assets, including responsibility for maintenance and tenancy services through a long-term lease, and will seek access to government subsidies

· delegate to Panuku the authority to work with the third party community housing provider to redevelop the portfolio under a framework arrangement; and

· adopt a new policy on “Housing for Older People partnering” to apply to all decision-making on the proposal

5. This proposal allows the council to benefit from external expertise to:

· improve the quality of housing - the CHP will be able to access the Income-Related Rent Subsidy (IRRS) from central government to help improve and develop the portfolio

· improve tenant satisfaction – more tenants are dissatisfied with the service the council is currently able to provide. Partnering with a third party social housing provider will bring in new expertise into the operations so we can find new innovative and cost effective ways to lift satisfaction and redevelop the portfolio to improve the quality of housing

6. As the HfOP portfolio is a strategic asset under both the LGA 2002 and the council’s Significance and Engagement Policy, the proposal to transfer control of the portfolio triggers a statutory requirement to publicly consult on the proposal, and to amend the Long-term Plan (LTP) 2015-2025 through a special consultative procedure, before the council can agree to adopt the proposal.

7. The Governing Body approved a consultation document at its meeting on 25^th May 2016 which will form the basis of this consultation during the month of June 2016.

8. Local boards are now invited to submit formal feedback on the partnership proposal (Attachment A) and a proposed new policy on HfOP partnering (Attachment B) through business meetings in June and July 2016.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide feedback on:

i. the Housing for Older People Partnering Proposal and

ii. the proposed Housing for Older People Partnering Policy

Comments

9. Auckland Council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. The portfolio is currently operated by Auckland Council’s Arts, Community and Events (ACE) and Community Facilities departments.

10. In 2013 the government changed how social housing would be delivered in New Zealand by making a number of reforms. This included providing third party social housing providers with an IRRS, which was historically only provided to Housing New Zealand. Councils and council-controlled organisations are still unable to access this subsidy.

11. In June 2015, the Auckland Development Committee (ADC) resolved to explore changing how the council would deliver the HfOP service. It agreed to explore a partnership approach, where the council would partner with a third party social housing provider in the management of the portfolio and to establish a new community housing provider (CHP).

12. The council is committed to maintaining 1,412 units within the HfOP portfolio, as a strategic asset, and may seek to increase the number, subject to further council approval on additional funding and any consultation requirements.

13. In December 2015 the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with the preferred partner on a partnering proposal. Panuku, on behalf of Council, issued a request for proposal and the council currently has a non-binding arrangement with The Selwyn Foundation as the potential third party social housing provider that council may enter into partnership arrangement with.

What Auckland Council is proposing:

14. The council is proposing that it partner with a third party social housing provider to enter into a management agreement over the council’s 1,412 units and delegate Panuku Development Auckland (Panuku) to act on council’s behalf to develop the portfolio.

15. Management agreement:

a) Partner with a third party social housing provider to form a new legal entity, in which the council will have a minority interest. This will be a Community Housing Provider (CHP) to manage the council’s Housing for Older People (HfOP) portfolio.

b) The legal structure of this CHP will likely be in the form of a limited partnership (NZ registered) between Auckland Council and the third-party social housing provider under a framework arrangement.

c) The CHP will have control over the portfolio assets, which includes responsibility for maintenance and tenancy services. Legal ownership will remain with the council.

d) It will include a long-term lease which from an accounting perspective requires a write-off of the assets from the council balance sheet.

e) The CHP will be structured to be able to receive the government’s Income Related Rent Subsidy (IRRS). We are not able to quantify how much will be received under this scheme as the subsidy, which is paid to the housing provider, is based on a percentage of a tenants income. It will reflect the difference between the income related rent and the market rent. It will also only be paid out for future tenants not current tenants.

f) The council will provide a $32.5 million capital grant to the CHP, which is equivalent to the current budget for the portfolio renewal maintenance.

16. Development agreement:

a) Delegate to Panuku, a council-controlled organisation, the authority to act on behalf of Auckland Council to work with the third-party social housing provider to redevelop the portfolio.

b) Panuku, as Auckland Council’s development agency, will provide skills and expertise to support the development of HfOP portfolio.

c) This includes, over time, selling some land and buildings to help fund the improvement of the quality of the HfOP portfolio.

d) The council will provide a $20 million development loan facility which will support the development until sales proceeds can be realised. The sales proceeds will cover repayment of the facility and any associated interest.

17. These will be carried out in accordance with the new policy to be adopted. A representation of this is shown in Attachment A.

Why is Auckland Council proposing this?

18. The proposal allows the council to benefit from external expertise to improve tenant satisfaction and the quality of its social housing. There are a few areas of this portfolio that need improvement.

19. To improve the quality of housing:

Currently, the HfOP portfolio has many poor quality units. This is clearly not acceptable for the council or its tenants. By partnering with a third party social housing provider we will be able to ensure over time that:

a) the portfolio can benefit from new external funding from the government, through access to the IRRS

b) the portfolio will be upgraded and new housing developed to reflect modern standards

c) the portfolio will become more connected to public transport and other necessary services.

20. To improve tenant satisfaction:

More and more tenants are dissatisfied with the service the council is currently able to provide, as shown in Graph 1. This is unlikely to improve without some change to how we provide the service. Partnering with a third party social housing provider will improve our tenant satisfaction by:

a) adding new expertise into the operations of the service so we can find new innovative, cost effective ways of lifting satisfaction.

b) redeveloping the portfolio to improve the quality of housing, giving our tenants a better quality of life.

Graph 1: Long-term Plan 2015-2025, Level of Service Measure:
Tenant satisfaction over time

Title: Graph 1: Long-term Plan 2015-25, Level of Service Measure: Tenant satisfaction over time. - Description: This graph shows how this proposal is projected to improve tenant satisfaction over time, as outlined in the council's Long-term Plan.

How does the proposal compare with other options?

21. The council has been developing the HfOP partnership model proposal since April 2015. The options were developed on the basis that the council has opted to continue to provide housing for older people. Three main practical options (including the proposal) are explained in the following table. Other options identified by the council are listed in the Supporting Information but have not been considered as reasonably practical options at this stage.

Option	Service level impact	Rates impact	Debt impact	Achieves the council’s objectives?	Advantages	Disadvantages
Status Quo: Continue to manage and develop the housing without external support.	Actual tenant satisfaction levels are at 64 per cent which is well under the target average of 75 per cent. This means the council will be increasingly unlikely to meet its targets over time.	No impact – however tenant satisfaction levels are unlikely to be met.	No impact – however tenant satisfaction levels are unlikely to be met.	· Does not grow the community housing sector. · Does not improve quality of housing. · Does not access non ratepayer funding.	· The council retains full control over the assets. · No costs associated with change.	· Does not address the falling tenant satisfaction. · Reliant on rates funding.
Sell or gift portfolio to a CHP: Sell or gift the units and land to an existing CHP with conditions to ensure the provision of social housing remains.	Tenant satisfaction will likely decrease, as it will be difficult for the council to control the quality of housing.	Neutral to slightly positive The sales proceeds would depend on the conditions placed on the sale. Depending on the conditions placed this could significantly reduce the proceeds from the sale.	Slightly positive to negative The debt impact would depend on whether the council would still provide the capital grant for improvements to the housing, and any other conditions placed on the sale.	Partly. The council is no longer responsible for providing 1,412 housing for older people units. But, this may grow the wider community housing sector.	· The council no longer has any risk for operating the portfolio. · This may grow the wider community housing sector.	· The council will have no ownership or control over the units. · Long term provision of the service is not guaranteed. · The council would not own land and buildings as assets.
The proposal (partnering with a third-party housing provider under management and development agreements)	Tenant satisfaction will increase, as the council will be able to rely on new expertise from the third party social housing provider, unlock access to government funding and can redevelop the portfolio to improve quality.	Negligible to slightly negative	Negative (Debt increases by $48.4 million for the management agreement and a further potential $20 million for the development loan facility).	Yes. The proposal aims to increase tenant satisfaction to targeted levels.	· Allows for an improvement of the quality of housing. · Unlocks access to government funding.	· The council will lose some control over the units. · Requires monitoring of an external entity. · Development could cause disruption for tenants.

Proposed Housing for Older People Partnering Policy

22. In order to include this change in the current Long-term Plan (LTP) 2015-2025, a new enabling policy will need to be adopted.

23. This policy sets key decision making criteria that are designed to ensure that the council will maintain or improve the quality of housing and tenant satisfaction without overly exposing the council to financial impacts and risk, through:

· general decision making on the council’s HfOP portfolio

· the management of the HfOP portfolio by the new CHP

· the arrangements for the possible redevelopment and/or sale of parts of the HfOP portfolio

A copy of the proposed policy is included in Attachment B.

Requirement to consult

24. The HfOP portfolio is considered a strategic asset under both the Local Government Act (LGA) 2002 and the council’s Significance and Engagement Policy. Any proposal to transfer control or ownership of a strategic asset(s) triggers a statutory requirement to publicly consult and to provide for it in the long-term plan.

25. In order to include this in the current Long-term Plan (LTP) 2015-2025, a new enabling policy will need to be adopted.

26. Public consultation in June and feedback from local boards will inform the Governing Body’s decision on the partnership proposal and the proposed new policy on HfOP partnering.

Public consultation

27. A consultation document (Attachment A) and supporting information has been approved by the Governing Body and will be used to consult with the public regarding the proposal to transfer control of the HfOP portfolio to a CHP and redevelop the current housing units.

28. The consultation document lists the advantages and disadvantages of the proposal as well as the two key alternatives in page 8. The assumptions underlying the proposal, including risks and details on the options analysis, are set out in the supporting information in pages 53, 54 and 56.

29. The consultation document also provides three main options that have been identified for the delivery of the council’s HfOP service, with the preferred option being the partnership proposal.

30. The public consultation period is 1 June 2016 – 1 July 2016.

31. The consultation document was delivered to 1,412 units, local board offices, service centres and libraries before 1 June 2016.

32. The consultation document includes a feedback form which is expected to be the primary mechanism Aucklanders will use to provide their feedback on this consultation. The feedback form is also made available online, in local board offices, service centres and libraries. Feedback forms can be submitted via freepost, email or completed online.

33. There are various Have Your Say (HYS) events planned across the region. The locations were picked so that they are easily accessible for HfOP tenants to attend. These events are listed below for your perusal:

Venue	Date	Time
Takapuna Library	7 June 2016 (Tuesday)	9am – 1pm
Devonport Library	8 June 2016 (Wednesday)	9am – 1pm
Northcote Library	9 June 2016 (Thursday)	11am – 3pm
Glenfield Library	10 June 2016 (Friday)	10am – 11am
New Lynn War Memorial Library	14 June 2016 (Tuesday)	9am – 1pm
Titirangi Library	15 June 2016 (Wednesday)	11am – 3pm
Waitakere Central Library	16 June 2016 (Thursday)	9am – 1pm
Te Atatu Peninsula Community Centre	17 June 2016 (Friday)	2pm – 3pm
Mangere Town Centre Library	21 June 2016 (Tuesday)	9am – 1pm
Sir Edmund Hillary Library, Papakura	22 June 2016 (Wednesday)	9am – 1pm
Pukekohe Library	23 June 2016 (Thursday)	9am – 11am
Waiuku Library	23 June 2016 (Thursday)	12pm – 2pm
Otara Senior Citizens’ Club	24 June 2016 (Friday)	10am – 11am

34. Public feedback will also be collected at HYS events scheduled from 7 to 24 June 2016. The primary purpose of these events is for elected members or delegates to listen to the views of Aucklanders. Staff will ensure public feedback is accurately recorded.

35. The role of elected members (and delegates) at these events is to listen and to provide members of the public with an opportunity to provide their views verbally.

36. Staff recommend that delegations are made to councillors, local board members and staff to hear feedback. This is to ensure there is a sufficient number of people able to have spoken interaction with public.

37. Staff will be in contact with tenants to coordinate logistics to ensure that they have the opportunity to attend the HYS events.

38. The ShapeAuckland website will be the digital hub for the HfOP communications and engagement campaign. There are a variety of ways in which digital and social media channels will be used to support the communications campaign.

Consideration

Local board views and implications

39. Local board members have received updates through quarterly performance reports, on the region-wide initiative led by Panuku to investigate options to partner with community housing providers to manage and develop the HfOP portfolio.

40. A briefing for local board members was held on this initiative on 30 November 2015.

41. Local board members were updated in May 2016 through a memo outlining the consultation process as well as invitations to attend Have Your Say events to hear public feedback.

42. Local boards are now invited to submit formal feedback through business meetings in June and July 2016.

43. The report to be presented to the Governing Body at its meeting on 28 July 2016 will include all feedback received from local boards. Feedback from the local boards will inform the Governing Body decision on this matter.

Māori impact statement

44. The new CHP will have a role in giving effect to outcomes directed by the council’s Māori Responsiveness Framework. This includes recognition and protection of Māori rights and interests within Tāmaki Makaurau and addressing and contributing to the needs and aspirations of Māori. In order to do this, throughout the development of this proposal various Māori groups have been consulted with. To progress this engagement Panuku has established a Mana Whenua Governance Group comprising four senior representatives of Mana Whenua, plus senior representatives of Panuku and the preferred partner.

Implementation

45. A report containing consultation feedback and advice on adopting the HfOP Partnering Policy to amend the LTP 2015-2025 and a delegation to Panuku to carry out the partnering arrangement will be presented to the Governing Body at the meeting on 28 July 2016.

Attachments

No.	Title	Page
a View	Consultation document	63
b View	Housing for Older People Partnering Policy	91

Signatories

Authors

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Karen Lyons - Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

20 July 2016

Disposal recommendation report

File No.: CP2016/00020

Purpose

1. This report seeks the Māngere-Ōtāhuhu Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the governing body the divestment of three council owned properties in the Māngere-Ōtāhuhu Local Board area.

Executive Summary

2. The council-owned properties presented in this report have been identified as potentially surplus to council requirements through a review process. Panuku is required to identify properties from within council’s portfolio that may be suitable for potential sale to a combined value of $45 million by 30 June 2017. Capital receipts from the sale of surplus properties contributes to both the Auckland Plan outcomes and the Long-term Plan 2015-2025 by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

3. The first property presented in this report, 1 Victoria Street, Ōtāhuhu is currently formed and utilised as a car park. The rationalisation process for this site commenced in 2015. Consultation with council and its CCOs, iwi authorities and the Māngere-Ōtāhuhu Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommends this site be divested.

4. The second property presented in this report, 70R Tidal Road, Managere is a small, triangular shaped site. The rationalisation process for this site commenced in December 2015. Consultation with council and its CCOs, iwi authorities and the Māngere-Ōtāhuhu Local Board has now taken place. No alternative service uses have been identified for this site through the rationalisation process and the feedback received has been supportive of the proposed divestment. Due to this, Panuku recommends this site be divested.

5. The third property presented in this report, 8R Gee Place, Māngere is long, narrow parcel of land that is vested as recreation reserve. The rationalisation process for this site commenced in December 2015. Consultation with council and its CCOs, iwi authorities and the Māngere-Ōtāhuhu Local Board has now taken place. No alternative service uses have been identified for this site through the rationalisation process and the feedback received has been supportive of the proposed divestment. Due to this, Panuku recommends this site be divested. If approval is obtained to dispose of this site, the reserve status of the land will need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising

6. A resolution approving the disposal of these sites is required for the governing body’s consideration before the proposed divestment of the subject properties can be progressed.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) endorses the proposed disposal of 1 Victoria Street, Otahuhu comprised of an estate in fee simple described as Lots 79-80 Part Fairburn’s Grant 269A contained in certificate of title NA555/109 and Lot 2 DP 13598 contained in NA312/122 comprising approximately 1,093m²;

b) endorses the proposed disposal of 70R Tidal Road, Māngere described as Lot 37 DP 61861 comprising approximately 296m²; and

c) endorses the proposed reserve revocation and disposal of 8 Gee Place, Māngere described as Lot 36 DP 61861 comprising approximately 1,166m².

Comments

7. Panuku and the Corporate Finance and Property team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject sites are identified as potentially saleable through the review process.

8. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to the Auckland Council governing body.

Consideration

Local Board views and implications

9. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant local boards are engaged with.

10. Panuku have attended workshops with the Māngere-Ōtāhuhu Local Board about the subject properties. The Māngere-Ōtāhuhu Local Board provided informal feedback that members were supportive of the proposed disposal of the subject properties. Site specific feedback from the Māngere-Ōtāhuhu Local Board is contained in the Local Board Views section of the property attachments to this report.

11. This report is intended to provide the Māngere-Ōtāhuhu Local Board with an opportunity to formalise its views regarding these properties.

Māori impact statement

12. The importance of effective communication and engagement with Māori on the subject of land is understood. Panuku has a robust form of engagement with mana whenua groups across the region. Each relevant mana whenua group is contacted independently by email based on a contact list which is regularly updated. Each group is provided general property details, including a property map, and requested to give feedback within 15 working days. Confirmation of any interest expressed is sent in writing and recorded for inclusion in the disposal recommendation report.

13. Panuku’s engagement directs mana whenua to respond with any issues of particular cultural significance the group would like to formally express in relation to the subject properties. We also request express notes regarding any preferred outcomes that the group would like us to consider as part of any disposal process.

14. Mana whenua groups are also invited to express potential commercial interest in any sites and are put in contact with Panuku’s Development team for preliminary discussions if appropriate to the property. This facilitates the groups’ early assessment of the merits of a development opportunity to their Iwi. In the event a property is approved for sale all groups are alerted of the decision, and all groups are alerted once a property comes on the market.

15. Consultation with mana whenua groups has now been completed. Property specific feedback received is included in the Mana Whenua Engagement section of the property attachments to this report.

Implementation

16. Following receipt of the Māngere-Ōtāhuhu Local Board’s resolutions, these sites will be presented to the governing body with a recommendation to divest of them. If the governing body approves the proposed disposal of these sites, Panuku will seek to divest of these sites in a manner which provides an optimal outcome and return to council.

17. The terms and conditions of any disposal would be approved under appropriate financial delegation.

18. If approval is obtained to dispose of 8 Gee Place, Māngere the reserve status of this site would need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Attachments

No.	Title	Page
a View	1 Victoria Street, Ōtāhuhu property information	99
b View	70R Tidal Road, Māngere property information	103
c View	8R Gee Place, Māngere property information	107

Signatories

Authors

Letitia McColl – Team Leader Portfolio Review, Portfolio Strategy, Panuku Development Auckland

Authorisers

Marian Webb – Manager Portfolio Strategy, Panuku Development Auckland

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

20 July 2016

Draft 2016 Elected Members’ Expenses Policy

File No.: CP2016/12057

Purpose

1. To seek the views of the Māngere-Ōtāhuhu Local Board on the draft 2016 Auckland Council Elected Members’ Expenses Policy.

Executive summary

2. Each electoral term, the Remuneration Authority requires all councils to adopt an expenses policy and forward the adopted policy to the Remuneration Authority for its approval.

3. The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

4. The governing body last adopted an expenses policy in July 2014. The Remuneration Authority has requested the council’s policy for July 2016 – June 2019. The governing body will be asked to adopt the 2016 policy at their 21July Finance and Performance Committee meeting.

5. Staff have reviewed the operation of the current policy and have updated the policy to:

· have clear principles of what is considered appropriate elected member expenditure

· remove the duplication of Remuneration Authority allowance tables

· replace complicated travel, development and conference attendance approvals with a ‘one up’ approach that requires senior elected member or senior staff approval.

6. The amended policy is attached. In addition to the substantive changes, the language and presentation of the policy have been updated to make it more accessible.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provides comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

Comments

7. The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in undertaking their duties.

8. In its determination, the Authority details some work-related expenses for elected members:

· the maximum allowances payable by councils to elected members for certain activities, such as transport and communications

· The criteria for and amounts payable to, elected members sitting on resource consent hearings.

9. Additionally, the Authority determines the nature of reimbursements made to elected members for costs undertaken on council business.

10. The Authority requires each council to adopt an expenses policy. The current policy was last approved in July 2014. It is necessary to review and update the policy prior to sending it to the Authority for approval.

11. The Auckland Council Elected Members’ Expenses Policy (the policy) sets out the council’s rules under which elected members may be reimbursed or paid allowances for personal costs that arise in the course of council business.

12. In the draft policy, general travel, accommodation and insurance claim rules have been retained. The continued requirement for a business case for international travel and the publication of all elected member expenditure will ensure transparency. Staff will continue to support the elected members with the required paperwork. The proposed changes relate to the authorisation of expenditure and the introduction of the council’s Elected Member Development Programme.

Substantive changes

Professional development and attendance at conferences

13. The new policy includes provisions related to the 2016-2019 Elected Member Development Programme. Professional development included in the core professional development programme will be pre-authorised. This means that elected members will not be required to provide a business case for development or attendance at conferences that are covered by the development programme.

14. Pre-authorisation is subject to the principles of the policy. The funds must be budgeted for and authorised by the appropriate senior manager.

15. If elected members want to undertake development activities outside the elected members’ core development programme, a written request must be made to the Manager Democracy Service or the Manager Local Board Services.

Domestic travel approval

16. Changes have been made to approvals. The draft policy reflects a ‘one up’ approach that requires senior elected member or senior staff approval.

17. Currently elected members are required to seek authorisation from a senior staff member and either the Mayor, the Deputy Mayor, the chair of a committee of the whole or the chair of their local board.

18. To make authorisations more efficient the draft policy has been amended to allow the Governance Director or the Manager Democracy Services to authorise travel and sundry expense claims for governing body members.

19. For local board members, the draft policy has been amended with the Governance Director proposed as the approver for local board members and chairpersons.

International travel approval

20. For international travel for the Mayor and the Deputy Mayor, in addition to the Chief Executive, the Chair of the Finance and Performance Committee has been added as an approver. This gives additional flexibility for approval if the Chair of the Audit and Risk Committee is not available at that time.

21. For all other elected members the draft policy proposes that the Mayor or Deputy Mayor or the Chair of the Risk and Audit Committee or the Chair of the Finance and Performance Committee and the Chief Executive or the Governance Director are the approvers.

22. For sundry expense claims following international travel, the draft policy has been amended to allow the Chief Executive or the Governance Director to authorise the Mayor and the Deputy Mayor claims; the Governance Director or Manager Democracy Services to authorise governing body member claims; and the Governance Director or the Manager Local Board Services to authorise local board member claims.

23. The probity check to this approach is threefold:

· the trip must meet the principles of the policy

· it must be authorised by a senior elected member or senior staff member (a ‘one up’ authorisation) and

· all expenditure incurred by elected members on council business continues to be published.

24. The new approvals are in the table below. Changes are underlined.

Table 1. Changes to approvals

Item	Proposed	Previous term
Approvals for domestic travel outside of Auckland – Mayor	No change	· The Chair of the Audit and Risk Committee · or the Chair of the Finance and Performance Committee
Approvals for domestic travel outside of Auckland – Deputy Mayor	· The Mayor or · The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance	· The Mayor · or the Chair of a Committee of the Whole
Approvals for domestic travel outside of Auckland – councillors	The Governance Director or the Manager Democracy Services	· The Deputy Mayor · or the Chair of a Committee of the Whole
Approvals for domestic travel outside of Auckland – local board Chair	The Governance Director or the Manager Local Board Services	· Governance Director · and report to business meeting
Approvals for domestic travel outside of Auckland – local board members	The Governance Director or the Manager Local Board Services	· The Local Board Chair · and report to business meeting
Approvals for international travel - Mayor	· A business case and both: · The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive	A business case and both: · the Chair of the Audit and Risk Committee · and the Chief Executive
Approvals for international travel– Deputy Mayor	· A business case and both: · The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive	A business case and Both: · the Mayor or the Chair of a Committee of the Whole · and the Chief Executive
Approvals for international travel – Governing Body members	· A business case and both: · The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive or Governance Director	A business case and Both: · the Mayor or the Deputy Mayor · and the Chief Executive or the Director Governance
Approvals for international travel – local board members	· A business case and both: · The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive or Governance Director	A business case and Both: · Endorsement by the Local Board · then approval by the Chief Executive or the Director Governance If urgent approval is needed: · Endorsement by the Chair · then approval by the Chief Executive or the Director Governance · then retrospective endorsement by the Local Board
Development programmes and conferences	Pre-approved, subject to the cost falling within the annual professional development budget	Various authorisation depending on the role of the requester
Hosting official visitors	If necessary, budget holder approval	Personal expenditure can be reimbursed

25. Other changes have been made throughout the policy to update, clarify or align the policy with current good practice. In addition the language and presentation of the policy have been updated to make it more accessible.

Consideration

Local board views and implications

26. This report is seeking local board views.

Māori impact statement

27. This policy is a requirement of the Remuneration Authority. It is for internal use and does not have specific implications for Māori.

Implementation

28. The Elected Members’ Expenses Policy will come into force once approved by the Remuneration Authority. This is expected to be in July 2016.

Attachments

No.	Title	Page
a View	Draft Auckland Council Elected Members’ Expense Policy 2016	119

Signatories

Authors

Jo Iles, Business Hub Manager, Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Lou Lennane - Acting Manager Local Board Services

Carol McKenzie-Rex – Relationship Manager

Māngere-Ōtāhuhu Local Board

20 July 2016

2014/17 Māngere-Ōtāhuhu Local Board Plan - 2016 Update

File No.: CP2016/14573

Purpose

1. To review the updated status of the various projects identified in the 2014/17 Māngere-Ōtāhuhu Local Board Plan.

Executive summary

2. In 2014 the Māngere-Ōtāhuhu local board extensively consulted with its local communities to develop its 2014-2017 Local Board Plan which was formally adopted in October 2014.

3. Now, two years into the three year life span of the local board plans, a review has been undertaken of the various projects and initiatives specified in the plan.

4. The review provides an overview of what has been achieved and identifies those projects which haven’t progressed which may require reassessment prior to the development of the future local board plans.

5. This report provides a summary of achievements by the current local board which may be used as a foundation for developing the next local board plan in 2017.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the 2014-17 Māngere-Ōtāhuhu Local Board Plan – 2016 Update.

Comments

Legislative context

6. The Local Government (Auckland Council) Act 2009 established Auckland Council as a single unitary authority for Auckland, with its structure, functions, duties and powers.

7. As part of this process, the legislation created a two-tier governance structure made up of the governing body and local boards. Local Boards were established for each of Auckland’s 21 local board areas for the purposes of making decisions reflecting the communities’ views within the local board area and specified in a local board plan.

8. Local board plans are key strategic documents required by legislation to cover a three year period but can include aspirational proposals for the next 5 – 10 years. They are the vehicles through which local needs and aspirations feed into the development of the Council’s Long Term Plan.

9. The local board plan provides a basis for accountability of a local board to its communities and through the development of the plan allows the community the opportunity to participate in local decision-making.

General

10. The current local board plan was consulted on and formally adopted in October 2014 for the period 2014-2017.

11. The Māngere-Ōtāhuhu local board plan specifies six key outcome areas with various projects and initiatives contained within the outcome areas. Tables within those six outcome areas list priority projects to inform the long term plan and subsequent local board agreements. These are listed in the attached Appendix A.

12. This report provides an overview of the delivery status of those projects listed in the tables of the current local board plan.

Consideration

Local Board views and implications

13. Delivery of the various projects, initiatives and advocacy in the local board plan is the key role of the local board in achieving its purpose of enabling local decision-making on behalf of local communities.

Māori impact statement

14. There are currently 9 Marae located within Māngere-Ōtāhuhu and Maori make up 16 percent of the local population. The local board plan clearly notes its role to support and engage with Maori in supporting the pursuit of their aspirations through the delivery of the local board plan. This includes building stronger relationships with key local stakeholders.

15. The local board plan outcome areas for economic development, arts and culture, environment and heritage, community facilities and community development include projects and initiatives which are intended to be inclusive of local Maori aspirations. This has included working with Mana Whenua on the Manukau Harbour Forum, industry prevention programme as well as supporting Marae initiatives such as the plant nursery at Makaurau Marae and investigating Maori based fitness equipment for local parks.

Implementation

16. Projects and initiatives delivered through local board funding or its transport capital fund have been confirmed through the long term plan and annual plans.

17. Those projects and initiatives that are unfunded have relied on the local board to advocate to the relevant decision making body to fund or deliver specific projects. Over the past two years, the board has undertaken advocacy to the governing body, council controlled organisations and third party funders which have included Auckland Transport, Watercare and New Zealand Transport Agency.

18. It should also be noted that not all of the projects and initiatives stated in the local board plan may be delivered due to funding and resourcing constraints.

Attachments

No.	Title	Page
a View	Local Board Plan Table	135

Signatories

Authors	Kenneth Tuai - Local Board Advisor
Authorisers	Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

20 July 2016

Date	Governance Role	Topic	Purpose	Meeting
1/07/2016	Oversight and Monitoring	Transport Monthly Report	Review progress with projects	Business Meeting
1/07/2016	Input to regional decision making	Provide formal feedback on the Housing for Older People partnership programme	Provide feedback on policy options	Business Meeting
1/07/2016	Input to regional decision making	Provide formal feedback on Community Centre Levels of Service Review	Provide feedback on policy options	Business Meeting
1/07/2016	Local initiatives / Specific decisions	12-16 High Street Otahuhu - Short Term Use	Provide direction on preferred approach	Business Meeting
1/07/2016	Input to regional decision making	Spatial Priority Area Otahuhu/Middlemore	Review progress with projects	Workshop
1/07/2016	Oversight and Monitoring	161 Robertson Road, Mangere	Provide direction on preferred approach	Workshop
1/07/2016	Local initiatives / Specific decisions	Movies in Park Debrief	Review progress with projects	Workshop
1/07/2016	Oversight and Monitoring	ATEED and the Local Board Engagement Activity Plan	Review progress with projects	Workshop
1/07/2016	Local initiatives / Specific decisions	Art in Public Places Opportunities	Review progress with projects	Workshop
1/07/2016	Setting direction / priorities / budget	Community Arts Broker's Work Programme 2016/17	Receive update on progress	Workshop
1/07/2016	Keeping informed	Mangere Bridge Land use for Construction Crew	Information dissemination	Workshop
1/07/2016	Keeping informed	Otahuhu Boarding House Update	Information dissemination	Workshop
1/07/2016	Oversight and Monitoring	Arts Community and Events Work programme	Provide direction on preferred approach	Workshop
1/07/2016	Oversight and Monitoring	Pukaki Crater Co-Management	Information dissemination	Workshop
1/07/2016	Local initiatives / Specific decisions	17R Mangere Town Centre Renovation	Provide direction on preferred approach	Workshop
1/08/2016	Oversight and Monitoring	Auckland Transport	Confirm budget allocations	Business Meeting
1/08/2016	Oversight and Monitoring	Auckland Transport Quarterly Report	Check in on performance/ inform future direction	Business Meeting
1/08/2016	Oversight and Monitoring	Transport Monthly Report	Review progress with projects	Business Meeting
1/08/2016	Oversight and Monitoring	Omnibus Quarterly Report	Check in on performance/ inform future direction	Business Meeting
1/08/2016	Oversight and Monitoring	Omnibus Quarterly Report	Check in on performance/ inform future direction	Workshop
1/08/2016	Oversight and Monitoring	Overview of Local Board Achievement	Information dissemination	Workshop
1/08/2016	Local initiatives / Specific decisions	Rangatahi into Governance Programme	Review programme/project proposals	Workshop
1/08/2016	Keeping informed	Maori & Pasifika Trades Training Initiative	Information dissemination	Workshop
1/08/2016	Oversight and Monitoring	Renovation of offices behind the Mangere-Otahuhu Local Board Office at 17R Mangere Town Centre	Information dissemination	Workshop
1/09/2016	Oversight and Monitoring	Transport Monthly Report	Review progress with projects	Business Meeting
1/09/2016	Engagement	ATEED Local Board Engagement and Action Plan	Check in on performance/ inform future direction	Workshop
1/11/2016	Oversight and Monitoring	Omnibus Quarterly Report	Check in on performance/ inform future direction	Business Meeting
1/11/2016	Oversight and Monitoring	Financial Planning for Extreme Weather Events	Information dissemination	Report requested/pending
1/11/2016	Oversight and Monitoring	Omnibus Quarterly Report	Check in on performance/ inform future direction	Workshop
1/01/2017	Local initiatives / Specific decisions	Signature Event	Provide direction on preferred approach	Report requested/pending
1/01/2017	Input to regional decision making	Mangere East Delivery Plan	Define opportunities/potential approach	Report requested/pending
1/01/2017	Input to regional decision making	Spatial Priority Area Otahuhu-Middlemore	Provide direction on preferred approach	Report requested/pending
1/01/2017	Setting direction / priorities / budget	Local Economical Development Plan	Review programme/project proposals	Report requested/pending
1/01/2017	Input to regional decision making	Area Plan Progress Report	Provide feedback on policy options	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Swimming Pool Targeted Rate - Advice and analysis report	Provide direction on preferred approach	Report requested/pending
1/01/2017	Oversight and Monitoring	Boarding Houses - Report on options to manage prolifercation and diversity issues	Define board position and feedback	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Mangere Town Centre Canopy Project	Check in on performance/ inform future direction	Report requested/pending
1/01/2017	Oversight and Monitoring	House at 161 Robertson Road, Mangere	Define opportunities/potential approach	Report requested/pending
1/01/2017	Oversight and Monitoring	Holly Trinity Church, Otahuhu Land Purchase	Provide direction on preferred approach	Report requested/pending
1/01/2017	Setting direction / priorities / budget	Community Facilities Network Plan	Confirm priorities	Report requested/pending
1/01/2017	Oversight and Monitoring	Off-licence Signage Compliant in Mangere-Otahuhu LB Area	Information dissemination	Report requested/pending
1/01/2017	Oversight and Monitoring	Mangere East Community Hub	Information dissemination	Report requested/pending
1/01/2017	Setting direction / priorities / budget	Mangere-Otahuhu Local Discretionary Capital Fund	Receive update on progress	Report requested/pending
1/01/2017	Input to regional decision making	Discuss input into Alcohol Harm Strategy Review	Provide feedback on policy options	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Dog Access Bylaw - discuss statement of proposal for consultation	Agree priorities for consultation	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	12 High Street Implementation Plan	Provide direction on preferred approach	Report requested/pending
1/01/2017	Oversight and Monitoring	Allocation for Public Art Scoping 2016	Provide direction on preferred approach	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Grant for Local Community Capacity Building Initiative - Vaka Manu'Kau Niue Community Trust	Provide direction on preferred approach	Report requested/pending
1/01/2017	Oversight and Monitoring	Work Programme Development of Teaching Gardens 2015/16	Review progress with projects	Report requested/pending
1/01/2017	Oversight and Monitoring	Allocation of the Mangere-Otahuhu Local Board Discretionary Capital Fund	Review progress with projects	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Public Art Scoping Project	Information dissemination	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Auckland Teaching Garden Trust	Information dissemination	Report requested/pending
1/01/2017	Keeping informed	D65Fitness - FITLIFE Dome Project	Information dissemination	Report requested/pending
1/01/2017	Keeping informed	Strive Community Trust/Nga Tapuwae Community Centre and Otahuhu Town Hall Community Centre funding agreements and licences	Review programme/project proposals	Report requested/pending
1/01/2017	Local initiatives / Specific decisions	Mangere Bridge Community Safety Report	Information dissemination	Report requested/pending

Māngere-Ōtāhuhu Local Board

20 July 2016

Māngere-Ōtāhuhu Local Board

Workshop Notes

Date of Workshop: Wednesday 22 June 2016

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene, Carrol Elliott, Christine O’Brien (from 1.45pm), Peter Skelton, Walter Togiamua, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Rina Tagore (Senior Advisor), Carol McKenzie-Rex

Apologies: Tasi Lauese and Nick Bakulich for absence.

Lemauga Lydia Sosene opened the meeting in prayer.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.15pm	Board issues	Chairperson	Lisah Henry, Senior Specialist Local Board Comms was introduced to the board. Issues arising: · Consider financial donation to Te Puea Marae. · Consider supporting an event at the Toia Rec Precinct focused on young people. · Mana Whenua 101 Engagement. · Mangere Mountain Education Trust.
1.15 - 1.40pm	Elected Member Survey	Carol McKenzie-Rex	The board had a powerpoint presentation on the Elected Member Survey and give feedback, particularly on the three key improvement areas: • Quality advice, especially advice in agenda reports and the timeliness of advice • Progress toward working as a unified organisation • AT’s engagement with local boards
1.40 - 2.00pm	Local Board's work practices	Carol McKenzie-Rex	The board reviewed how the local board's work practices (around business meetings, workshops and portfolios) has worked in this electoral term, with a view to providing advice to the incoming local board post-elections. Workshops – Advanced papers with an executive summary to be sent to the board prior to the workshop. Favourable to have Wednesdays but timing of presentations needs to be looked at. Contestable funding and difficult subjects to be at the start of the workshops and more time if necessary. Business Meetings – Poor reports received and to ensure that the topics have been workshop if needed. The board requests answers prior to the meeting and the answers are not received on time. Best Practice around Business Meetings – Conflict of interest between members and public need to be discussed with the incoming board. Portfolio Meetings – The Lead Portfolio holder takes the lead and works with the alternate. Information from portfolio meetings should be send to all of the board to keep them up to date. Portfolio leads have worked hard and are taking the lead on their subjects. Portfolios should be given the opportunity to gain higher level on the subjects. Cluster portfolio meetings are working well. Officers to do an agenda for the portfolio meetings and forward to all board members prior to the portfolio meeting.
2.00 - 2.30pm	Bulk Funding	Shirley Samuels, Mark Evans	The board discussed details of converting "top-up' grants to four BIDs through annual agreement for 'bulk funding'. This will be updated in the work programme and reported back to the July business meeting.
2.30 - 3.00pm	Centre Park and Walter Massey Park Concept Plans	Allan Christensen	The board discussed the Centre Park and Walter Massey Park Concept Plans and gave feedback. They discussed including an athletics track into Centre Park. A report would come to the August business meeting to adopt/endorse the concept plans prior to going out to public consultation.
3.00 - 3.30pm	SH20A to Airport	Leone Hansen	The board had a power point presentation on the upcoming traffic switch programme for July 18th.
3.30 - 4.00pm	HfOP Social Housing partnership consultation	Kat Teirney	The board discussed and gave feedback from on the Social Housing partnership consultation document. http://www.shapeauckland.co.nz/consultations/housing-for-older-people/

Māngere-Ōtāhuhu Local Board

20 July 2016

Item 31 Chairs Report

Purpose

The Chair has outlined activities after Monday 13 June 2016 Monthly Report to Friday 15 July 2016.

Executive Summary

The Chair has attended Council Meetings and Community Events.

Recommendation/s

That the Mangere-Otahuhu Local Board:

Receive Chair Lemauga Lydia Sosene’s June-July 2016 Report.

Attended:

13 June 2016

The Southern Initiative Steering Group, Manukau.

Mana Whenua Local Boards Steering Group, Manukau.

Community Event: Pacific Dance Group Performance, Mangere Arts Centre.

14 June 2016

Parks Portfolio Meeting, Mangere.

Parks and Recreational Portfolio Meeting, Mangere.

15 June 2016

Mangere-Otahuhu Local Board Business Meeting, Mangere.

16 June 2016

Mangere Centre Park Group Meeting, Mangere.

Transport Portfolio Meeting, Mangere.

17 June 2016

Bereavement Leave.

18 June 2016

Invitation: Opening Immigration NZ Refugee Resettlement Centre Launch, Mangere.

Site Visit: Mayor Len Brown, Cr Alf Filipaina, Resident Ratepayers Association, Mangere Bridge, NZTA AC AT officials, Coronation Road Mangere Bridge.

20 June 2016

Elected Member Development Project, CBD.

21 June 2016

SMART Steering Group Meeting, Mangere.

22 June 2016

Mangere-Otahuhu Local Board Deputation to Infrastructure Governing Board Committee CBD.

Mangere-Otahuhu Local Board Workshop, Mangere.

23 June 2016

Community Meeting NZMA Provider Otahuhu.

Toia Recreational Facility, Otahuhu.

24 June 2016

Community Meeting Youth, Mangere Electorate Office.

25 June 2016

AGM Multicultural NZ Association, Mangere.

27 June 2016

Regional Chairs’ Forum, CBD.

29 June 2016

Office Ethnic Affairs Languages Workshop, CBD.

Community Event, L.Kirkbride Farewell Event, Onehunga.

30 June 2016

Community Event, Think Tank Event, Otahuhu.

1 July 2016

Future Streets Transport Briefing, Mangere.

6 July 2016

Mangere-Otahuhu Local Board Workshop, Mangere.

7 July 2016

Mangere Bus Station Blessing Mana Whenua, Mangere-Otahuhu Local Board, Community, Auckland Transport – Mangere Town Centre.

Watching Brief

- Local Parks being damaged by Vandals.

- Community Safety, BIDS areas and throughout Mangere and Otahuhu.

- Homelessness Issue, Te Puea Marae, Mangere Bridge.

- NZTA Kirkbride Tunnel and Road ongoing construction works, Kirkbride Road, SH20 to Auckland Airport, Mangere.

- Rubbish Dumping inorganic Mangere-Otahuhu assorted streets being reported into Auckland Council and Mangere-Otahuhu Local Board Office.

- Future Streets Transport Project, Mangere Town Centre Study Area.

- Otahuhu Transport Centre, Otahuhu.

Manuia.

Lemauga Lydia Sosene

Chair

Mangere-Otahuhu Local Board

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

No.	Title	Page
a View	4 May Workshop Notes	155
b View	11 May Workshop Notes	157
c View	25 May Workshop Notes	159
d View	1 June Workshop Notes	161
e View	8 June Workshop Notes	163
f View	22 June Workshop Notes	165

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Private land encroachment onto park land.	Allan Christensen, Tania Utley, Simon Roche	The board discussed an encroachment onto park land in Kiwi Esplanade and recommended direction to the parks officers. Officers will work with the property owners and an update will come back to the board.
1.30 - 2.00pm	Quick Response Applications	Jenny Young	The Board discussed the Quick Response Round 3 applications that closed on 14 April 2016. A report will come back to the board.
2.00 - 3.00pm	Local Grant Applications	Jenny Young	The Board discussed the Local Grant Applications that closed on 31 March 2016. A report will come back to the board.
3.00 - 3.30pm	Auckland Transport Mangere Town Centre	Ben Stallworthy	The Board discussed the plan for the Mangere Town Centre Bus Station and toilet.
3.30 - 4.00pm	Spatial Priority Area - Otahuhu/Middlemore - Project Otahuhu Town Centre	Nicola Mochrie	The board reviewed the programme/project proposals for SPA.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Omnibus Quarterly Report	Faithe Smith, Greg Lowe, Allan Christenson, Jacquie and Latina?, Shirley Samuels	The board discussed the Omnibus Quarterly Report and gave feedback on the results. A report is on the May Business meeting.
1.30 - 1.45pm	Local Board Capital Projects	Kenneth Tuai, Mark Jones	The board discussed the options for upcoming capital projects funded through the local board capital fund. A report will be going to the May Business meeting.
1.45 - 2.15pm	Sport and Recreation community Access Scheme guild lines and legacy Hillary Commission community Sport Fund	Ken Maplesden	Officers presented options and sought feedback on future allocation of residual legacy Hillary Commission Community Sport Fund. A report will be coming to the June Business meeting for formal feedback.
2.15 - 2.45pm	70R Tidal Road and 8R Gee Place, Mangere	Letitia McColl	The board discussed the disposal of 70R Tidal Road and 8R Gee Place Mangere. A report will come to the board.
2.45 - 3.15pm	Coastal Strategy	Emma Joyce, Paul Klinac	The board discussed the coastal strategy as agreed by the RSP, and the proposed implementation through the development of coastal compartment management plans.
3.15- 3.45pm	Auckland Council Investments	John Crawford	The board discussed the work plan for 2016 outline ACIL's objectives, performance to date and objectives for subsequent years.
3.45 - 4.00pm	CCTV Safety and Local Economic Development Bulk funding to BID's	Shirley Samuels, Mark Evans	The board discussed the safety initiatives and bulk funding for the Mangere-Otahuhu BID's. A report will come to the board.

Timeslot	Topic	Presenter	Purpose
1.00 - 2.00pm	Arts, Community & Events (ACE) Work Programmes	• Sharon McGinity, Juliette Jones (Events) • Naomi Singer (Arts & Culture) • Shirley Samuels(Community Empowerment) • Jacqueline Puna-Teaukura (Community Places) Rebecca Davis (Youth Connections)	The Board discussed the Arts, Community & Events work programmes. · Movies in Parks debrief workshop is on for 6 July. · Arts in Public Places Opportunities workshop is on 13 July. · Arts Brokers Progress report will be coming to the July business meeting.
2.00 - 2.20pm	Business Improvement District (Local economic development initiatives)	Gill Plume	The Board discussed the Business Improvement District (Local economic development initiatives).
2.20 - 2.40pm	ATEED Work programme	Luo Lei	The Board discussed the ATEET work programme.
2.40 - 3.00pm	Chief Planning Office/Plans and Places - Heritage and planning	Marc Dendale (Planning)	The Board discussed the Chief Planning Office/Plans and Places Heritage planning.
3.00 - 3.20pm	Infrastructure and Environment Services (including the Development Programme Office)	Emma Joyce	The Board discussed the updated 2016/17 Infrastructure and Environment Services work programme.(including the Development Programme Office).
3.20 - 4.00pm	Draft Local Board Agreements	Rina Tagore, Kenneth Tuai, Faithe Smith	The Board worked through the LDI budgets and the report will be on the 15 June business meeting.

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Portfolio/BID/Outside Organisation Update from Board Member Bakulich
Date	Meeting	Subjects/Discussion
7 June 2016	Cr Alf Filipaina & Turf specialist Darren Kalka	SID Programme, Regional Sports Facility Fund
8 June	MOLB Workshop	Quick response applications Round 4 Working together; Youth Voice Groups & Local Boards. Transition of Local Youth Voice Groups Mangere-Otahuhu Greenways Plan
9 June	Health & Safety Legislation training session	Duty of due diligence
	Visit Mangere Cemetery	Farewell Manager Graeme Cummins
	Pacific Music Awards	Vodafone Event Centre
6 July	MOLB Workshop