Agenda of Manurewa Local Board

Manurewa Local Board Portfolios

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
	· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Simeon Brown) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Daryl Wrightson Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 839 678 Email: Daryl.Wrightson@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery
Angela Cunningham-Marino	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour

Portfolio Lead

Portfolio Associate

Portfolio Activity and Responsibilities

Angela Dalton

Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 283 3311

Email: Angela.Dalton@aucklandcouncil.govt.nz

Simeon Brown

· Governance portfolio

· Board leadership

· Board-to-Council relationships

· Board-to-Board relationships

· Local Board Plan

· Local Board agreements

· Civic duties

· Advocacy (local, regional, and central government)

· Community partnerships

· Relationships with Maoridom and youth

· Relationships with government departments and agencies

· Relationships with Watercare

· Relationship with Property CCO

· Relationship with Auckland Waterfront Development

· Local funding policy Political Working Party

· Relationship with ATEED

· Relationship with Regional Facilities CCO’s

· Relationship COMET

· Relationship Southern Initiative

· Regulatory portfolio

· Resource consents

· Heritage

· Gambling

· Liquor (Simeon Brown as alternate)

· Urban design

· Swimming pools

· Trees

· By-laws

· Airport noise

· Unitary Plan

· Waste management

Simeon Brown

Deputy Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 0272 4242
simeon.brown@aucklandcouncil.govt.nz

Daryl Wrightson

· Community and social well-being portfolio

· Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens)

· Neighbourhood relationships

· Funding for neighbourhood projects

· Community safety (excl. town centres)

· Graffiti removal

· Community advocacy

· Community facilities

· Youth Council

· Contact CAB

Michael Bailey

· Town centres and economic portfolio

· Town centre renewal (incl. branding)

· Design and maintenance

· Town Centre marketing

· Community safety within town centres

· Business Improvement Districts (Michael Bailey and Simeon Brown)

· Local priorities in relation to regional economic development initiatives

Michael Bailey

10 Rimu Road

Manurewa 2102

Mob: 021 287 4422

Email: Micahel.Bailey@aucklandcouncil.govt.nz

Danella McCormick

· Sports parks and recreation portfolio

· Stewardship of sports parks

· Stewardship of recreation facilities

· Relationship with sports clubs

· Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

· Design and maintenance

· Plantings, playgrounds, bollards, and walkways

· Botanic Gardens and Totara Park

· Skateparks

· Associate for the following portfolios:

· Governance

· transport

George Hawkins

· Libraries and recreation portfolio

· Stewardship of Manurewa libraries

· Mobile library

George Hawkins

· Transport portfolio

· Local transport projects (incl. roading, footpaths, cycleways)

Daryl Wrightson

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 839 678

Email: Daryl.Wrightson@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Arts, Culture and Events portfolio

· Community celebration

· Community identity

· Neighbourhood gatherings and renewal

· Event compliance

· Artistic and cultural service levels

· Promoting artistic endeavour (particularly among Manurewa youth)

· Regional arts

· Producing a music and arts centre for Manurewa

Simeon Brown

· Recreation Services portfolio

· Contact Manukau Leisure

Danella McCormick

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 800 593

Email: Danella.McCormick@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Civil Defence Emergency Management portfolio

· Relationships with the Civil Defence Emergency Management Group

· Community preparedness, disaster response, relief, and recovery

Angela Cunningham-Marino

· Built and Natural Environment portfolio

· Restoration of wetlands, streams, and waterways

· Local priorities in relation to regional environmental management

· Mangroves

· Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob: 021 969 4444

Email: George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012
Mob: 021 287 2244

Email: Ken.Penney@aucklandcouncil.govt.nz

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph: 266 4729

Mob: 027 504 0884

Email:

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

Manurewa Local Board

14 July 2016

Auckland Transport Update - July 2016

File No.: CP2016/14218

Purpose

1. This report updates the Manurewa Local Board (MLB) on the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MLB and issues raised by board members; and provides information on matters of specific application and interest to the MLB.

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and of issues currently being addressed by Auckland Transport for the MLB. This includes responses to MLB ‘Resolutions’, decision-making and general information related to MLB objectives.

3. This month no decisions are required by the MLB but the report provides information about the following matters that the MLB has an interest in:

· A Local Board Transport Capital Fund update;

· An Auckland Transport initiative that supports MLB advocacy;

· An update on changes to the Super Gold Card scheme.

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled “Auckland Transport Update - July 2016 Auckland Transport Update - July 2016”.

Comments

Local Board Transport Capital Fund (LBTCF)

4. In this electoral term the MLB has identified a number of projects in the Local Board Area and has authorised expenditure of Local Board Transport Capital Fund (LBTCF) to deliver them. This section of the report provides an update on progress. The following table summarises the MLB’s current financial situation.

Table One: Local Board Transport Capital Fund Summary as at 30 June 2016

5. Details of all the projects and their current status are included in Attachment A.

6. Since the last report was submitted the following key steps have been taken towards delivery:

· The ‘Manurewa Town Centre Upgrade’ project has advanced and final approval by the Traffic Control Committee was given in June 2016. With this sign-off the project will go to tender in July and work will be starting in August 2016;

· The Kirton Crescent project continues to progress and consultation is complete, feedback has been included and the Traffic Control Committee has signed the plan off. The work is currently being tendered. This project involves improvements to lighting in the street. The street lights need to be installed first and the luminaires have been ordered from overseas which means that work should progress as follows; in August the lighting will be completed then in September the speed bumps will be installed;

· The Covered Walkway Project started officially on 28 June 2016. Initially there will not be a great deal of work on site. The initial work period involves preparatory works like drilling holes for brackets.

7. The following table contains information about predicted timelines (as of the report’s submission date).

Table Two: Local Board Transport Capital Fund

Project	Arts and Plants/ Hill Road	Great South Road	Covered Walkway	Kirton Crescent	Wiri Station Road
Dates
June 2016		Traffic Control Committee	Started	Tender for lighting completed in June.
July 2016	Public consultation Traffic Control Committee	Tender in July	Started	Tender fo r physical works in July.
August 2016
Tender in August	Start work in August	Lighting works start in August
September 2016
		Physical works start in September
Note: These timeframes are indicative because as projects progress factors beyond Auckland Transport’s control may change expected delivery dates.

Mountfort Park Cycling Feasibility Study

8. Auckland Transport continues to support the MLB’s ‘Advocacy Initiatives’ in their Local Board Plan including “Increased use of buses, trains, cycles and walking by everyone - Install bus shelters, with cycle lockers, CCTV and public toilets at train stations”, by working to make cycling and walking more attractive modes for travel and commuting.

9. Support for this advocacy initiative is demonstrated by the recent commitment to fund a feasibility study for walking and cycling initiatives in and around Mountfort Park.

10. Mountfort Park sits at the centre of a potential network of on-road cycle ways. On Weymouth Road it is bordered by wide berms and there is no funding for development of the area in the near future.

11. Part of the area could be developed as part of a future Manurewa ‘Greenways’ plan because it is ideally located to link the existing and planned coastal walk and cycle ways with east-west commuter links on Mahia and Weymouth Roads.

12. The map below (Fig 1) shows existing coastal walking and cycling routes. It is clear that this area could play a significant part in future ‘Greenways’ plans by linking the routes in Wattle Downs and on the Weymouth peninsular.

13. To have an informed discussion of options further information and a feasibility study is required. These will assist in confirming whether or not the idea is workable and at the same time help develop some initial concepts that can serve for future discussion.

Figure 1: Mountfort Park and Existing Local Cycling and Walking Routes

Cycle and walking routes code: Brown = on road; Green = off road.

14. Auckland Transport’s Walking and Cycling Team has committed to funding a study. This study aligns with Auckland Transport’s business objectives about improving cycle safety and encouraging cycling for everyday trips. It also provides an opportunity for Auckland Transport to work closely with Auckland Council Parks developing the Manurewa Local Board’s Greenway Plan.

15. Auckland Transport can also see the possible merits of an off-road cycle area for learners and is keen to support the Manurewa Greenways project so there is a real opportunity to advance both objectives.

16. A feasibility study is not a commitment to fund capital development. But it will result in good advocacy and potential options that can then be used to advocate for funding.

Super Gold Card Changes

17. The 2015 Ministry of Transport review of the SuperGold card public transport scheme found that SuperGold cardholders should be required to use smartcards as smartcard technology (such as the AT HOP card in Auckland) became available.

18. This created a national requirement for SuperGold holders to be registered with their region’s electronic transport smart card. Auckland Transport is pleased with the way SuperGold cardholders in Auckland have responded to the need to switch to AT HOP cards for their public transport concession.

19. The figures can be summarised as follows:

· An estimated 90,000 Supergold cardholders use public transport in Auckland; and

· So far approx. 95% of people using the SuperGold concession have AT HOP cards with concessions loaded.

20. SuperGold cardholders needed to buy an AT HOP card and load a SuperGold concession to use the SuperGold public transport concession from 1 July 2016.

21. Auckland Transport delivered a campaign to educate people and help them get registered with the new system:

· Distributing more than 50,000 information packs;

· Establishing an 0800 freephone number;

· Providing online information packs and hard copies in libraries, Customer Service Centres and other community locations;

· All SuperGold cardholders in Auckland received a letter from the Ministry of Social Development in June reminding them of the change and how to load their concession onto their AT HOP card; and

· Auckland Transport used a mobile registration unit to help SuperGold cardholders make the switch to AT HOP.

22. Seniors who do not yet have an AT HOP card should visit www.at.govt.nz/supergold for more information or call 0800 AT GOLD (0800 28 4653) to request an information pack.

MLB Consultations:

23. Auckland Transport provides the MLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

24. In this reporting period there were three projects put forward for comment by the MLB.

25. Attachment B includes details of the projects.

Attachments

No.	Title	Page
a View	Manurewa Local Board Transport Capital Fund Projects	29
b View	Summary of consultation information sent to the Manurewa Local Board for comment	33

Signatories

Author

Ben Stallworthy – Elected Member Relationship Manager , Auckland Transport

Authoriser

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Rex Hewitt – Relationship Manager

Projects Submitted	Description	Current Status
New Footpaths in Manurewa	Improvements to the footpaths on Wiri Station Road	Construction authorized in April 2015 based on a Final Cost Estimate of $ 103,000.
Traffic calming options William Avenue and Kirton Crescent	Installing a traffic calming scheme in William Avenue and Kirton Crescent	Construction authorized in November 2015 based on a Final Cost Estimate of $ 180,000 Consultation is complete, feedback has been included and the Traffic Control Committee has signed the plan off. The work is currently being tendered. This project involves improvements to lighting in the street. The street lights need to be installed first and the luminaires have been ordered from overseas which means that work should progress as follows: · In August the lighting will be completed; then · In September the speed bumps will be installed.
Arts and Plants	Creating a pedestrian and cycle link to Nathan Homestead and Auckland Botanical Gardens. Projects under investigation include: a new shared path, seating, new informative signage and safe crossing treatments.	Construction of new crossing points and safer intersections authorized in November 2015 based on a Final Cost Estimate of $ 575,000 The project is still running slower than expected. As was reported last month the ‘Arts and Plants’ project is running slower than expected, design took longer than planned. Traffic Control Committee sign-off is planned for July, which means that the project is now programmed to start work in August or September.
Covered Walkway	Building a weather-proof cover on the station overbridge and across the SouthMall car park to link the station the mall and Great South Road.	Construction was authorized in November 2015 based on a Firm Cost Estimate or $ 1,500,000 The confirmed final cost (as at April 2016) was approx. $ 1.1 million freeing up approx. $ 400,000 for re-allocation. This money was re-allocated by the Manurewa Local Board meeting in April 2016 and will be used to extend the covered walkway from the train station to the new bus stops. The Covered Walkway Project started officially on 28 June 2016. Initially there will not be a great deal of work on site. The initial work period involves preparatory works like drilling holes for brackets.
Great South Road (GSR) pedestrianisation	The Board is investigating a range of options for making Great South Road, Manurewa more pedestrian-friendly. Improvements may include: Building a gateway to Manurewa and enhanced pedestrian crossing facilities.	Construction of the sections of this project that are not dependent on the removal of the Great South Road bus stops was authorized in November 2015 based on a Final Cost Estimate of $ 176,000 Approval by the Traffic Control Committee was given in June 2016. With this sign-off the project will go to tender in July and work will be starting in August 2016
Inactive Projects (Discussed but not proceeded with)
Great South Road/Railway station connectivity	This project will incorporate a range of practical opportunities to better link Great South Road and the Train Station. Potential improvements include: Easier movement through South Mall, wayfinding signage and real-time commuter information.	At the Local Board meeting held on Friday 15 May 2015 the matter of tying Auckland Transport’s regional signage project into delivery of the improvements to the Manukau Town Centre and the route from there to the Botanic Gardens was discussed and it was confirmed that the signage project would not be complete by the time the other LBTCF projects were delivered so this project was put on hold.
Te Mahia Station Upgrade	Removal of the current shelter and replacement with a modern safer structure.	This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.
LED Lighting in Manurewa Town Centre	Installing new poles and LED luminaires in and around the Manurewa Town Centre.	This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.
LED Lighting in the Clendon Town Centre	Installing new poles and LED luminaires in and around the Clendon Town Centre.	This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.

Project	Description of Proposal	Dates	Response
Volger Drive and McLaughlins Road Intersection	Changes to the layout of the intersection see the map below.	Circulated to Transport Representatives 22 June 2016	Supported at the Transport Portfolio Meeting on 30 June 2016
Coxhead Road Bus Stop Changes	Changes propsoed are: · A new stop at 134 Coxhead Road · The stop at 181 Coxhead Road to be upgraded	Circulated to Transport Representatives 22 June 2016	Supported at the Transport Portfolio Meeting on 30 June 2016
Waimahia Changes to Intersection Signage and Broken Yellow Lines	Changes to intersection signage and broken yellow lines as shown below	Circulated to Transport Representatives 28 June 2016	Supported at the Transport Portfolio Meeting on 30 June 2016

Manurewa Local Board

14 July 2016

Approval of 2016/2017 Manurewa local environment and local development work programme

File No.: CP2016/11550

Purpose

1. To approve the 2016/2017 local environment work programme (totalling $38,000) for the Manurewa Local Board.

Executive summary

2. The Manurewa Local Board (the board) has identified an aspiration in their local board plan that ‘our natural heritage and resources are preserved and nurtured for future generations’.

3. To give effect to this aspiration the board has committed $38,000 in total to local environmental development projects in their Locally Driven Initiatives (LDI) budget for 2016/2017. This funding includes:

· $8,000 for Manukau Harbour – improvement projects,

· $15,000 for industry pollution prevention projects; and

· $15,000 for sustainability and resilience projects.

4. To deliver on this budget a proposed work programme has been prepared and discussed at a workshop with the board on 17 May 2016 (Attachment A).

5. Staff recommend that $10,000 of this budget is allocated to capacity building for resource recovery and that the remaining $5,000 is reallocated to the industry pollution prevention programme budget to increase the reach of that programme.

6. This report recommends that the board approve this environment work programme and associated budgets for 2016/2017, noting that the board agreed funding for the Manukau Harbour Forum at its April 2016 meeting.

Recommendations

That the Manurewa Local Board:

a) approve the allocation of $38,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2016/2017 as detailed in this report and summarised in the table below;

Project	Budget
Manukau Harbour Forum	$8,000
Community capacity building for resource recovery initiatives	$10,000
Industry Pollution Prevention Programme	$20,000
Total	$38,000

b) notes that the board’s contribution to the Manukau Harbour Forum was agreed at its April 2016 meeting and will be funded from the Manukau Harbour – Improvement Projects budget line.

c) approves the granting of landowner approval for the temporary placement of a container at Randwick Park to support resource recovery initiatives.

Comments

Manukau Harbour Forum ($8,000)

7. The board is one of nine boards who make up the Manukau Harbour Forum. In line with the board’s commitment in the local board plan to support delivery of the forum’s vision and strategy to improve the health of the harbour, the board endorsed year three of the forum’s work at its meeting in April 2016 (resolution number MR/2016/1).

8. Year three of the forum’s work programme is focussed on building up awareness of the Manukau Harbour by continuing the external communications work through regular newsletters and attendance at events, a second symposium, and a flagship sites programme. Similar to 2015/2016, it is planned to attend up to six events over the summer, and to host up to four flagship sites events.

Industry Pollution Prevention Programme (recommended funding $20,000)

9. In 2015/2016, the board funded an industry pollution prevention programme (IPPP) in the Wiri catchment. The IPPP is designed to support improvements to waterways through a proactive programme supporting and encouraging businesses to be more aware of how their practices can impact on local waterways. This project was delivered in partnership with Ngāti Tamaoho.

10. It is recommended that the board continue to support the delivery of an IPPP in the board area. There are two small pockets of industry (approximately 40 to 50 businesses) in the Mahia Road, Manurewa area that have not yet been visited as part of IPPP programme These are indicated by the red circles on the map appended as Attachment B.

11. In addition to the above, it is proposed to revisit companies that were previously visited in mid-2015 as part of the first phase of the IPPP to assess progress against previous recommendations. Businesses would be provided with new tools, such as installing Ecobluefish signs (figure 1) at site stormwater drains, spill posters (in collaboration with Wiri Business Association), and onsite spill training.

Figure 1: Example of ecoblue fish signs

12. Staff recommend that the budget for this project is increased from $15,000 to $20,000 by using funds not needed for other options in the sustainability and resilience budget. This increase will allow the programme to have a greater reach and cover more of the Wiri catchment.

Sustainability and Resilience Projects (recommended option funding of $10,000)

13. The board has included a budget of $15,000 in its draft 2016/2017 LDI budget to support projects that encourage community sustainability and resilience. Table one below presents four projects. There is insufficient budget to fund more than one of the suggested projects.

Option	Project Title	Purpose
A (recommended)	Capacity building for resource recovery $10,000	To support community organisations to increase their capacity to participate in future initiatives arising from the development of resource recovery facilities in the south.
B	Water Sensitive Design in schools $15,000	To undertake an education programme in a local school to encourage knowledge of water, including installation of a water tank.
C	Wai Care $15,000	To complement existing regionally funded work with local schools and community groups to monitor and plant alongside local streams
D	Ecobiz $15,000	To support local businesses to review their business practices with regards to sustainability, including waste minimisation

Table 1: Summary of projects for funding with the sustainability and resilience budget

Option A – Community capacity building for resource recovery (preferred option)

14. At its May 2016 meeting, the board noted the results of the Southern Resource Recovery Scoping Study but deferred consideration of further funding for capacity building and mentoring for groups involved in resource recovery activities until it considers its entire 2016/2017 environment work programme (resolution number MR/2016/83).

15. A key initiative in the local board plan is to ‘establish a recycling network’. This report recommends funding of $10,000 to support groups, such as Te Awa Ora Trust and Urban Neighbours of Hope, to increase their capacity to manage resource recovery initiatives in Manurewa.

16. Option A is the recommended option, and received strong support from the board at the May 2016 workshop. The project demonstrates alignment to a key initiative in the local board plan to establish a community recycling network. It provides an opportunity to work with a number of groups across the south to enable local communities to operate planned resource recovery facilities. Funding is available in 2019/2020 to establish the first of two planned facilities in the south.

17. If the board does not provide funding through its LDI budget, Urban Neighbours of Hope and Te Awa Ora Trust can apply for funding through the contestable Waste Minimisation and Innovation Fund. However, the risk is that momentum will be lost, and there will be limited participation from Manurewa organisations in the resource recovery network.

18. It also recommended that the board grant landowner approval for the temporary placement of a storage container at Randwick Park as part of this project. The container will store resources to be recycled and restored by project U-Turn. It will be in place for a short period to support Project U-Turn until they have their own community workshop.

Options B and C – Water sensitive design in schools or Wai Care

19. The local board plan includes reference to improving the water quality of local streams, and in particular at Weymouth Beach. With the funding available there are two projects the board could fund that support water quality objectives.

20. Option B is to fund another school to participate in the water sensitive design in schools programme. The board is currently funding the participation of Rowandale School in the programme through its 2015/2016 sustainability and resilience budget

21. A budget of $15,000 would enable one school in the board area to participate in the programme. Students would have several in-class learning sessions on the importance of water and practical lessons on water monitoring through the Wai Care programme. The programme would also include the installation of a water tank at the school for the sustainable use of water.

22. Similarly, option c would provide an opportunity for local schoolchildren (and other community organisations) to participate in caring for local waterways as part of an expanded Wai Care programme in the board area.

23. The available funding would broaden participation in Wai Care from the one existing school to up to three schools.

Option D - Ecobiz

24. The Ecobiz programme is an advisory service that provides businesses with independent, tailored advice on integrating sustainability into their practices. The service covers energy consumption, water use, waste and pollution impacts. Participating businesses receive a visit from an advisor and brief report on what they can do to improve resource efficiency

25. The programme may provide an opportunity to further the partnership between the board and the Wiri Business Association developed through the IPPP. This programme is not recommended as it demonstrates limited alignment to key initiatives in the plan when compared to proposed options a, b, and c.

Manukau Harbour Forum ($8,000)

26. The board is one of nine boards who make up the Manukau Harbour Forum. As part of its commitment to the Forum, the board endorsed year three of the Forum’s work programme, including a funding commitment of $8,000, at its meeting in April 2016 (resolution number MR/2016/58). This funding will be from the board’s Manukau Harbour – Improvement Projects budget line.

27. Year three of the forum’s work programme is focused on building up awareness of the Manukau Harbour by continuing the external communications work through a regular newsletter and attendance at events, a second symposium, and a flagship sites programme. Similar to 2015/2016, it is planned to attend up to six events over the summer, and to host up to four flagship sites events.

Assessment of options considered

28. The options for the sustainability and resilience budget are described in the section above. Board members also suggested additional options for consideration. Table two below outlines those options and the criteria used to determine why the project would not be included in the work programme.

Project

Reason

Weymouth Beach

The board has expressed concern about the poor water quality at Weymouth Beach on several occasions, and it is included as an advocacy issue to the Annual Plan 2016/2017.

A regionally funded investigation has revealed non-compliance with building control rules may have been impacting on water quality. Council’s compliance team has been working with property owners to rectify any issues. Further beach monitoring once human sources have been eliminated will help inform other options (including funding options) to reduce other faecal inputs.

Review of glyphosate in the environment

The use of glyphosate was raised by board members at the May 2016 workshop.

This feedback will be considered as part of the implementation of the weed management policy.

Table 2: Assessment of options considered

Consideration

Local board views and implications

29. The recommended options align to the local board aspirations as detailed in key documents. For example the proposed resource recovery project aligns with the key initiative in the plan to ‘establish a recycling network’. The plan also references the importance of protecting and restoring freshwater streams, and improving the Manukau Harbour. Along with the board’s support of the Manukau Harbour Forum and the IPPP, proposed options b and c align with this outcome.

30. The draft work programme was discussed at a board workshop in May 2016. A review of the use of glyphosate in the board area was discussed as a possible option for inclusion in the work programme. This option is addressed in table 2 above.

31. A further workshop with representatives from Te Awa Ora Trust to discuss the resource recovery initiatives detailed in paragraphs 10 to 13 above is scheduled for 7 June 2016. Any feedback from that workshop will be tabled at this meeting.

Māori impact statement

32. This report provides information for environmental projects and it is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

33. Table three below outlines how projects contribute to Maori outcomes.

Project	Māori outcome assessment
Manukau Harbour Forum	The Manukau Harbour Forum hosts up to three hui per year with mana whenua to receive feedback on its work programme. Mana whenua will be asked to participate in the development of the next three year work programme, subject to the forum being reconstituted after the 2016 local elections.
Industry Pollution Prevention Programme	Ngāti Tamaoho have participated in site visits as part of the IPPP in the 2015/2016 financial year. Iwi participation in the programme enables participating businesses to get an appreciation of Māori values for waterways, and for iwi to take an active role in the management of waterways.
Resource Recovery	Iwi were consulted as part of the stage one scoping study for resource recovery in the south. While no specific initiatives were identified, there is significant support from iwi and mataa waka groups for resource recovery.
Wai Care	No consultation with Māori was undertaken as part of these projects. However, feedback from previous consultations with iwi is supportive of projects that aim to improve the water quality of local streams.
Water sensitive design in schools
Ecobiz	No particular impact on Māori.

Table 3: Maori outcome assessment

Implementation

34. There are no implementation issues arising from this report. Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Attachments

No.	Title	Page
a View	Manurewa 2016/2017 Proposed Environmental Work Programme	47
b View	Map showing proposed area for 2016/2017 Industry Pollution Prevention Programme	49

Signatories

Authors

Emma Joyce - Relationship Advisor

Mara Bebich - Stakeholder Liasion Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

14 July 2016

Manurewa 2016/2017 Local Economic Development Programme

File No.: CP2016/14243

Purpose

1. To approve the Manurewa local economic development (LED) work programme for the 2016/2017 financial year.

Executive summary

2. This report introduces the proposed 2016/2017 financial year local economic development work programme for the Manurewa Local Board as set out in attachment A.

3. The proposed work programme comprises, support for the Young Enterprise Scheme, implementation of the Manurewa Town Centre Value Proposition and the 24 hours south campaign.

4. The total value of the local economic development work programme is $41,000.

5. The board is being asked to approve the 2016/2017 local economic development programme.

Recommendation/s

That the Manurewa Local Board:

a) approve the 2016/2017 local economic development programme (Attachment A) as follows.

i) Young Enterprise Scheme ($1,000)

ii) Manurewa Town Centre Value Proposition ($20,000)

iii) 24 hours south ($20,000).

Comments

6. The 2016/2017 local economic development programme has been developed having regard to the local board’s priorities for local economic development set out in the Local Board Plan (2014) and the Manurewa Local Economic Development Action plan.

7. The proposed LED programme comprises the following activities.

Young Enterprise Scheme ($1,000)

8. The Young Enterprise Scheme (YES) provides a practical, hands on experience for young people to develop and execute a business idea. The YES is delivered in Auckland on behalf of the Young Enterprise Trust by Auckland Tourism Events and Economic Development (ATEED). The Local Board currently has two schools participating in the YES Manurewa High School and Alfriston College.

9. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

10. In delivering YES, ATEED organise the Auckland regional events. These comprise two key events a Dragon’s Den in May and the Regional Awards in October (the winners of these awards attend the national awards in Wellington in November).

11. In 2015 the Dragons Den and Regional Awards events were held in five sub-regional locations: north, west, central, south and east Auckland. However, the success of the programme and the resulting growth has resulted in substantially increased event costs. Each event is now required to cater for approximately 3-400 students, plus teachers, business mentors and supporters. The cost of venue hire and the associated cost of delivering these events amounts to approximately $5,000 per event. In total, this equates to approximately $50,000 (5x Dragon’s Den and 5x Regional Awards) to run the programme on a sub-regional basis.

12. Due to the rising costs, ATEED has had to centralise these events into one centralised Dragon’s Den event in May 2016 and one regional event in October 2016.

13. Initial feedback from schools and the local community has been that they perceive considerable value in the delivery of the events at the local (sub-regional) level - in terms of the connections built between schools, and with the businesses. Therefore in order to respond to the feedback ATEED is seeking local board support to deliver an expanded programme of events being held in five sub-regional locations, and respond to the feedback that has been received from participants.

14. Auckland employers and tertiary institutions have also been asked and are contributing both financially and ‘in kind’ to support delivery of the YES in the Auckland region.

15. A contribution is sought from local boards where there are schools participating in the YES. The amount of support requested has been worked out using a formula of $500 per school in the local board area. It ranges from $500 to $3,500 per local board. The Manurewa Local Board is being asked to contribute $1,000 to the YES as two schools are currently participating in the YES.

Manurewa Town Centre Value proposition

16. Onemata are currently developing a value proposition for the Manurewa Town Centre. A visual expression of the proposition, and an implementation and engagement plan. This commission is due to be completed in September 2016

17. The commission has two key stages the value proposition development and then a visual expression of the proposition and implementation of the actions identified in the Implementation and Engagement Plan, to bring life to the Value Proposition and change perceptions of the Manurewa Town Centre.

18. The proposal is for the local board to allocate $20,000 to implement the value proposition as expressed at the end of stage one. The budget could be used solely by the local board to fund implementation or to partner the Business Improvement District and Southmall in delivering the implementation and engagement plan.

24 hours south

19. Following a successful campaign in 2015 for the Mangere-Otahuhu Local Board which reached over 300,000 people and was watched by over 140,000 people via facebook. We are proposing to expand the programme to include attractions in Manurewa.

20. 24 Hours South is a promotional online video campaign via Facebook and Youtube. The campaign is targeted at adults between 20 and 60 years of age. This is a broad demographic consisting of family groups, independent travellers and young couples includes a prize draw which can be entered to win a series of free entry tickets to the attractions in South Auckland.

21. 24 Hours South will be targeted at the domestic visitor market and Auckland residents but not exclusive of international guests to showcase key attractions in South Auckland. This would include Wero, Auckland Botanic Gardens, Wattle Downs golf course / walk way, Totara Park and Nathan Homestead.

22. A detailed concept plan will be presented to the local board for approval before the video is produced.

Consideration

Local board views and implications

23. The proposed LED programme was presented to the Local Board at the 17 May 2016 workshop, and has been amended to reflect the comments received at that workshop.

Māori impact statement

24. There are no direct impacts as a result of this report on Maori. However, in implementing the programme consideration will be given to the need to consult with Iwi and consider any impacts on Maori arising from the specific project being undertaken.

Implementation

25. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local board as required.

Attachments

No.	Title	Page
a View	Maurewa local economic development work programme 2016/2017	59

Signatories

Authors

John Norman - Strategic Planner Local Economic Development - ATEED

Authorisers

Paul Robinson - Manager Local Economic Growth – ATEED

Rex Hewitt – Relationship Manager

Manurewa Local Board

14 July 2016

Housing for Older People Partnering Proposal

File No.: CP2016/11980

Purpose

1. This report seeks feedback on Auckland Council’s Housing for Older People (HfOP) Partnering Proposal.

Executive summary

2. The council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. A list of these sites is included in the HfOP Consultation document (Attachment A).

3. In June 2015 the Auckland Development Committee (ADC) resolved to explore how council could deliver the HfOP service through a partnership approach. In December 2015 the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with a preferred partner on the partnering proposal.

4. The partnering proposal, in summary, is for the council to:

· partner with a third-party social housing provider to create a new legal entity in the form of a new community housing provider (CHP). The CHP will have control over the portfolio assets, including responsibility for maintenance and tenancy services through a long-term lease, and will seek access to government subsidies

· delegate to Panuku the authority to work with the third party community housing provider to redevelop the portfolio under a framework arrangement; and

· adopt a new policy on “Housing for Older People partnering” to apply to all decision-making on the proposal

5. This proposal allows the council to benefit from external expertise to:

· improve the quality of housing - the CHP will be able to access the Income-Related Rent Subsidy (IRRS) from central government to help improve and develop the portfolio

· improve tenant satisfaction – more tenants are dissatisfied with the service the council is currently able to provide. Partnering with a third party social housing provider will bring in new expertise into the operations so we can find new innovative and cost effective ways to lift satisfaction and redevelop the portfolio to improve the quality of housing

6. As the HfOP portfolio is a strategic asset under both the LGA 2002 and the council’s Significance and Engagement Policy, the proposal to transfer control of the portfolio triggers a statutory requirement to publicly consult on the proposal, and to amend the Long-term Plan (LTP) 2015-2025 through a special consultative procedure, before the council can agree to adopt the proposal.

7. The Governing Body approved a consultation document at its meeting on 25^th May 2016 which will form the basis of this consultation during the month of June 2016.

8. Local boards are now invited to submit formal feedback on the partnership proposal (Attachment A) and a proposed new policy on HfOP partnering (Attachment B) through business meetings in June and July 2016.

Recommendation/s

That the Manurewa Local Board:

a) provide feedback on

i. the Housing for Older People Partnering Proposal and

ii. the proposed Housing for Older People Partnering Policy

Comments

9. Auckland Council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. The portfolio is currently operated by Auckland Council’s Arts, Community and Events (ACE) and Community Facilities departments.

10. In 2013 the government changed how social housing would be delivered in New Zealand by making a number of reforms. This included providing third party social housing providers with an IRRS, which was historically only provided to Housing New Zealand. Councils and council-controlled organisations are still unable to access this subsidy.

11. In June 2015, the Auckland Development Committee (ADC) resolved to explore changing how the council would deliver the HfOP service. It agreed to explore a partnership approach, where the council would partner with a third party social housing provider in the management of the portfolio and to establish a new community housing provider (CHP).

12. The council is committed to maintaining 1,412 units within the HfOP portfolio, as a strategic asset, and may seek to increase the number, subject to further council approval on additional funding and any consultation requirements.

13. In December 2015 the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with the preferred partner on a partnering proposal. Panuku, on behalf of Council, issued a request for proposal and the council currently has a non-binding arrangement with The Selwyn Foundation as the potential third party social housing provider that council may enter into partnership arrangement with.

What Auckland Council is proposing:

14. The council is proposing that it partner with a third party social housing provider to enter into a management agreement over the council’s 1,412 units and delegate Panuku Development Auckland (Panuku) to act on council’s behalf to develop the portfolio.

15. Management agreement:

a) Partner with a third party social housing provider to form a new legal entity, in which the council will have a minority interest. This will be a Community Housing Provider (CHP) to manage the council’s Housing for Older People (HfOP) portfolio.

b) The legal structure of this CHP will likely be in the form of a limited partnership (NZ registered) between Auckland Council and the third-party social housing provider under a framework arrangement.

c) The CHP will have control over the portfolio assets, which includes responsibility for maintenance and tenancy services. Legal ownership will remain with the council.

d) It will include a long-term lease which from an accounting perspective requires a write-off of the assets from the council balance sheet.

e) The CHP will be structured to be able to receive the government’s Income Related Rent Subsidy (IRRS). We are not able to quantify how much will be received under this scheme as the subsidy, which is paid to the housing provider, is based on a percentage of a tenants income. It will reflect the difference between the income related rent and the market rent. It will also only be paid out for future tenants not current tenants.

f) The council will provide a $32.5 million capital grant to the CHP, which is equivalent to the current budget for the portfolio renewal maintenance.

16. Development agreement:

a) Delegate to Panuku, a council-controlled organisation, the authority to act on behalf of Auckland Council to work with the third-party social housing provider to redevelop the portfolio.

b) Panuku, as Auckland Council’s development agency, will provide skills and expertise to support the development of HfOP portfolio.

c) This includes, over time, selling some land and buildings to help fund the improvement of the quality of the HfOP portfolio.

d) The council will provide a $20 million development loan facility which will support the development until sales proceeds can be realised. The sales proceeds will cover repayment of the facility and any associated interest.

17. These will be carried out in accordance with the new policy to be adopted. A representation of this is shown in Attachment A.

Why is Auckland Council proposing this?

18. The proposal allows the council to benefit from external expertise to improve tenant satisfaction and the quality of its social housing. There are a few areas of this portfolio that need improvement.

19. To improve the quality of housing:

Currently, the HfOP portfolio has many poor quality units. This is clearly not acceptable for the council or its tenants. By partnering with a third party social housing provider we will be able to ensure over time that:

a) the portfolio can benefit from new external funding from the government, through access to the IRRS

b) the portfolio will be upgraded and new housing developed to reflect modern standards

c) the portfolio will become more connected to public transport and other necessary services.

20. To improve tenant satisfaction:

More and more tenants are dissatisfied with the service the council is currently able to provide, as shown in Graph 1. This is unlikely to improve without some change to how we provide the service. Partnering with a third party social housing provider will improve our tenant satisfaction by:

a) adding new expertise into the operations of the service so we can find new innovative, cost effective ways of lifting satisfaction.

b) redeveloping the portfolio to improve the quality of housing, giving our tenants a better quality of life.

Graph 1: Long-term Plan 2015-2025, Level of Service Measure:
Tenant satisfaction over time

Title: Graph 1: Long-term Plan 2015-25, Level of Service Measure: Tenant satisfaction over time. - Description: This graph shows how this proposal is projected to improve tenant satisfaction over time, as outlined in the council's Long-term Plan.

How does the proposal compare with other options?

21. The council has been developing the HfOP partnership model proposal since April 2015. The options were developed on the basis that the council has opted to continue to provide housing for older people. Three main practical options (including the proposal) are explained in the following table. Other options identified by the council are listed in the Supporting Information but have not been considered as reasonably practical options at this stage.

Option	Service level impact	Rates impact	Debt impact	Achieves the council’s objectives?	Advantages	Disadvantages
Status Quo: Continue to manage and develop the housing without external support.	Actual tenant satisfaction levels are at 64 per cent which is well under the target average of 75 per cent. This means the council will be increasingly unlikely to meet its targets over time.	No impact – however tenant satisfaction levels are unlikely to be met.	No impact – however tenant satisfaction levels are unlikely to be met.	· Does not grow the community housing sector. · Does not improve quality of housing. · Does not access non ratepayer funding.	· The council retains full control over the assets. · No costs associated with change.	· Does not address the falling tenant satisfaction. · Reliant on rates funding.
Sell or gift portfolio to a CHP: Sell or gift the units and land to an existing CHP with conditions to ensure the provision of social housing remains.	Tenant satisfaction will likely decrease, as it will be difficult for the council to control the quality of housing.	Neutral to slightly positive The sales proceeds would depend on the conditions placed on the sale. Depending on the conditions placed this could significantly reduce the proceeds from the sale.	Slightly positive to negative The debt impact would depend on whether the council would still provide the capital grant for improvements to the housing, and any other conditions placed on the sale.	Partly. The council is no longer responsible for providing 1,412 housing for older people units. But, this may grow the wider community housing sector.	· The council no longer has any risk for operating the portfolio. · This may grow the wider community housing sector.	· The council will have no ownership or control over the units. · Long term provision of the service is not guaranteed. · The council would not own land and buildings as assets.
The proposal (partnering with a third-party housing provider under management and development agreements)	Tenant satisfaction will increase, as the council will be able to rely on new expertise from the third party social housing provider, unlock access to government funding and can redevelop the portfolio to improve quality.	Negligible to slightly negative	Negative (Debt increases by $48.4 million for the management agreement and a further potential $20 million for the development loan facility).	Yes. The proposal aims to increase tenant satisfaction to targeted levels.	· Allows for an improvement of the quality of housing. · Unlocks access to government funding.	· The council will lose some control over the units. · Requires monitoring of an external entity. · Development could cause disruption for tenants.

Proposed Housing for Older People Partnering Policy

22. In order to include this change in the current Long-term Plan (LTP) 2015-2025, a new enabling policy will need to be adopted.

23. This policy sets key decision making criteria that are designed to ensure that the council will maintain or improve the quality of housing and tenant satisfaction without overly exposing the council to financial impacts and risk, through:

· general decision making on the council’s HfOP portfolio

· the management of the HfOP portfolio by the new CHP

· the arrangements for the possible redevelopment and/or sale of parts of the HfOP portfolio

A copy of the proposed policy is included in Attachment B.

Requirement to consult

24. The HfOP portfolio is considered a strategic asset under both the Local Government Act (LGA) 2002 and the council’s Significance and Engagement Policy. Any proposal to transfer control or ownership of a strategic asset(s) triggers a statutory requirement to publicly consult and to provide for it in the long-term plan.

25. In order to include this in the current Long-term Plan (LTP) 2015-2025, a new enabling policy will need to be adopted.

26. Public consultation in June and feedback from local boards will inform the Governing Body’s decision on the partnership proposal and the proposed new policy on HfOP partnering.

Public consultation

27. A consultation document (Attachment A) and supporting information has been approved by the Governing Body and will be used to consult with the public regarding the proposal to transfer control of the HfOP portfolio to a CHP and redevelop the current housing units.

28. The consultation document lists the advantages and disadvantages of the proposal as well as the two key alternatives in page 8. The assumptions underlying the proposal, including risks and details on the options analysis, are set out in the supporting information in pages 53, 54 and 56.

29. The consultation document also provides three main options that have been identified for the delivery of the council’s HfOP service, with the preferred option being the partnership proposal.

30. The public consultation period is 1 June 2016 – 1 July 2016.

31. The consultation document was delivered to 1,412 units, local board offices, service centres and libraries before 1 June 2016.

32. The consultation document includes a feedback form which is expected to be the primary mechanism Aucklanders will use to provide their feedback on this consultation. The feedback form is also made available online, in local board offices, service centres and libraries. Feedback forms can be submitted via freepost, email or completed online.

33. There are various Have Your Say (HYS) events planned across the region. The locations were picked so that they are easily accessible for HfOP tenants to attend. These events are listed below for your perusal:

Venue	Date	Time
Takapuna Library	7 June 2016 (Tuesday)	9am – 1pm
Devonport Library	8 June 2016 (Wednesday)	9am – 1pm
Northcote Library	9 June 2016 (Thursday)	11am – 3pm
Glenfield Library	10 June 2016 (Friday)	10am – 11am
New Lynn War Memorial Library	14 June 2016 (Tuesday)	9am – 1pm
Titirangi Library	15 June 2016 (Wednesday)	11am – 3pm
Waitakere Central Library	16 June 2016 (Thursday)	9am – 1pm
Te Atatu Peninsula Community Centre	17 June 2016 (Friday)	2pm – 3pm
Mangere Town Centre Library	21 June 2016 (Tuesday)	9am – 1pm
Sir Edmund Hillary Library, Papakura	22 June 2016 (Wednesday)	9am – 1pm
Pukekohe Library	23 June 2016 (Thursday)	9am – 11am
Waiuku Library	23 June 2016 (Thursday)	12pm – 2pm
Otara Senior Citizens’ Club	24 June 2016 (Friday)	10am – 11am

34. Public feedback will also be collected at HYS events scheduled from 7 to 24 June 2016. The primary purpose of these events is for elected members or delegates to listen to the views of Aucklanders. Staff will ensure public feedback is accurately recorded.

35. The role of elected members (and delegates) at these events is to listen and to provide members of the public with an opportunity to provide their views verbally.

36. Staff recommend that delegations are made to councillors, local board members and staff to hear feedback. This is to ensure there is a sufficient number of people able to have spoken interaction with public.

37. Staff will be in contact with tenants to coordinate logistics to ensure that they have the opportunity to attend the HYS events.

38. The ShapeAuckland website will be the digital hub for the HfOP communications and engagement campaign. There are a variety of ways in which digital and social media channels will be used to support the communications campaign.

Consideration

Local board views and implications

39. Local board members have received updates through quarterly performance reports, on the region-wide initiative led by Panuku to investigate options to partner with community housing providers to manage and develop the HfOP portfolio.

40. A briefing for local board members was held on this initiative on 30 November 2015.

41. Local board members were updated in May 2016 through a memo outlining the consultation process as well as invitations to attend Have Your Say events to hear public feedback.

42. Local boards are now invited to submit formal feedback through business meetings in June and July 2016.

43. The report to be presented to the Governing Body at its meeting on 28 July 2016 will include all feedback received from local boards. Feedback from the local boards will inform the Governing Body decision on this matter.

Māori impact statement

44. The new CHP will have a role in giving effect to outcomes directed by the council’s Māori Responsiveness Framework. This includes recognition and protection of Māori rights and interests within Tāmaki Makaurau and addressing and contributing to the needs and aspirations of Māori. In order to do this, throughout the development of this proposal various Māori groups have been consulted with. To progress this engagement Panuku has established a Mana Whenua Governance Group comprising four senior representatives of Mana Whenua, plus senior representatives of Panuku and the preferred partner.

Implementation

45. A report containing consultation feedback and advice on adopting the HfOP Partnering Policy to amend the LTP 2015-2025 and a delegation to Panuku to carry out the partnering arrangement will be presented to the Governing Body at the meeting on 28 July 2016.

Attachments

No.	Title	Page
a View	Consultation document	75
b View	Housing for Older People Partnering Policy	103

Signatories

Authors

Kat Teirney - Team Leader – Community Facilities, South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

14 July 2016

Draft 2016 Elected Members’ Expenses Policy

File No.: CP2016/11950

Purpose

1. To seek the views of the Manurewa Local Board on the draft 2016 Auckland Council Elected Members’ Expenses Policy.

Executive summary

2. Each electoral term, the Remuneration Authority requires all councils to adopt an expenses policy and forward the adopted policy to the Remuneration Authority for its approval.

3. The expense policy provides the rules for elected members’ reimbursement for expenses they incur whilst performing their duties.

4. The governing body last adopted an expenses policy in July 2014. The Remuneration Authority has requested the council’s policy for July 2016 – June 2019. The governing body will be asked to adopt the 2016 policy at their 21July Finance and Performance Committee meeting.

5. Staff have reviewed the operation of the current policy and have updated the policy to:

· have clear principles of what is considered appropriate elected member expenditure

· remove the duplication of Remuneration Authority allowance tables

· replace complicated travel, development and conference attendance approvals with a ‘one up’ approach that requires senior elected member or senior staff approval.

6. The amended policy is attached. In addition to the substantive changes, the language and presentation of the policy have been updated to make it more accessible.

Recommendation/s

That the Manurewa Local Board:

a) provides comments on the draft 2016 Elected Members’ Expense Policy to the governing body.

Comments

7. The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in undertaking their duties.

8. In its determination, the Authority details some work-related expenses for elected members:

· the maximum allowances payable by councils to elected members for certain activities, such as transport and communications

· The criteria for and amounts payable to, elected members sitting on resource consent hearings.

9. Additionally, the Authority determines the nature of reimbursements made to elected members for costs undertaken on council business.

10. The Authority requires each council to adopt an expenses policy. The current policy was last approved in July 2014. It is necessary to review and update the policy prior to sending it to the Authority for approval.

11. The Auckland Council Elected Members’ Expenses Policy (the policy) sets out the council’s rules under which elected members may be reimbursed or paid allowances for personal costs that arise in the course of council business.

12. In the draft policy, general travel, accommodation and insurance claim rules have been retained. The continued requirement for a business case for international travel and the publication of all elected member expenditure will ensure transparency. Staff will continue to support the elected members with the required paperwork. The proposed changes relate to the authorisation of expenditure and the introduction of the council’s Elected Member Development Programme.

Substantive changes

Professional development and attendance at conferences

13. The new policy includes provisions related to the 2016-2019 Elected Member Development Programme. Professional development included in the core professional development programme will be pre-authorised. This means that elected members will not be required to provide a business case for development or attendance at conferences that are covered by the l development programme.

14. Pre-authorisation is subject to the principles of the policy. The funds must be budgeted for and authorised by the appropriate senior manager.

15. If elected members want to undertake l development activities outside the elected members’ core l development programme, a written request must be made to the Manager Democracy Service or the Manager Local Board Services.

Domestic travel approval

16. Changes have been made to approvals. The draft policy reflects a ‘one up’ approach that requires senior elected member or senior staff approval.

17. Currently elected members are required to seek authorisation from a senior staff member and either the Mayor, the Deputy Mayor, the chair of a committee of the whole or the chair of their local board.

18. To make authorisations more efficient the draft policy has been amended to allow the Governance Director or the Manager Democracy Services to authorise travel and sundry expense claims for governing body members.

19. For local board members, the draft policy has been amended with the Governance Director proposed as the approver for local board members and chairpersons.

International travel approval

20. For international travel for the Mayor and the Deputy Mayor, in addition to the Chief Executive, the Chair of the Finance and Performance Committee has been added as an approver. This gives additional flexibility for approval if the Chair of the Audit and Risk Committee is not available at that time.

21. For all other elected members the draft policy proposes that the Mayor or Deputy Mayor or the Chair of the Risk and Audit Committee or the Chair of the Finance and Performance Committee and the Chief Executive or the Governance Director are the approvers.

22. For sundry expense claims following international travel, the draft policy has been amended to allow the Chief Executive or the Governance Director to authorise the Mayor and the Deputy Mayor claims; the Governance Director or Manager Democracy Services to authorise governing body member claims; and the Governance Director or the Manager Local Board Services to authorise local board member claims.

23. The probity check to this approach is threefold:

· the trip must meet the principles of the policy

· it must be authorised by a senior elected member or senior staff member (a ‘one up’ authorisation) and

· all expenditure incurred by elected members on council business continues to be published.

24. The new approvals are in the table below. Changes are underlined.

Table 1. Changes to approvals

Item	Proposed	Previous term
Approvals for domestic travel outside of Auckland – Mayor	No change	· The Chair of the Audit and Risk Committee · or the Chair of the Finance and Performance Committee
Approvals for domestic travel outside of Auckland – Deputy Mayor	· The Mayor or · The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance	· The Mayor · or the Chair of a Committee of the Whole
Approvals for domestic travel outside of Auckland – councillors	The Governance Director or the Manager Democracy Services	· The Deputy Mayor · or the Chair of a Committee of the Whole
Approvals for domestic travel outside of Auckland – local board Chair	The Governance Director or the Manager Local Board Services	· Governance Director · and report to business meeting
Approvals for domestic travel outside of Auckland – local board members	The Governance Director or the Manager Local Board Services	· The Local Board Chair · and report to business meeting
Approvals for international travel - Mayor	· A business case and both: · The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive	A business case and both: · the Chair of the Audit and Risk Committee · and the Chief Executive
Approvals for international travel– Deputy Mayor	· A business case and both: · The Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive	A business case and Both: · the Mayor or the Chair of a Committee of the Whole · and the Chief Executive
Approvals for international travel – Governing Body members	· A business case and both: · The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive or Governance Director	A business case and Both: · the Mayor or the Deputy Mayor · and the Chief Executive or the Director Governance
Approvals for international travel – local board members	· A business case and both: · The Mayor or the Deputy Mayor or the Chair of the Audit and Risk Committee or the Chair of the Finance and Performance Committee · And the Chief Executive or Governance Director	A business case and Both: · Endorsement by the Local Board · then approval by the Chief Executive or the Director Governance If urgent approval is needed: · Endorsement by the Chair · then approval by the Chief Executive or the Director Governance · then retrospective endorsement by the Local Board
Development programmes and conferences	Pre-approved, subject to the cost falling within the annual professional development budget	Various authorisation depending on the role of the requester
Hosting official visitors	If necessary, budget holder approval	Personal expenditure can be reimbursed

25. Other changes have been made throughout the policy to update, clarify or align the policy with current good practice. In addition the language and presentation of the policy have been updated to make it more accessible.

Consideration

Local board views and implications

26. This report is seeking local board views.

Māori impact statement

27. This policy is a requirement of the Remuneration Authority. It is for internal use and does not have specific implications for Māori.

Implementation

28. The Elected Members’ Expenses Policy will come into force once approved by the Remuneration Authority. This is expected to be in July 2016.

Attachments

No.	Title	Page
a View	Draft Auckland Council Elected Members’ Expense Policy 2016	113

Signatories

Authors

Jo Iles, Business Hub Manager, Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Lou Lennane - Acting Manager Local Board Services

Rex Hewitt – Relationship Manager

Manurewa Local Board

14 July 2016

Manurewa Local Board – Update, Monitoring and Progressing Work Programmes

File No.: CP2016/14556

Purpose

1. Seeking a decision from the Manurewa Local Board to change the portfolio model of managing responsibilities and priorities to a workshop approach with the whole board, comprised of all local board members.

Executive summary

2. This report has been generated following a suggestion from the Manurewa Local Board Chairperson, that consideration be given to changing the portfolio model of managing responsibilities and priorities adopted on 12 December 2013 (resolution number MR/2013/202). An alternative model of updating, monitoring and progressing organisational work programmes through workshops comprised of all local board members has been proposed.

3. Shortly after commencement of the current term of Auckland Council the Manurewa Local Board (Board) created a number of portfolios for specific subject areas, reflecting the Board’s decision making delegations and plan priorities. This was considered and agreed at a meeting of the Board on 12 December 2013. The report is provided as Attachment A. The portfolio model was adopted as a method of assisting the Board manage organisational work flows focused on the implementation of the Local Board Plan and Annual Agreements.

4. At the time this matter was considered, department work programmes were not fully developed. In some cases work programmes were not completed until late into the financial year. This has now changed. The majority of work programmes for 2016/2017 have been agreed, with greater detail on budgets and connections to the implementation of the Board’s annual agreement.

5. As a result, the focus and knowledge of the local board members can be on:

i) monitoring work programmes against agreed milestones

ii) working through exception reporting where there are delays or issues with implementation

iii) progressing activities within the programme

iv) leading on areas of interest and knowledge.

6. It is proposed that progressing work programmes be undertaken collectively through Board workshops in place of portfolio meetings.

7. One dedicated workshop a month for work programme monitoring and development will enable the integration of some work streams and potentially provide an opportunity for staff and board members to gain a picture of the range and interrelationship of some activities.

Recommendation/s

That the Manurewa Local Board:

a) move from a portfolio model of managing work flows to a dedicated monthly workshop meeting for updates, monitoring and progress reports from departments on their 2016/2017 work programmes.

b) implement the work programme update, monitoring and progress reporting to monthly workshops in July 2016.

c) retain the current local board members leads for topic areas.

Comments

8. The Board has eleven portfolio activity areas meeting at various intervals as follows:

i) Governance As and when required

ii) Regulatory As and when required

iii) Community services and CAB Monthly

iv) Economic Development and BIDS Monthly

v) Parks Bi Monthly

vi) Libraries Bi Monthly

vii) Transport Monthly

viii) Arts, Culture and Events Monthly

ix) Recreation services As and when required

x) Civil defence and Emergency Management Bi monthly

xi) Built and Natural Environment Bi Monthly

9. There were five work programmes approved at the 9 June 2016 Board meeting and three to be considered at the 14 July 2016 Board meeting.

10. The work programmes are as follows:

i) Parks, Sports and Recreation

ii) Arts, Community and Events

iii) Libraries

iv) Community Leases

v) Community Facilities Renewals

vi) Local Environment and Local Development – not yet approved

vii) Business Improvement District – not yet approved

viii) Local Economic Development – not yet approved

11. If the Board decides to hold workshops for updating, monitoring and progressing work programmes it is suggested that one workshop per month be dedicated to this purpose.

12. Some reporting on work programmes could be undertaken through electronic updates. This could be for those topics included under portfolio areas where they meet as and when required or less frequently. Where there are exceptions to the work programme or discussion required by the Board, a verbal update will be scheduled.

13. Large departments such as Parks, Sports and Recreation and Arts, Community and Events, which include individual unit work programmes and have significant budgets will need to report monthly. The same level of updates and reporting will also be necessary from Auckland Transport. A verbal update on all work programmes will be still expected quarterly.

14. The purpose of the monthly workshop meeting is to:

· enable staff to update the Board, confirm or otherwise that work programme milestones and implementation are being met or on track according to plan and schedule, and report that required outcomes are being achieved

· enable the Board to provide to staff, local, strategic and subject knowledge input, direction, and feedback received from communities to assist progress on work programmes

· monitor the budget related to the work programme

· identify areas of potential integration between various pieces of work

· table issues and topics that require further consideration by the Board.

15. The workshop remains a non-decision making forum and does not replace on going engagement with communities to help inform decision making at the Board’s business meeting.

16. The current workshops will continue to be scheduled to provide discussion and direction on topics of significance and interest to the Board, Manurewa and Auckland, such as:

i) contestable grants

ii) finance

iii) new events and initiatives

iv) Spatial Priority Areas

v) community needs assessments

vi) bylaws

vii) strategies and policies.

17. A separate workshop time will be scheduled where there is a topic arising from a work programme update, monitoring and progress report which warrants further consideration or has significant implications.

18. If the proposed change is implemented during July 2016, it will need to be accompanied by clear and regular communications to all board members. This will include workshop notes and updates, monitoring and progress reports and any related documents.

19. Board members will continue as leads on topics to enable knowledge to be retained. If it is necessary for further discussions to take place between departments and units with leads, these will be shared with the whole Board.

20. The change from a portfolio model to a workshop model has been undertaken by at least one other local board. The proposal to make this change in Manurewa has been discussed with the majority of staff involved in portfolios and they have articulated benefits with the proposed workshop approach.

21. If the workshop model is adopted, consideration should be given to the workshop start time. Currently workshops begin at 6.30pm. On the basis that evening workshops are retained, a 5.30pm start will offer board members more efficient use of time.

Consideration

Local board views and implications

22. This report is seeking the Board’s views and a decision and sets out the implications of the proposal.

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, Local Board Plans and the Unitary Plan.

24. Supporting Māori initiatives and outcomes are detailed in Te Toa Takitini - Auckland Council’s Māori Responsiveness Framework. An aim of the work programme monitoring by the Board is to support Māori communities.

Implementation

25. Local Board Services staff will assist with the implementation of this workshop model.

Attachments

No.	Title	Page
a View	12 December 2013 Manurewa Local Board Portfolios - Roles and Responsibilities report	133

Signatories

Authors	Sarah McGhee - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Discussion

Background

5. At the beginning of the first term of Auckland Council in 2010, the Manurewa Local Board (Board) created a number of portfolios for specific subject areas, reflecting the Board’s decision-making delegations and priority areas. This was intended to assist the Board to manage its responsibilities effectively, build subject matter knowledge, create a public face for portfolio areas, share the workload and efficiently utilise council staff resources.

6. Board Members were assigned Lead or Associate portfolio roles with responsibility for:

· Ensuring the Board was kept up to date on progress with projects and work programmes that were agreed with the Board;

· Acting as a sounding board on behalf of the Board;

· Raising issues with the full Board for discussion (as appropriate);

· Representing the views of the Board to give direction to council officers;

· Attending council workshops and briefings organised for the portfolio area;

· Meeting regularly with council staff for briefings and catch-ups on matters related to the portfolio area.

7. Local Boards were not obliged to establish portfolios and minimal guidance was given regarding carrying out portfolio duties. Therefore a great variety in work practices existed amongst the 21 local boards, especially in how the different roles were carried out and how staff interacted with portfolio holders.

8. At a workshop on Tuesday 22^nd October, Manurewa Local Board members considered the ways in which they would work together for the next three years. This included a discussion on portfolio subject areas. Changes were proposed from the previous term, both to subject areas and to the way in which these would be supported by Board members.

9. In addition to portfolio Leads and Associates (now referred to as Deputies), the Board proposed the establishment of teams that also include Support and Mentor roles for each portfolio.

10. At its November business meeting the Board formally signed off on this and established the following portfolios and allocated the following Members to the different roles:

Board Member	Portfolio Lead	Portfolio Deputy	Portfolio Support	Portfolio Mentor
Planning, policy, governance, finance, regulatory, bylaws, compliance, Unitary Plan, Southern Initiative	Angela Dalton	Simeon Brown		George Hawkins
Arts and Culture and Events	Angela Cunningham-Marino	Daryl Wrightson	Michael Bailey	George Hawkins
Community Services inc CAB	Simeon Brown	Daryl Wrightson	Michael Bailey	Angela Dalton
Libraries	Michael Bailey	George Hawkins	Angela Cunningham-Marino	Angela Dalton
Recreation Services	Angela Cunningham-Marino	Simeon Brown	Danella McCormick	Angela Dalton
Parks including playgrounds	Michael Bailey	Danella McCormick	Angela Cunningham-Marino	George Hawkins
Built and Natural Environment	Angela Cunningham-Marino	Danella McCormick	Michael Bailey	George Hawkins
Street environment and Town Centres (BIDS)	Simeon Brown	Michael Bailey	Ken Penney	Angela Dalton
Civil Defence and Emergency Management	Danella McCormick	Angela Cunningham-Marino	Michael Bailey	George Hawkins

11. This report proposes a way of working and further describes the roles and responsibilities associated with holding a portfolio and the different roles within the portfolio. It also describes how the Local Board Services team will assist the members with carrying out their portfolio duties.

Roles and responsibilities

12. Portfolios are an additional mechanism for the board to exercise its delegations and governance responsibilities in local projects and services and the development of regional policy and strategy. It should not replace:

· Decision making at Business meetings;

· Consultation and engagement with the public and community organisations to help inform the board’s decision making.

13. It is recommended that portfolio holding responsibilities are limited to:

· Overseeing projects and work programmes that have been agreed by the Board and ensure that the Board is kept up to date with progress;

· Acting as a sounding board on behalf of the Board;

· Raising issues with the full Board for discussion as appropriate;

· Representing the views of the Board to give direction to Council officers;

· Attending Council workshops and briefings organised for the portfolio subject area;

· Meeting regularly with Council staff for briefings and catch-ups on matters related to the portfolio area;

· Initiating the development of feedback on legislation and policies related to the portfolio area for the Manurewa Local Board;

· Any decision making as expressly laid out in the delegations protocols and agreed by the board;

· Any other responsibilities which are conferred to portfolio holders by resolution of the Board.

14. Portfolio holders should not:

· Be perceived by Council officers and other stakeholders as being decision-makers on topics and projects related to their portfolio area;

· Make any decisions related to major changes to the portfolio related budgets that are outside the delegations protocols;

· Offer their personal view and/or opinion as representing that of the full Board unless they have delegated responsibility to do so by resolution of the Board.

15. The Manurewa Local Board has also defined four different roles within a portfolio: the Portfolio Lead, Portfolio Deputy, Portfolio Support and the Portfolio Mentor. It is proposed that the different roles include the following responsibilities:

Portfolio Lead:

· Lead the portfolio catch-up meetings;

· Set the agenda and taking full account of the issues and concerns of all portfolio members and the rest of the Board;

· Monitor the progress towards timely and effective achievement and implementation of the portfolio plan and underlying workprogrammes;

· Monitor the budget related to projects as described in the portfolio plan and underlying work programmes specific to that portfolio;

· Initiate the development of feedback on legislation and policies related to the specific portfolio area;

· Raise issues with the full Board for discussion as appropriate;

· Report back to the full Board on the activities undertaken within the portfolio.

Portfolio Deputy:

· Provide support and guidance to the Portfolio Lead;

· Deputise for the Portfolio Lead if and when required.

Portfolio Support:

· Provide support to both the Portfolio Lead and Deputy;

· Carry out specific tasks related to the portfolio as requested by the Portfolio Lead and Deputy.

Portfolio Mentor:

· Provide support and guidance to the Portfolio Lead with regards to the direction setting for the portfolio;

· Provide support and guidance to the Portfolio Lead, Portfolio Deputy and Portfolio Support on how to carry out the different tasks effectively;

· Oversee the effectiveness of the portfolio and raise any concerns with the Portfolio Lead in first instance and inform the Local Board Chair if and when appropriate.

Communication

16. With regards to the communication around a specific portfolio there are several communication loops:

· Communication between departments and the portfolio holders;

· Communication around achievements within the portfolio area;

· Communication between portfolio holders and the rest of the Board.

Note that it will be the role of the Local Board Chair to speak to the media on behalf of the Board unless the Chair decides to delegate this to another member.

17. Feedback from the previous term indicates that the communication from Portfolio holders back to other Board members was an area that could be improved. Good communication around what happens within a portfolio is essential for several reasons:

· Early identification of any issues;

· Putting issues on the radar of all members and receiving guidance and feedback when required;

· Increase the visibility of the work that the Local Board is doing within the community.

· Portfolio holders have a responsibility to provide a feedback loop to other Board members.

18. With regards to keeping the other Board members informed about what happens in a specific portfolio area it is proposed that the following actions are taken:

· All members to be informed about portfolio meeting dates. The meetings however will be scheduled around the availability of both the Portfolio Lead and Deputy but all members are welcome to attend;

· Minutes will be distributed to all Board members after approval from the Portfolio members;

· Portfolio Lead to report back to the full Board on activities they have undertaken within their portfolio role using the report template in attachment A. Verbal reporting back can either be done at a Business meeting or at the beginning or end of a workshop;

· The portfolio report to be placed on the agenda of the monthly business meeting;

· Key achievements within the portfolio area can be highlighted in the Manurewa Local Board e-news bulletin which also will be placed on Facebook.

Portfolio support from Local Board Services

19. Local Board Services staff will support the portfolio holders with carrying out their tasks described above. The following support can be expected:

Local Board advisors:

· Support the Portfolio Lead with setting the agenda and work with the relevant Council officers;

· Assist the Portfolio Lead with monitoring the progress towards timely and effective achievement and implementation of the portfolio plan and underlying work programmes;

· Assist the Portfolio Lead with monitoring the budget related to projects as described in the portfolio plan and underlying work programmes specific to that portfolio

· Support and advice during the portfolio catch-ups and other meetings with officers and external stakeholders;

· Support the development of feedback on legislation and policies related to the specific portfolio area;

· Ensure that notes are taken and are distributed to all members after approval from the portfolio holders.

Democracy advisor:

· Diarise the portfolio meetings;

· Place the portfolio reports, as provided by the members, on the business agenda.

Consideration

Local Board Views

20. The Manurewa Local Boards view is sought through this report.

Maori Impact Statement

21. There is no specific impact for Māori arising from this report.

Implementation Issues

22. The Local Boards work around portfolios is supported by both Local Board Services staff and the different departments within Council.

Manurewa Local Board

14 July 2016

MANUREWA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Row	Board Meeting Date	ACHIEVEMENT
1.	30 January 2014	Supported the Manurewa Santa Parade
2.	30 January 2014	Supported the Manurewa Christmas in the Park
3.	30 January 2014	Feedback on the Smoke Free policy
4.	30 January 2014	Feedback on the Boarding Houses and Hostels bylaw
5.	30 January 2014	Feedback on the Animal Management bylaw review
6.	30 January 2014	Position paper on Psychoactive Substances
7.	30 January 2014	Submission to the Hamilton City Council on their Psychoactive Substances Policy
8.	13 February 2014	Supported and attended the Manurewa Waitangi Day event and undertook community consultation for the Local Board Plan
9.	13 February 2014	Supported and attended the Homai Fun Day at Russell Reserve and undertook community consultation for the Local Board Plan
10.	13 February 2014	Submission to the Local Government Act Amendment Bill No. 3
11.	13 February 2014	Local Board Plan community consultation at Southmall
12.	13 March 2014	Supported Elvis in the Gardens event – 20,000 people attended
13.	13 March 2014	Spoke to the Hamilton City Council regarding their Psychoactive Substances Policy
14.	13 March 2014	Held first meeting for the World War I commemorations event
15.	13 March 2014	Attended Long Term Plan scheme setting meeting
16.	13 March 2014	Provided input on the draft Cemeteries and Crematoria Bylaw
17.	13 March 2014	Provided input into the draft Boarding Houses and Hostels Bylaw
18.	13 March 2014	Provided input into the New National Drug Policy Discussion Document for New Zealand
19.	13 March 2014	Speaking to Select Committee regarding submission to the Local Government Act Amendment Bill No. 3
20.	13 March 2014	Spoke to the Regional Strategy & Policy Committee regarding the psychoactive substances regulations
21.	13 March 2014	Consultation for the informal feedback on the Local Board Plan at Clendon and Southmall
22.	10 April 2014	Consultation with mana whenua regarding the Local Board Plan
23.	10 April 2014	Consultation with Weymouth community regarding the Local Board Plan
24.	10 April 2014	Consultation with elderly and the disability sector on the Local Board Plan
25.	10 April 2014	Opening of the Randwick Park Skate Park – an awesome facility
26.	10 April 2014	Supported Neighbours Day initiatives
27.	10 April 2014	Supported the Sunrise Walk for Hospice.
28.	8 May 2014	Supported and attended the Manurewa Sports Awards
29.	8 May 2014	Attended the sod turning for the stage 2 Netball Manurewa development
30.	8 May 2014	Daryl Wrightson partnered with the “YMCA be the change” group to organise a Manurewa and Clendon town centre clean up
31.	8 May 2014	Attended the legal highs co-governance session with the governing body
32.	8 May 2014	Continued advocacy for a Local Approved Product Policy
33.	8 May 2014	Worked with the RSA and achieved record attendance numbers at the Manurewa ANZAC day services
34.	8 May 2014	Supported the “Eye on Nature” event
35.	8 May 2014	Provided feedback on Alcohol Advertising and Sponsorship
36.	8 May 2014	Provided feedback on Local Boards Funding Policy Review
37.	8 May 2014	Provided feedback on the Council Controlled Organisations Review
38.	8 May 2014	Provided input to draft the regulations for discharge and dumping in the ocean
39.	8 May 2014	Allocated community group funding for round two 2013/2014 applications as follows: - Local Board Discretionary Community: - Age Concern Counties Manukau Inc. - $3,263 - Alfriston College - $3,390 - Auckland Kids Achievement Trust (FYD Auckland) - $6,633 - Auckland NZ View - $400 - Auckland Regional Migrant Services Charitable Trust - $3,840 - Getin2life Youth Development Trust - $3,288 - LifeChurch Manurewa - $14,392 - Life Education Trust SE Auckland - $7,500 - Manurewa Squash Rackets Club Inc. - $3,398 - Manurewa University of the Third Age - $1,472 - New Foundations Trust - $9,620 - Rape Prevention Education - $5,434 - South Asian Trust Inc. - $1,998 - Te Ara Poutama AEC Charitable Trust - $2,000 - Youthline Auckland Charitable Trust - $5,000 - Community Crime Prevention: - Kidpower Teenpower Fullpower Trust - $2,347 - South Asian Trust Inc. - $4,639 - Te Whakaora Tangata - $9,934 - Marae Facilities: - Manurewa Marae - $8,344 - Rates Assistance: - Baptist Union of NZ (on behalf of The Dream Centre) - $5,000 - Lifechurch NZ Community Trust - $6,818 - Melkite Catholic Charitable Trust of New Zealand - $724 - Social Investment: - Age Concern Counties Manukau Inc. - $12,500 - The Parenting Place (Attitude Youth Division) - $4,234
40.	12 June 2014	Lobbied central government for a law change on psychoactive substances
41.	12 June 2014	Supported the community day removing mangroves at Manurewa marae
42.	12 June 2014	Supported the community in opposing a proposed new liquor off-licence in Clendon
43.	12 June 2014	Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation
44.	12 June 2014	Adopted the 2014/2015 Manurewa Local Board Agreement
45.	10 July 2014	Input to the draft Auckland Council Local Alcohol Policy
46.	10 July 2014	Input to the draft Allocation of Decision Making Review for local boards
47.	10 July 2014	Submission to the central government’s Product Stewardship Policy
48.	10 July 2014	Established a town centre steering group
49.	10 July 2014	Local Alcohol Policy consultation at the Manurewa market held on Sunday, 22 June 2014
50.	10 July 2014	Supported and conducted consultation at the Wiri Business market
51.	10 July 2014	The chairperson attended a thank you event on behalf of the board held at South Auckland Hospice
52.	14 August 2014	Hosted a successful Volunteer Awards Event on Friday, 1 August 2014
53.	14 August 2014	Hosted the Mayor on 12 August for 3 and half hours
54.	14 August 2014	Consulted on the Arts and Culture Strategic Action Plan
55.	14 August 2014	Ran a series of drop-in sessions for the special consultation procedure for draft Manurewa Local Board Plan
56.	14 August 2014	Attended the community planting day held at Wattle Downs
57.	14 August 2014	Attended the computer in homes graduations held at Finalyson Park school and South Auckland middle school
58.	14 August 2014	Attended a public consultation held for the Taonga Early Childhood Centre held at Randwick Park Community House
59.	11 September 2014	Completed the Local Board Plan hearings.
60.	11 September 2014	Presented at the hearing panel for the Local Alcohol Policy
61.	11 September 2014	Spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals
62.	11 September 2014	Provided feedback on the Trading and Events in public Places Bylaws
63.	11 September 2014	Provided advocacy to attain funding for the resource recovery network development
64.	11 September 2014	Provided advocacy to the Southern Initiative to fund the economic development plan
65.	9 October 2014	Adopted the Manurewa Local Board Plan 2014
66.	9 October 2014	Supported the Manurewa Community Network Expo
67.	9 October 2014	Attended Manurewa Business Association annual general meeting
68.	9 October 2014	Supported the International Day for the Older Person
69.	13 November 2014	Participated in inaugural hui between Manukau Harbour Forum and mana whenua representatives held on 13 October 2014
70.	13 November 2014	Participated in the mataawaka and mana whenua input into decision making hui
71.	13 November 2014	Supported and attended the Armistice Day celebrations held on Sunday, 9 November 2014
72.	13 November 2014	Consultation carried out in relation to the draft Local Approved Products Policy (LAPP)
73.	13 November 2014	Advocacy with the Governing Body in relation to the Long-term Plan process
74.	13 November 2014	Provided feedback on the Signage Bylaw
75.	13 November 2014	Provided feedback on the Arts and Culture Strategic Action Plan
76.	13 November 2014	Provided feedback to Auckland Transport on the Manurewa town centre bus stops, bus route 365, and bus route 366
77.	13 November 2014	Provided feedback on the draft Auckland Council Significance and Engagement Policy
78.	11 December 2014	Attended the Clendon 30^th birthday
79.	11 December 2014	Attended the Netball Manurewa Christmas luncheon
80.	11 December 2014	Supported the Manurewa Santa Parade
81.	11 December 2014	Supported and attended the White Ribbon Breakfast
82.	11 December 2014	Supported and attended the Christmas Carols at the Methodist Church
83.	11 December 2014	Attended the second session of the Maori input into decision making forum.
84.	11 December 2014	Participated in the Sustainability of Sport Forum held on Monday, 8 December 2014.
85.	11 December 2014	Appealed the Clendon Liquor objection for the premises at 3/439 Roscommon Road, Clendon.
86.	11 December 2014	Lodged an objection to the Super Liquor licence application at 6H Ross Roberts Place, Clendon.
87.	29 January 2015	Approved the following applications made to the round two of the local events support fund: - $1,200 to the Mela Trinajan Da Event being organised by New Zealand Sikh Women’s Association (Inc.) - $1,740 to the RaWiri Idol 2015 Event being organised by the RaWiri Residents’ Association.
88.	12 February 2015	Held first consultation session on the Long-term Plan
89.	12 February 2015	Supported Music in the Parks at Nathan Homestead
90.	12 February 2015	Supported Movies in the Park held at Keith Park
91.	12 March 2015	Supported the Manurewa Community Day event held on 28 February 2015
92.	12 March 2015	Held the Ice-cream Sundae Event – 28 February 2015
93.	12 March 2015	Spoke at the Auckland Transport Have Your Say Event regarding the board’s Regional Land Transport Plan submission
94.	12 March 2015	Spoke at the Local Approved Product Policy hearing and supported the Manurewa Youth Council with their presentation at the hearing
95.	12 March 2015	Lodged an objection to the Rowandale liquor licence renewal
96.	12 March 2015	Addressed the Alcohol Regulatory and Licensing Authority regarding an appeal to the Clendon Wines liquor licence
97.	12 March 2015	Supported Elvis in the Gardens event held on 1 March 2015
98.	12 March 2015	Undertook advocacy to gather evidence for the local alcohol ban areas
99.	12 March 2015	Supported the work in relation to the Maori responsiveness framework
100.	12 March 2015	Consultation on Long-term Plan with residents and community groups
101.	9 April 2015	Supported and attended the Homai Fun Day
102.	9 April 2015	Supported and attended the “Eye on Nature” event
103.	9 April 2015	Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy
104.	9 April 2015	Held a “Have Your Say” event on the Long-term Plan (14 April 2015)
105.	14 May 2015	Supported ANZAC Day 2015
106.	14 May 2015	Supported the Clendon Community Expo
107.	11 June 2015	Completed the 2015/2016 Annual Local Board Agreement
108.	11 June 2015	Approved the funding for the Randwick Park Pavilion
109.	9 July 2015	Approved community grants applications to the amount of $100,397 of at the 11 June board meeting as follows: Local Board Discretionary Community Fund: - Auckland Kids Achievement Trust - $10,000 - Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga - $1,000 - Auckland Young Women’s Christian Association (t/a YWCA Auckland) - $1,460 - Bhartiya Samaj Charitable Trust - $1,271 - Blue Light Ventures Inc. - $2,175 - Carlson School for Cerebral Palsy - $2,000 - Connected Media Charitable Trust - $867 - Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau) - $5,000 - Manukau Orchestral Society Inc. - $3,500 - Manurewa Business Association Inc. - $3,478 - Multiple Sclerosis Society of Auckland and the North Shore Inc. - $4,000 - New Foundations Trust - $8,562 - Senior Citizens Service Club of Manurewa - $2,790 - The Parenting Place - Attitude Youth Division - $3,697 - The Parenting Place - Toolbox Division - $2,168 - Te Whakaora Tangata - $9,939 Marae Facilities Fund - Manurewa Marae Trust Board 2008 Inc. - $25,286 Rates Assistance - Lifechurch NZ Community Trust - $3,143 Social Investment Fund - Auckland Cambodian Youth and Recreation Trust - $1,450 - Manukau Youth Orchestra - $5,000 - South Asian Trust Inc. - $3,611
110.	9 July 2015	Planting of peace tree and unveiling of plaque at Arline Shutz Reserve at Halver Road.
111.	9 July 2015	Supported and attended the Southern Business Market.
112.	9 July 2015	Participated in the development of the ‘Auckland's industrial south: integrated business precinct plan’ which was passed by Auckland Development Committee on 7 July 2015. The Committee adopted an integrated business precinct plan to support industrial areas in south Auckland in future business and employment growth. This is a co-ordinated approach for the use and supply of land for heavy and light industry, providing transport infrastructure, high quality amenity, growth and planned investment and increased skills and training. The business precinct plan supports continued growth of industrial activities in the Airport area, East Tamaki, Wiri and the industrial areas of Takanini, Drury, Papakura, and Pukekohe. These zoned industrial areas make a significant contribution to the Auckland economy. In 2012 they contributed an estimated $18 billion towards Auckland’s GDP, employed 23 percent of Auckland’s total employment with employment growth of 27.5 percent since 2002.
113.	9 July 2015	Completion of realignment of the pathway and lighting for Station Road to James Road.
114.	13 August 2015	Allocated the 2015/2016 Local Events Support fund round one amounting to $7,533.84 as follows: · Clendon Residents Group - Clendon Fun Day - $6,533.84 · 2015 Hubbards Head2Head Charity Walk - Head2Head Charity - $1,000.00
115.	13 August 2015	Attended the tenth anniversary of Manurewa Swimming Pools
116.	13 August 2015	Held a rates clinic in the Manurewa Library on Saturday 8 August 2015
117.	13 August 2015	Provided feedback to the Stormwater Priorities consultation
118.	13 August 2015	Confirmation of the world record for the world’s largest ice-cream sundae
119.	13 August 2015	Board represented at the Local Government Conference by Daryl Wrightson
120.	10 September 2015	Provided feedback on the Auckland Regional Amenities Funding Act
121.	10 September 2015	Provided feedback on the Future Urban Land Supply
122.	10 September 2015	Allocated the 2015/2016 round one quick response community grants applications as follows: - Age Concern Counties Manukau Inc - $2,000 - Auckland NZ View - $400 - Barnardos NZ - $1,000 - Manukau Indian Association Inc. - $2,000 - Manurewa High School - $1,175 - Manurewa Intermediate School - $1,600 - Mind Over Manner - $2,000 - The Rising Foundation Trust - $718 - Urban EcoLiving Charitable Trust - $1,832 - YMCA of Auckland Inc - $1,598
123.	10 September 2015	Held a rates clinic on 15 and 22 August 2015
124.	10 September 2015	Attended and supported the Pedestal Lane ceremony – 15 August 2015
125.	10 September 2015	Unveiled the Vietnam Vets Ode in Te Reo on 16 August 2015
126.	10 September 2015	Attended and supported the “out and about fun day” in Clendon on 21 August 2015
127.	10 September 2015	Attended Citizens Advice Bureau Annual General Meeting on 25 August 2015
128.	10 September 2015	Attended the Citizenship Ceremony on 8 September 2015
129.	8 October 2015	Attended the Clayton Park Community School Fair – 9 September
130.	8 October 2015	Supported the Seniors Celebration – Manurewa Marae – 11 September
131.	8 October 2015	Attended the Masters of Rugby League – Blue September event – 12 September
132.	8 October 2015	Attended the Te Whakaora Tangata – Annual Fundraising Dinner – 18 September
133.	8 October 2015	Attended the Alfriston Rotary - Awards for Pride of Workmanship – 21 September
134.	8 October 2015	Held two community clinics 19 September and 3 October
135.	8 October 2015	Provided feedback on the Auckland Transport Berm Planting Guidelines
136.	8 October 2015	Supported the Manurewa town centre clean up on Saturday 3 October 2015
137.	8 October 2015	Supported the Manurewa Community Expo on Thursday 8 October 2015
138.	8 October 2015	Supported and attended the Civil Defence training exercise held at Netball Manurewa on Wednesday, 30 September 2015
139.	19 November 2015	Held a community drop in clinic
140.	19 November 2015	Awards recognition morning tea for Manurewa Pool and Leisure
141.	19 November 2015	Attended the Wiri Business Improvement District annual general meeting
142	19 November 2015	Supported and attended the Clendon Fun Day
143.	19 November 2015	Attended the Manurewa Business Improvement District annual general meeting
144.	19 November 2015	Supported and attended Armistice Day
145.	19 November 2015	Community engagement at Kirton Crescent
146.	19 November 2015	Manurewa Soldiers book launch at Manurewa RSA
147	19 November 2015	Supported and attended the Urbanesia events at Nathan Homestead and Te Matariki
148.	19 November 2015	Attended the Manurewa Rugby Annual General Meeting
149.	19 November 2015	Attended Manurewa Citizenship Ceremony
150.	10 December 2015	Supported and attended the Manurewa Christmas Parade on 28 November 2015
151.	10 December 2015	Supported and attended the unveiling of the mural at Gallaher Park on 5 December 2015.
152.	10 December 2015	Attended the Manurewa YouthFest event on Saturday, 5 December 2015
153.	10 December 2015	Held a key stakeholder workshop
154	10 December 2015	Allocated local grants round one 2015/2016 as follows: - Sir Peter Blake Marine Education and Recreation Centre (MERC), $1,000 - Foundation for Youth Development, $5,000 - New Foundations Trust, $5,000 - Urban Neighbours of Hope, $200 - Homai Safety Panel, $2,000 - Weymouth Playcentre, $2,500 - Kohiwi Rd Playcentre, $2,500 - New Zealand Sikh Women’s Association (Inc.), $5,000 - Auckland City Mission, $4,000 - Children's Autism Foundation, $1,800 - Shakti Asian Women's Centre Incorporated, $1,130 - Urban EcoLiving Charitable Trust, $3,858.50
155.	10 December 2015	Presented and advocated to the governing body on the draft 2016/2017 Annual Plan
156.	10 December 2015	allocated quick response community grants as follows: - What Hope Community Trust, $1,400 - Youthline Manukau, $1,000
157.	10 December 2015	Provided funding for the skate park guardians
158.	10 December 2015	Provided funding for the Wiri Business Improvement District expansion.
159.	10 December 2015	Attended and supported the opening celebration of Sculpture in the Gardens.
160.	28 January 2016	Supported and attended the Movie in the Park event at Weymouth
161.	28 January 2016	Awarded the Rangatahi Youth Scholarships
162.	28 January 2016	Attended the Manurewa Youth Council induction programme for the new incoming members.
163.	28 January 2016	Attended the launch of the Arts and Culture Strategic Action Plan
164.	11 February 2016	Funded and attended the Manurewa Local Board Waitangi Day Event
165.	10 March 2016	Attended the Manurewa Citizenship Ceremony
166.	10 March 2016	Held Have Your Say Events in relation to the draft 2016/2017 Annual Plan
167.	10 March 2016	Attended and supported the Frances Street mural unveiling
168,	10 March 2016	Submitted on the Ministry of Health's discussion document: Taking Action on Fetal Alcohol Spectrum Disorder
169.	10 March 2016	Spoke at the Independent Hearing Panel on the proposed Unitary Plan regarding residential zoning
170	10 March 2016	Spoke to the Governing Body Extraordinary meeting about the out of scope changes to the Proposed Auckland Unitary Plan.
171	14 April 2016	Supported and attended the Eye on Nature event
172	14 April 2016	Supported and attended Katie’s Clean Up
173	14 April 2016	Supported and attended Elvis in the Gardens
174	14 April 2016	Attended the Manurewa Citizenship Ceremony
175	14 April 2016	Supported and attended Sunrise Walk for Hospice
176	14 April 2016	Adopted the David Nathan Park and Nathan Homestead Strategic Business Plan
177	14 April 2016	Allocated grants to: - PHAB Association Incorporated - $2,000 - What Hope Community Trust - $1,899 - AIEC Trust Trading as “Spoken Words Youth Group” - $2,000 - Age Concern Counties Manukau Incorporated - $2,000
178	12 May 2016	Supported and attended the dawn service and civic service for the Manurewa ANZAC Day Commemorations
179	12 May 2016	Attended the Transport for Future Urban Growth consultation meeting
180	12 May 2016	Attended the Auckland Tourism, Events & Economic Development (ATEED) major event planning re the Masters Games in 2017 and the Lions versus All Blacks game
181	12 May 2016	Supported and attended the local citizenship ceremony
182	12 May 2016	Supported and attended the Puhinui Stream clean up
183	12 May 2016	Supported and attended the Puhinui Stream Challenge Event
184	9 June 2016	Allocated the Manurewa Local Grant 2015/2016 round two grants totalling $85,926 as follows: - Action Education Inc. - $4,000 - Manukau Performing Arts Inc. - $1,500 - Age Concern Counties Manukau Inc. - $8,000 - Diabetes New Zealand - $4,139 - New Foundations Trust - $5,000 PHAB Association Inc. - $5,000 - The Parenting Place – Attitude Youth Division - $3,797 - The Parenting Place - $3,640 - Youthline Auckland Charitable Trust - $1,350 - Counties Manukau Sports Foundation - $49,500.
185	9 June 2016	Allocated the Manurewa Local Board round four quick response grants totalling $5,939 as follows: - Vincent Faletau – Brass band sessions for youth - $1,113 - Environmental Education for Resource Sustainability Trust – Paper4trees - $1,826 - Pacific Events and Entertainment Trust – Diversity Festival Manurewa - $2,000 - Manurewa Squash Rackets Club Inc. – Free junior squash coaching for the Manurewa community - $1,000.

Manurewa Local Board

14 July 2016

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 7 June 2016

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	Danella McCormick
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey	Daryl Wrightson
	Angela Cunningham-Marino (from 6.56pm)

Staff Present:	Rex Hewitt, Relationship Manager
	Sarah McGhee, Senior Local Board Advisor
	Jacqueline Pryor, Local Board Advisor
	Lee Manaia, Democracy Advisor
	Gareth Stiven, Senior Policy Advisor
	Christine Gulik, Principal Local Board Advisor
	Emma Joyce, Relationship Advisor

Also Present:	Dave Tims
	Denise Tims
	Janice Thompson

Apologies:	George Hawkins, QSO

Item

Who to Action

1. Governance Framework Review

Gareth Stiven (Senior Policy Advisor) and Chris Gulik (Principal Local Board Advisor) outlined the initial findings of the governance review.

The board gave the feedback on the following questions:

1) Are there any other major issues or concerns

· Councillors are not necessarily representing the local board view as their primary focus is on regional issues.

· Whilst councillors may support a local board on a topic when it gets to the governing body meeting they may have to take a different view.

· Councillors should be elected at large as they could then campaign on regional issues. This would help provide a clearer delineation of roles.

· There are tensions for councillors in that at times there can be conflicts of being pulled back to local wards versus the wider regional context.

· The Auckland Transition Agency believed there should be no overlap of the councillor role and local board members’ role where as currently this does exist.

· The governance model would be much improved if all elected members are hearing the same messages at the same time. Councillors and local boards should be having workshops on issues at the same time.

· The decision-making framework does not provide an appropriate balance of regional decision-making versus local decision-making. When combined with the funding mechanisms meant to support the responsibilities of the two elements of governance this is further exacerbated.

2) Are there other areas we should be looking at more closely?

· Local Board Services teams provide governance support and advice to local board members and at the same time work with the organisation to enable delivery of plans and projects. How the organisation delivers on local board plans is an area for closer examination.

· The effectiveness of the advocacy system in place for local board to the governing body. Presenting once or twice a year to the governing body does not foster on-going discussion.

· The governing body has far too many committees some of which create overlap between regional and local topics thereby muddying responsibilities and accountabilities.

· Councillors don’t have enough time because of the number of committees, which limits their ability to get out and about.

· Procurement is a big machine which has rolled over local suppliers. It is recognised that changes are taking place and greater flexibility is creeping in which supports local delivery by local businesses and suppliers. However more is required in this area to strengthen our communities.

· The Executive Summary of the Auckland Transition Agency document was clear on the role of the governing body and local boards, as is the legislation. This sets out that when making decisions the governing body considers any views and preferences expressed by a local board, if the decision affects or may affect the responsibilities or operation of the local board or the well-being of communities within its local board area. The way we now work does not reflect the model provided in legislation.

· The legislation is fine it just need to be fully understood and fully implemented.

· There is a significant issue around both the governing body and local board’s ability to influence Council Controlled Organisations (CCOs) in their delivery. The relationship between local boards and CCO governance does not exist.

3) What would you devolve

· The flow of information from departments and some of the decision making as actions are taken without informing/ consulting with local boards.

· As long as boards are working within the policies and budgets and to plans why can’t they just get on and do it? Procurement should be sourced locally.

· It is not so much devolve as it is dissemination of information to create a greater understanding of the governance role, decision making allocations and funding policies.

· A good example of pushing the boundaries was the Alcohol Policy where the governing body wanted consistency across the region and limited the boards in having variations to reflect the local community.

· Auckland Council is risk adverse therefore it should devolve more local decision making. An example was psychoactive substances where local boards pushed for changes but the organisation decided to wait to see the outcome of the Hamilton City Council court case.

4) Are there other areas we should be looking at more closely?

· Elected members skill base both using what there is to the full plus improving and equipping us all to do the job.

· The preference in some parts of the organisation to pull elected members into the day to day operations, rather than providing unbiased, timely and evidenced based advice to inform debate and decisions.

· The topic of councillors being elected at large and if this were to happen the need for equity of representation across the region. The concerns of areas such as south Auckland should not be lost if this were to happen.

5) What is the primary role of the governing body?

· The governing body should be strategically focussed on the big picture and leave local boards to deal with the local stuff.

6) What is the primary role of local boards?

· 21 local boards deliver locally – they look different in different areas – flexibility is needed.

7) What is the role of governing body members with respect to their wards?

· Councillors need to consider how they pitch themselves at an election.

· Councillors are elected from their wards – that is where they get their votes from.

· Local boards are local councils

· Manurewa Local Board made a deliberate decision to give the ward councillors speaking rights and sit at the board meeting table.

8) What options are there for empowering local boards further?

· Local boards spend a lot of time trying to get information out of the organisation.

· If local boards were sitting at an equitable level with the governing body, the Local Board Services department might look different.

· At the moment there seems to be a “them and us” mentality in relation to the governing body and local boards.

· Local boards should appoint their own staff members – just like parliament.

· Local boards have become funders to contract out work.

2. Resource Recovery Initiative – U-turn Project

Emma Joyce (Relationship Advisor), Dave Tims, Denise Tims and Janice Thompson gave an overview of the Randwick Park resource recovery initiative – U-turn Project.

U-turn involves two Trusts who have partnered together. Te Awa Ora Trust and Urban neighbours of hope (UNOH).

Te Awa Ora Trust has the community waste engagement contract and currently employ 8 people.

Urban neighbours of hope (UNOH) is about grassroots neighbour-led development.

The U-turn project:

· will start small mainly focussed on Randwick Park to create zero unemployment using waste as a vehicle. The project intends to grow to include all of Manurewa.

· has been identified as a community lead initiative

· would like to see a resource recovery and recycling centre in Manurewa

· empowering local leadership

· creating employment

· there is potential in rubbish - potential to restore treasures. We are currently burying things that are treasures to other people.

· want a waste hub in Manurewa

The U-Turn Have visited the Raglan waste hub which currently employs 23 people.

Employment is a major priority and seen as a major lever for communities to take care of themselves and their families.

Some activities project U-turn have undertaken to date:

- attended the Xtreme Waste centre in Waikato

- have registered as an Auckland inorganic site in September 2015

- secured $45,000

- visiting inorganics weekly

- have supplied furniture to Randwick Park Community House for distribution to families in need

- Mentorship programme with Envision (May – Nov 2016) exploring other models to learn.

- Working closely with Auckland Council.

Issues identified:

· A big issue is space – where do we put the stuff – where do we develop a workshop.

· Would like to use the community house as an employment training space. A place to get people work ready.

· Want to use a container on Riverton Reserve for storage.

· Need warehouse space.

· Costs are shared between UNOH and Te Awa Ora Trust.

Some members of the board raised the following concerns:

· illegal dumping at the reserve or facility

· setting up the facility properly so if fits in with the long term strategic direction for a resource recovery space in south Auckland.

Overall the board was generally supportive of the project.

Meeting closed at 8.07pm.

Manurewa Local Board

14 July 2016

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 21 June 2016

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	George Hawkins, QSO
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey

Staff Present:	Rex Hewitt, Relationship Manager
	Sarah McGhee, Senior Local Board Advisor
	Jacqueline Pryor, Local Board Advisor
	Lee Manaia, Democracy Advisor
	Rhoda Fowler, Policy Analyst, Community Policy
	Maclean Grindell, Policy Analyst, Community Policy

Also Present:	Alyssa Lee, Research Manager, Consultant, Buzz Channel
	Ben Parsons, Managing Director, Consultant, Buzz Channel

Apologies:	Angela Cunningham-Marino	Danella McCormick
	Daryl Wrightson

Item

Who to Action

1. Community Needs Analysis

Rhoda Fowler (Policy Analyst, Community Policy), Maclean Grindell (Policy Analyst, Community Policy), Alyssa Lee (Research Manager, Buzz Chanel) and Ben Parsons (Managing Director, Buzz Chanel) presented the high level themes of the community needs analysis.

The board gave the following feedback:

· Manurewa is one of the biggest towns in the Auckland. The board don’t want Manurewa to be lumped in with other communities eg: Papakura and Manukau.

· the data from the Manukau/Wiri area should not skew the location or provision of the community facility. Need to separate the Manurewa data from the Manukau Central data.

· A lot of people in Manurewa don’t drive out of the area. They move within walking distance of where they live.

· People say they don’t want anything big new and grand.

· The decision needs to be from the community up.

· There is a perception that the Manurewa town centre is not safe.

· There are disengaged youth which leads to crime.

· There is not a lot of difference between Manurewa and Papakura in terms of the demographics.

· People don’t feel safe around South Mall and Mountfort Park in the evening.

· People don’t go to South Mall because there is no variety of shops.

· There is a lot going on in the community. It would be good if everyone could know what each other was doing.

· There are other needs analysis projects happening across Auckland. The results of the Manurewa Community Needs Analysis and the Manurewa story need to be considered in the context of other findings.

The board felt that the information presented was consistent with what they have been hearing out in the community.

The board agreed to let Rhoda know about anything new that comes up.

The “Manurewa It’s MY home” video was shown

https://drive.google.com/open?id=0B7ahtbtrUSR4MmpydFplNEhIdXM

The board are keen to find ways to profile the good messages and strengths of the Manurewa community.

Rhoda advised that she would need to seek management approval for the request from the chair for a copy of the recommendations before they went to the Community Facility Network Plan Steering Group.

The board felt they should have a say about the recommendations going to the governing body.

All members

Rhoda

2. Portfolios Discussion

The chairperson is recommending that from 1 July the board move away from the portfolio approach to a workshop approach for the following reasons:

· messaging that the board is led by a dictatorship

· the chair is continually being challenged on not following process

· information is not being received from portfolio meetings

· a workshop approach would ensure everyone gets the information at the same time as everyone else.

Michael Bailey did not agree as he felt:

- the notes from each portfolio meeting are circulated to members.

- a change in approach should coincide with the incoming board.

The chair’s response was:

· to leave the current approach could confuse the community due to the different messages being articulated by board members.

· members aren’t reading the portfolio notes.

· the portfolio approach does not allow for a robust discussion.

· notes from portfolio meetings is not as good as having a robust conversation.

· changes in staffing have led to projects falling off the radar eg: Redoubt reserve.

Simeon Brown felt:

- the portfolio notes weren’t being read and were not necessarily reflective of the entire conversation, ie: the notes are often records of actions to be done.

- sometimes the notes are circulated a long time after the conversation.

Ken Penney supported the workshop approach.

Rex advised:

· that the board resolved to have a portfolio approach at the 14 November 2013 local board meeting.

· at the 12 December 2013 meeting the board adopted the roles and responsibilities for the portfolio approach.

· a report will be drafted for the 14 July 2016 board meeting for a decision to move to a workshop format.

Meeting closed at 7.46pm

Manurewa Local Board

14 July 2016

Manurewa Local Board

Workshop Notes

Date of Workshop: Thursday, 23 June 2016

Time: 6pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	Angela Cunningham-Marino
	Simeon Brown (Deputy Chair)	Ken Penney

Staff Present:	Rex Hewitt, Relationship Manager
	Sarah McGhee, Senior Local Board Advisor
	Jacqueline Pryor, Local Board Advisor
	Lee Manaia, Democracy Advisor
	Kristen Ross, Parks Advisor - Manurewa
	Luo Lei, Local Economic Development Advisor

Apologies:	George Hawkins, QSO	Michael Bailey
	Danella McCormick	Daryl Wrightson

Item

Who to Action

1. Manurewa Library Refurbishment – site visit

Jennifer Barnett (Manurewa Library Manager) gave a tour and showed the plans for the refurbishment work being undertaken at the Manurewa Library.

Issue rasied about full funding as due to financial constraints the plans cannot be completely implemented.

Rex

2. Best Practise Feedback from Boards

The board gave feedback input into how the information flow and processes have worked to date - what has worked well and what hasn’t.

Workshops

· Some workshops are really good. Some are just ticking the box.

· Workshops after the topic has been to portfolio are a double up.

· Would like to see more cluster type workshops especially around policy development.

· Some information goes to governing body - question why

· Some information comes to local board - question why

· Like getting information a week in advance for workshops.

· Like bringing in external people and people from the community who know about the subject into the meeting.

· Give the board the questions to ask.

Business meetings

· Would be good to have a screen in front of you.

· People come when there are issues.

· People need to be aware that they can attend the business meetings.

· The board was open to holding a hui for the first half hour of the business meeting for public to come air their views.

· Recommend that the board business meetings begin at 5.30pm.

· Traffic could be a problem for a 5.30pm start time.

Portfolios

· Repetitive discussion when going to portfolio and then to workshop.

Managing workflows

· Would be good if new members received mentoring.

Committee structure

· Not keen on a committee structure over and above what the board currently has, ie: Scholarships Panel, Volunteers Panel and Swimming Pool Exemption Committee.

Cluster meetings

· See value in doing policy work through cluster meetings.

· Should involve ward councillors in the cluster meetings.

· If board members were paid better wage they would be able to be an elected member full time.

Funding committee

· The board did not see the point of having a funding committee.

Manukau Harbour Forum

· There was potential for the Manukau Harbour Forum.

· Thought the Manukau Harbour Forum was probably necessary.

· Non-committal about the Manukau Harbour Forum’s effectiveness.

Best practice going forward

· Workshops

· Steering groups around significant projects.

· The Unitary Plan model was a good one.

· Cluster workshops based on themes and location. Eg: greenways opportunity to attend a cluster is very good.

· The board want to have time to look at how well the local board is working. Would like time to go around other local boards to see how they work.

· Sending brief memos to update members on information. Short to the point and tells the members what is happening and the outcome of policies.

· Engagement with stake holders to compliment decision making.

· Like opportunities to engage with the different parts of the community

· Town centre steering group is best practice to local focus

· It is hard for members to keep on top of paperwork, they keep losing the information.

· Members want to be able to keep track of issues and the papers that go with the issues.

Rex advised that next term the members will be moving to a reduction in paper environment. They will have upgraded technology to support this approach.

3. Totara Park concept master plan

Kristen Ross (Parks Advisor) gave an overview of the Totara Park concept master plan and sought feedback. The Totara Park Concept Master Plan brings together all the documentation/plans that exist for Totara Park into one document, eg: the Totara Park Management Plan and the Puhinui Restoration Management Plan.

Totara Park will be impacted by future growth in the immediate area.

The board advised that they were happy with the stakeholders who had been consulted during the development of the plan.

The information indicates that the reach for users for the park were from the south, i.e.: users that were within a 22 minute drive of the park.

The board were curious what percentage of people came from other areas. The board queried whether the park would fit in terms of a regional park status. Kristen advised that at this point the park would not meet the status for a regional park.

Youth camp area is a bookable area. Question – do we hire out specific areas of the park or is the park kept for public use. Idea of clamping could be an option. Potential for motorhome club to hold a rally.

New items would be water play, new pathways and better traffic and pedestrian management. The playgrounds are due for renewal. The current location of the water feature on the plan is probably not ideal.

Kristen advised that the 2015/2016 renewals for this financial year covered:

- Pathway through to the pool

- Seating

- BBQ

- Work on the boardwalk.

Kristen to email what is to be completed this financial year

- Which budget did it come out of?

- How much is left?

- What it leaves in the budget?

Feedback

- The lighting needs to be looked at around Beaufords and the Friends of Totara Park building areas.

- The proposed location of the waterplay area is cold and dark – would be better located near the pool.

- The board requested the concept plan to be priced in terms of renewals and capex in phases.

- Would like to see Beauford House activated more, ie: offering more to the public – open as a café – a point of difference café or even a kiosk offering coffee and ice-creams.

- Has the swimming pool filtration system been taken into account as well.

Kristen

4. Local Economic Development Delivered by ATEED Work Programme - 24 hour south visitor attraction campaign – Manurewa – ex 17 May workshop

Luo Lei (Local Economic Development Advisor) gave an update on the 24 hour visitor attraction campaign.

Luo Lei advised that Auckland Airport had indicated an interest in becoming 24 Hour visitor campaign partner. Luo Lei is awaiting an official response.

Manurewa area sites to be featured in the video:

- Wero

- Botanic Gardens

- Nathan Homestead

- Totara Park

- Wattle Downs golf course

The board suggested also including:

- a flyover the walkway around Wattle Downs

- then flyover past Manurewa marae

- bird sanctuary a the back of the marae

Budget:

- Young enterprise Scheme - $1,000

- Town Centre - $20,000

- 24 hour visitor - $20,000

Robyn Malcolm campaign – target audience would be the rest of audience and Waikato but the video has a limited life – 3 months.

The 2016/2017 work programme will come to the 14 July Manurewa Local Board meeting seeking approval to proceed with the $20,000 for a a video based campaign

Luo Lei will come back in August with more detail on the 24 hour visitor south.

Luo Lei

Luo Lei / Lee Manaia

5. Community Facilities 2016/2017 work programme - Line 2098 – REGIONAL Social Housing - ex 17 May workshop

The local board’s draft feedback on the Auckland Council Social Housing policy will be circulated to members for comment.

Meeting closed at 8.05pm.

Manurewa Local Board

14 July 2016

letterhead-strategy

Manurewa Local Board

Workshop Notes

Date of Workshop: Tuesday, 28 June 2016

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Present:	Angela Dalton (Chair)	George Hawkins
	Simeon Brown (Deputy Chair)	Ken Penney
	Michael Bailey	Angela Cunningham-Marino

Staff Present:	Sarah McGhee, Senior Local Board Advisor
	Jacqueline Pryor, Local Board Advisor
	Sophie Bell, Service and Asset Planning Specialist
	Greg Freeman, New Zealand Housing Foundation
	Uche Isichei, Architect
	Malcolm Hope, Project Director
	Arne Brandt – Public Transport Planner
	Sharleen Pihema – New Network Communications Lead
	Lorraine Maguire – Senior Public Transport Planner (Engagement)
	Peter Peyton, Manager Retail Services
	Ben Stallworthy, Elected Member Relationship Manager

Apologies:	Danella McCormick	Daryl Wrightson

Item

Who to Action

1. Waimahia Community and Early Childhood Education Centre (ECE)

Sophie Bell outlined the Waimahia ECE project which was supported by a powerpoint presentation and concluded with options for the Board to consider for the classification of the reserve and leasing process.

The ECE will be set up as an incorporated society with the NZ Housing Foundation, Waimahia Inlet Residents and Early Discoveries (ECE provider). The New Zealand (NZ) Housing Foundation would provide governance support until the Community Centre Inc. (an incorporated society) are able to self-manage.

It was raised that the process of selecting the ECE provider - Early Discoveries did not appear to be a transparent process and it was pointed out that this may be a potential risk for the selection as it looked as if the partnership was predetermined with no contestability. The NZ Housing Foundation explained that they had approached the Ministry of Education for recommendations of local providers whom they then contacted. It was considered that the Early Discoveries group appeared to fulfil the requirements of a good ECE provider. A partnership has not yet been finalised. The NZ Housing Foundation is open to consider alternative providers.

A historical overview of the reserve was provided.

There will be eight parking spaces for use by the ECE. It was noted that parking may be a challenge.

Classification of the reserve

1. Lease – will require land to be classified as local purpose (community buildings) reserve and iwi consultation

2. Revoke the reserve status and lease under the Local Government Act – will require public notification and Department of Conservation approval

3. Revoke the reserve status and sell the land – will require public notification.

The board felt that option 1 appeared to be the best option as it meant the land would remain in council ownership and would be protected under the Reserves Act. However, they wished to take further advice before committing to an option.

The developer will need to consult with Parks and the Local Board for land owner approval.

2. Auckland Transport –

1. New Network for South Auckland implementation

Members received a presentation regarding the South New Network – 30 October 2016.

Concerns were raised regarding little or no bus links from the South to the Memorial Gardens (Manukau) and the Correction’s Facilities (Wiri)

Members asked whether the Otara-Papatoetoe Local Board had raised in their submission any of the abovementioned concerns. This information will be followed up and a response made to the board.

The board would also like additional information regarding any proposed changes to the Manurewa RSA parking and bus stop locations.

Auckland Transport (AT) will schedule continuous reviews locally based on patronage & feedback.

2. AT HOP for Super Gold implementation

Government initiative to review the ongoing sustainability. Auckland has the greatest benefit regionally with longer free travel hours for Super Card holders. This is not a revenue gathering initiative it is about keeping the benefit for Gold Card holders.

Members said that this message is not getting through to the Manurewa community. There has been 89,000 gold card holders who have signed up regionally for the new AT Hop for Super Gold

3. AT HOP uptake promotion for South Auckland and Simpler Fares implementation.

AT will roll out ‘Get Ready’ South Auckland at key sites, including the Manurewa Market. The key message is; changes are coming this is what you need to do.

The new buses will be blue; there will be new look bus stops.

Communications support will be provided by way of maps, electronic documents and community engagement through key community organisations and forums. AT is seeking an additional retailer within Manurewa to sell HOP cards.

Lorraine Maguire/Ben

Meeting closed at 8.20pm.

Preference	Proposed New Road Name	Meaning
Preferred Name	Matairangi Avenue	Te Reo for ‘Hill top used for a look-out”. Reflects St Johns Redoubt
First Alternative	Taiwhanga Avenue	Te Reo for “to wait or lurk”. Purpose of the redoubt
Second Alternative	Ngaherehere Avenue	Te Reo for Forest. Reflects the forest within Totara Park

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Target Date	COMMENTS
1	9 April 2015 Item 18 Resolution c)	Community Facilities	Impact of hire fees and performance of council-managed community facilities	That the Manurewa Local Board request council staff provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.	~~Sept 2015~~ Nov 2015	The Senior Local Board Advisor and the Lead Financial Advisor have approached the Manager Community Places to ascertain whether analysis of the statistics provided in the quarterly report process is possible. The Manager Community Places advised information was provided to enable the local boards to make decisions in relation to the fees and charges for the 2016/2017 financial year, however, has indicated that staff would not be able to provide this information on a quarterly basis. The Senior Advisor and Lead Financial Advisor will work with the relevant staff to ascertain what is required to enable this information to be presented quarterly.
2	9 July 2015 Item 16 Resolution c) 10 March 2016 Item 29 Resolution a)i)	Auckland Transport	Southmall safety and service delivery contract	That the Manurewa Local Board request an update on Auckland Transport’s compliance with the Manukau City Council and Southmall safety and service delivery contract.	TBA	The Auckland Transport Relationship Manager has met with all parties involved including Southmall Management. Auckland Council and Auckland Transport are working together to establish ‘Council’s’ position on the contract. This process is now being led by Auckland Council’s Legal Team because a confirmation of ‘Council’s’ position was requested by the Local Board. The Local Board Relationship Manager will follow up with Legal Services.
				That the Manurewa Local Board note the report entitled “reports requested – pending – issues” subject to the following: i) Row 2 – request an update on the status of this matter.
				That the Manurewa Local Board: b) request community places staff provide the proposed priorities for the remainder of the 2015/2016 renewals budget for Manurewa.
3	10 September 2015 Item 20 Resolution b)	BID Partnerships	BID - regular reporting back to the local board	That the Manurewa Local Board: b) request that the Manurewa Business Association Incorporated and the Wiri Business Improvement Association Incorporated report back to the Manurewa Local Board on the outcome of the respective projects by May 2016.	Aug 2016
4	14 April 2016 Item 22 Resolution c)	Member Danella McCormick	Local Government New Zealand (LGNZ) conference and annual general meeting (AGM) 2016	That the Manurewa Local Board: b) request a written report back on the conference.	Aug 2016
5	12 May 2016 Item 20 Resolutions b), c) and d)	Infrastructure and Environmental Services		That the Manurewa Local Board: b) defer the granting of landowner approval for a container to be located at the Randwick Park Sports Facility for storage as part of resource recovery activities undertaken by Project U-Turn to allow for a workshop on the matter. c) defer the consideration of funding for capacity building of local community groups to enable their participation in community resource recovery initiatives until discussions on the board’s 2016/2017 work programme to allow for a workshop on the matter. c) defer endorsing an investigation into the possibility of Randwick Park Community House being used as a mini resource recovery facility and hub to allow for a workshop on the matter.	July 2016	A workshop was held on Tuesday 7 June. A copy of the workshop notes is attached to the 14 July Manurewa Local Board agenda.
6	9 June 2016 Item 18 Resolution a)	Local Board Services	Sports and Recreation Investment – Community Access Scheme Guidelines	That the Manurewa Local Board: a) delegate authority to the Chairperson, Member Michael Bailey and Member Danella McCormick to draft the Manurewa Local Board feedback on the draft Community Access Scheme guidelines for the Governing Body to consider, noting that the feedback will be going to the July 2016 Parks, Recreation and Sport Committee.	TBA	The feedback was circulated to all members for input. A copy of the final document is attached to the 14 July Manurewa Local Board agenda.
7	9 June 206 Item 31 Resolution b)	Local Board Services	Request for a “Health and Safety” heading to be added to the standard report template	That the Manurewa Local Board: b) request that a “Health and Safety” heading be added into the standard report template.	TBA	The Relationship Manager advises that this request has been forwarded to the team reviewing the standard report template.

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Authors	Madelon De Jongh - Local Board Advisor Manurewa
Authorisers	Rex Hewitt - Relationship Manager