Minutes of Parks, Recreation and Sport Committee

Parks, Recreation and Sport Committee

20 July 2016

1 Apologies

Resolution number PAR/2016/43

MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox:

That the Parks, Recreation and Sport Committee:

a) accept the apologies from Mayor Brown for absence on council business, Cr Quax, Cr Filipaina and Member Wilson for absence, Cr Lee, Cr Stewart for lateness.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PAR/2016/44

MOVED by Chairperson CE Fletcher, seconded by Cr C Casey:

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 May 2016, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Ruth Sliedrecht and Julia Peters - Health Auckland Together
	Ruth Sliedrecht and Julia Peters - Health Auckland Together presented a powerpoint presentation, briefing paper and tabled the Healthy Auckland Together Plan in support of their item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PAR/2016/45 MOVED by Chairperson CE Fletcher, seconded by Cr C Casey: That the Parks, Recreation and Sport Committee: a) receive the presentation and the Plan on Healthy Auckland Together and thank Julia Peters and Ruth Sliedrecht for their attendance. b) agree that the incoming council be informed of the Healthy Auckland Together Plan recommendations for the Committee’s future work programme. CARRIED
	Attachments a 20 July 2016, Parks, Recreation and Sport Committee, Item 5.1 Public Input - Healthy Auckland Together presentation, briefing paper and the Healthy Auckland Together Plan

6 Local Board Input

6.1

Henderson-Massey Local Board Chair - Hillary Commission Community Sport Funds

Vanessa Neeson, Chair of Henderson-Massey Local Board spoke in support of the remaining funds of Hillary Commission Community Sport Fund be spent in its legacy areas.

Resolution number PAR/2016/46

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:

That the Parks, Recreation and Sport Committee:

a) thank Vanessa Neeson for her presentation.

CARRIED

6.2

Nick Bakulich - Mangere-Otahuhu Local Board member - items 10, 14, 15 & 16 of the agenda

Nick Bakulich - Mangere-Otahuhu Local Board member spoke in support of the remaining funds of Hillary Commission Community Sport Fund be spent in its legacy areas. He also conveyed the Local Board’s support for the items 14, 15 & 16 of the agenda.

Resolution number PAR/2016/47

MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox:

That the Parks, Recreation and Sport Committee:

a) thank Nick Bakulich for his presentation

CARRIED

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Parks, Recreation and Sport Committee - Work Programme 2016/17

Resolution number PAR/2016/48

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:

That the Parks, Recreation and Sport Committee:

a) receive the work programme report.

CARRIED

Sport and Recreation Investment

Staff were present in support of the item and tabled feedback from Albert-Eden Local Board. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachments.

Note: Changes to recommendation d) were made with the agreement of the meeting.

Resolution number PAR/2016/49

MOVED by Chairperson CE Fletcher, seconded by Deputy Mayor PA Hulse:

That the Parks, Recreation and Sport Committee:

a) approve the following allocation of funding from the 2016/2017 Regional Sport and Recreation Grants Programme budget, for the amounts and terms outlined below:

Organisation	Project purpose	Funding Allocation
Athletics New Zealand	Club development	$24,000
Aktive Auckland Sport & Recreation	Whitewater survival skills	$44,400
Mahitahi Trust	Iron Rangatahi	$18,000
Project Litefoot Trust	Club sustainability	$15,700
Auckland Badminton Association Inc.	Schools as hubs	$30,000
Harbour Sport	Regional bike co-ordinator	$42,900
TOTAL		$175,000

b) approve the release of the strategic partnership grant of $552,000 to Aktive Auckland Sport & Recreation to deliver on agreed priority initiatives from the Auckland Sport and Recreation Strategic Action Plan.

c) adopt the Sport and Recreation Community Access Scheme guidelines, noting that they have been amended in consideration of local board and sector feedback.

d) approve the allocation of the residual $2.5m Hillary Commission Community Sport Fund toward the implementation of the Sport and Recreation Community Access Scheme addressing the identified need in the legacy Waitakere and Auckland City Council areas.

e) request Finance and Performance Committee release the residual $2.5m Hillary Commission funds from the special reserve account to the annual budgets as required following allocation decisions from PRS Committee.

CARRIED

Pursuant to Standing Order 1.8.6, Cr Darby requested his dissenting vote be recorded.

Attachments

a 20 July 2016, Parks, Recreation and Sport Committee, Item 11 - Sport and Recreation Investment - Albert-Eden Local Board feedback

Note: Item 11 - Te Whai Oranga – Māori Sport and Recreation Action Plan Update was taken after Item 17 -

Classification of 855 Whitford-Maraetai Road, Beachlands

Resolution number PAR/2016/50

MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox:

That the Parks, Recreation and Sport Committee:

a) resolve, under Section 16(2A) (a) of the Reserves Act 1977, to classify 855 Whitford-Maraetai Road, Beachlands being Lot 2 DP 72019 and contained in NA28B/881 as a recreation reserve.

CARRIED

Appointment to Control and Manage Reclaimed Land - 19 Mona Ave, Mangere Bridge

Resolution number PAR/2016/51

MOVED by Cr J Watson, seconded by Deputy Chairperson CM Penrose:

That the Parks, Recreation and Sport Committee:

a) approve the appointment of Auckland Council to control and manage the Reclaimed Land at 19 Mona Avenue containing an area of 1.2191 hectares more or less, being Lot 1 DP 417625, as a Recreation Reserve subject to the Reserves Act 1977.

carried

CARRIED

Note: With the agreement of the meeting items 14, 15 & 16 were taken together.

14	Sports Facilities Investment Plan – Analysis of Feedback and Submissions
15	Golf Facilities Investment Plan: Analysis of Feedback and Submissions
16	Key components of the Sport Facilities Investment Plan
	Staff were present in support of this item.

	Resolution number PAR/2016/52 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose: That the Parks, Recreation and Sport Committee: *a) agree to the release the Sports Facilities Investment Plan: Analysis of Feedback and Submissions* (Attachment 1) on the ShapeAuckland website. b) agree to the list of proposed Auckland Council actions to respond to the feedback (summarised in Tables 1 and 2 of the report).** c) note that the feedback and submissions on the Sports Facilities Investment Plan: Discussion Document will inform the ongoing development of the Sports Facilities Investment Plan. d) note that another report *Key Components of Sports Facilities Investment Plan* is also on the agenda for consideration, which seeks approval of the proposed structure and key elements of the Plan. e) agree to release the Golf Facilities Investment Plan: Analysis of Feedback and Submissions (Attachment A) on the Shape Auckland website. f) *note that the feedback and submissions on the Golf Facilities Investment Plan: Discussion Document* will inform the ongoing development of the Golf Facilities Investment Plan. g) agree that the Golf Facilities Investment Plan includes the following three components: Following research and in-depth engagement, staff seek agreement on the following outline of the Plan: (i) a formal policy statement setting out the vision, investment principles and the scope of council’s investment (ii) a decision-making framework that sets how the investment approach will be applied as well as ongoing reporting and monitoring h) note that options papers will be developed, so that key decisions can be taken during the development of the Golf Facilities Investment Plan, on the following issues: i) multi-functional golf courses ii) economic analysis, for example social return on investment or cost:benefit analyses iii) review and alignment of lease terms and conditions, including rents iv) financial sustainability of council-owned or managed golf clubs v) incentives and disincentives to implementation. i) agree that the structure of the Sports Facility Investment Plan includes: i) a formal policy statement setting out the primary desired outcome, investment principles and the scope of council’s investment ii) a decision-making framework that sets how the investment approach will be applied to deliver efficiencies, including the mechanisms for investment and means to compare investment proposals, as well as ongoing monitoring iii) an implementation guide that aligns with financial, annual and long-term planning processes. j) agree that the primary desired outcome of future council investment in sports facilities is increased participation in sport with a view to: i) enable participation amongst sedentary population groups ii) increase participation in sports with a high growth potential iii) sustain or increase participation in sports which currently have high participation rates. k) agree that the investment principles underpinning the Sports Facility Investment Plan and which guide decision-making are: i) accountability ii) equity iii) financial sustainability iv) outcome-focused. l) agree that future council investment focuses on community sport and ensuring a basic level of provision in fit-for-purpose sport facilities, unless a higher level of provision would increase participation or maximise use. m) agree that future council investment will target core sport infrastructure (for example fields, playing surfaces, lighting, or structures required to play a sport) and ancillary infrastructure required for safe and sanitary public access (for example, toilets, changing rooms or equipment storage). CARRIED**

The meeting was adjourned at 11.00am and reconvened at 11.10am.

Deputy Mayor Penny Hulse was not present.

Open Space Provision Policy

Cr Lee arrived at the meeting and left the meeting at 11.14am and returned at 11.17am

Cr Wayne Walker left the meeting at 11.20am

Cr Hulse returned to the meeting at 11.21am

Member Wilcox left the meeting at 11.23am

Member Wilcox returned at 11.28am.

Resolution number PAR/2016/53

MOVED by Chairperson CE Fletcher, seconded by Cr J Watson:

That the Parks, Recreation and Sport Committee:

a) approve the draft Open Space Provision Policy (Attachment A of the report)

b) approve recommendations i – iii as follows:

i		Option 2	Enable the acquisition of pocket parks if provided at no cost to council and in accordance with criteria in relation to size, location and configuration, as detailed in Part 2 of the recommended Open Space Provision Policy (refer Table 1: Recreational and social open space, on Page 18 of Attachment A).
	ii	Option 2	Apply a provision target of 400m walk to a neighborhood park and 1000m walk to a suburb park in the mixed housing urban and suburban zones as detailed in Part 2 of the recommended Open Space Provision Policy (refer Table 1: Recreational and social open space, on Page 18 of Attachment A).
iii		Option 1		Do not require provision of neighborhood parks in business park and industrial zones as set out in Part 2 of the recommended Open Space Provision Policy (refer 25 of Attachment A).

c) delegate to the Chair of the Parks, Recreation and Sport Committee final approval of any additional changes to the draft Open Space Provision Policy that may be resolved by the Parks, Recreation and Sport Committee

d) recommend that the Regional Strategy and Policy Committee adopt the draft Open Space Provision Policy, incorporating any additional changes that may be resolved by the Parks, Recreation and Sport Committee

e) recommend the Regional Strategy and Policy Committee authorise the Manager Parks and Recreation Policy to make minor amendments and approve the final publication of the adopted Open Space Provision Policy.

f) note that the financial implications in the implementation of the Open Space Provision Policy will be considered in the forthcoming Long Term Plan process.

g) note the importance of Regional Parks in the region.

CARRIED

11	Te Whai Oranga – Māori Sport and Recreation Action Plan Update
	Staff were present in support of the item.
	Cr Lee left the meeting at 11.57am
	Resolution number PAR/2016/54 MOVED by Chairperson CE Fletcher, seconded by Member G Wilcox: That the Parks, Recreation and Sport Committee: a) note Te Whai Oranga - Māori sport and recreation action plan update. b) endorse the next stage of development. CARRIED

18 Consideration of Extraordinary Items

There were no extraordinary items.

Note: The following items were requested by members for the next meeting:

- Manager’s report including the new structure

- Browns Island management update.

19 Procedural motion to exclude the public

Resolution number PAR/2016/55

MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore:

That the Parks, Recreation and Sport Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of public open space - Piha

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of open space land - Beachlands

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular, the report contains property values.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

12.noonpm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.25 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of public open space - Piha

Resolution number PAR/2016/55

MOVED by Chairperson CE Fletcher, seconded by Cr J Watson:

That the Parks, Recreation and Sport Committee:

d) confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for open space in Piha until the purchase is settled, and even then, only the resolution is to be restated.

Acquisition of open space land - Beachlands

Resolution number PAR/2016/56

MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore:

That the Parks, Recreation and Sport Committee:

b) confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for open space in Beachlands until the purchase is settled, and even then, only the resolution is to be restated.

12.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose
Members	Cr Dr Cathy Casey
	Cr Bill Cashmore
	Cr Ross Clow
	Cr Chris Darby
	Deputy Mayor Penny Hulse
	Cr Mike Lee	From 11.15am, item 17
	Cr Sharon Stewart, QSM	From 12.17pm, item C2
	Cr Wayne Walker	From 9.39am, item 5.1
	Cr John Watson	From 9.39am, item 5.1
	Member Glenn Wilcox

	Mayor Len Brown, JP
	Cr Alf Filipaina
	Cr Dick Quax
	Cr Sir John Walker, KNZM, CBE
	Member Karen Wilson

	Nick Bakulich - Mangere-Otahuhu Local Board member
	Shale Chambers – Waitemata Local Board chair
	Sandra Coney – Waitakere Ranges Local Board chair
	Vanessa Neeson – Henderson-Massey Local Board chair