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Rodney Local
Board
11 July 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
·
Member Steele noted that she was no longer a trustee
of Woodhill School and that she had become a member of Kaipara Cruising Club.
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Member Houlbrooke noted that she had become a
member of Kawau Island Boat Club.
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Member Flaunty noted that he was a
Contractor/Director of North West Pharmacy.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Warkworth Scouting Trust
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Paul Decker and
Jenny Robinson from Warkworth Scouting Trust were in attendance to outline a
proposal to either lease the Shoesmith Hall or extend the existing scout
building in Warkworth. Mr Decker gave a PowerPoint presentation. A copy of
the presentation has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number RD/2016/75
MOVED
by Member BP Houlbrooke, seconded by Member AG Sayers:
That the Rodney
Local Board:
a) thank the representatives
from Warkworth Scouting Trust for their deputation on a proposal to either
lease Shoesmith Hall or extend their existing premises at Shoesmith Street in
Warkworth.
CARRIED
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Attachments
a Warkworth Scouting Trust
presentation
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Rodney Local Board Community Facilities Renewals Work Programme
2016/2017
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Jeff Lyford
(Parks Advisor) and Gerry Fitzgerald (Parks Liaison and Development Team
Leader) in attendance for this item.
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Resolution number RD/2016/76
MOVED
by Member PM Pirrie, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) approve
the 2016/2017 work programme for Rodney Local Board Parks,
Sports and Recreation Renewals as set out as Attachment A to the agenda
report.
b) note that
the 2016/2017 funding envelope is indicative to deliver this programme of
work and any budget variances (within scope) will be managed within the total
region-wide renewals funding envelope.
c) request
an update from officers on the status and timing of the refurbishment of the
Warkworth town centre toilet, and when this project will be incorporated into
the 2016/2017 renewals work programme.
CARRIED
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13
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Approval of proposed 2016/2017 local environment and development
work programme
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Theresa
Pearce (Relationship Advisor) in attendance for this item.
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Resolution number RD/2016/77
MOVED
by Member PM Pirrie, seconded by Member BP Houlbrooke:
That the Rodney Local Board:
a) approve
the 2016/2017 work programme for Rodney Local Board Infrastructure and
Environmental Services as set out as Attachment A to the report incorporating
the allocation of the following budgets:
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LDI Budget
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Amount
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Implementation of ecological
survey work
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$50,000
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Environmental restoration and
sustainability community support/ sustainable living initiatives in the
community
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$90,000
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Mahurangi River targeted
dredging grant (a community led and delivered project)
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$20,000
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Total budget
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$160,000
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b) note that any changes
to the 2016/2017 Infrastructure and Environmental Services work
programme will be brought back to the local board for a decision.
CARRIED
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14
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Rodney Local Board – Warkworth Town Hall Restoration
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Terrena
Griffiths (Community Places Project Manager) in attendance for this item.
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Resolution number RD/2016/78
MOVED
by Chairperson BM Steele, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) approve the
Warkworth Town Hall Restoration Trust’s proposal to seek sponsorship of the
Warkworth Town Hall as set out in Attachment A to this report.
b) note that
sponsorships will be set at different tiers based on the amount of money
being received, but that details of how these tiers are structured will be
finalised by the Warkworth Town Hall Trust no later than one month after the
resolution is approved.
c) note
that the Warkworth Town Hall Restoration Trust and Fundraising Team intend to
hold a sponsorship evening in late October to which local board members will
be invited.
CARRIED
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15
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Public notification and iwi consultation required regarding
council's intention to grant a new community lease to Waimauku Bowling Club
Incorporated at 895 State Highway 16 Waimauku
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Resolution number RD/2016/79
MOVED
by Member WW Flaunty, seconded by Member PM Pirrie:
That the Rodney
Local Board:
a) approve the
public notification of and consultation with iwi about council’s intention to
grant a community lease to Waimauku Bowling Club Incorporated for a portion
of Lot 2 DP 478758 at 895 State Highway 16, Waimauku (Attachment A Google
view showing proposed new community lease area as outlined in red).
b) nominate
the full local board to consider and decide on any submissions or objections
received following the public notification process
c) note that
the terms of the proposed new community lease to be issued under the Local
Government Act 2002 would be:
i) term – 10
years with one right of renewal for 10 years commencing from the date of
final local board approval. This is subject to the satisfactory outcome of
the public notification process and consultation with iwi
ii) rent - $1.00
plus GST per annum if requested
iii) all other
terms and conditions would be in accordance with Auckland Council Community
Occupancy Guidelines 2012.
d) request
that council staff report back to the local board for a decision or final
approval of the community lease to Waimauku Bowling Club Incorporated
following public notification and consultation with iwi of council’s
intention grant a community lease for a portion of Lot 2 DP 478758 at 895
State Highway 16, Waimauku.
CARRIED
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Secretarial Note: Member Flaunty noted that Waimauku Bowling
Club Inc. was incorrectly referred to as Waimauku Tennis Club on page 44 of the
agenda as a heading after paragraph 9.
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16
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Public notification and iwi consultation required regarding
council's intention to grant a new community lease to Waimauku Tennis Club
Incorporated at 895 State Highway 16 Waimauku
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Resolution number RD/2016/80
MOVED
by Member PM Pirrie, seconded by Member JG McLean:
That the Rodney
Local Board:
a) approve the
public notification of and consultation with iwi about council’s intention to
grant a community lease to Waimauku Tennis Club Incorporated for a portion of
Lot 2 DP 478758 at 895 State Highway 16, Waimauku (Attachment A GIS aerial
view showing proposed new community lease area as outlined in red).
b) approve
that during the public notification process, the information on the community
lease proposal includes the potential for the grant of a deed of lease for
additional premises to the club in the future (Attachment B GIS aerial view
showing area for additional courts as marked in blue)
c) nominate
the full local board to consider and decide on any submissions or objections
received following the public notification process
d) note that
the terms of the proposed new community lease to be issued under the Local
Government Act 2002 would be:
i) term – 10
years with one right of renewal for 10 years commencing from the date of
final local board approval. This is subject to the satisfactory outcome of
the public notification process and consultation with iwi
ii) rent -
$1.00 plus GST per annum if requested
iii) all other
terms and conditions would be in accordance with Auckland Council Community
Occupancy Guidelines 2012.
e) request
that council staff report back to the local board for a decision or final
approval of the community lease to Waimauku Tennis Club Incorporated
following public notification and consultation with iwi of council’s
intention grant a community lease for a portion of Lot 2 DP 478758 at 895 State
Highway 16, Waimauku.
CARRIED
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17
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Grant of new agreement to lease to Puhoi Volunteer Rural Fire
Force Incorporated at 52 Ahuroa Road Puhoi
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Resolution number RD/2016/81
MOVED
by Member BP Houlbrooke, seconded by Member TP Grace:
That the Rodney
Local Board:
a) grant
Puhoi Volunteer Rural Fire Force Incorporated a new agreement to lease for
land 52 Ahuroa Road, Puhoi legally described as Lot 2 DP 199344, being part
of Puhoi Pioneers Memorial Park (Attachment A to the agenda report) for two
years commencing 12 July 2016 with all other terms and conditions to remain
the same as per resolution RD2014/96.
CARRIED
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18
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Grant of new community lease to Warkworth and District Museum
Society Incorporated at Parry Kauri Park Warkworth
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Resolution number RD/2016/82
MOVED
by Member BP Houlbrooke, seconded by Member JG McLean:
That the Rodney
Local Board:
a) grant a new
community lease to Warkworth and Districts Museum Society Incorporated on
part of Parry Kauri Park (Attachment A to the agenda report) subject to the
following terms and conditions:
i) Commencing
1 August 2016 for one term of 10 years and one right of renewal for 10 years
ii) Rent $1.00
plus GST per annum if requested
iii) The approved
Warkworth and Districts Museum Society Incorporated Community Outcomes Plan
be attached to the lease document
iv) All other
terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines 2012.
b) approve the
Warkworth and District Museum Society Incorporated Community Outcomes Plan as
attached to the agenda report (Attachment B).
CARRIED
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19
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Draft 2016 Elected Members’ Expenses Policy
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Resolution number RD/2016/83
MOVED
by Member TP Grace, seconded by Member WW Flaunty:
That the Rodney
Local Board:
a) provide
the following feedback on the draft 2016 Elected Members’ Expense Policy to
the governing body:
i) support the approach
taken by the policy to place the onus in determining
what is council business in respect of claiming mileage clearly
with the elected member.
ii) request that the policy
be updated to note that a library is a local council office in respect to an
elected member workplace and that it can be used as the appropriate measure
for the calculation of mileage claims; for example, the Wellsford Library is
used by some members as a place of business and provides access to the
council IT network as it is the closest council building north of the
Warkworth Service Centre, which is 19km away.
iii) support the proposed
managerial authorisation for domestic travel outside of Auckland for the
local board chairperson and local board members.
iv) support the proposed
approach taken for elected members undertaking professional development
training authorisations.
v) request that the
appropriate council department provide guidelines in the application of the
policy to ensure consistency of practice across all governing body, and local
board elected members support teams.
vi) support the policy’s
requirement that all elected members expense claims are
published.
vii) request that local board
members sitting as commissioners are able to claim their
preparation and reading time, capped at 15 hours in addition to
the deliberation time as the policy currently stands.
viii) request that local board
chairpersons are remunerated at the same rate as other local
board members sitting on hearing panels.
ix) request an increase in
the mileage cap to 10,000 kilometres to replace the current 5,000
kilometre cap.
CARRIED
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20
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Housing for Older People Partnering Proposal
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Resolution number RD/2016/84
MOVED
by Member AG Sayers, seconded by Member PM Pirrie:
That the Rodney
Local Board:
a) support Option 2 to
sell or gift the Housing for Older People portfolio to a Community Housing
Provider as it provides better protection for council debt and rates burden.
b) provide the
following feedback on the Housing for Older People
Partnering Policy:
i) support the
intention of the Housing for Older People Partnering Policy to seek access to
third party non-ratepayer funding via Income Related Rent Subsidies.
ii) support the
intention of the policy to be cost neutral and to limit the council’s debt
exposure.
iii) submits
that the hard floor of 1,412 units should be removed and the numbers of
housing stock be permitted to be flexible and managed in accordance with the
principles in the policy.
c) request that officers give
a presentation to the local board on the Housing for Older
Persons proposal.
CARRIED
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Member Garner
wished his vote of abstention be recorded in regard to Item 20.
25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
11.52 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
