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Regional
Strategy and Policy Committee
07 July 2016
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1 Apologies
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Resolution number REG/2016/41
MOVED by Chairperson GS Wood,
seconded by Cr WD Walker:
That the Regional Strategy and Policy Committee:
a)
accept the apologies from Cr C Darby for
absence on council business, Cr LA Cooper and Member G Wilcox for absence, and
from Crs ME Lee, D Quax and MP Webster for lateness.
CARRIED
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Note: An
apology for lateness and early departure was subsequently received from Cr CE
Fletcher and an apology for lateness was subsequently received from Member K
MacDonald.
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With the permission of the Chair, Cr Calum
Penrose acknowledged Auckland Council, in particular, council’s Policy,
Operations, Legal and Governance teams, who last night, won the excellence in
Regulatory Systems Award for the Bylaws Review.
Cr Penrose noted that council then went on
to win the Supreme Award, which is the Prime Minister’s Public Service
Excellence Award.
2 Declaration of Interest
Cr AM Filipaina declared an interest in
Item 10 - Position on Local Government New Zealand Remit to Advocate for
Increased Funding of Community Policing and Policing Levels.
Member K MacDonald subsequently declared
an interest in Item C1 - Land acquisition for
stormwater purposes Tāmaki College at the item.
3 Confirmation of Minutes
4 Petitions
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4.1
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Glyphosate on Auckland's roads and parks petition
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Georgina
Blackmore presented a petition. The petition has been placed on the
official copy of the minutes.
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Resolution number REG/2016/43
MOVED
by Chairperson GS Wood, seconded by Cr WD Walker:
That the Regional
Strategy and Policy Committee:
a) receive the petition from
Georgina Blackmore on the cessation of the use of glyphosate on Auckland’s
roads and parks.
CARRIED
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Cr D Quax entered the meeting
at 9.43 am.
Cr ME Lee entered the meeting at 9.45 am.
Cr CE Fletcher entered the meeting at 9.46 am.
Cr R Clow left the meeting
at 9.49 am.
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An open letter was also tabled. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number REG/2016/44
MOVED
by Chairperson GS Wood, seconded by Cr WD Walker:
That the Regional Strategy and Policy Committee:
a) receive the open letter and thank
Georgina Blackmore for her public input presentation on the cessation
of the use of glyphosate on Auckland’s roads and parks.
CARRIED
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Attachments
a 7 July 2016, Regional Strategy
and Policy Committee, Item 4.1 - supporting open letter
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5 Public Input
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5.1
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Hana Blackmore - use of chemicals in Auckland's public areas
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A PowerPoint
presentation and supporting information was provided. Copies have been
attached to the official minutes and are available on the Auckland Council
website as minutes attachments.
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Cr R Clow
returned to the meeting at 9.54 am.
Cr DA Krum entered the meeting at 9.59
am.
Cr AM Filipaina left the meeting at
10.03 am.
Cr CM
Penrose left the meeting at 10.09 am.
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Resolution number REG/2016/45
MOVED
by Chairperson GS Wood, seconded by Cr CE Fletcher:
That the Regional
Strategy and Policy Committee:
a) receive the presentation regarding
the use of chemicals for weed control in Auckland’s public areas and thank
Hana Blackmore for her attendance.
CARRIED
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Attachments
a 7 July 2016, Regional Strategy
and Policy Committee, Item 5.1 - PowerPoint presentation and supporting
information
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5.2
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Tricia Cheel, Friends of Sherwood – weed management
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Cr CM Penrose returned to the meeting
at 10.11 am.
Deputy
Mayor PA Hulse entered the meeting at 10.11 am.
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Tricia Cheel
tabled information in support. Copies have been attached to the official
minutes and are available on the Auckland Council website as minutes
attachments.
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Resolution number REG/2016/46
MOVED by Cr ME Lee, seconded by Cr D Quax:
That the
Regional Strategy and Policy Committee:
a)
grant Tricia Cheel an extension of one
minute to complete her address to the committee.
CARRIED
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Cr AM Filipaina returned to the
meeting at 10.20 am.
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Resolution number REG/2016/47
MOVED by Chairperson GS Wood, seconded by Cr C Casey:
That the
Regional Strategy and Policy Committee:
a)
receive the presentation regarding weed management and thank
Tricia Cheel, Co-ordinator for Friends of Sherwood, for her attendance.
CARRIED
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Attachments
a 7
July 2016, Regional Strategy and Policy Committee, Item 5.2 - supporting
information
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6 Local Board Input
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6.1
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Local Board Input - Julia Parfitt and Janet Fitzgerald, Hibiscus
and Bays Local Board - the Weed Management Policy
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Cr MP Webster entered the meeting
at 10.24 am.
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Resolution
number REG/2016/48
MOVED
by Chairperson GS Wood, seconded by Cr WD Walker:
That the Regional
Strategy and Policy Committee:
a) thank
Julia Parfitt and Janet Fitzgerald for their presentation regarding the Weed
Management Policy.
CARRIED
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Mayor LCM Brown left the meeting at 10.36 am.
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7 Extraordinary Business
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7.1
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Minor Matter of Extraordinary Business - Cr Cathy Casey - the matter of staff being threatened and bullied in relation to
the recently found puppy
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Pursuant to Standing Order 2.4.6, the
Chair agreed to consider the matter of staff being threatened and bullied in
relation to a recently found puppy, as a matter of minor extraordinary
business at Item 16.1.
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8 Notices of Motion
There were no
notices of motion.
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9
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Political working party and contingent delegated authority for
approval of Auckland Council’s submission on the Local Government Act 2002
Amendment Bill (No. 2)
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Resolution number REG/2016/49
MOVED
by Cr WD Walker, seconded by Chairperson GS Wood:
That the Regional
Strategy and Policy Committee:
a) note that the submission
period for the Local Government Act 2002 Amendment Bill (No. 2) closes on 28
July 2016 and council has requested an extension to that submission period.
b) appoint the Chair, Deputy
Chair, Cr WD Walker, Cr MP Webster and an Independent Māori Statutory
Board member to a political working party to provide direction to staff on
the development of Auckland Council’s submission on the Local Government Act
2002 Amendment Bill (No. 2).
c) delegate authority to
approve Auckland Council’s submission on the Local Government Act 2002
Amendment Bill (No. 2) by 28 July 2016 to the Chair and Deputy Chair of the
committee, to be exercised only in the event that the Local Government and
Environment Select Committee does not grant an extension of time for Auckland
Council’s submission.
d) note that Auckland Council’s
submission on the Local Government Act 2002 Amendment Bill (No. 2) will be
reported to the Regional Strategy and Policy Committee on 4 August 2016.
CARRIED
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10
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Position on Local Government New Zealand Remit to Advocate for
Increased Funding of Community Policing and Policing Levels
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Cr AM
Filipaina had previously declared an interest in this item and neither spoke,
nor voted on the matter.
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Cr SL Stewart left the meeting at
10.50 am.
Cr WD Walker left the meeting at 10.51
am.
Cr J Watson left the meeting at 10.56
am.
Cr SL
Stewart returned to the meeting at 10.57 am.
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Resolution number REG/2016/50
MOVED
by Cr MP Webster, seconded by Cr CM Penrose:
That the Regional
Strategy and Policy Committee:
a) agree that Auckland Council
vote in support of a remit for Local Government New Zealand to advocate for
increased Government funding of community policing and increased policing
levels.
CARRIED
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11
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Regional Environmental Natural Heritage Grant Programme Review
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Deputy
Chairperson AJ Anae left the meeting at 11.00 am.
Cr WD Walker returned to the meeting
at 11.04 am.
Cr J Watson returned to the meeting at
11.07 am.
Deputy Chairperson AJ Anae returned to
the meeting at 11.07 am.
Member K
MacDonald entered the meeting at 11.28 am.
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MOVED
by Chairperson GS Wood, seconded by Cr AM Filipaina:
That the Regional Strategy and
Policy Committee:
a) adopt the 2016/2017 Regional
Environmental and Natural Heritage grant programme framework.
b) delegate to the Chief Executive
the power to make further minor changes to the grant framework and assessment
criteria as deemed necessary.
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MOVED
by Cr ME Lee, seconded by Cr J Watson:
an amendment to the original
recommendation as follows:
a) adopt the 2016/2017 Regional
Environmental and Natural Heritage grant programme framework, with an
amendment to Outcome 6 as follows:
Mana whenua are enabled, respected and recognised in their
customary kaitiaki role over natural resources.
A division was called for,
voting on which was as follows:
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For
Deputy Chairperson AJ Anae
Cr C Brewer
Cr CE Fletcher
Cr ME Lee
Cr WD Walker
Cr J Watson
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Against
Cr C Casey
Cr W Cashmore
Cr R Clow
Cr AM Filipaina
Deputy Mayor PA Hulse
Cr DA Krum
Member K MacDonald
Cr CM Penrose
Cr D Quax
Cr SL Stewart
Cr JG Walker
Cr MP Webster
Chairperson GS Wood
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Abstained
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The amendment was declared lost by 6 votes to 13.
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Deputy Chairperson AJ Anae
left the meeting at 11.25 am.
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The substantive motion was put.
Resolution number REG/2016/51
MOVED by Chairperson GS Wood,
seconded by Cr AM Filipaina:
That the Regional
Strategy and Policy Committee:
a) adopt the 2016/2017 Regional
Environmental and Natural Heritage grant programme framework.
b) delegate to the Chief
Executive the power to make further minor changes to the grant framework and
assessment criteria as deemed necessary.
A division was called for,
voting on which was as follows:
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For
Cr C Brewer
Cr C Casey
Cr W Cashmore
Cr R Clow
Cr AM Filipaina
Cr CE Fletcher
Deputy Mayor PA Hulse
Cr DA Krum
Member K MacDonald
Cr CM Penrose
Cr D Quax
Cr JG Walker
Cr MP Webster
Chairperson GS Wood
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Against
Cr ME Lee
Cr SL Stewart
Cr WD Walker
Cr J Watson
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Abstained
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The motion was declared carried by 14 votes to 4.
CARRIED
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12
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Reserve revocation and disposal recommendation report
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Cr AJ Anae returned to the meeting at
11.35am.
Deputy
Mayor PA Hulse left the meeting at 11.35 am.
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Resolution number REG/2016/52
MOVED
by Cr CE Fletcher, seconded by Cr R Clow:
That the Regional
Strategy and Policy Committee:
a) approve,
subject to the satisfactory conclusion of any required statutory processes,
the revocation of the reserve status of two parcels of 51 Stamford Park Road,
Mt Roskill comprising approximately 1,721m2
comprised of an estate in fee simple more or less being sections 48, 71, 103,
104 and part sections 54 and 106 contained in SO 419816 contained in computer
freehold register 538486, on the basis that these two parcels are no longer
required as reserve;
b) approve,
subject to the satisfactory conclusion of any required statutory processes,
the disposal of two parcels of 51 Stamford Park Road, Mt Roskill comprising approximately 1,721m2 comprised of an estate
in fee simple more or less being sections 48, 71, 103, 104 and part sections
54 and 106 contained in SO 419816 contained in computer freehold register
538486;
c) agree
that the final terms and conditions be approved under the appropriate
delegations
CARRIED
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13
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Update on the Implementation of the Empowered Communities Approach
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Cr R Clow retired
from the meeting at 11.38 am.
Deputy Mayor PA Hulse returned to the
meeting at 11.38 am.
Chairperson GS Wood left the meeting
at 11.39 am and Cr AJ Anae assumed the chair.
Chairperson
GS Wood returned to the meeting at 11.44 am and resumed the chair.
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Supporting information was tabled and
a PowerPoint presentation was provided. Copies have been placed on the
official minutes and are available on the Auckland Council website as minutes
attachments.
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Cr ME Lee retired from the meeting
at 12.13 pm.
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Resolution number REG/2016/53
MOVED
by Chairperson GS Wood, seconded by Cr C Casey:
That the Regional
Strategy and Policy Committee:
a) receive
the update report on the implementation of the Empowered Communities
Approach.
b) note that
comments from the committee around ECA principles, Treaty partnership, will
be incorporated into the Empowered Communities Approach Quick Guide, that was
tabled at the meeting.
CARRIED
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Attachments
a 7 July 2016, Regional Strategy
and Policy Committee, Item 13 - PowerPoint presentation
b 7 July 2016, Regional Strategy
and Policy Committee, Item 13 - supporting information
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16 Consideration
of Extraordinary Items
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16.1
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Minor Matter of Extraordinary Business - Cr Cathy Casey - the matter of staff being threatened and bullied in relation to
the recently found puppy
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Cr CE
Fletcher retired from the meeting at 12.19 pm.
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The matter was discussed and the committee noted that a letter would
be sent to the appropriate animal management staff on the committee’s behalf.
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17 Procedural
motion to exclude the public
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Resolution
number REG/2016/56
MOVED by Chairperson GS Wood, seconded by Cr W
Cashmore:
That the
Regional Strategy and Policy Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Land
acquisition for stormwater purposes Tāmaki College
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains sensitive information
relating to land acquisition that might prejudice council's position in
negotiations if released.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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12.31pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.37pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Land acquisition for stormwater purposes Tāmaki College
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Resolution number REG/2016/57
MOVED
by Cr DA Krum, seconded by Cr W Cashmore:
That the
Regional Strategy and Policy Committee:
b) agree that the
decisions, report and attachments remain confidential until the acquisition
of the property lots listed above has been completed, and only then that the
resolutions be made publicly available.
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12.37 pm The
Chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Regional Strategy and Policy
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
