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Tenders and
Procurement Committee
19 July 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Facilities Management and Maintenance Contracts: Progress Update
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A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Cr JG Walker entered the
meeting at 9.43 am.
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Resolution number TEN/2016/31
MOVED
by Chairperson D Quax, seconded by Cr JG Walker:
That the Tenders and
Procurement Committee:
a) receive the progress update
presentation on the Facilities Management and Maintenance contracts renewals.
CARRIED
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Attachments
a 19 July 2016, Tenders and
Procurement Committee, Item 9 - Facilities Management and Maintenance
Contracts Tabled Presentation
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number TEN/2016/32
MOVED by Chairperson D Quax, seconded by Cr AJ Anae:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Facilities
Management and Maintenance Contract Renewal 2017 - Category Strategy
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
In particular, the report contains commercially sensitive
information.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these resolutions is made available to
the public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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9.57am The
public was excluded.
10.24am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Facilities Management and Maintenance Contract Renewal 2017 -
Category Strategy
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Resolution number TEN/2016/33
MOVED
by Chairperson D Quax, seconded by Cr C Brewer:
That the Tenders and
Procurement Committee:
a) approve the category strategy
for Facilities
Management and Maintenance Contract Renewals 2017.
b) approve the procurement process
and timelines outlined in the category strategy for Facilities
Management and Maintenance Contract Renewals 2017.
Restatement
c) agree that
there be no restatement of the confidential report or attachment with the
exclusion of the following information:
i) the Request
for Tenders which will be publicly released.
ii) for
contracts arising from this procurement awarded over $100,000 Auckland
Council will publish the following details on their website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
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10.24 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
