Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 28 July 2016 at 5.15pm.

 

present

 

Deputy Chairperson

Becs Ballard

 

 

 

Members

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

Beatle Treadwell

 

 

 

 

APOLOGIES

 

Chairperson

Paul Walden

 

 

 

ALSO PRESENT

 

Councillor

Mike Lee

Until 5:58pm

Item 13

 

 

 

 

 

 

 

 

 

 

Waiheke Local Board

28 July 2016

 

 

 

1          Welcome

 

Member Treadwell led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2016/152

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)         accept the apology from Chairperson Walden for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2016/153

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 23 June 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Waiheke Youth Voice - Ngahere Raharaha

 

This item was withdrawn.

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Councillor's Update

 

Resolution number WHK/2016/154

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:  

That the Waiheke Local Board

a)   receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

CARRIED

 

 

13

Auckland Transport  Update - July 2016

 

Resolution number WHK/2016/155

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receive the Auckland Transport Report – July 2016.

b)      receives the tabled Waiheke bus graphics and approves the light blue, option C.

c)      request the following Transport capital fund projects be scoped:

              i.        extension of shared path on Ostend road, from Tahi Road to Calais Tce;

            ii.        the development of a shared path across the Causeway from the soon-to-be-completed path beside the boat club, through to Shelly Beach Road, on the southern side of the Causeway.

d)         thank Anthony Lewis and Melanie Dale for their attendance.

CARRIED

 

 

 

Secretarial Note: Member Treadwell abstained from voting on the above resolution.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14

Approval of Proposed 2016/2017 Local Environment Work Programme

 

Resolution number WHK/2016/156

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         approve the allocation of $30,000 for environmental projects as summarised in the table below:

Project

Budget

Grant to Waiheke Resources Trust for continued implementation of the Little Oneroa Action Plan

$ 24,000

Coastal assessment for wildlife

$  6,000

Total budget

$ 30,000

 

b)         request that details of the Little Oneroa Action Plan be agreed with the             relevant portfolio holder.

c)         note that any changes to this work programme will be brought back to the       board for decision making.

 

CARRIED

 

 

15

Divestment recommendation report

 

Resolution number WHK/2016/157

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee that 15 Waitai Road, Waiheke comprised of an estate in fee simple comprising approximately 1,062m2 more or less being Lot 303 Deposited Plan 14189 contained in certificate of title NA95C/433 be transferred to Housing New Zealand.

 

CARRIED

 

 

16

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Resolution number WHK/2016/158

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b)      approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i)       The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)      Rent will be $1.00 plus GST per annum.

iii)     Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

 

iv)     That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)      Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)     Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii)    The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)   All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)         note decision-making authority for leasing and use of the building remains with the local board.

CARRIED

 

 

17

Waiheke Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number WHK/2016/159

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      approve the 2016/2017 work programme for Waiheke Local Board Community Facility Renewals with the exception of line 372.

b)      note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

c)      request clarification of costings for the roof coverings and additional water tank on line 372 and confirmation on the status of other priority renewals works identified in 2015.

d)      details of all renewals be agreed with the relevant portfolio holders.

CARRIED

 

 

 

 

 

 

 

 

 

 

18

Local board feedback on the Local Government Act 2002 Amendment Bill

 

Resolution number WHK/2016/160

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      delegate feedback on the Local Government Act 2002 Amendment Bill to board Chair Walden and Board member Meeuwsen.

 

CARRIED

 

 

19

Formal Feedback on the Auckland Council Submission on the National Policy Statement on Urban Development Capacity

 

Resolution number WHK/2016/161

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      note the Waiheke Local Board formal feedback on the National Policy Statement on Urban Development Capacity

 

CARRIED

 

 

20

Reports requested/pending

 

Resolution number WHK/2016/162

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receive the reports requested/pending report.

b)      notes the following updates:

·         Remove:   Community Facility Capex renewals.    Reason:  Included on this agenda.

·         Wharf tax received and ferry patronage numbers.  Update:  These figures are no longer included within the Auckland Transport report and is currently under discussion with senior officers.

 

CARRIED

 

 

21

Governance Forward Work Programme

 

Resolution number WHK/2016/163

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receive the Governance Forward Work Programme.

 

CARRIED

 

 

 

22

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2016/164

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receive the record of proceedings of the Waiheke Local Board workshops held on 10 June, 17 June and 1 July 2016.

 

CARRIED

 

 

23

List of resource consents

 

Resolution number WHK/2016/165

MOVED by Deputy Chairperson R Ballard, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receive the list of resource consents lodged during 30 May 2016 to 15 July 2016 related to Waiheke Island.

 

CARRIED

 

 

24

Chairperson's Report

 

Resolution number WHK/2016/166

MOVED by Deputy Chairperson R Ballard, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receive the Chairperson’s report.

 

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

6.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................