I hereby give notice that an ordinary meeting of the Arts, Culture and Events Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 31 August 2016

9.30am

Level 26, Room 1
135 Albert Street
Auckland

 

Arts, Culture and Events Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Alf Filipaina

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Member Precious Clark

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Wayne Walker

 

 

Member Karen Wilson

 

 

Cr George Wood, CNZM

 

Ex-officio

Mayor Len Brown, JP

 

 

Deputy Mayor Penny Hulse

 

 

(Quorum 5 members)

 

Quorum must include at least 2 named voting members

 

Katherine Wilson

Democracy Advisor

 

25 August 2016

 

Contact Telephone: (09) 890 8133

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



TERMS OF REFERENCE

 

 

 

Responsibilities and key projects

 

The Committee is responsible for regional arts, culture and events by:

 

·                Developing (and monitoring) strategy, policy and action plans, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee, as set out in the Schedule of Key Projects for Reporting Committees, attached to these Terms of Reference *

·                Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

·                Making decisions within delegated powers, including:

§ Grants for regional events, arts and cultural organisations or projects 

 

Powers

All powers necessary to perform the Committee’s responsibilities

 

Except:

 

(a)     powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)     where the Committee’s responsibility is limited to making a recommendation only

(c)     where a matter is the responsibility of another committee or a local board

(d)     the approval of expenditure that is not contained within approved budgets

(e)     the approval of expenditure of more than $2 million

(f)      the approval of final policy

(g)     deciding significant matters for which there is high public interest and which are controversial

(h)     the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

(i)      the power to establish sub-committees

 

 

*Schedule of key projects for the Arts, Culture and Events Committee

Arts and Culture Strategic Action Plan

Events programme

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Arts, Culture and Events Committee

31 August 2016

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

5.1     Public Input: Q Theatre                                                                                       7

6          Local Board Input                                                                                                          8

7          Extraordinary Business                                                                                                8

8          Notices of Motion                                                                                                          8

9          Regional Event Fund Allocations 2016/2017                                                              9

10        Regional Arts and Culture Grants Allocation: Round One 2016/2017                  25

11        Snow in the Park                                                                                                          37

12        Highlights of 2015/16 work programme                                                                    39

13        Arts, Culture and Events Calendar - September to November 2016                     41

14        Arts, Culture and Events Forward Work Programme, August 2016                     53  

15        Consideration of Extraordinary Items 

 

 


1          Apologies

 

Apologies from Mayor LCM Brown and Deputy Mayor PA Hulse have been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Arts, Culture and Events Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 28 June 2016, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

 

5.1       Public Input: Q Theatre

Purpose

1.       To receive the presentation from Catherine George, Development Executive, Q Theatre.

Executive summary

2.       Catherine George, Development Executive, Q Theatre, will be in attendance to update the Arts, Culture and Events Committee on Q Theatre’s activities.

 

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the presentation from Catherine George, Development Executive of Q Theatre.

 

 


 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Arts, Culture and Events Committee

31 August 2016

 

Regional Event Fund Allocations 2016/2017

 

File No.: CP2016/16148

 

Purpose

1.       To receive a summary of applications to the first grant round for the 2016/2017 Regional Event Fund and approve the Event Fund Allocations for 2016/2017.

Executive summary

2.       The Regional Event Fund has a budget of $600,000 for the 2016/2017 year of which $481,000 is recommended for allocation in the first grant round.

3.       Fifty-one applications totalling $1,203,371 were received for this first funding round of the 2016/2017 year. Thirty-seven applications are recommended for funding totalling $431,000. 

4.       Multi-year funding is proposed for Coca-Cola Christmas in the Park.  In the addition to the $40,000 grant recommended for the 2016/2017 year it is proposed that a multi-year funding agreement be established also providing $40,000 annual funding for 2017/2018 and 2018/2019. This event has received council support for a number of years, has one of the largest audiences of funded events, and receives a high score in terms of alignment with Events Policy priorities.    

5.       The Arts Culture and Events Committee at the 23 September 2015 meeting approved multi-year funding for ASB Polyfest of $50,000 per annum for three years, 2015/2016 – 2017/2018 (ART/2015/45).  Confirmation of the funding for 2016/2017 is included in the proposed resolution to show the total amount allocated for this funding round.

6.       A second funding round is proposed to distribute the remaining balance of regional event funding with applications accepted during November 2016 and allocations approved in late February/early March 2017 depending on scheduling of committee meeting dates. The round will focus on Events Policy priority areas of Māori, youth, and winter events, and other gaps in the events calendar.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      approve the following funding allocations from the 2016/2017 Regional Event Fund:

Event

Funding Allocation ($)

ASB PolyFest

50,000

Auckland Anniversary Day Regatta

12,500

Elvis in the Gardens

12,000

Toddler Day Out & Great Parenting Fair 2017

10,000

Bike The Bridge

15,000

Auckland International Buskers Festival

30,000

Coca-Cola Christmas in the Park

40,000

2017 LYC Big Gay Out

15,000

The Partners Life DUAL

20,000

2017 New Zealand National Ki o Rahi Secondary Schools Tournament

7,000

Puhinui International Horse Trials

12,500

King of the Bays 2017

8,000

SKYCITY Mystics home games

10,000

2017 Aotearoa Māori Sports Awards

8,000

Harbour Crossing 2016

8,000

Clevedon Jazz Wine & Food Festival

10,000

Japan Day 2017

10,000

Fullers Waiheke Island Wharf2Wharf Fun Run and Walking Event

4,000

Mahurangi Regatta

4,000

Art in the Dark

40,000

New Zealand Stand Up Paddling (SUP) Championships and Festival

5,000

New Zealand Communities Football Cup (NZCFC)

17,500

Waiheke International Jazz Festival 2017

5,000

Taiwan Day

10,000

Auckland Highland Games & Gathering

15,000

Nga Manu Korero - Te Whaitua o Uenuku Regional Speech Competitions

5,000

Mauri Toa Wānanga

4,000

TEMP Outdoor Arts Science Event

20,000

New Zealand Geographic Photographer of the Year 2016

7,500

Sovereign Tri Series - Takapuna Triathlon Festival

12,000

2017 Korean Day

10,000

The Trusts New Zealand Open

10,000

Auckland Eid Day

10,000

2017 Vodafone Pacific Music Awards

10,000

Battle of the Year Pacific & NZ (break) dance Qualifier Event 2017

2,500

Auckland Choral presents St John Passion

2,500

Walk the Line 2017

4,000

Asia & Oceania IWWF World Water Ski Championship

5,000

 

 

Total

$481,000

b)      approve a multi-year funding agreement for Coca-Cola Christmas in the Park allocating $40,000 for the 2017/2018 and 2018/2019 years in addition to the $40,000 allocated for 2016/2017.

c)      approve the allocation of remaining regional event funding for 2016/2017 through a second funding round in November 2016 targeted at Māori, youth and winter events and other gaps in the events calendar, with decisions made by the Arts, Culture and Events Committee in late February/early March 2017 dependent on meeting dates.

Comments

Round One Applications and Funding Recommendations

7.       A Regional Event Fund budget of $600,000 was established in the 2015-2025 Long Term Plan for 2016/2017 to fund externally organised regional events through a contestable grants scheme. 

8.       Applications for round one of regional event funding for 2016/2017 opened on 20 June 2016 and closed on 22 July 2016. Events eligible for funding are those occurring between 1 September 2016 and 31 January 2018.  

9.       Fifty-one applications were received totalling $1,203,371. This compares with 45 applications for the first round in 2015/2016 totalling $1,317,149. Summaries of key details from each application, drawn directly from information provided by applicants, are included in Attachment C.


10.     Staff from the events team assessed each application against regional event funding prioritisation criteria outlined in the Events Policy. Scores were given to reflect the degree of alignment of the event with each of the following criteria areas. 

·     supports strategic priorities

·     delivers desired impacts

·     expands the variety or range of events on offer

·     level of positive community benefits generated

·     amount of community support, involvement, and/or active partnerships

·     how effectively run in the past or how well planned

·     other considerations (as outlined in the Events Policy).

11.     An extract from the Events Policy outlining further detail on the criteria is provided in Attachment B. The aggregate overall scores are shown in Attachment A where the applications are sorted from high to low in terms of score.  This was used as an initial guide to establish where funding might be prioritised.

12.     Staff considered the aggregated assessment scores for each event and also a number of additional factors to provide funding recommendations. These included:

·     Whether the applicant had received significant other funding from council for the same event

·     Event budgets

·     Plans

·     Previous event outcomes

·     Organiser experience

·     Accessibility

·     Whether the event connected with key Auckland occasions such as Matariki

·     Regional balance of events

·     A balanced representation of sporting, arts and cultural themes. 

13.     The recommended funding allocations are based on the scores from assessment against the Events Policy criteria, consideration of the additional factors and comments from the review panel.

14.     Thirty-seven events are recommended for funding with 14 proposed to be declined.

15.     Some applications align with priorities for event funding as well as other council grant funds such as arts and culture and sport and recreation.  Overlaps have been considered and discussed where appropriate to ensure a co-ordinated approach is taken to the overall provision of council funding to these events.  This means that in some situations grants will be provided from one funding area, and in others the funding may be shared between two areas.

16.     Annually, the reasons for not recommending applications for funding are varied but mainly in the following broad areas:

·     events with low participant and/or audience numbers, in most cases less than 500

·     events that did not reflect a good balance between the number of active participants and/or audience numbers, and the total amount of council funding requested 

·     events more closely aligned with priorities for other council grant funds and which did not have distinctive aspects supporting complementary event funding

·     events having participant development, training, and networking as a primary focus

·     events that did not align sufficiently with the scope definition, priorities, or desired outcomes for regional events.

17.     The main reasons for not prioritising some of the larger scale event applications for funding this year are:

·     Headland Sculpture on the Gulf – multiple successful sculpture events operate, no identified basis for funding a particular event 

·     Chromacon Indie Arts Festival - recommended for Regional Arts and Culture grant funding, no basis for additional complementary event funding  

·     Spooks and Sparks – multiple Guy Fawkes events occur regionally, no basis for funding a particular event

·     Doc Edge Festival 2017 – no strong alignment with policy priority areas, also multiple film festivals operate regionally

·     The Great Auckland Duck Race and Salmon Run – primarily a fund raising event with no strong alignment to policy priorities

·     Dancing in the Park – a series of 24 events, policy focus is on events defined as occurring no more than once a year

·     Diversity Job Fair 2016 – no strong alignment with policy priority areas, more of a community development initiative.

18.     The review panel have proposed the following grant allocations for round one as a balanced response to the Events Policy strategic priorities as outlined in the funding criteria:

19.     approve the following funding allocations from the 2016/2017 Regional Event Fund:

Event

Funding Allocation ($)

ASB PolyFest

50,000

Auckland Anniversary Day Regatta

12,500

Elvis in the Gardens

12,000

Toddler Day Out & Great Parenting Fair 2017

10,000

Bike The Bridge

15,000

Auckland International Buskers Festival

30,000

Coca-Cola Christmas in the Park

40,000

2017 LYC Big Gay Out

15,000

The Partners Life DUAL

20,000

2017 New Zealand National Ki o Rahi Secondary Schools Tournament

7,000

Puhinui International Horse Trials

12,500

King of the Bays 2017

8,000

SKYCITY Mystics home games

10,000

2017 Aotearoa Māori Sports Awards

8,000

Harbour Crossing 2016

8,000

Clevedon Jazz Wine & Food Festival

10,000

Japan Day 2017

10,000

Fullers Waiheke Island Wharf2Wharf Fun Run and Walking Event

4,000

Mahurangi Regatta

4,000

Art in the Dark

40,000

New Zealand Stand Up Paddling (SUP) Championships and Festival

5,000

New Zealand Communities Football Cup (NZCFC)

17,500

Waiheke International Jazz Festival 2017

5,000

Taiwan Day

10,000

Auckland Highland Games & Gathering

15,000

Nga Manu Korero - Te Whaitua o Uenuku Regional Speech Competitions

5,000

Mauri Toa Wānanga

4,000

TEMP Outdoor Arts Science Event

20,000

New Zealand Geographic Photographer of the Year 2016

7,500

Sovereign Tri Series - Takapuna Triathlon Festival

12,000

2017 Korean Day

10,000

The Trusts New Zealand Open

10,000

Auckland Eid Day

10,000

2017 Vodafone Pacific Music Awards

10,000

Battle of the Year Pacific & NZ (break) dance Qualifier Event 2017

2,500

Auckland Choral presents St John Passion

2,500

Walk the Line 2017

4,000

Asia & Oceania IWWF World Water Ski Championship

5,000

 

 

Total

$481,000

20.     The 38 (37 applications for 2016/2017 plus ASB Polyfest multi-year) events listed above are categorised as follows:

·     14  are sports related and 24 are connected with arts and/or culture

·     The geographical spread is:

18 in the central area

6 in the north

10 in the south

4 in the west

Round Two Funding Process

21.     If the proposed funding allocations for round one are approved, a balance of $119,000 is available for distribution in a second funding round. Last year this round targeted events in the policy priority areas of Māori, youth, and winter events, and other gaps in the event calendar and it is proposed to adopt the same approach this year.

22.     The timing of the second round would support funding of groups interested in participating in the Matariki Festival planned for 10 - 30 June 2017. Promotion of this funding would be co-ordinated with the Arts and Culture unit.

23.     A suggested timetable for the second round is:

·     October 2016 – communication of funding availability

·     1-30 November 2016 – online applications open

·     December 2016 –assessment of applications

·     January 2017 – funding recommendations and report completed

·     late February/early March 2017 – Arts, Culture and Events Committee approval (meeting dates for 2017 have not yet been established.  

Multi-Year Funding

24.     The Arts, Culture and Events Committee indicated at the workshop held on 3 June 2015 a desire to consider multi-year funding for key events.

25.     The committee applied this approach for the first time at the 23 September 2015 meeting considering applications for the first grant round of 2015/2016. Funding to ASB Polyfest of $50,000 per annum for three years, 2015/2016 – 2017/2018, was approved (ART/2015/45).

26.     It was suggested in the report to the 23 September 2015 meeting that  multi-year funding be approached in the following way:

·     Multi-year allocations are made for a period of up to three years

·     To ensure flexibility in annual funding decisions it is recommended that the initial decisions be staggered over a three year period

·     Multi-year funding would be reserved for significant higher priority events with a proven track record

·     Funding agreements would be prepared for a multi-year term and would include key provisions establishing agreed objectives, submission of annual event plans, budgets and post event reports.  The agreement would be subject to termination in the event of significant changes to the nature of the event or failure to meet event objectives. The event organiser may also request early termination. At termination of the agreement, either at term or early, the event may be submitted for the next available contestable funding round.

27.     Coca-Cola Christmas in the Park is the recommended candidate this year for confirmation of multi-year funding of $40,000 per annum for the three years 2016/2017 to 2018/2019.  This event has received council support for a number of years, has one of the largest audiences of the funded events, and receives a high score in terms of alignment with Events Policy priorities.  The event has received $35,000 and $40,000 in funding for the last two years and is recommended for $40,000 in the current year.

Consideration

Local board views and implications

28.     Local Boards were consulted on, and contributed to, the development of the Events Policy.  The administrative process associated with the assessment and allocation of the regional event fund applies principles and criteria outlined within the policy.

29.     Regional event funding occurs in parallel with, and is complementary to, local event funding rounds operated by local boards.

Māori impact statement

30.     The regional events element of the policy recognises a responsibility to engage and build relationships with Māori stakeholders in designing, planning and delivering regional events of mutual interest.

31.     The Regional Events Fund provides an opportunity to grant funds to achieve Māori outcomes. The events action plan also places a particular focus on support for Māori events in the context of a diverse, balanced region-wide programme.  This priority is indicated in fund information and guides to encourage applications for Māori events.

32.     The following table provides comparative analysis of regional event funding to events having a Māori focus (events having significant Māori content, participation and/or audience):   

Regional Event Fund Grants

2016/2017

Round 1

2015/2016

Round 1

2015/2016

Round 2

All applications (including multi-year)

-     number

 

38

 

32

 

20

Applications with a Maori focus

-     number

-     value

-     % of total round value

 

5

$74,000

15%

 

6

$86,000

22%

 

13

$149,900

78%

33.     A second funding round is proposed for 2016/2017 which focuses on Events Policy priority areas and this includes Māori events.  The timing of this round provides an opportunity to support groups interested in participating in the 2017 Matariki Festival.

Implementation

34.     Following funding approval, staff will initiate the development of funding agreements for recipients and the distribution of funding will commence once agreements have been signed by the applicants.

 

Attachments

No.

Title

Page

aView

Regional Event Fund Grant Summary Schedule

17

bView

Event Policy – Regional Event Fund Prioritisation Criteria

21

c

Regional Event Funding Application Summaries (Under Separate Cover)

 

Signatories

Author

David McIntosh - Senior Business Advisor

Authoriser

Graham Bodman - General Manager Arts, Community and Events

 


Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

Regional Arts and Culture Grants Allocation: Round One 2016/2017

 

File No.: CP2016/18585

 

Purpose

1.       To approve grants to regional arts organisations and artists through round one of the 2016/2017 Regional Arts and Culture Grants Scheme.

Executive summary

2.       The Regional Arts and Culture Grants Scheme has been developed in accordance with Auckland Council’s Community Grants Policy. The Community Grants Policy was adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).

3.       The confirmed regional sector investment budget for arts and culture for 2016/2017 is $1,872,591. The investment programme for arts and culture comprises of:

·    the contestable Regional Arts and Culture Grants Scheme, which includes project grants and strategic relationship grants

·    asset-based term grants with regional organisations Q Theatre and Te Tuhi

·    a term grant for the Auckland Festival of Photography.

4.       The Regional Arts and Culture Grants Scheme is designed to enable organisations, communities and artists to deliver arts and culture projects and activities across the Auckland region. Grants delivered through this programme will support the implementation of Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan.

5.       The 2016/2017 Regional Arts and Culture Grants Scheme allocates $420,000 to strategic relationship grants and $412,000 to project grants to be granted via two contestable rounds each year. Round one closed on 15 July 2016. Round two will close on 3 March 2017. This report presents the proposed allocations for round one with rankings and recommendations.

6.       Staff received a total of 66 applications in round one, requesting funding of $1,137,351.20. Of those applications:

·        29 applications were for audience development project grants

·        22 were for business and capacity development project grants

·        15 were for strategic relationship grants

·        One application did not meet the funding criteria.

7.       Staff assessed the applications to Round One Regional Arts and Culture Grants Scheme and have made recommendations based on assessment criteria (Attachment B: Arts and Culture Assessment Matrix).

 


 

Recommendation/s

That the Arts, Culture and Events Committee:

a)      approve the following allocation of funding to arts organisations for the projects, amounts and terms outlined:

 

Organisation

 

Funding

Allocation ($)

Audience development and programming grants

 

Okareka Dance Company

No 8 Wire

25,000

NZ Trio Foundation

Auckland Chinese audience engagement for 2016/17 concerts

10,000

Pipikids International Film and Media Festival Trust

Screenies children’s film and media festival workshop series

10,000

Auckland Chamber Orchestra

2016 concert season

10,000

Xcell Trust

The Indigenous Ink Festival 2016

10,000

Kognika Ltd (representing Chromacon Indie Arts Festival)

Chromacon Indie Arts Festival 2017

7,500

Action Education Inc

Stand Up Poetry Open Mic Nights

7,500

New Zealand Dance Festival Trust – Tempo Dance Festival

Tempo Dance Festival 2016

7,000

Theatre Stampede Charitable Trust

Spirit House

12,000

New Zealand Comedy Trust

Dialogue:Identity at 2017 NZ International Comedy Festival

5,000

Audio Foundation

Workshops, libraries and residency programme 2017

5,000

NZ Barok Inc

2017 concert series

5,000

Hawaiki TŪ - Haka Theatre

Taketake 2016

7,000

 

Total

121,000

Business  and capacity project grants

Objectspace

Investment and engagement project

15,000

Boosted by the Arts Foundation of New Zealand

Crowdfunding workshops and ambassador programme

8,000

The Documentary New Zealand Trust

Doc Edge Festival 2017 website

7,500

Ruia Taitea Creative Ltd

Communications, marketing and audience development strategy

8,000

NZ Dance Advancement Trust (operating as NZ Dance Company)

Database development project

10,000

Okareka Dance Company

Strategic and business planning

10,000

The Basement Theatre Trust

Website redevelopment

7,500

Kognika Ltd (Chromacon Arts Festival)

Chromacon 2017 digital strategy

5,000

The Dust Palace Productions Ltd

Infrastructure development

6,000

 

Total

77,000

 

 

 

Strategic relationship grants

The Documentary New Zealand Trust

1 Year

25,000

The Big Idea Te Ara Nui Charitable Trust

1 Year

20,000

Headland Sculpture on the Gulf Ltd

1 Year

15,000

Massive Theatre Company Trust

1 Year

15,000

NZ Dance Advancement Trust (operating as NZ Dance Company)

1 Year

20,000

Silo Theatre Trust

1 Year

50,000

Pacific Islands Dance Fono

1 Year

10,000

The Basement Theatre Trust

1 Year

25,000

The Black Grace Trust

1 Year

10,000

Manukau Orchestral Society Incorporated

1 Year

10,000

 

Total

200,000

Comments

8.       The regional arts and culture work programme includes a regional sector investment budget for 2016/2017 of $1,872,591. This includes asset-based term grants as well as the Regional Arts and Culture Grants Scheme comprising contestable project and contestable strategic relationship grants. The following information explains the various grant types:

·        Asset-based term grants (not part of this funding round): The asset-based term grants budgets were allocated to regional organisations Q Theatre ($416,598) and Te Tuhi ($551,993). These were approved on 28 June 2016 by the Arts, Culture and Events Committee (ART/2016/21)

·        Term grant (not part of this funding round): The Auckland Festival of Photography was awarded a $72,000 term grant, also approved on 28 June 2016 by the Arts, Culture and Events Committee (ART/2016/21).

Regional Arts and Culture Grants Scheme

·        Audience development and programming project grants: These grants are to support the delivery of a wide range of high quality arts and cultural experiences that would not otherwise be economically viable. These projects should be capable of attracting audiences from across the Auckland region.

·        Business and capacity development project grants: These grants are intended to increase the professionalism and build the sustainability of regional arts and culture organisations through the development of strategic, business and marketing plans; feasibility studies; organisational development and digital/web development activities.

·        Strategic relationship grants: These grants are single or multi-year funding relationships with a small number of strategic organisations operating at the regional level. These organisations are, or are capable of becoming the ‘cornerstones’ of a thriving arts and culture sector in Auckland.

9.       The Regional Arts and Culture Grants Scheme for 2016/17 allocates $420,000 to strategic relationship grants and $412,000 to project grants to be granted via two contestable rounds each year; round one closed on 15 July 2016 and round two closes on 3 March 2017.

10.     The table below summarises applications and recommendations for round one. The overall grant request of $1,137,351.20 was 2.84 times the funding available.

 

 


Table One: Grant Types Round One 2016 / 2017

  Grant Type

Number of Applications

Round 1

Amount requested

Round 1

Funding recommended

Round 1

 

Audience development and programming project grants

29

$422,546.64

$121,000.00

Business and capacity development project grants

22

$313,080.00

$77,000.00

Strategic relationship grants

15

$401,724.60

$200,000.00

Total

66

$1,137,351.20

$398,000.00

11.     One application received in round one did not meet the funding criteria. The applicant applied for a strategic relationship grant for a community project. Staff have offered advice on alternative sources of support. 

12.     Staff have provided guidance to applicants and potential applicants with in-person or phone consultations. Each application was assessed by a minimum of three expert assessors. The assessors were a mixture of staff and sector professionals. Following initial assessments against the assessment matrix (Attachment B), a moderation meeting with seven of the eight assessors prioritised the applications.

13.     The rankings of applications and recommendations for funding presented in this report are the outcome of the assessment process. Details of the applications and their rankings are provided in Attachment A: Regional Arts and Culture Grants Summary Round One 2016/2017.

14.     The demands on each of the funding schemes will be monitored and reviewed annually. Any recommendations to change the amounts allocated to each of the grant types will be reported to the Arts, Culture and Events Committee as part of the development of future Arts and Culture Work Programmes.

Consideration

Local board views and implications

15.     Local boards have expressed that there are organisations that do not qualify for local board funding who need a regional funding option. Local boards have also expressed that there are exceptional circumstances at a local level where organisations should be able to apply to a regional fund. These circumstances occur when the activity or project is so specialised or unique to the region that it is considered to be regional, and therefore should be eligible for the Regional Arts and Culture Grants Programme.

Māori impact statement

16.     This funding supports both Māori and non-Māori organisations and artists helping to deliver arts and culture outcomes for Māori. Two of the eight assessors were Māori.

17.     All applications were assessed for delivery of Māori outcomes.

18.     In this round, project grants recommended for organisations identifying as Māori include:

·     three of thirteen audience development and programming grants

·     two of nine business and capacity development grants.

19.     Eight out of ten applications recommended for strategic relationship grants deliver Māori outcomes through work with Māori practitioners.

20.     The delivery of Māori outcomes will be included in the funding agreements for all approved strategic partnership grants.

Implementation

21.     Once funding allocation decisions have been confirmed, funding agreements will be prepared in line with current Auckland Council standard practice.

22.     All applicants will be offered the opportunity to discuss their application and coached for areas for future improvement.

Attachments

No.

Title

Page

aView

Regional Arts and Culture Grants Summary Round One 2016/2017

31

bView

Arts and Culture Assessment Matrix

35

Signatories

Author

Richard McWha – Manager, Arts and Culture

Authoriser

Graham Bodman - General Manager Arts, Community and Events

 



Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

Snow in the Park

 

File No.: CP2016/18472

 

Purpose

1.       To receive the presentation on the recent Snow in the Park event.

Executive summary

2.       The events team will provide a presentation on the Snow in the Park event that occurred on Sunday 26 June in Royal Reserve, Massey North, Auckland.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the presentation on Snow in the Park.

Attachments

There are no attachments for this report.    

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

Graham Bodman - General Manager Arts, Community and Events

 


Arts, Culture and Events Committee

31 August 2016

 

Highlights of 2015/16 work programme

 

File No.: CP2016/18479

 

Purpose

1.       To receive the presentation on the highlights of the 2015/16 arts and culture work programme.

Executive summary

2.       The arts and culture team will provide a presentation on the highlights of the 2015/16 work programme.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the presentation on the highlights of the 2015/16 work programme.

Attachments

There are no attachments for this report.    

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

Graham Bodman - General Manager Arts, Community and Events

 


Arts, Culture and Events Committee

31 August 2016

 

Arts, Culture and Events Calendar - September to November 2016

 

File No.: CP2016/13182

 

Purpose

1.       To inform the Arts, Culture and Events Committee of upcoming activities enabled, delivered or facilitated by Auckland Council.

Executive summary

2.       The Arts & Culture and Events Calendar – September to November 2016 outlines the arts, culture and events activities taking place over the next three months. 

3.       The calendar (Attachment A) is presented for the Arts, Culture and Events Committee members’ information.

4.       The format of the report has been amended from that previously provided by separating events into two sections:

·     those where there is an Auckland Council group role in delivering, supporting, or provision of regional funding, and

·     other permitted events.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the Arts, Culture and Events Calendar – September to November 2016.

Consideration

Local board views and implications

5.       Calendar information is regularly provided to local boards covering activities occurring in their area.

Māori impact statement

6.       Auckland Council enables, delivers and facilitates a wide range of arts, culture and event activities, a number of which reflect Māori identity and culture and encourage Māori participation. Arts, culture and events activities identified as having a Māori dimension or of particular interest to Māori are indicated in the attachment.

7.       While other events and activities may not specifically target Māori groups, Māori are likely to attend and will benefit along with other groups in the community.

Attachments

No.

Title

Page

aView

Arts & Culture and Events Calendar – September to November 2016

43

Signatories

Author

David McIntosh - Senior Business Advisor

Authoriser

Graham Bodman - General Manager Arts, Community and Events

 


Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

Arts, Culture and Events Forward Work Programme, August 2016

 

File No.: CP2016/18508

 

Purpose

1.       To present the Arts, Culture and Events Committee forward work programme from August 2016 to October 2016.

Executive summary

2.       This is a regular information-only report on the committee’s work programme until October 2016 (Attachment A).

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the Arts, Culture and Events Committee forward work programme to October 2016.

Attachments

No.

Title

Page

aView

Arts, Culture and Events Committee Forward Work Programme, August 2016

55

Signatories

Author

Katherine Wilson - Democracy Advisor

Authoriser

Graham Bodman - General Manager Arts, Community and Events

 



Arts, Culture and Events Committee

31 August 2016

 

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Arts, Culture and Events Committee

31 August 2016

 

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