Arts, Culture and Events Committee

OPEN MINUTES

Minutes of a meeting of the Arts, Culture and Events Committee held in the Level 26, 135 Albert Street, Auckland on Wednesday, 31 August 2016 at 9.39am.

present

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr John Watson	Until 12.25pm, item 13.
Members	Cr Dr Cathy Casey
	Cr Hon. Christine Fletcher, QSO	From 10.11am, item 5.1 until 11.20 am, item 10.
	Cr Wayne Walker
	Member Glen Wilcox	IMSB alternate
	Member Karen Wilson

ABSENT

Mayor Len Brown

Member Precious Clark

Cr Ross Clow

Cr Linda Cooper, JP

Deputy Mayor Penny Hulse

Cr George Wood, CNZM

Arts, Culture and Events Committee 31 August 2016

1          Apologies

Resolution number ART/2016/23

MOVED by Cr WD Walker, seconded by Deputy Chairperson J Watson:

That the Arts, Culture and Events Committee:

a) accept the apologies from Mayor LCM Brown, Member P Clark, Cr R Clow, Cr LA Cooper and  Cr GS Wood for absence and Deputy Mayor PA Hulse for absence on council business and Cr CE Fletcher for lateness on council business and early departure.

CARRIED

2          Declaration of Interest

Cr C Casey declared an interest in Item 9 - Regional Event Fund Allocations 2016/2017 in relation to the Auckland Highland Games & Gathering.

Cr CE Fletcher declared an interest in Item 9 - Regional Event Fund Allocations 2016/2017  in relation to The Partners Life DUAL.

3          Confirmation of Minutes

Resolution number ART/2016/24

MOVED by Cr WD Walker, seconded by Chairperson AM Filipaina:

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 June 2016, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Public Input: Q Theatre
	Cr CE Fletcher entered the meeting at 10.11 am.
	Note:   Changes to the original recommendation were incorporated with the agreement of the meeting.
	Resolution number ART/2016/25 MOVED by Deputy Chairperson J Watson, seconded by Cr WD Walker: That the Arts, Culture and Events Committee: a)      receive the presentation and thank James Wilson, Chief Executive, Wayne Jackson, Chairman and Catherine George, Development Executive of Q Theatre for their attendance. b)      acknowledge the outstanding work of Q Theatre as a centre of creative expertise within Auckland and their progress towards financial sustainability. CARRIED
	Attachments a     31 August 2016, Arts, Culture and Events Committee, Item 5.1 Public Input: Q Theatre.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9

Regional Event Fund Allocations 2016/2017

Cr C Casey declared an interest in this item in relation to recommendation a) – Auckland Highland Games & Gathering and took no part in the discussion or voting on the matter.

Cr CE Fletcher declared an interest in this item in relation to recommendation a) – The Partners Life DUAL and took no part in the discussion or voting on the matter.

Notes:  Recommendation d) was added with the agreement of the meeting.

            The motions were taken separately.

Resolution number ART/2016/26

MOVED by Chairperson AM Filipaina, seconded by Cr C Casey:

That the Arts, Culture and Events Committee:

a)      approve the following funding allocations from the 2016/2017 Regional Event Fund:

Event	Funding Allocation
ASB PolyFest	50,000
Auckland Anniversary Day Regatta	12,500
Elvis in the Gardens	12,000
Toddler Day Out & Great Parenting Fair 2017	10,000
Bike The Bridge	15,000
Auckland International Buskers Festival	30,000
Coca-Cola Christmas in the Park	40,000
2017 LYC Big Gay Out	15,000
The Partners Life DUAL	20,000
2017 New Zealand National Ki o Rahi Secondary Schools Tournament	7,000
Puhinui International Horse Trials	12,500
King of the Bays 2017	8,000
SKYCITY Mystics home games	10,000
2017 Aotearoa Māori Sports Awards	8,000
Harbour Crossing 2016	8,000
Clevedon Jazz Wine & Food Festival	10,000
Japan Day 2017	10,000
Fullers Waiheke Island Wharf2Wharf Fun Run and Walking Event	4,000
Mahurangi Regatta	4,000
Art in the Dark	40,000
New Zealand Stand Up Paddling (SUP) Championships and Festival	5,000
New Zealand Communities Football Cup (NZCFC)	17,500
Waiheke International Jazz Festival 2017	5,000
Taiwan Day	10,000
Auckland Highland Games & Gathering	15,000
Nga Manu Korero - Te Whaitua o Uenuku Regional Speech Competitions	5,000
Mauri Toa Wānanga	4,000
TEMP Outdoor Arts Science Event	20,000
New Zealand Geographic Photographer of the Year 2016	7,500
Sovereign Tri Series - Takapuna Triathlon Festival	12,000
2017 Korean Day	10,000
The Trusts New Zealand Open	10,000
Auckland Eid Day	10,000
2017 Vodafone Pacific Music Awards	10,000
Battle of the Year Pacific & NZ (break) dance Qualifier Event 2017	2,500
Auckland Choral presents St John Passion	2,500
Walk the Line 2017	4,000
Asia & Oceania IWWF World Water Ski Championship	5,000
Total	$481,000

CARRIED

Note:   Changes to recommendation b) were incorporated with the agreement of the meeting.

Resolution number ART/2016/27

MOVED by Cr CE Fletcher, seconded by Chairperson AM Filipaina:

That the Arts, Culture and Events Committee:

b)      approve multi-year funding in principle, for Coca-Cola Christmas in the Park allocating $40,000 for the 2017/2018 and 2018/2019 years in addition to the $40,000 allocated for 2016/2017 to be approved annually.

CARRIED

Resolution number ART/2016/28

MOVED by Chairperson AM Filipaina, seconded by Member K Wilson:

That the Arts, Culture and Events Committee:

c)      approves the allocation of remaining regional event funding for 2016/2017 through a second funding round in November 2016 targeted at Māori, youth and winter events and other gaps in the events calendar, with decisions made by the Arts, Culture and Events Committee in late February/early March 2017 dependent on meeting dates.

CARRIED

Resolution number ART/2016/29

MOVED by Member K Wilson, seconded by Chairperson AM Filipaina:

That the Arts, Culture and Events Committee:

d)      thank the Arts, Culture and Events Committee staff members for their outstanding commitment to reflecting Auckland Council’s Maori Responsiveness framework and outcomes.

CARRIED

10

Regional Arts and Culture Grants Allocation: Round One 2016/2017

Cr CE Fletcher left the meeting at 11.20 am.

Resolution number ART/2016/30

MOVED by Chairperson AM Filipaina, seconded by Member K Wilson:

That the Arts, Culture and Events Committee:

a)      approve the following allocation of funding to arts organisations for the projects, amounts and terms outlined:

Organisation		Funding Allocation ($)
Audience development and programming grants
Okareka Dance Company	No 8 Wire	25,000
NZ Trio Foundation	Auckland Chinese audience engagement for 2016/17 concerts	10,000
Pipikids International Film and Media Festival Trust	Screenies children’s film and media festival workshop series	10,000
Auckland Chamber Orchestra	2016 concert season	10,000
Xcell Trust	The Indigenous Ink Festival 2016	10,000
Kognika Ltd (representing Chromacon Indie Arts Festival)	Chromacon Indie Arts Festival 2017	7,500
Action Education Inc	Stand Up Poetry Open Mic Nights	7,500
New Zealand Dance Festival Trust – Tempo Dance Festival	Tempo Dance Festival 2016	7,000
Theatre Stampede Charitable Trust	Spirit House	12,000
New Zealand Comedy Trust	Dialogue:Identity at 2017 NZ International Comedy Festival	5,000
Audio Foundation	Workshops, libraries and residency programme 2017	5,000
NZ Barok Inc	2017 concert series	5,000
Hawaiki TŪ - Haka Theatre	Taketake 2016	7,000
	Total	121,000
Business  and capacity project grants
Objectspace	Investment and engagement project	15,000
Boosted by the Arts Foundation of New Zealand	Crowdfunding workshops and ambassador programme	8,000
The Documentary New Zealand Trust	Doc Edge Festival 2017 website	7,500
Ruia Taitea Creative Ltd	Communications, marketing and audience development strategy	8,000
NZ Dance Advancement Trust (operating as NZ Dance Company)	Database development project	10,000
Okareka Dance Company	Strategic and business planning	10,000
The Basement Theatre Trust	Website redevelopment	7,500
Kognika Ltd (Chromacon Arts Festival)	Chromacon 2017 digital strategy	5,000
The Dust Palace Productions Ltd	Infrastructure development	6,000
	Total	77,000
Strategic relationship grants
The Documentary New Zealand Trust	1 Year	25,000
The Big Idea Te Ara Nui Charitable Trust	1 Year	20,000
Headland Sculpture on the Gulf Ltd	1 Year	15,000
Massive Theatre Company Trust	1 Year	15,000
NZ Dance Advancement Trust (operating as NZ Dance Company)	1 Year	20,000
Silo Theatre Trust	1 Year	50,000
Pacific Islands Dance Fono	1 Year	10,000
The Basement Theatre Trust	1 Year	25,000
The Black Grace Trust	1 Year	10,000
Manukau Orchestral Society Incorporated	1 Year	10,000
	Total	200,000

CARRIED

11	Snow in the Park
	Resolution number ART/2016/31 MOVED by Deputy Chairperson J Watson, seconded by Cr WD Walker: That the Arts, Culture and Events Committee: a)      receive the presentation on Snow in the Park. CARRIED
	Attachments a     31 August 2016, Arts, Culture and Events Committee, Item 11 - Snow in the Park.

12	Highlights of 2015/16 work programme
	Resolution number ART/2016/32 MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson: That the Arts, Culture and Events Committee: a)      receive the presentation on the highlights of the 2015/16 work programme. CARRIED
	Attachments a     31 August 2016, Arts, Culture and Events Committee, Item 12, Highlights of 2015/16 work programme.

13	Arts, Culture and Events Calendar - September to November 2016
	Deputy Chairperson J Watson left the meeting at 12.25 pm.
	Resolution number ART/2016/33 MOVED by Chairperson AM Filipaina, seconded by Cr WD Walker: That the Arts, Culture and Events Committee: a)      receive the report. CARRIED
	Attachments a     31 August 2016, Arts, Culture and Events Committee, Item 13, What's Your Flavour event photos.

14	Arts, Culture and Events Forward Work Programme, August 2016
	Resolution number ART/2016/34 MOVED by Chairperson AM Filipaina, seconded by Cr WD Walker: That the Arts, Culture and Events Committee: a)      receive the Arts, Culture and Events Committee forward work programme to October 2016. CARRIED

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12.38 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT BY THE CHAIRPERSION AND LEAD OFFICER UNDER STANDING ORDER 8.1.4 ON

DATE:.........................................................................

CHAIRPERSON:........................................................

LEAD OFFICER:...........................................................