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Audit and Risk
Committee
08 August 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no public
input.
6 Local Board Input
There was no local
board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Review of Forward Work Plan
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Resolution number AUD/2016/22
MOVED
by Member P Conder, seconded by Cr LA Cooper:
That the Audit and
Risk Committee:
a) re-confirm the approved
2016 forward work programme, which will include the following amendments:
i) progress on recladding
of 135 Albert Street (to be reported on twice annually)
ii) debrief on the 2015-25
Long-term Plan process (September 2016)
iii) report on Council’s
insurance renewal programme (August 2016 deferred from May 2016).
CARRIED
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12
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Pro forma Group Financial Statements
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Resolution number AUD/2016/25
MOVED
by Chairperson W Cashmore, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) approve the 2016 pro
forma group financial statements for Auckland Council and Group, subject to
the pro forma being updated for any changes identified during the current
audit process and delegate to Mr Paul Conder and Mr Roy Tiffin authority to
approve any such amendments.
b) delegate authority to Mr
Paul Conder and Mr Roy Tiffin to review and provide comments on the draft
2015/2016 Annual Report and Summary Annual Report to Auckland Council and
Group and verbally report to the September 2016 meeting of this Committee on
the process, findings and conclusions on the suitability of the reports for
adoption.
CARRIED
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The chairperson accorded Item 14 - Update
on Enterprise Risk Management Activities, Item 15 - Stone cladding repairs -
135 Albert Street and Item 16 - Update on Insurance Activities, precedence at
this time.
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15
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Stone cladding repairs - 135 Albert Street
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Supporting documentation was provided. A
copy has been attached to the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution number AUD/2016/27
MOVED
by Chairperson W Cashmore, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) receive the report on
the management of risks associated with the 135 Albert Street cladding repair
works.
CARRIED
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Attachments
a 8 August 2016 - Audit and Risk
Committee - Item 15 Stone cladding repairs - 135 Albert Street - supporting
documentation
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16
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Update on Insurance Activities
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Resolution number AUD/2016/28
MOVED
by Cr SL Stewart, seconded by Cr JG Walker:
That the Audit and
Risk Committee:
a) note
the insurance renewal programme for the 2016/17 year and the changes to the
insurance cover;
b) note
the intention to seek Expressions of Interest and/or Requests for Proposals
for the appointment of Council’s insurance brokers for a new term from 1
April 2017 with the process due to commence shortly.
CARRIED
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13
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Health, Safety and Wellbeing August 2016 update
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A PowerPoint presentation was provided. A
copy has been attached to the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Cr MP Webster left the meeting at
3.15pm.
Cr C Penrose left the meeting at
3.30pm.
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Resolution number AUD/2016/29
MOVED
by Cr SL Stewart, seconded by Cr R Clow:
That the Audit and
Risk Committee:
a) receive the update
report and presentation on Health, Safety and Wellbeing.
b) refer this report to the
Finance and Performance Committee for its consideration.
c) refer this report to all
Local Boards for their information.
CARRIED
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Attachments
a 8 August 2016 - Audit and Risk
Committee - Item 13 Health, Safety and Wellbeing August 2016 update -
presentation
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Item 14 - Update on Enterprise Risk
Management Activities, Item 15 - Stone cladding repairs - 135 Albert Street and
Item 16 - Update on Insurance Activities were addressed prior to Item 13 –
Health, Safety and Wellbeing August 2016 update.
17 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
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18 Procedural
motion to exclude the public
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Resolution
number AUD/2016/30
MOVED by Chairperson W Cashmore, seconded by Cr LA
Cooper:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update
on Internal Audit Activity
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains financial and operational information and details of
internal audit activity which, if released, may jeopardise the effective
delivery of internal audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Internal
Audit Plan for year ending 30 June 2017
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains financial and operational information and details of
internal audit activity which, if released, may jeopardise the effective
delivery of internal audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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3.40pm The
public was excluded.
3.53pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Update on Internal Audit Activity
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Resolution number AUD/2016/31
MOVED
by Member R Tiffin, seconded by Cr R Clow:
That the Audit and Risk
Committee:
a) note the progress made
by Internal Audit in delivering against the internal audit programme
for the year to 30 June 2016.
Restatement:
b) agree that this report remains
confidential, but the decisions be restated in the open minutes.
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C2
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Internal Audit Plan for year ending 30 June 2017
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Resolution number AUD/2016/32
MOVED
by Chairperson W Cashmore, seconded by Member R Tiffin:
That the Audit and Risk
Committee:
a) note Internal Audit’s
progress against the strategy objectives for 2015/2016.
b) note the areas of focus for
Internal Audit in 2016/2017.
c) approve the updated 2016-18
Internal Audit strategy, 2017 Internal Audit Business Plan and 2017 detailed
Internal Audit Programme.
d) approve the Internal Audit
Charter.
Restatement:
e) agree that this report
remains confidential, but the decisions be restated in the open minutes.
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3.53pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
