Council Controlled Organisations Governance and Monitoring Committee
OPEN MINUTES
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Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 2 August 2016 at 9.33am.
Chairperson |
Deputy Mayor Penny Hulse |
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Deputy Chairperson |
Cr Calum Penrose |
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Members |
Cr Anae Arthur Anae |
From 9.33am, Item 1, until 10.35am, Item 15 |
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Cr Cameron Brewer |
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Cr Dr Cathy Casey |
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Member Precious Clark |
From 9.36am, Item 9 |
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Cr Ross Clow |
From 10.40am, Item C2 |
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Cr Linda Cooper, JP |
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Cr Chris Darby |
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Cr Dick Quax |
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Cr Penny Webster |
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ABSENT
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Cr Denise Krum |
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Member Glenn Wilcox |
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Cr George Wood, CNZM |
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ALSO PRESENT
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Cr Bill Cashmore |
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IN ATTENDANCE
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Lisa Bates |
Regional Facilities Auckland board member |
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Maree Laurent |
Regional Facilities Auckland director |
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Gary Troup |
Regional Facilities Auckland board member |
Council Controlled Organisations Governance and Monitoring Committee 02 August 2016 |
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1 Apologies
Cr AJ Anae entered the meeting at 9.33 am. |
Resolution number COU/2016/38 MOVED by Chairperson PA Hulse, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a) accept the apologies from Cr GS Wood for absence on council business, from Member G Wilcox for absence, from Cr R Clow and Cr DA Krum for lateness, and from Cr AJ Anae and Deputy Chairperson CM Penrose for early departure on council business. |
2 Declaration of Interest
Member P Clark declared a conflict of interest at Item C1 – Board appointments to Auckland War Memorial Museum and Museum of Transport and Technology: Recommendations Report.
3 Confirmation of Minutes
Resolution number COU/2016/39 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 5 July 2016, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
Council Controlled Organisations - 2016-2019 Statements of Intent |
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Member P Clark entered the meeting at 9.36 am. |
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A PowerPoint presentation was provided. A copy has been placed on the official minutes, and is available on the Auckland Council website as a minutes attachment. |
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Note: Changes to the original motion were incorporated under clause b) iv), with the agreement of the meeting. |
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Resolution number COU/2016/40 MOVED by Chairperson PA Hulse, seconded by Cr C Darby: That the Council Controlled Organisations Governance and Monitoring Committee: a) agree the Auckland Tourism, Events and Economic Development Limited, and Auckland Council Investments Limited Statement of Intents for the period 1 July 2016 to 30 June 2019. b) agree that the chair of the Council Controlled Organisations Governance and Monitoring Committee will discuss the following amendments with the boards of the relevant CCOs: i) Auckland Transport - the inclusion in its 2016-2019 Statement of Intent of an increase in the targets for local board satisfaction ii) Panuku Development Auckland Limited - the inclusion of changes to the description of council approval for planning processes, the articulation of local board engagement in redevelopment locations, and taking a strategic perspective when undertaking rent reviews in its 2016-2019 Statement of Intent. iii) Regional Facilities Auckland - the inclusion of a commitment to reducing costs through shared services and to report financial information on activity that contributes to Māori outcomes in its 2016-2019 Statement of Intent. iv) Watercare Services Limited - the inclusion of changes to its three-year work programme table, the addition of planning for growth across the region as a strategic priority, a commitment to developing an improved measure for engagement with mana whenua, and the removal of the caveat to the commitment to act in accordance with the Auckland Council Governance Manual for Substantive Council Controlled Organisations in its 2016-2019 Statement of Intent. c) agree the Statements of Intent of Auckland Transport, Development Auckland Limited, Regional Facilities Auckland and Watercare Services Limited for the period 1 July 2016 to 30 June 2019, subject to the modifications and/or amendments noted in clauses b) i) to iv) being made. d) agree that if acceptable amendment to the relevant Statements of Intent cannot be agreed, notice be given under clause 5, schedule 8 of the Local Government Act 2002 to modify the relevant Statements of Intent by inserting an amendment that is acceptable to the governance director and Auckland Council group chief financial officer of Auckland Council. e) agree the Statements of Intent of Mangere Mountain Education Trust, Community Education Trust Auckland (COMET) and the Contemporary Art Foundation for the period 1 July 2016 to 30 June 2019. |
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a 2 August 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - 2016-2019 Statements of Intent Presentation |
10 |
Appointments to the 2016/2017 Board Intern Programme: Process Report |
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Resolution number COU/2016/41 MOVED by Deputy Chairperson CM Penrose, seconded by Member P Clark: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive the outline of the appointments process for the 2016/2017 Board Intern Programme. b) note that candidate recommendations for the 2016/2017 Board Intern Programme are provided in a separate report in the confidential section of this agenda. |
11 |
Board Appointments to Community Education Trust Auckland (COMET): Process Report |
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Resolution number COU/2016/42 MOVED by Deputy Chairperson CM Penrose, seconded by Member P Clark: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive an outline of the process for appointments to the board of Community Education Trust Auckland (COMET). b) note that candidate recommendations to the board of Community Education Trust Auckland (COMET) are provided in a separate report in the confidential section of this agenda. |
12 |
Board Appointments to Council Controlled Organisations: Process Report |
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Resolution number COU/2016/43 MOVED by Deputy Chairperson CM Penrose, seconded by Member P Clark: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive the update for the 2016 Board Appointment programme for Auckland Council’s Council Controlled Organisations. b) note that candidate recommendations for the CCO Board Appointments are considered in a separate report in the confidential section of this agenda. |
13 |
Board Appointments to Auckland War Memorial Museum and Museum of Transport and Technology: Process Report |
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Resolution number COU/2016/44 MOVED by Deputy Chairperson CM Penrose, seconded by Member P Clark: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive the board process report for Auckland Council appointments to the Auckland War Memorial Museum and the Museum of Transport and Technology boards. b) note that candidate recommendations for the Auckland War Memorial Museum and the Museum of Transport and Technology boards are provided in a separate report in the confidential section of this agenda. |
14 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Cr AJ Anae left the meeting at 10.35 am. |
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Resolution number COU/2016/45 MOVED by Chairperson PA Hulse, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Maree Laurent, Director – People and Culture, and Lisa Bates and Gary Troup, board members, Regional Facilities Auckland Limited, be permitted to remain for Confidential Item C1: Board appointments to Auckland War Memorial Museum and Museum of Transport and Technology: Recommendations Report, after the public has been excluded, because of their knowledge of the item, which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making. c) agree that Amy Tea and Christien Winter, Sheffield Limited, be permitted to remain for Confidential Item C2: Board Appointments to Council Controlled Organisations: Recommendations Report, after the public has been excluded, because of their knowledge of the item, which will help the Council Controlled Organisations Governance and Monitoring Committee in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Board appointments to Auckland War Memorial Museum and Museum of Transport and Technology: Recommendations Report
C2 Board Appointments to Council Controlled Organisations: Recommendations Report
C3 Appointments to the 2016/2017 Board Intern Programme: Recommendations Report
C4 Board Appointments to Community Education Trust Auckland (COMET): Recommendations Report
C5 Board Appointment : Tamaki Redevelopment Company Limited
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
10.35am The public was excluded.
11.08am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Board appointments to Auckland War Memorial Museum and Museum of Transport and Technology: Recommendations Report |
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Resolution number COU/2016/46 MOVED by Cr LA Cooper, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: c) agree that the decision will remain confidential until the appointment process is complete, and the agenda and report and attachments will remain confidential. |
C2 |
Board Appointments to Council Controlled Organisations: Recommendations Report |
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Resolution number COU/2016/49 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: d) agree that decisions will remain confidential until the appointment process is complete, and the agenda and report and attachments remain confidential. |
C3 |
Appointments to the 2016/2017 Board Intern Programme: Recommendations Report |
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Resolution number COU/2016/50 MOVED by Member P Clark, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: b) agree that the report and attachments will remain confidential, but clause a) can be made publicly available once candidates have been notified. |
C4 |
Board Appointments to Community Education Trust Auckland (COMET): Recommendations Report |
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Resolution number COU/2016/51 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: f) agree that the report and attachments remain confidential, but clauses a) to e) can be made publicly available once candidates have been notified. |
C5 |
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Resolution number COU/2016/52 MOVED by Cr LA Cooper, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: c) agree that resolution a) will remain confidential until the appointment process is complete, and that the agenda report, attachment, and resolution b) will remain confidential. |
11.08 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................