I hereby give notice that an ordinary meeting of the Disability Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 15
August 2016
10.00am
Waitemata
Room, Level 3
Auckland
Central Library
Lorne Street
Auckland
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Disability Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Clive Lansink
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Deputy Chairperson
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John Herring
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Members
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Colleen Brown, MNZM, JP
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Dan Buckingham
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Jade Farrar
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David Hughes
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Nicola Keyworth
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Gerard Martin
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Don McKenzie, CNZM, OBE
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Susan Sherrard
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Ursula Thynne
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Liaison Councillor
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Sharon Stewart, QSM
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(Quorum 6 members)
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Mike Giddey
Democracy Advisor
9 August 2016
Contact Telephone: (09) 890 8143
Email: mike.giddey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
Review
The form and functioning of the Panel may
be reviewed prior to or after, the end of the Panel term in September 2016.
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Disability
Advisory Panel
15 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Update report on Universal Access and Design 7
6 Disability Access and Inclusion Update 9
7 Disabled People's Participation in the 2016 Local Government
Elections. 11
8 Disability Advisory Panel Work Programme 23
9 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Disability Advisory Panel:
a)
confirm the ordinary minutes of its meeting
held on Monday, 30 May 2016 as a true and correct
record.
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4 Extraordinary Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Disability
Advisory Panel
15 August 2016
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Item 5 - Update
report on Universal Access and Design
File No.: CP2016/16938
Purpose
1. To receive a verbal update
from Elise Copeland, Principal Specialist Universal Access and Design.
Executive
summary
2. The verbal update will focus
on three areas of interest to the Panel - additions to the Universal Design Hub
of the Auckland Design Manual, the Universal Design Symposium at the Viaduct
Events Centre on 26 October 2016 and the Council Projects Design Review Panel.
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Recommendation/s
That the Disability Advisory
Panel:
a) receive the verbal update
from the Principal Specialist Universal Access and Design.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Andrew Wood – Lead Officer Support
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Authoriser
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Andrew Wood - Lead Officer Support
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Disability
Advisory Panel
15 August 2016
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Item 6 - Disability Access and Inclusion Update
File No.: CP2016/16545
Purpose
1. To update the Disability Advisory Panel on Auckland Council
initiatives to improve disability access and inclusion, implemented between June
and July 2016.
Executive
summary
2. Between
June and July 2016, council staff undertook the following initiatives to
improve disability access and inclusion across Auckland. The initiatives were
developed in line with the Disability Operational Action Plan priorities and
include:
· establishing a cross-council implementation
monitoring mechanism for council’s Disability Operational Action Plan
· a position paper drafted on accessible
shared spaces design, which has been put forward for adoption locally,
nationally and internationally
· council participation in the ‘Why
Accessibility Matters Research Forum’ which focused on identifying gaps and
planning priorities in accessibility research.
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Recommendation/s
That the Disability Advisory
Panel:
a) receive
the update on disability access and inclusion initiatives across council.
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Comments
Background
3. The
Auckland Plan articulates a vision for the world’s most liveable city, as a
place where all people are included, able to move freely and can physically
access its opportunities.
4. The
Disability Advisory Panel was established to:
· provide advice on issues that are
important to people with disabilities in Auckland in relation to council’s
regional strategies, policies, plans and bylaws
· advise council on how to engage
effectively with people with disabilities.
5. The five
priorities for the 2014-2016 Disability Advisory Panel work programmes are:
· employment
· transport
· accessibility
· housing
· communication.
6. To support
accessibility and inclusion outcomes, the Community Empowerment Unit provides
advisory support to the Disability Advisory Panel and the disability community.
Disability Operational Action Plan
7. In December
2015, Auckland Council completed the Disability Operational Action Plan (DOAP).
Initiatives to improve access and inclusion were developed in line with the
DOAP priorities and are being implemented.
8. The DOAP
details how the wider council family will focus resources on activities that make
a positive difference to people with disabilities. The plan identifies a range
of practical and achievable actions that build on commitments made in existing
strategy and policy documents.
9. The DOAP
has four key themes:
· creating accessible
buildings, places and spaces
· knowledge,
communications and engagement
· events and services
· our workplace.
Planning of cross-council implementation monitoring of DOAP
10. The set-up
of implementation monitoring for the DOAP is currently underway. Ensuring
several departments are tasked with this monitoring will only help increase the
DOAP’s visibility and impact across council.
Position paper drafted on accessible
shared spaces design
11. Auckland
Council co-hosted an International Access to the Environment and Transport
Forum with the World Blind Union 13-15 April 2016. As part of the forum, a
draft position paper on best practice shared spaces design was considered.
12. The draft
position paper has been submitted to the World Blind Union for discussion and
potential adoption at its General Assembly in August 2016.
13. The paper
has been provided to the New Zealand Transport Authority (NZTA) and other local
councils.
14. Blind
Citizens NZ and the Blind Foundation propose that Auckland Transport and
Auckland Council adopt the paper.
The ‘Why Accessibility Matters Research Forum’
15. On
Thursday 9 June 2016, the Blind Foundation hosted a research forum at the
Jubilee Hall, Parnell, considering "Why Accessibility Matters".
Participants, attended from the pan-disability sector and community, including
policy makers and advisors from local government, statistical and research
institutions. One of the outcomes of the forum was a proposal for a follow-up
meeting for those interested in accessibility related research work and in
identifying evidence and measures to achieve meaningful accessibility in New
Zealand.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Martine Abel – Specialist Advisor, Community
Empowerment
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Andrew Wood - Lead Officer Support
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Disability Advisory
Panel
15 August 2016
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Item 7 - Disabled People's Participation in the 2016
Local Government Elections.
File No.: CP2016/16958
Purpose
1. To receive a verbal
presentation by Ezekiel Robson and Mireille Vreeburg concerning the My Voice
Matters campaign for disabled people's participation in the 2016 Local
Government Elections.
Executive
summary
2. Ezekiel
Robson and Mireille Vreeburg will make a verbal presentation to the Panel
concerning the My Voice Matters campaign. The campaign seeks to encourage
disabled people to participate in the 2016 Local Government Elections and provide
guidelines to help individuals discuss accessibility issues with Local Board
candidates.
3. The
presenters would like Panel members to consider how they might be able to share
this information with people and organisations in their networks, in order to
further boost the participation of disabled people in My Voice Matters campaign
activities and the elections in general.
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Recommendation/s
That the Disability Advisory
Panel:
a) receive the verbal
presentation concerning My Voice Matters and thank
Ezekiel Robson and Mireille Vreeburg for attending.
b) consider how as members
they might be able to share the information provided by My Voice Matters with
people and organisations within their networks.
c) acknowledge the support
provided by council staff members Martine Abel, Specialist Advisor, and Katie
Watson, Community Engagement Lead – Elections to the My Voice Matters team.
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Attachments
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No.
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Title
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Page
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aView
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My Voice Matters - Election Forum
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13
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bView
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My Voice Matters - Voter Information
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15
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cView
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My Voice Matters Event Information
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17
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dView
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My Voice Matters Voter Information
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19
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Signatories
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Author
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Andrew Wood - Lead Officer Support
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Authoriser
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Andrew Wood - Lead Officer Support
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Disability
Advisory Panel
15 August 2016
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Disability
Advisory Panel
15 August 2016
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Disability
Advisory Panel
15 August 2016
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My Voice Matters Event Invitation Word Version
My Voice
Matters
Discover what the
2016 Mayoral candidates will do for access and inclusion for Aucklanders with a
disability.
This year you have
an opportunity to decide who governs Auckland. You are invited to a forum with
Mayoral candidates where you can hear their vision for a city that includes and
values all people.
You will have the
chance to:
· Let our next Mayor know what issues matter
to you.
· Hear about their plans and policies on
accessibility, housing, transport and more.
· Help the candidates to understand the needs
of disabled people, their family and whānau, and organisations that
support disabled people.
The Details
Monday 19
September 2016
10am to 12 noon
Light refreshments
will follow Auckland Deaf Society
Potters Park
Events Centre
164 Balmoral Road,
Balmoral, Auckland
Please RSVP your
attendance by Friday 9 September 2016 to
RO.Reception@ccsDisabilityAction.org.nz
0800 227 2255 or
09 625 9378 Ext 9300
The venue is
wheelchair accessible. Plenty of parking, including mobility parking, is
available on-site.
The venue is
served by bus stops nearby on Balmoral Road, and Dominion Road.
NZSL Interpreters
will be provided if requested, please let us know if you have this or any other
support needs.
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Disability
Advisory Panel
15 August 2016
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Information for Talking to Local Board Candidates Word
Version
My Voice
Matters
A guide to
getting good information from local board candidates
Auckland’s local
body elections will be held from the 16 September – 8 October 2016. Your local
board has an important role in ensuring your community is accessible and
inclusive for all people. If you are going to a local board event or you meet a
candidate, here are some tips to start a conversation on issues that might be
important to you.
Connecting with
your community
Think about how
easy it is for you and your family and whānau to visit and use the
following local services in your community:
· Pools, libraries, parks or playgrounds.
· Bus, train, walking and cycling facilities.
· Sports and recreation programmes.
· Community, music or arts festivals.
· Getting rates, rubbish and recycling
information.
You could share
any good or bad experiences you have had with these services. Ask the candidate
how easy they think using these services should be. What are their ideas for
making that happen?
Advocating for
You
Local Board
members are representatives for all people in the local community. Part of
their job is to raise issues that matter to you.
This could be with
other governing members of Auckland Council, Council staff or with other
organisations connected to Council such as Auckland Transport.
· Ask the candidate how well they understand
the lives of people with disabilities. Are they interested to learn more? Will
they share your views and advocate on your behalf?
· You might like to ask if the candidate
knows about and plans to use the advice of Auckland Council’s Disability
Advisory Panel, if elected?
Access in your
community
Every local board
creates a plan on all the ways it will improve the local community and how they
will spend their budget.
· Ask your local candidate if they will make
sure their local board plan will refer to accessibility, inclusion and equal
participation for people with disabilities.
· Think about and share examples of any
hazards or places you’re not able to access in your local area.
· Ask if the candidate will set a budget to
improve the accessibility of Council-owned buildings, especially places where
local board meetings are held, if elected.
Removing
barriers to inclusion
Some local boards have
made inclusion such a priority that they have made Accessibility Plans and
committed to work in ways that make it easier for everyone to have a say in
local decisions.
Ask if the
candidate is willing to support:
· Using a range of formats (Easy Read, large
print, NZSL) when advertising local board meetings and receiving consultation
feedback on local issues.
· Using accessibility experts to do
assessments of community facilities, town centres, parks and public spaces.
· Requiring all events funded by the local
board to make marketing and all aspects of their events accessible.
If you’d like to
check your voting eligiblity, enrol to vote, or change your contact details on
the electoral roll go to www.elections.org.nz
If you’d like to
understand how the voting process works go to
www.aucklandcouncil.govt.nz/elections
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Disability
Advisory Panel
15 August 2016
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Item 8 - Disability Advisory Panel Work Programme
File No.: CP2016/16975
Purpose
1. To provide the Panel with an
opportunity to discuss the key achievements and highlights of
the Disability Advisory Panel’s work over the past 2 years.
2. To provide details of the
presentation to the governing body on 25 August 2016 and the end of term
function for demographic advisory panel members
Executive
summary
3. The governing body will be
considering a report for all of the demographic panels at its meeting in August
2016. As part of the attachments to that report I wrote a report (attached)
capturing some of the key achievements and highlights of the Panel’s work over
the past 2 years.
4. As this meeting is the last
one in the Panel’s current term, Panel members are invited to reflect on and
share their own views on what they believe have been some of the key
achievements and highlights for them.
5. Austin Kim, Principal
Advisor Panels will provide an update on the presentation to the governing body
on 25 August 2016 and the end of term function for all members of council’s
demographic advisory panels to be held on 16 September 2016 from 1.30 to
3.30pm.
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Recommendation/s
That the Disability Advisory
Panel:
a) reflect on the achievements
and highlights of the Panel’s work over the past 2 years.
b) receive the verbal update
from Austin Kim, Principal Advisor Panels on the presentation to the
governing body and the end of term function.
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Attachments
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No.
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Title
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Page
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aView
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Disability Advisory Panel Work Programme Key
Acievements and Highlights
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25
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Signatories
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Author
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Andrew Wood - Lead Officer Support
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Authoriser
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Andrew Wood - Lead Officer Support
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Disability
Advisory Panel
15 August 2016
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